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HomeMy WebLinkAboutCORRESPONDENCE - RFP - 8371 ARCHITECTURAL & ENGINEERING SERVICES ON-CALL (17)February 8, 2018 Farnsworth Group Inc Attn: Bruce McLennan 1612 Specht Point Road, Suite 105 Fort Collins, CO 80525 RE: Contract Renewal, 8371 Architectural & Engineering Services On-Call Dear Mr. McLennan: The City of Fort Collins wishes to extend the agreement term for the above captioned proposal per the existing terms and conditions and the following: 1) The term will be extended for one (1) additional year, January 1, 2018 through December 31, 2018. 2) Revised contract rates, as per attached, effective January 1, 2018. If the renewal is acceptable to your firm, please sign this letter in the space provided and include a current copy of your insurance certificate naming the City as an additional insured for General and Automotive Liability within the next fifteen (15) days. If this extension is not agreeable with your firm, we ask that you send us a written notice stating that you do not wish to renew the contract and state the reason for non-renewal. Please contact Elliot Dale, Buyer at (970) 221-6777 if you have any questions regarding this matter. Sincerely, Gerry S. Paul Director of Purchasing ____________________________________ _____________________ Signature Date (Please indicate your desire to renew 8371 by signing this letter and returning it to Purchasing Division within the next fifteen days.) GSP:jg Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707- fax fcgov.com/purchasing Contract Renewal - 8371 Architectural & Engineering Services On-Call Page 1 of 2 DocuSign Envelope ID: 23B162FE-3D83-453D-97E5-18CF8CE52F90 2/19/2018 FIRM RFP: 8371 ADDRESS ADDRESS POC + Telephone: E-mail: Subconsultant Escalation TBD each year Profit 12.00% Burden (Indirect Cost) 183.00% Rate Burden Profit Special Billing Rate 2018 Year 3 Year 4 Year 5 Classification Cost/HR (+3.5%) Senior Architectural Manager $ 53.40 $ 97.72 $18.13 $169.26 $175.18 TBD TBD TBD Senior Project Architect/Senior Project Manager $ 46.63 $ 85.33 $15.84 $147.80 $152.97 TBD TBD TBD Project Architect/Project Manager $ 40.38 $ 73.90 $13.71 $127.99 $132.47 TBD TBD TBD Senior Interior Designer/Designer II $ 32.80 $ 60.02 $11.14 $103.96 $107.60 TBD TBD TBD Designer I $ 23.56 $ 43.11 $8.00 $74.68 $77.29 TBD TBD TBD Senior Engineering Manager/Senior Land Surveying Manager $ 59.80 $ 109.43 $20.31 $189.54 $196.18 TBD TBD TBD Engineering Manager/Land Survey Manager $ 56.80 $ 103.94 $19.29 $180.03 $186.33 TBD TBD TBD Senior Project Engineer/Senior Project Land Surveyor $ 50.70 $ 92.78 $17.22 $160.70 $166.32 TBD TBD TBD Project Engineer/Project Land Surveyor $ 43.27 $ 79.18 $14.69 $137.15 $141.95 TBD TBD TBD Senior Engineer/Senior Land Surveyor $ 38.94 $ 71.26 $13.22 $123.42 $127.74 TBD TBD TBD Engineer/Land Surveyor $ 36.54 $ 66.87 $12.41 $115.82 $119.87 TBD TBD TBD Engineering Intern II $ 36.54 $ 66.87 $12.41 $115.82 $119.87 TBD TBD TBD Engineering Intern I $ 30.77 $ 56.31 $10.45 $97.53 $100.94 TBD TBD TBD Senior Technical Manager $ 57.21 $ 104.69 $19.43 $181.33 $187.68 TBD TBD TBD Technical Manager $ 53.85 $ 98.55 $18.29 $170.68 $176.66 TBD TBD TBD Project Designer/Project Technician $ 40.38 $ 73.90 $13.71 $127.99 $132.47 TBD TBD TBD Senior Designer $ 36.06 $ 65.99 $12.25 $114.30 $118.30 TBD TBD TBD Chief Technician $ 30.00 $ 54.90 $10.19 $95.09 $98.42 TBD TBD TBD Senior Technician $ 26.75 $ 48.95 $9.08 $84.79 $87.75 TBD TBD TBD Technician II $ 24.25 $ 44.38 $8.24 $76.86 $79.55 TBD TBD TBD Technician I $ 19.25 $ 35.23 $6.54 $61.01 $63.15 TBD TBD TBD Administrative Support $ 20.85 $ 38.16 $7.08 $66.09 $66.09 TBD TBD TBD Overtime, if required by client-non-exempt employees only 1.25 x billing rate Per Diem $51.00/day ATV & Trailer $11.00/HR Field Vehicle $13.00/HR Mileage (outside of Fort Collins) IRS Rate Software/CAD/Revit Station $15.00/HR Hand Held GPS $11.00/HR GPS Unit (each) $22.00/HR Utility Locator/Robotic Total Station $22.00/HR Subconsultants and other reimbursable Expenses related to project* Cost + 10% * actual costs of prints/copies, supplies, travel charges, testing services, conferencing services and other costs directly incidental to the performance of the above services. On-Call Schedule of Charges TOTAL HOURLY RATES Farnsworth Group, Inc. 1612 Specht Point Road, Suite 105 Fort Collins, Colorado 80525 Eric Cluver, o 970.484.7477 c 309.838.2208 ecluver@f-w.com Attached Contract Renewal - 8371 Architectural & Engineering Services On-Call Page 2 of 2 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME: CONTACT (A/C, No): FAX E-MAIL ADDRESS: PRODUCER (A/C, No, Ext): PHONE INSURED COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ PROPERTY DAMAGE $ BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOS ONLY AUTOS NON-OWNED OWNED SCHEDULED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? The ACORD name and logo are registered marks of ACORD CERTIFICATE HOLDER © 1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014/01) AUTHORIZED REPRESENTATIVE CANCELLATION CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) JECT LOC PRO- POLICY GEN'L AGGREGATE LIMIT APPLIES PER: CLAIMS-MADE OCCUR COMMERCIAL GENERAL LIABILITY PREMISES (Ea occurrence) $ DAMAGE TO RENTED EACH OCCURRENCE $ MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GENERAL AGGREGATE $ PRODUCTS - COMP/OP AGG $ DED RETENTION $ CLAIMS-MADE OCCUR $ AGGREGATE $ UMBRELLA LIAB EACH OCCURRENCE $ EXCESS LIAB DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) INSR LTR TYPE OF INSURANCE POLICY NUMBER POLICY EFF (MM/DD/YYYY) POLICY EXP (MM/DD/YYYY) LIMITS PER STATUTE OTH- ER E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE E.L. DISEASE - POLICY LIMIT $ $ $ ANY PROPRIETOR/PARTNER/EXECUTIVE If yes, describe under DESCRIPTION OF OPERATIONS below (Mandatory in NH) OFFICER/MEMBER EXCLUDED? WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y / N AUTOMOBILE LIABILITY ANY AUTO ALL OWNED SCHEDULED HIRED AUTOS NON-OWNED AUTOS AUTOS AUTOS COMBINED SINGLE LIMIT BODILY INJURY (Per person) BODILY INJURY (Per accident) PROPERTY DAMAGE $ $ $ $ THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSD ADDL WVD SUBR N / A $ $ (Ea accident) (Per accident) OTHER: THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: INSURED PHONE (A/C, No, Ext): PRODUCER ADDRESS: E-MAIL FAX (A/C, No): CONTACT NAME: NAIC # INSURER A : INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : INSURER(S) AFFORDING COVERAGE SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. 52023021 52023021 Farnsworth Group, Inc. Peoria, IL 61602-4108 06/15/18 Bloomington, IL 61704 Aggregate DPR9914827 Each Claim Fort Collins, CO 80524 37885 USA 309-683-1065 amcneillil XL SPECIALTY INS CO Farnsworth Group, Inc. Project Manger: Eric Culver insured, per policy terms and conditions. The professional liability policy contains a 30 day notice of cancellation as required by written contract with the 888-898-6604 AMcNeill@holmesmurphy.com A 1-800-527-9049 Suite 211 311 S.W. Water Street 10,000,000 06/15/17 5,000,000 City of Fort Collins - Peoria Holmes Murphy and Associates (Claims Made) Professional Liability Linda Bomarito / Audrey McNeill 02/05/2018 N 2709 McGraw Drive 215 N. Mason P.O. Box 580 DocuSign Envelope ID: 23B162FE-3D83-453D-97E5-18CF8CE52F90 (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT ER OTH- STATUTE PER (MM/DD/YYYY) LIMITS POLICY EXP (MM/DD/YYYY) POLICY EFF LTR TYPE OF INSURANCE POLICY NUMBER INSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB EACH OCCURRENCE $ AGGREGATE $ $ OCCUR CLAIMS-MADE DED RETENTION $ PRODUCTS - COMP/OP AGG $ GENERAL AGGREGATE $ PERSONAL & ADV INJURY $ MED EXP (Any one person) $ EACH OCCURRENCE $ DAMAGE TO RENTED PREMISES (Ea occurrence) $ COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO- JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY 2/5/2018 Cottingham & Butler Robert Heath 800 Main St. Dubuque IA 52001 563-587-5000 563-583-7339 Hartford Fire Insurance Company 19682 FARNGRO-01 Travelers Property Casualty Company of America 25674 Farnsworth Group, Inc. 2709 McGraw Drive Bloomington IL 61704 Twin City Fire Insurance Co. 29459 Great Northern Insurance Company 20303 2139014281 A X 1,000,000 X 300,000 10,000 1,000,000 2,000,000 X X 83 UEN OB 8121 4/1/2017 4/1/2018 2,000,000 A 1,000,000 X 83UENOB8122 4/1/2017 4/1/2018 B X X 6,000,000 ZUP-61M71617-17-NF 1/1/2017 4/1/2018 6,000,000 C 83WEOB8120 4/1/2017 4/1/2018 X 1,000,000 1,000,000 1,000,000 D A Property Inland Marine 3605-0486 83 MS ZV0526 6/15/2017 6/15/2017 4/1/2018 4/1/2018 Blanket Building/BPP Rented/Leased $12,235,000 $100,000 FTC Farnsworth Group, Inc. Project Manager Eric Cluver The City of Fort Collins, its officers, agents, and employees are additional insured on the General Liability and Auto Liability policies per written contract between the named insured and the certificate holder that requires such a status subject to the terms and conditions of the endorsement attached to the policy. A 30-day notice of cancellation is provided by the insurance company to the certificate holder as outlined by the endorsement attached to the General Liability policy. The City of Fort Collins P.O. Box 580 215 N Mason Fort Collins CO 80522 DocuSign Envelope ID: 23B162FE-3D83-453D-97E5-18CF8CE52F90 DocuSign Envelope ID: 23B162FE-3D83-453D-97E5-18CF8CE52F90