HomeMy WebLinkAboutWORK ORDER - RFP - 8460 CITY PLAN, TRANSPORTATION PLAN & TRANSIT MASTER PLANScope of Work: City Plan, Transportation Master Plan, and Transit Master Plan Update, Part 2 (Final
09.06.17)
City of Fort Collins 1
WORK ORDER
PURSUANT TO AN AGREEMENT BETWEEN
THE CITY OF FORT COLLINS
AND
CLARION ASSOCIATES LLC
DATED: September 18, 2017
Work Order Number: 2
Purchase Order Number: 9175837
Project Title: City Plan, Transportation Plan & Transit Master Plan Part 2
Original Bid/RFP # & Name: 8460 City Plan, Transportation Plan & Transit Master Plan
Commencement Date: January 8, 2018
Completion Date: April 30, 2019
Maximum Fee: (time and reimbursable direct costs): $494,621
Project Description: See attached.
Scope of Services: See attached.
Professional agrees to perform the services
identified above and on the attached forms in
accordance with the terms and conditions
contained herein and in the Professional Services
Agreement between the parties. In the event of a
conflict between or ambiguity in the terms of the
Professional Services Agreement and this work
order (including the attached forms) the
Professional Services Agreement shall control.
The attached forms consisting of eleven (11)
pages are hereby accepted and incorporated
herein, by this reference, and Notice to Proceed
is hereby given.
Professional
By:_______________________________
Date:_____________________________
City of Fort Collins
By:_________________________________
Project Manager
Date: ______________________________
By: _______________________________
Gerry Paul
Purchasing Director (over $60,000.00)
Date: ____________________________
DocuSign Envelope ID: 689CF120-37C0-408A-B4AB-FB27C46C81F5
1/5/2018
1/8/2018
1/8/2018
Scope of Work: City Plan, Transportation Master Plan, and Transit Master Plan Update, Part 2 (Final
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City of Fort Collins 2
SCOPE OF WORK
This project is organized in seven phases to be split between two scopes of work and contracts. This scope of work
covers Part 2 (Phases 5-7). Phases 1-4, comprising Part 1, are shown in italics below as a reference and are detailed
in a separate scope of work under Work Order 1.
• Phase 1: Project Kickoff and Work Plan Finalization
• Phase 2: Fort Collins 2017—Where are we today?
• Phase 3: Future Fort Collins—Where will our current trajectory take us?
• Phase 4: Vision Framework
• Phase 5: Scenario Development and Testing
• Phase 6: Draft Policy and Plan Development
• Phase 7: Plan Adoption
Close coordination with City staff will be essential throughout the process to leverage available resources, and to
draw upon the expertise and experiences of those who have been working behind the scenes to implement these
plans, and who have an understanding of what has worked well, or not. Roles and responsibilities for key project
team members and City staff are noted for each task, based on ongoing discussions. Although not called out
specifically in terms of particular tasks, it is anticipated that key project team members will be required to participate
in three to four City Council updates during the course of the project.
PHASE 5. SCENARIO DEVELOPMENT AND TESTING
Objectives:
• Explore alternative futures and potential tradeoffs based on the trends and forces identified and community
input received to date.
• Identify a preferred direction to inform the development of more detailed policies and implementation
strategies.
5.1. SCENARIO FRAMING
This task will include a brief memo (developed with input from all team members and City staff) that outlines a basic
framework for the analysis of up to three alternative scenarios for discussion. The purpose of this memo will be to
define: how many scenarios will be explored, what they include, what specific geographies will be evaluated, the
appropriate level of detail, and the extent to which particular issues will be analyzed from a qualitative or
quantitative perspective. In developing the framework, project team members will consider the following based on
work completed to date:
• Major drivers: Population projections, land supply, housing and employment demand, and community vision
and desired outcomes.
• Inputs the plans can influence and we can test in light of above: How can we accommodate the above based
on our land use patterns, transit service, housing types/location, and transportation alternatives (origins-
destination patterns)?
• Potential tradeoffs: Housing affordability, neighborhood impacts, commuting/jobs-housing balance, traffic and
parking system implications, ridership, GHG, water conservation, energy efficiency, and equity and health
implications.
Key members of the project team will review and refine this memo based on discussions with City staff and the
Internal Advisory Group prior to proceeding to Task 5.2.
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City of Fort Collins 3
5.2. SCENARIO ANALYSIS
Development of scenarios will require close coordination among all team members. Working closely with City staff,
project team members will translate concepts defined as a part of Task 5.1 into develop an initial draft of the scenario
concepts to depict different possible futures. Key components of the analysis will include:
• Analysis of land use and community character/neighborhood considerations. We will document and quantify
proposed changes to the Structure Plan for each scenario in terms of land use type and intensity for analysis as
part of the steps below.
• Analysis of community character/neighborhood impact considerations. Using digital modeling tools, we will
analyze scenarios from an urban design, neighborhood impacts, and placemaking perspective.
• Analysis of housing, employment, and fiscal considerations. Project team members will analyze the growth
scenarios related to housing mix, housing affordability, jobs/housing balance, economic health, and high-level
fiscal cost (if necessary). We provide input on the formation of the scenarios based on the demand studies and
aid in the development of the key issues/potential tradeoffs the scenarios need address. We will work within
the City’s Office of Economic Health to ensure the analysis is performed within the framework of the City’s triple-
bottom line analysis and incorporates goals and desired outcomes developed as part of the recent Economic
Health Strategic Plan and Social Sustainability Plans.
• Equity and health considerations. We will work with the City’s Social Sustainability Department team to
evaluate potential equity and health considerations associated with each of the scenarios. This analysis will be
closely aligned with the analysis of housing and employment considerations above.
• Analysis of climate and environment considerations. Using the existing tools and staff expertise the City has in
house (e.g., Transportation Air Quality Tool), we will work with the City’s Environmental Services Department
team to evaluate potential impacts of each scenario on greenhouse gas, water consumption, energy efficiency,
and other environmental considerations. Specific parameters will be determined in consultation with City staff
– building on work completed to date as part of the Climate Action Plan initiative; however, possible options to
explore could be the costs relative to the base case of various amounts of decarbonization, using combinations
of onsite solar, offsite solar gardens, purchased wind, efficiency, electric vehicle penetration, and including
various utility rate structures to evaluate against.
• Synthesis of key choices/potential tradeoffs. Key choices or potential tradeoffs for each scenario concept will
vary, but will likely to include considerations such as conceptual transit service networks (see Task 5.3 below)
jobs/housing balance, land use mix, housing affordability and other equity considerations, neighborhood
character, and climate and environment considerations. To reinforce the City’s commitment to triple bottom
line thinking a clear linkage between each of the scenario concepts and the City’s seven outcome areas will be
established.
• Analysis of transportation accessibility. Transportation scenarios would build upon the layered network
approach and could include a transit-heavy scenario (maximizing accessibility to transit), a bicycle-heavy
scenario (build-out of the bicycle master plan), and a “do-nothing” scenario (no additional investments).
Performance measures would be utilized to determine if additional improvements or policy changes are
necessary to achieve each scenario (land use changes, infrastructure investments, and/or vehicular congestion).
The outcome of this task will be a highly visual packet that succinctly conveys each of the scenarios and the key
choices/potential tradeoffs for consideration. This information will be used as a foundation for the third community
engagement during Task 5.4.
5.3. ANALYSIS OF CONCEPTUAL TRANSIT SERVICE NETWORKS
As the scenarios are developed as part of Task 5.2, corresponding transit networks will be developed for each
scenario. The transit networks will define corridors and service areas reflecting the different types of service needed
in the community and operated by Transfort. These networks will be developed based on the public input received
in Task 3.1, the results of the trends and forces evaluation from Task 3.2, overlay of the transit network against
planned growth from Task 4.2. The goal is to develop a range of transit options across the three scenarios and
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evaluate performance using the measures outlined in Task 2. Our analysis will help to answer some important
questions:
• How will transit markets change and what service would best meet demand?
• What is the right amount and right type of transit service that match future land use patterns and future travel
needs?
• How can we improve pedestrian and bicycle access to transit?
• What are the next MAX-like lines and how will they integrate with other modes in their respective corridors?
• What performance targets should the system be achieving (overall ridership, productivity, coverage, etc.)?
• How can “alternative services” be part of the transit solution, particularly for low density areas and paratransit?
• How many service hours will the system require and what are the capital costs?
• How will Transfort provide connections to regional and interstate transit services?
The core data for the analysis will be developed using the City’s TBEST model for both ridership generation and Title
VI analysis. Transfort staff will run the model with land use inputs generated in the MPO TAZ format by Fehr & Peers.
The results of the TBEST model will be used to generate the same type of performance measures identified in Task
2, and the results of the performance measures will be reviewed by Transfort and the consultant team in order to
tell the story of how the different transit scenarios support the transportation and land use goals of Fort Collins.
Capital (e.g., rolling stock, shelters, TSP, layover and turnaround locations, driver restrooms, maintenance facilities)
and operating cost implications of each transit network will be estimated at a concept level. We will use cost data
from Transfort with a fully allocated cost model to estimate operating costs of each scenario. To complement the
cost data, we will also develop a financial analysis of the different scenarios. We will work with Transfort staff to
understand the current and projected transit budget and revenue streams (e.g., tax revenues, farebox revenue,
grants, transfers). As part of the analysis, we will identify potential budget risk factors, such as unpredictable grant
funding sources and federal funding sources. We will also document the most locally viable options that can expand
transit revenue, which may be necessary to meet the transit vision.
One area we feel could add value to the project is to explore alternative service options using our “break-even”
analysis tool that identifies when options such as taxi scripts or TNC integration could be a cost-effective solution for
providing paratransit and transit access in low density areas. We have successfully used this methodology for other
agencies to look at current conditions where alternative service providers can more cost-effectively serve passengers
with timely service. Additionally, we have estimated how these services could evolve using autonomous vehicle
fleets to provide even lower-cost and more responsive service in the future. While there are benefits to these types
of services, there are legal and regulatory considerations that we will work with Transfort staff to daylight and include
in the evaluation of these types of rapidly evolving services. In this way, Transfort will be able to better plan for a
shifting landscape of transportation services and continue to provide core transit service to the community.
The transit analysis will be closely coordinated with the overall Transportation Plan analysis. Balancing the needs of
multiple modes on constrained corridors will be an important topic. To aid in applying the layered network approach,
our team will bring the latest thinking about transportation performance measures, modal trade-offs and
multimodal level-of-service to potentially supplement Fort Collins current way of evaluating multimodal
performance. Layered networks are an extension of the Complete Streets philosophy, but clearly recognize that it
may not be feasible to accommodate all modes on all streets with a high level of service for all.
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5.4. COMMUNITY ENGAGEMENT SERIES #3
Project team members will prepare materials for and facilitate a hands-on, half-day workshop to review, discuss,
and evaluate tradeoffs associated with each scenario. The workshop will build on previous community input as well
as the scenario analysis conducted as part of task 5.2. Topics to explore during the workshop (as part of small group
discussions) may include: emerging land use, urban design, complete street and placemaking options, neighborhood
identity, beautification, safety, and sustainability. The workshop can include real time digital modeling or take on a
more “hands-on” feel. Targeted stakeholder groups will be identified and invited to participate in the workshop to
create meaningful, productive discussions between stakeholders and the project team. Following the workshop, we
will create an interactive web-based activity that resembles elements of the workshop to further engage
stakeholders on the project website. Key outcomes for the workshop will be to begin the generation of preliminary
plan concepts and recommendations. Feedback from the workshop and the online activity will be summarized and
posted on the project website.
Note: Based on the outcome of Phase 4, Fehr & Peers and Nelson\Nygaard will refine and evaluate up to three
transit service scenarios. Nelson\Nygaard will lead the specific route design, in coordination with TransFort staff.
Routing will consider factors like turnbacks, deadhead time, layover, and other important factors for
implementation; however, our budget assumes that these types of details will be considered at a “planning level”
only. In other words, there will be simple cost/service hour multipliers developed to account for these more
detailed factors. Once service scenarios are developed, Fehr & Peers will evaluate ridership, intermodal hubs,
the role of TNCs and other alternative service, using a range of City, regional, and Fehr & Peers tools. Fehr &
Peers, Nelson\Nygaard, and TransFort staff will review and refine the results to develop a set of final performance
measures that can be discussed with the public and other stakeholders.
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PHASE 5 SUMMARY
Tasks Project Team Responsibilities/Deliverables Staff Team
Responsibilities/Deliverables
5.1 Scenario Framing Responsibilities (Clarion & F&P lead w/input
from all team members)
• Confirm the scenarios to be tested and
identify mechanisms/tools to be used to
evaluate various tradeoffs
Deliverables
• Draft and final memo outlining scenario
parameters
Responsibilities
• Coordinate review and input with
applicable departments/staff throughout
the City organization
• Post review draft to project website
Deliverables
• Consolidated set of comments on draft
5.2 Scenario Analysis Responsibilities (Clarion & F&P lead w/input
from all team members)
• Test agreed upon scenarios and develop
supporting narrative and graphics to help
convey potential tradeoffs for discussion with
the community
Deliverables
• Packet of materials that succinctly conveys
each of the scenarios and the key
choices/potential tradeoffs of each
Responsibilities
• Coordinate any analysis to conducted by
City staff (using available tools) as
appropriate
• Coordinate review and input with
applicable departments/staff throughout
the City organization
• Post review draft to project website
Deliverables
• Consolidated set of comments draft
packet
5.3 Analysis of
Conceptual Transit
Service Networks
Responsibilities (F&P lead w/support from N\N
• Evaluate possible transit networks to address
transit needs of scenarios being analyzed
Deliverables
• Conceptual transit service network inputs to
support overall scenario analysis
Responsibilities
• Coordinate review and input with
applicable departments/staff throughout
the City organization
• Post review draft to project website
Deliverables
• Consolidated set of comments on draft
5.4 Community
Engagement Series
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PHASE 6. DRAFT POLICY AND PLAN DEVELOPMENT
Objectives:
• Develop more detailed policies, implementation strategies, and related recommendations that support
preferred directions on the vision statements, principles, and goals that emerge from Phase 5.
• Assemble preliminary consolidated draft plan and implementation strategies
6.1. DRAFT POLICY FRAMEWORK
Building on community input received on the preliminary vision statements and principles and scenario analysis as
part of Phase 5, the project team will create draft policy framework for each of the three plans. The purpose of this
interim step is to explore and seek additional input on potential policies to underpin preferred directions prior to
completion of formal draft documents. As part of this task, opportunities to streamline, reduce repetition within,
and generally improve alignment between the plans will be explored in collaboration with City staff. In addition,
similar layout and branding will be used to visually reinforce linkages between the plans:
• City Plan. We will work with City staff to develop an updated policy framework that adds detailed policies to
the vision statements and principles developed as part of Phase 4. As with the vision statements and principles,
we will use existing City Plan policies as a foundation and identify gaps, proposed updates, and propose new
policies to address the changing needs of the community.
• Transportation Master Plan. Supporting the visioning exercise in Phase 4 and the scenario analysis in Phase 5,
a draft policy framework for the Transportation Master Plan will be developed. The resulting set of policies will
be concise, user friendly, and internally consistent with other elements of the plan. As part of the policy review,
we will review and recommend updates to the City’s current transportation performance measure and LOS
policies. We will conduct a workshop to explore the various alternative LOS approaches. The selection of LOS
standards and methodologies will guide the selection and prioritization of transportation improvements to be
included in the TMP.
• Transit Master Plan. As a key component into the Transit Master Plan, project team members will work closely
with City staff to develop a draft policy framework. This work will build off the transit visioning from Task 4 and
the results of the scenario analysis from Task 5. The policy framework for the Transit Master Plan will occur after
the framework for the Transportation Master Plan is completed so that the transit policies nest within and
support the overall transportation policies. Our philosophy on transit policy development is “less is more.” The
policies should be succinct, action-oriented, and understandable to the public and policymakers.
The draft policy frameworks will be reviewed by City staff and the Internal Advisory Group and refined before they
are released for broader review.
6.2. PREFERRED DRAFT STRUCTURE PLAN AND PLACE TYPES
Project team members will work with City staff to develop a preferred draft of the Structure Plan map and updated
place types that reflect input that emerges from the scenario analysis process. We will create visualizations to
support the preferred scenario and provide input on language relating to urban design and placemaking that can
ultimately folded into the draft plan(s). This task will focus primarily on community character, land use, and urban
design considerations for individual place types and will draw, drawing from established street typologies in the
current Transportation Master Plan.
6.3. PRELIMINARY DRAFT PLAN AND IMPLEMENTATION STRATEGIES
• City Plan. The City Plan document will be a highly visual document that builds from the various tasks completed
to date and tells a cohesive story about where Fort Collins is today and where it is headed in the future. We will
work with City staff to confirm desired components, building on the list contained in the RFP. We see a key part
of the final document being a discussion of how the community’s vision has been “recalibrated” as part of the
update process and how the resulting plan reflects this new direction. An updated Action Plan that defines near-
term, mid-term, and long-term actions will also be developed.
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• Transportation Master Plan. The Transportation Master Plan document will provide a description of the current
state of transportation in Fort Collins, a clear vision for all modes of transportation, and a clear implementation
plan. We envision a short and graphically engaging document, supplemented by technical appendices. As
identified in the RFP, the plan will include a set of near, mid, and long-term actions to provide a clear phasing
for how to achieve the transportation plan vision. However, actions are not enough to ensure a successful
implementation—additional details are required, which we will identify in a series of fact sheets for each
implementation phase:
— Potential funding mechanisms
— Responsible parties and interagency coordination needs
— Triggers for when certain actions specifically need to occur
— Potential challenges to implementation
The final Transportation Master Plan will clearly articulate Fort Collins’ vision and will not only serve as a
guidance document for planners and elected officials, but it can also highlight the City’s commitment to
sustainable transportation, which is increasingly important for recruiting and retaining businesses and private
investment. The Final Plan will serve as a multimodal roadmap for transportation investments for years to come.
• Transit Master Plan. The Transit Master Plan document will provide a description of the current state of transit
in Fort Collins, a clear vision for transit along with an achievable future service network, and a clear
implementation plan. Similar to the Transportation Master Plan, we envision a short and graphically engaging
document, supplemented by technical appendices. As identified in the RFP, the plan will include a set of near,
mid, and long-term actions to provide a clear phasing for how to achieve the transit vision. As with the
Transportation Master Plan, we will identify in a series of fact sheets for each implementation phase:
— Potential funding mechanisms
— Responsible parties and interagency coordination needs
— Triggers for when certain actions specifically need to occur
— Potential challenges to implementation
The final Transit Master Plan will clearly articulate Fort Collins’ transit vision and will not only serve as a guidance
document for planners and elected officials, but it can also highlight the City’s commitment to sustainable
transportation, which is increasingly important for recruiting and retaining businesses.
Note: Fehr & Peers will lead the development and finalization of transit-related policies as part of the larger
Transportation Master Plan policy refinement. We will work with TransFort and Nelson\Nygaard staff to receive
input on draft and final policies. Nelson\Nygaard will lead the development of short- and mid-range transit
service networks that take a closer look at the implementation factors listed above. Fehr & Peers will work with
Nelson\Nygaard staff to ensure the short and mid-term networks produce ridership/productivity results that
are in line with the long-term vision. Fehr & Peers and Nelson\Nygaard will take an equal role in evaluating
potential implementation strategies with input ranging from funding, support facility needs, and modal
integration with the rest of the Transportation Master Plan. Fehr & Peers will lead the production of the final
Transit Master Plan, with graphics and layout support from Nelson\Nygaard.
6.4. COMMUNITY ENGAGEMENT SERIES #4
City staff will prepare materials for and facilitate (with support from project team members) a second Community
Workshop. The final format of this meeting and any associated activities will be determined by City staff. The purpose
of this workshop is to provide a “tour” of recommendations for each of the three plans and to seek input on potential
issues to be addressed/refinements needed prior to adoption. Following the workshop, City staff will provide an
interactive activity on the project website to further engage stakeholders. Feedback from the public meeting and
the online activity will be documented and posted on the project website.
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PHASE 6 SUMMARY
Tasks Project Team Responsibilities/Deliverables Staff Team
Responsibilities/Deliverables
6.1 Draft Policy
Framework
Responsibilities (Clarion and F&P lead
w/support from all team members)
• Develop draft policy framework for City Plan
that builds from current policies in the three
plans and community input received to date
Deliverables
• Annotated outline, staff draft, and review
draft
Responsibilities
• Coordinate review and input with
applicable departments/staff throughout
the City organization
• Post review draft to project website
Deliverables
• Consolidated set of comments on draft
6.2 Preferred Draft
Structure Plan and
Place Types
Responsibilities (Clarion lead w/support from
MIG)
• Assemble preferred draft Structure Plan and
Place Types based on outcomes of the Phase 5
outreach
Deliverables
• Staff draft and review draft of Structure Plan
and Place Type descriptions and graphics
Responsibilities
• Coordinate review and input with
applicable departments/staff throughout
the City organization
• Post review draft to project website
Deliverables
• Consolidated set of comments on draft
Structure Plan and Place Types
6.3 Preliminary Draft
Plan and
Implementation
Strategies
Responsibilities (Clarion/F&P lead w/ support
from all team members)
• Assemble consolidated draft plan and
supporting implementation strategies
Deliverables
• Staff draft and review draft
Responsibilities
• Coordinate review and input with
applicable departments/staff throughout
the City organization
• Post review draft to project website
Deliverables
• Consolidated set of comments on draft
plan and implementation strategies
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PHASE 7. PLAN ADOPTION
Objectives:
• Finalize the draft plan through the public review and adoption process.
7.1. ADOPTION DRAFT PLANS
Based on input received during Phase 6, final adjustments to the consolidated draft plan will be incorporated as an
adoption draft for public review.
7.2. ADOPTION HEARINGS
Key members of the team will participate in public hearings on the draft plan.
7.3. FINALIZE AND DELIVER FINAL PLAN DOCUMENT AND ACCOMPANYING MATERIALS
Following the adoption of the plan, the project team will work with City staff to make final adjustments to the plan
document, maps, and accompanying technical reports as needed. Final documents will be delivered to City staff in
both PDF and Microsoft Word format. In addition, all GIS and graphic files will be packaged and delivered to staff.
7.4. E-PLAN DOCUMENT
We will develop an ePlan for the consolidated plan (using the final documents developed for Task 7.3). We feel that
employing a web-based “ePlan” can be a dynamic option for tracking progress, keeping in touch with stakeholders
during plan implementation, and maintaining project momentum. These tools can also be created in Spanish and
other languages as appropriate. The ePlan website can be integrated with the project website, providing a seamless
and on-going online planning presence. Our overarching goal is to create a final plan that is accessible,
understandable, and flexible.
PHASE 7 SUMMARY
Tasks Project Team Responsibilities/Deliverables Staff Team
Responsibilities/Deliverables
7.1 Adoption Draft
Plan
Responsibilities (Clarion/F&P lead w/ support
from all team members)
• Assemble adoption draft based on input
received as part of Phase 6
Deliverables
• Adoption draft of the consolidated plan
Responsibilities
• Coordinate review and input with
applicable departments/staff throughout
the City organization
• Post adoption draft to project website
Deliverables
• Consolidated set of comments on draft
plan and implementation strategies
7.2 Adoption
Hearings
Responsibilities (Clarion/F&P lead w/support
from other team members as appropriate)
• Prepare for and attend adoption hearings in
support of the consolidated plan
Deliverables
• Summary presentation
Responsibilities
• Coordinate overall approach and
scheduling for adoption hearings
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PHASE 7 SUMMARY
Tasks Project Team Responsibilities/Deliverables Staff Team
Responsibilities/Deliverables
7.3 Finalize and
Deliver Final Plan
Documents and
Accompanying
Materials
Responsibilities (Clarion/F&P lead w/ support
from all team members)
• Complete any final revisions that emerge from
adoption hearings and assemble final
materials for City staff
Deliverables
• Final documents, maps, and other supporting
files
Responsibilities
• Coordinate with project team on final
deliverables
7.4 E-Plan Document Responsibilities (MIG lead w/input from
Clarion/F&P and other team members on
content as appropriate)
• Assemble fully interactive e-plan document
based on Adoption Draft
Deliverables
• Initial wireframe/outline
• Final E-plan
Responsibilities
• Coordinate review and input with
applicable departments/staff throughout
the City organization
• Facilitate linkages to project website and
City’s website as necessary
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Budget: Fort Collins City Plan, Transportation Master Plan, and Transit Master Plan (Combined), Part 2—09.06.17
Task F&P NN EPS MIG YR&G Total
Herman White Brennan Associate Radoff
Billable Rate $/Hour $200 $170 $80 $75 $225
5.1 Scenario Framing 0 16 16 0 10 16 20 0 2 80
5.2 Scenario Analysis 0 40 80 120 474 0 88 74 24 900
5.3 Analysis of Conceptual Transit Service Networks 0 0 0 0 94 205 0 0 0 299
5.4 Community Engagement Series #3 0 8 16 0 80 16 4 122 0 246
On-site committee/leadership meetings 0 32 32 0 56 0 16 0 0 136
Project Management 0 80 0 0 28 0 0 0 4 112
Phase 5: Total Hours 0 176 144 120 742 237 128 196 30 1773
Phase 5: Total Fees $0 $29,920 $11,520 $9,000 $119,670 $32,550 $22,240 $20,260 $6,750 $251,910
6.1 Draft Policy Framework 0 24 40 40 52 44 18 0 4 222
6.2 Preferred Draft Structure Plan and Place Types 0 8 40 40 0 0 0 192 0 280
6.3 Preliminary Draft Plans and Implementation Strategies 0 40 100 100 216 106 18 20 4 604
6.4 Community Engagement Series #4 0 8 16 0 24 0 0 8 0 56
On-site committee/leadership meetings 0 32 32 8 0 8 0 4 84
Project Management 0 70 0 0 28 0 0 0 0 98
Phase 6: Total Hours 0 182 228 188 320 150 44 220 12 1344
Phase 6: Total Fees $0 $30,940 $18,240 $14,100 $53,700 $19,450 $8,120 $21,830 $2,700 $169,080
7.1 Adoption Draft Plans 0 16 40 40 92 6 2 16 2 214
7.2 Adoption Hearings 0 16 0 0 16 0 8 0 0 40
7.3 Finalize and Deliver Final Plan Documents and Accompanying
Materials 0 2 8 0 20 0 0 0 0 30
7.4 Accessible, Understandable, and Flexible E-Plan Document 0 2 4 0 2 0 0 108 0 116
On-site committee/leadership meetings 0 8 0 0 0 0 0 0 0 8
Project Management 0 40 0 0 26 0 0 0 0 66
Phase 7: Total Hours 0 84 52 40 156 6 10 124 2 474
Phase 7: Total Fees $0 $14,280 $4,160 $3,000 $26,390 $1,350 $1,800 $12,380 $450 $63,810
Project Total Hours 0 442 424 348 1218 393 182 540 44 3591
Project Total Labor $0 $75,140 $33,920 $26,100 $199,760 $53,350 $32,160 $54,470 $9,900 $484,800
Expenses (mileage, parking, travel (for EPS, FP,LSC, BH) $400 $1,352 $6,288 $5,000 $1,200 $826 $297 $9,821
Total Fees $400 $76,492 $33,920 $26,100 $206,048 $58,350 $33,360 $55,296 $10,197 $494,621
Phase 6: Policy and Plan Development
Phase 7: Plan Adoption
Phase 5: Scenario Development and Testing
Clarion
DocuSign Envelope ID: 689CF120-37C0-408A-B4AB-FB27C46C81F5
6.4 Community
Engagement Series #4
Responsibilities (City staff lead w/support from
project team)
• Coordinate with City staff on overall strategy
and format of meeting materials
• Review and provide input on draft materials
prepared by City staff
Deliverables
• Overview presentation
Responsibilities
• Organize meeting location(s) and
advertise meetings
• Coordinate with project team on overall
strategy
• Design and produce workshop
materials/activities
• Print materials for workshop (as needed)
• Monitor online activity following
workshop
• Complete website updates pre- and post-
workshop
Deliverables
• Phase 4 engagement summary to include
written comments from workshop as well
as input received through online activity
DocuSign Envelope ID: 689CF120-37C0-408A-B4AB-FB27C46C81F5
#3
Responsibilities (MIG lead w/support from
Clarion/F&P and other team members as
appropriate)
• Design and produce workshop
materials/activities
Deliverables
• Workshop materials (agenda, presentation,
exercises)
Responsibilities
• Organize meeting location(s) and
advertise meetings
• Coordinate with project team on
preparation of meeting materials and
overall strategy
• Print materials for workshop (as needed)
• Monitor online activity following
workshop
• Complete website updates pre- and post-
workshop
Deliverables
• Phase 3 engagement summary to include
written comments from workshop as well
as input received through online activity
DocuSign Envelope ID: 689CF120-37C0-408A-B4AB-FB27C46C81F5