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HomeMy WebLinkAboutCORRESPONDENCE - PURCHASE ORDER - 9180204 (2)Utilities Work Order Form Official Purchasing Form Last updated 10/2017 WORK ORDER PURSUANT TO A MASTER AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND CH2M HILL ENGINEERS, INC. WORK ORDER NUMBER: CH-2017-12 PROJECT TITLE: WTF and Distribution Modeling Review ORIGINAL BID/RFP NUMBER & NAME: 7575, Consulting Engineering Services for Water Treatment Facility Design & Construction Services MASTER AGREEMENT EFFECTIVE DATE: February 24, 2014 ARCHITECT/ENGINEER: CH2M Hill OWNER’S REPRESENTATIVE: Sue Paquette WORK ORDER COMMENCEMENT DATE: January 2, 2018 WORK ORDER COMPLETION DATE: April 30, 2018 MAXIMUM FEE: (time and reimbursable direct costs): $29,634.00 PROJECT DESCRIPTION/SCOPE OF SERVICES: Professional Engineering Services to perform Water Treatment Facility (WTF) Distribution System Modeling and Master Planning assistance. Service Provider agrees to perform the services identified above and on the attached forms in accordance with the terms and conditions contained herein and in the Master Agreement between the parties. In the event of a conflict between or ambiguity in the terms of the Master Agreement and this Work Order (including the attached forms) the Master Agreement shall control. The attached forms consisting of Four (4) pages are hereby accepted and incorporated herein, by this reference, and Notice to Proceed is hereby given after all parties have signed this document. SERVICE PROVIDER: CH2M HILL Engineers, Inc. By: Date: Name: Title: Page 1 of 8 DocuSign Envelope ID: D4A2F416-72D4-47E6-BAC8-1015A08A785A Vice President December 29, 2017 Kevin Heffernan Utilities Work Order Form Official Purchasing Form Last updated 10/2017 OWNER’S ACCEPTANCE & EXECUTION: This Work Order and the attached Contract Documents are hereby accepted and incorporated herein by this reference. ACCEPTANCE: Date: Sue Paquette, Special Project Manager REVIEWED: Date: Gerry Paul, Purchasing Director APPROVED AS TO FORM: Date: Name,City Attorney's Title (if greater than $1,000,000) ACCEPTANCE: Date: Owen Randall, Water Systems Engineering Division Manager ACCEPTANCE: Date: Matt Fater, Water Engineering & Field Services Operations Interim Manager ACCEPTANCE: Date: Kevin Gertig, Utilities Executive Director (if greater than $1,000,000) ACCEPTANCE: Date: Gerry Paul, Purchasing Director (if greater than $60,000) ACCEPTANCE: Date: Darin Atteberry, City Manager (if greater than $1,000,000) ATTEST: Date: City Clerk (if greater than $1,000,000) Page 2 of 8 DocuSign Envelope ID: D4A2F416-72D4-47E6-BAC8-1015A08A785A December 29, 2017 January 2, 2018 January 3, 2018 January 3, 2018 Utilities Work Order Form Official Purchasing Form Last updated 10/2017 ATTACHMENT A WORK ORDER SCOPE OF SERVICES Page 3 of 8 DocuSign Envelope ID: D4A2F416-72D4-47E6-BAC8-1015A08A785A Exhibit A - Scope of Services Exhibit B to the AGREEMENT between the City of Fort Collins, Colorado, a Municipal Corporation, hereinafter referred to as the City, and CH2M HILL Engineers, Inc., hereinafter referred to as the Professional, for a project generally described as: Professional Engineering Services to perform Distribution System Modeling and Master Planning Assistance. The Professional’s services for the project are detailed hereinafter. Project Objective: To perform independent review of the WTF and distribution system model and calibrations, memorandums (prepared by Ditesco/Waterplans) and provide comments and recommendations pertaining to the modeling for master planning. It is understood the City will designate Ms. Sue Paquette as the City Project Manager (PM) and primary point of contact with respect to the work performed under this AGREEMENT, with authority to transmit instructions, receive information, and interpret and define City policies and decisions relative to elements pertinent to the work covered by this AGREEMENT. Task 1 – WTF and Water Distribution Model Review Professional will: • Review the WTF and Water System Hydraulic Model Development and Calibration Technical Memorandum (TM) to develop an understanding of the model update approach and calibration results. Comments will be provided using a Quality Review Form (QRF). • Develop a QA/QC checklist that will be used to assess the InfoWater model to identify potential issues associated with model and calibration. Develop operational goals for the WTF and water distribution system after discussing the system operation with the City. A draft of the QA/QC checklist and operational goals will be provided for the City for review and comment and then be finalized. • Review the InfoWater hydraulic model and provide comments on scenario development and scenario results and provide comments through a QRF that aligns with the previously developed QA/QC checklist. o Scenario review will include all scenarios in the model, and detailed comments will be provided for the Winter and Summer scenarios, investigating the pressure prediction, storage volume usage, available fire flow, and water age. The standard operation, fire flow, and water age scenarios are anticipated to be three (3) different scenarios for each demand condition. Professional will attend up to 3 meetings (conference calls) with City staff to discuss the reviewed information and develop operational goals, obtain comments and feedback on the model review, and proposed operation of the system facilities. Deliverables: • Meeting agenda and meeting minutes • Model and report comments in Quality Review Form (QRF) • Recommended operating protocol for facilities Page 4 of 8 DocuSign Envelope ID: D4A2F416-72D4-47E6-BAC8-1015A08A785A Task 2 Project Management Professional’s Project Manager (PM) will prepare, implement, monitor, and update the project execution plan throughout the project. Professional’s PM will prepare and submit to the City’s PM, on a monthly basis, a brief cost and schedule status report. The report will include a narrative description of progress to-date, actual costs for each Task, estimates of percent complete, and potential cost variances. Deliverables: • Monthly project cost and schedule status reports and Invoices. Task 3 Additional Modeling Services Professional will provide additional modeling services to address specific issues that may be identified during the review and require additional investigation or analysis. An allowance has been specified for this work. Professional will provide as-needed support for City staff when requested and authorized (via email or written correspondence). Services may include phone consultations, attending meetings, additional modeling or review of work by others. There are no deliverables identified for this task. Deliverables: • To be defined based on City request. Schedule The Professional will work expeditiously to support the City’s schedule. An anticipated schedule is shown below in Table 1. Table 1, Project Schedule Activity Anticipated Milestone Dates Notice To Proceed (NTP) TBD Project Initiation Meeting Kickoff One week following NTP Review Distribution Model 3 weeks from NTP Issue Review Comments 4 weeks from NTP Additional Services As required Assumptions Used in Developing this Scope of Services The Professional’s estimate of engineering costs for the project is based on the elements included in task descriptions above, and the following assumptions: 1. City will examine information submitted by Professional and render in writing or otherwise provide decisions within one week. 2. City will give prompt notice to Professional whenever City observes or becomes aware of any development that affects the scope or timing of Professional’s services, or of any defect in the work of Professional. 3. Professional will provide the City with deliverables as defined respectively in this Scope of Services. 4. All deliverables will be distributed electronically via email (pdf format). 5. Meetings with the City will be held at the City’s service center office. 6. In providing opinions of cost, financial analyses, economic feasibility projections, and schedules for the project, Professional has no control over cost or price of labor and materials; unknown or latent conditions of existing equipment or structures that may affect operation or maintenance costs; competitive bidding procedures and market conditions; time or quality of performance by Page 5 of 8 DocuSign Envelope ID: D4A2F416-72D4-47E6-BAC8-1015A08A785A operating personnel or third parties; and other economic and operational factors that may materially affect the ultimate project cost or schedule. Therefore, Professional makes no warranty that City's actual project costs, financial aspects, economic feasibility, or schedules will not vary from Professional’s opinions, analyses, projections, or estimates. If City wishes greater assurance as to any element of project cost, feasibility, or schedule, City will employ an independent cost estimator, contractor, or other appropriate advisor. 7. Professional will work collaboratively with other Consultants retained by the City for water model work. Communication with other Consultants will be forwarded through or include the City’s PM. Clear roles and responsibilities will be established by Professional and City when working with City’s other Consultants. Page 6 of 8 DocuSign Envelope ID: D4A2F416-72D4-47E6-BAC8-1015A08A785A Utilities Work Order Form Official Purchasing Form Last updated 10/2017 ATTACHMENT B WORK ORDER COST DETAIL Page 7 of 8 DocuSign Envelope ID: D4A2F416-72D4-47E6-BAC8-1015A08A785A Exhibit B Compensation Schedule Al Paquet Principal Project Manager Jennifer Henke Doistribution Model Lead Perrin Niemann Wastewater Collection ;aed Hartkemeyer, Yan Wastewater Modedeler Alleman, Andrew Water Modeler Jannelle prange Water Engineer Gretchen Sage Contracts Administration/ Accounting Labor Hours Labor (Subconsultant) Expense Total Cost Per Diem Code/Classification 03 03 03 04 08 08 4 19 2017 Labor Rates (1) $235 $235 $235 $205 $129 $129 $205 $90 1.0 WTF and Water Distribution Model Review 12 40 20 6 78 $15,574 $0 $750 $16,324 2.0 Project Management 8 0 2 8 18 $3,010 $0 $0 $3,010 3.0 Additional Modeling Services 8 20 0 8 8 0 2 46 $9,432 $0 $868 $10,300 Total 28 60 0 8 2 10 142 $28,016 $0 $1,618 $29,634 Exhibit_C_Fee_Distr_masterplan_rev1.xlsx\Fee Estimate 12/12/2017 Page 8 of 8 DocuSign Envelope ID: D4A2F416-72D4-47E6-BAC8-1015A08A785A