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Home My WebLink About541166 REVOLUTION ADVISORS LLC - CONTRACT - PURCHASE ORDER - 9180135Agreement Amendment #09 7642 Job Analysis, Performance & Learning Competency Assessment Page 1 of 5 Amendment #09 to the Services Agreement between The City of Fort Collins and Revolution Advisors LLC This Ninth Amendment (“Amendment #09”) is entered into by and between Revolution Advisors LLC (the “Service Provider”) and the City of Fort Collins, Colorado (the “City”). WHEREAS, the Service Provider and the City have mutually entered into a Services Agreement dated August 25, 2014 (the “Agreement”); and WHEREAS, the Service Provider and the City amended the Agreement on February 27, 2015 (Amendment #01), March 17, 2015 (Amendment #02), February 25, 2016 (Amendment #03), May 26, 2016 (Amendment #04), July 27, 2016 (Amendment #05), and February 16, 2017 (Amendment #06), March 9, 2017 (Amendment #07); October 19, 2017 (Amendment #08); and WHEREAS, the City desires the Service Provider to complete additional services not contemplated by Amendment #01, Amendment #02, Amendment #03, Amendment #04, Amendment #05, Amendment #06, Amendment #07; Amendment #08; and WHEREAS, Service Provider agrees to perform additional work pursuant to the Agreement terms and new Statement of Work attached hereto; NOW, THEREFORE, in consideration of the foregoing recitals and the mutual promises herein contained, the parties agree as follows: 1. Statement of Work. A new Exhibit “A”, Statement of Work, is added by this Amendment #09 per the attached document consisting of four (4) pages for implementation of the job architecture design. 2. Contract Sum. The City agrees to pay the Service Provider a fixed fee of eighty-four thousand eight hundred dollars ($84,800) for the work under Amendment #09. The Service Provider will invoice as costs are incurred under the assumption that planned hours are used within the expected timeline for Q1 and Q3. Forecasted monthly fees are projected at $24,000 (Feb – Apr) and $12,800 (Aug). Each payment shall be subject to the City’s review and approval. Except as expressly amended by this Amendment #09, all other terms and conditions of the Agreement, as amended by Amendments #01, #02, #03, #04, #05, #06, #07, and #08 shall remain in full force and effect. IN WITNESS WHEREOF, the parties have executed this Amendment the day and year shown. THE CITY OF FORT COLLINS, COLORADO By:________________________________ Gerry Paul Purchasing Director Date: ______________________________ REVOLUTION ADVISORS LLC By: Printed: Title: Date:_______________________________ DocuSign Envelope ID: 90ABBD2D-C1F0-4625-B691-EBC54494A249 Chief Financial Officer Katie Wilkerson 1/3/2018 1/3/2018 Agreement Amendment #09 7642 Job Analysis, Performance & Learning Competency Assessment Page 2 of 5 EXHIBIT A Statement of Work Objectives The City continues its journey to fully implement the Total Rewards program leveraging the recommendations from the Compensation and Career Path Study from Q4 2014. With the successful launch of the Total Rewards strategy, the City deployed Quarterly Performance Alignment (QPA) and the new Upward Feedback process by enabling employees to receive and provide timely and meaningful performance feedback with their respective direct manager. Building on this strategy, the City shifted its focus to compensation and career progression. Since 2016, IES partnered with the Service Areas to map all jobs into a market aligned job architecture. Thus, the organization is ready for implementation in Q1 2018. Additional resource support is needed to ensure adoption and sustainment of the job architecture and the related compensation policies and practices.  Phase I 2015: Total Rewards & QPA Launch  Phase II 2016: Job Architecture Design & Upward Feedback  Phase III 2017: Job Architecture Design & Deployment Planning  Phase III 2018: Job Architecture - Implementation Support  Phase IV 2018: Career Management Design Scope The scope of this work is to support the implementation of the job architecture design, including: 1. Provide subject matter expertise, guidance and tactical support to complete outstanding Job Architecture elements, including functional requirements, job evaluation packet, and document storage strategy. 2. Provide decision support in the job architecture review process including, Q&A Days, review committee meetings and any new job evaluations requested. DocuSign Envelope ID: 90ABBD2D-C1F0-4625-B691-EBC54494A249 Agreement Amendment #09 7642 Job Analysis, Performance & Learning Competency Assessment Page 3 of 5 3. Provide subject matter expertise to sustain the integrity of the job architecture under the new compensation policy, job evaluation process and job title governance. 4. Provide advisory support to administer the new pay plan in the system. 5. Provide project management support related to key change management, training and communication activities. 6. Provide market pricing support in Q3 for four (4) weeks and not to exceed sixteen (16) hours per week. The project will focus on providing expertise as it relates to best-in-class public and private sector organizations. Timeline & Deliverables The timeline associated with project is 12 weeks, January 8 – March 30, 2018 and a supplemental 4 weeks in Q3 July/August to support market pricing. Timing Activities Deliverables Q1 January - 4 Weeks Kick-off Compensation Support Project/Change Management Job Evaluation Packet Document Strategy Q1 February - 4 Weeks Review Process Support Compensation Support Project/Change Management N/A Q1 March - 4 Weeks Compensation Support Project/Change Management N/A Q3 July/Aug - 4 Weeks Market Pricing N/A Resources The resources for this project will be Engagement Partner, Brian Wilkerson, Project Manager, Kristina Miller-Seaberg, HR Lead, Kristen Cooksley and Compensation Lead, Brandi Buie. Assumptions The project timing and fees are subject to the following assumptions:  Revolution Advisors will have timely access to key leaders for the purpose of making required decisions, and those decisions will be made without significant delay.  Revolution Advisors will have access to key data required to provide guidance and analysis.  Q1 HR support not to exceed 48 hours, any above 48 will be billed at $200/hour.  Q1 compensation support not to exceed 144 hours, any above 144 will be billed at $200/hour.  Q3 market pricing support not to exceed 64 hours, any above 64 will be billed at $200/hour.  All fees will be billed as incurred under the assumption that planned hours are used within the expected timeline for Q1 and Q3.  Revolution Advisors is responsible for making job evaluation and pay range recommendations during the review process with the City making the final decision.  The City will assign a Project Manager who will be the primary day-to-day point of contact for the Revolution Advisors project team, and will be responsible for helping to ensure that the DocuSign Envelope ID: 90ABBD2D-C1F0-4625-B691-EBC54494A249 Agreement Amendment #09 7642 Job Analysis, Performance & Learning Competency Assessment Page 4 of 5 project stays on schedule. The Project Manager will engage the proper resources to support the implementation including: process, training, communications, system updates, etc. See Appendix A for detailed resource assumptions.  Revolution Advisors will have periodic access to City Leadership throughout the project for the purpose of data gathering, feedback, decision making, including key deliverable review.  The City will provide administrative support for scheduling meetings, including appropriate meeting facilities.  Communication and training materials will be developed and delivered by the City to all appropriate employees and external community stakeholders. Should any of these assumptions prove not to be true, the project timeline and/or fees may be impacted. Fees Phase III Job Architecture – Implementation Support Scope Costs (Fixed Fee) Q1 Project Management/ Change Management $24,000 Q1 HR Support $9,600 Q1 Compensation Support $38,400 Q1 SUBTOTAL $72,000 Q3 Market Pricing $12,800 TOTAL SERVICES $84,800 Fees will be billed as incurred under the assumption that planned hours are used within the expected timeline for Q1 and Q3. Forecasted monthly fees are projected at $24,000 (Feb – Apr) and $12,800 (Aug). DocuSign Envelope ID: 90ABBD2D-C1F0-4625-B691-EBC54494A249 Agreement Amendment #09 7642 Job Analysis, Performance & Learning Competency Assessment Page 5 of 5 Appendix A: Resource Assumptions CFC Core Team # Role Name Duration Wks Allocation Responsibilities/ Deliverables 1 Executive Sponsor Teresa Jan – Mar 12 5% Active City Engagement Compensation Decisions Facilitate Pay Plan Approval 2 Project & Change Management / Compensation Process Owner Jamie Jan – Mar July - Aug 16 30% Active City Engagement Facilitate pay plan approval Guide day to day compensation support needs. Provide expertise in JA training and communications 3 Compensation Lead Steve Jan – Mar July - Aug 16 30% Active City Engagement Facilitate pay plan approval Deliver day to day compensation support needs. Provide expertise in JA training and communications 4 Compensation Analyst Emily Jan – Mar July - Aug 16 30% Active City Engagement Facilitate pay plan approval Deliver day to day compensation support needs. Provide expertise in JA training and communications 5 Training Lead Doreen / Lindsay Jan - Mar 12 30% Training Materials Development Training Delivery 6 Communications Lead David Jan - Mar 12 10% Communication Materials Communication Delivery 7 HR Business Partners Janet, Catherine Deb, Staci Jan - Mar 12 10% Provide Service Area support to maintain the integrity of the Job Architecture, Training and Communications. Consulting Core Team # Role Name Duration Wks Allocation Responsibilities/ Deliverables 1 Engagement Lead Brian Jan – Mar 12 2 hrs/week City Engagement Program Guidance 2 Project Management/ Change Management Kristina Jan – Mar 12 8 hrs/week City Engagement Project Management Change Management 3 HR SME Kristen Jan - Feb 4 12 hrs/ week Job Evaluation Packet Document Strategy 4 Compensation SME Brandi Jan – Mar 12 16 hrs/ week City Engagement Q1 Comp Support and Analysis July - Aug 4 16 Hrs/ week Q3 Market Pricing DocuSign Envelope ID: 90ABBD2D-C1F0-4625-B691-EBC54494A249