HomeMy WebLinkAboutWORK ORDER - RFP - 8475 CIVIL ENGINEERING PROFESSIONAL ON-CALLPAGE 1 OF 7
EXHIBIT "A"
WORK ORDER FORM
PURSUANT TO AGREEMENT No. 7575 (AGREEMENT) BETWEEN
THE CITY OF FORT COLLINS
AND
CH2M HILL Engineers, Inc.
Per RFP #7575 Consulting Engineering Services for WTF Design and Construction Services
DATED: February 24, 2014
Work Order Number: SCP-WTFHSPS-080517
Purchase Order Number: _________________________________________________________
Project Title: WTF Replacement Projects – High Service Pump Station Electrical
Commencement Date: August 21, 2017
Completion Date: May 1, 2018
Maximum Fee: (time and reimbursable direct costs): $ 43,364 refer to Exhibit C – Compensation
Project Description: Professional Engineering Services for WTF Replacement Project – High Service
Pump Station Electrical (BU 5026310066.521130.6)
Scope of Services: Refer to Exhibit B – Scope of Services
Professional agrees to perform the services identified
above and on the attached forms in accordance with the
terms and conditions contained herein and in the
Professional Services Agreement between the parties. In
the event of a conflict between or ambiguity in the terms
of the Professional Services Agreement and this work
order (including the attached forms) the Professional
Services Agreement shall control.
The attached forms consisting of Exhibits B and C are
hereby accepted and incorporated herein, by this
reference, and Notice to Proceed is hereby given.
Professional: CH2M HILL Engineers, Inc.
By: ___________________________________
Date: _________________________________
City of Fort Collins:
Submitted By: ___________________________
Special Projects Manager
Date: ___________________________
Reviewed by: ___________________________
Water Production Manager
Date: ___________________________
Approved by: ___________________________
Chief Engineer
Date: ___________________________
Approved by: ___________________________
WR&T Manager
Date: ___________________________
Approved by: ___________________________
Purchasing Director
Date: ___________________________
DocuSign Envelope ID: 41256B38-01F4-47E8-883F-AAD4C5B2D6B0
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Exhibit B - Scope of Services
Exhibit B to the AGREEMENT between the City of Fort Collins, Colorado, a Municipal Corporation,
hereinafter referred to as the City, and CH2M HILL Engineers, Inc., hereinafter referred to as the
Professional, for a project generally described as:
Professional Engineering Services for WTF Capital Projects –High Service Pump Station
Electrical Replacement Project
The Professional’s services for the project are detailed hereinafter.
Project Objective: To provide support to the City for various electrical capital improvements Projects
for the High Service Pump Station at the Water Treatment Facility (WTF).
It is understood the City will designate Ms. Sue Paquette as the City Project Manager (PM) and
primary point of contact with respect to the work performed under this AGREEMENT, with authority
to transmit instructions, receive information, and interpret and define City policies and decisions
relative to elements pertinent to the work covered by this AGREEMENT.
The Professional’s Electrical, Instrumentation and Control’s Consultant Carollo Engineers
(Consultant) will perform the following scope of work. Professional will manage the Consultant
during the project execution. Professional’s Project Manager (PM) shall prepare, implement,
monitor, and update the project execution plan throughout the project. Professional’s PM will
prepare and submit to the City’s PM, on a monthly basis, a brief cost and schedule status report. The
report will include a narrative description of progress to-date, actual costs for each Task, estimates
of percent complete, and potential cost variances. The Professional’s management, deliverable
review, and coordination efforts are included in each of the tasks.
TASK 1 – REPLACING EXISTING HIGH SERVICE PUMP STATION
MOTOR CONTROL CENTER (MCC191) AND ADDING AN AUTOMATIC
TRANSFER SWITCH
The Consultant will provide Electrical, Instrumentation and Control’s (EI&C) engineering services
during design and construction for the replacement of MCC191. The project will include:
• Replacing existing MCC line-up. Starters will be replaced in kind with RVSS type starters per
the City direction.
• Installing automatic transfer switch with existing generator.
• Assist Owner with automatic and manual load shed requirements for finished water pump
starting to handle added voltage drop of building loads.
The Consultant will provide the Alternate Product Delivery System Contractor (Contractor) with
design drawings and specifications. The Consultant will provide two deliverables including:
• Review Submittal for City and Contractor review.
• Final Submittal incorporating the review comments from the Review Submittal.
o Deliverables:
§ Review Submittal - Electronic PDF containing specifications
§ Final Submittal Electronic PDF containing specifications
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The Consultant will provide engineering services during construction including:
• Responses to Contractor Requests for Information (RFI) during construction:
o The Consultant will respond to Contractor’s Request for Information (RFI) on the
Contract Documents.
§ Deliverables: Written responses to submitted RFIs.
§ Assumptions: The budget is based on an estimated six (6) RFIs at an average
of two hours each.
• Shop drawing submittal review: The Consultant shall receive, log, review, comment on, and
return shop drawings, submittals, and samples provided by the Contractor. The purpose of
reviewing submittals by the Consultant is to determine if the equipment and materials
proposed by the Contractor will meet the design intent of the Project and the requirements
stipulated in the Contract documents.
o Deliverables: Written responses to Contractor submittals.
o Assumptions: It is estimated that approximately ten (10) submittals and equipment
operations and maintenance manuals will be submitted by the Contractor. It is
estimated that approximately 50% of the submittals will require re-submittal. The
scope and budget assumes four (4) hours review time for ten (10) submittals and
one hour review time for five (5) re-submittals.
• Assistance with issuing Work Change Directives (WCD) and review of Contractor Change
Order Requests:
o The Consultant will assist with Work Change Directives (WCD) for which a change
order is not issued. WCD shall be checked for general compliance with the intent of
the design.
o In the event changes to the Contract Documents are required, the Consultant will
assist in the review of Change Order Requests (COR) and preparation of Change
Order (CO). Consultant, at the request of the City, will either review the COR
prepared by the City, or when COR requires redesign, prepare detailed CO
specifications, drawings, and/or sketches.
§ Deliverables:
• Written responses to Contractor Change Order Requests
• Written review of City Work Change Directives
• Written review of City Change Orders
o Assumptions: The budget is based on an estimated three (3) COR/WCD/CO at an
average of four (4) hours each.
• Attendance at Meetings and Site Inspections:
o The Consultant will participate in certain project meetings as required in order to
keep abreast of construction activities and be involved in questions which may arise
concerning construction progress. During construction site visits, the Consultant will
walk the job site with the City and Contractor to observe construction progress and
discuss relevant construction issues.
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o The Consultant will conduct site inspections throughout the project to review the
construction progress, assess general conformance with the Contract Documents,
and discuss relevant construction issues. Dedicated inspections will be conducted as
stated in the assumptions.
§ Deliverables:
• Site inspection summary memorandums
• Final Punch List
o Assumptions:
§ The budget is based on physical attendance at four (4) construction progress
meetings at approximately four (4) hours each.
§ Consultant will visit the site for benchmark site inspections, punch listing,
and startup services as required. The budget is based on the following site
inspections at approximately four (4) hours per visit, including summary
memorandum to document the site inspection.
• Electrical, Instrumentation, and Control Inspection: Quantity Two
(2)
• Preliminary Punch List Inspection: Quantity One (1)
• Final Punch List Inspection: Quantity One (1)
• Record Documents and Project Closeout:
o The Consultant will incorporate Contractor's field markups at the end of
construction and translate into record drawings.
o Deliverables:
§ The electronic files of construction record documents (AutoCAD and PDF
format)
o Assumptions: The Scope of Services and budget includes twelve (12) drawings that
will need to be modified at one half hour of CADD time per drawing, and one hour
of engineering time per drawing.
ADDITIONAL ITEMS NOT INCLUDED
The following items are not included in the Scope of Services
§ Printing or reproduction
§ Work effort for other items not specifically listed in this proposal
Assumptions Used in Developing this Scope of Services
The Professional’s estimate of engineering costs for the project is based on the elements included in
task descriptions above, and the following assumptions:
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1. Scope of work is being performed entirely by Consultant and Professional assumes no
responsibility or liability for the work performed. Professional is only administering
compensation to Consultant for performance of the work under the on- call contract.
2. City will examine information submitted by Professional /Consultant and render in writing or
otherwise provide decisions within two weeks.
3. City will give prompt notice to Professional whenever City observes or becomes aware of any
development that affects the scope or timing of Professional’s services, or of any defect in the
work of Professional.
4. Professional will provide the City with deliverables as defined respectively in this scope of work.
5. All deliverables will be distributed electronically via email (pdf format).
6. Meetings with the City will be held at the City’s service center office or water treatment facility.
7. Construction improvements will be performed the City’s Alternative Product Delivery Contractor
(APDS Contractor).
8. APDS Contractor will provide conceptual construction cost estimates to assist with evaluations
of alternatives when applicable. Final pricing construction work of will be performed by APDS
Contractor with review from Independent Cost Estimator in accordance with established City
APDS procedures.
9. In providing opinions of cost, financial analyses, economic feasibility projections, and schedules
for the project, Professional has no control over cost or price of labor and materials; unknown or
latent conditions of existing equipment or structures that may affect operation or maintenance
costs; competitive bidding procedures and market conditions; time or quality of performance by
operating personnel or third parties; and other economic and operational factors that may
materially affect the ultimate project cost or schedule. Therefore, Professional makes no
warranty that City's actual project costs, financial aspects, economic feasibility, or schedules will
not vary from Professional’s opinions, analyses, projections, or estimates. If City wishes greater
assurance as to any element of project cost, feasibility, or schedule, City will employ an
independent cost estimator, contractor, or other appropriate advisor.
10. City will verify that the required permits, bonds and insurance have been obtained and
submitted by the General Contractors.
11. Professional is not responsible for health or safety precautions of construction workers.
Professional is not responsible for the Contractor’s compliance with the health and safety
requirements in the contract for construction, or with federal, state, and local occupational
safety and health laws and regulations.
12. Record drawings will be prepared on the basis of information compiled and furnished by others,
and may not always represent the exact location, type of various components, or exact manner
in which the Project was finally constructed. Professional is not responsible for any errors or
omissions in the information from others that is incorporated into the record drawings.
13. Carollo’s fee schedule for their engineering support expenses below in Exhibit C, per the PSA for
on call services effective February 26, 2017 to February 25, 2018, are as shown below.
DocuSign Envelope ID: 41256B38-01F4-47E8-883F-AAD4C5B2D6B0
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DocuSign Envelope ID: 41256B38-01F4-47E8-883F-AAD4C5B2D6B0
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Exhibit C – Compensation
Exhibit C
Compensation Schedule
Al Paquet,
Principal Project manager
Brad Schutt,
Project Engineer
Gretchen Sage, Contracts
Administration/
Accounting
Labor
Hours Labor Expense Total Cost
Per Diem Code/Classification 03 05 04 19
2017 Labor Rates $235 $185 $205 $90
Task Electrical Imrovement Projects
1.0
Replacing Existing high service Pump Station Motor
Control Center (MCC 191) and adding an Automatic
Transfer Switch
10 4 2 8 24 $4,220 $39,144 $43,364
Subtotal Task 1 10 4 2 8 24 $4,220 $39,144 $43,364
DocuSign Envelope ID: 41256B38-01F4-47E8-883F-AAD4C5B2D6B0