HomeMy WebLinkAboutWORK ORDER - RFP - 7575 CONSULTING ENGINEERING SERVICES FOR WATER TREATMENT FACILITY DESIGN & CONSTRUCTION SERVICES (4)PAGE 1 OF 7
EXHIBIT "A"
WORK ORDER FORM
PURSUANT TO AGREEMENT No. 7575 (AGREEMENT) BETWEEN
THE CITY OF FORT COLLINS
AND
CH2M HILL Engineers, Inc.
Per RFP #7575 Consulting Engineering Services for WTF Design and Construction Services
DATED: February 24, 2014
Work Order Number: SCP-WTF-HiPriorElect8117
Purchase Order Number: _________________________________________________________
Project Title: WTF High Priority Electrical Replacements (BU 5026310064.521130.6)
Original Bid/RFP Number & Name: RFP #7575,Consulting Engineering Services for WTF Design and
Construction Services, Award Date: February 24, 2014
Commencement Date: August 21, 2017
Completion Date: June 30, 2018
Maximum Fee: (time and reimbursable direct costs): $ 33,741 refer to Exhibit C – Compensation
Project Description: Professional Engineering Services for WTF Master Plan Identified High Priority
Electrical Replacements
Scope of Services: Refer to Exhibit B – Scope of Services
Professional agrees to perform the services
identified above and on the attached forms in
accordance with the terms and conditions
contained herein and in the Professional
Services Agreement between the parties. In the
event of a conflict between or ambiguity in the
terms of the Professional Services Agreement
and this work order (including the attached
forms) the Professional Services Agreement
shall control.
The attached forms consisting of Exhibits B and
C are hereby accepted and incorporated herein,
by this reference, and Notice to Proceed is
hereby given.
Professional: CH2M HILL Engineers, Inc.
By: ___________________________________
Date: _________________________________
City of Fort Collins:
Submitted By: ___________________________
Special Projects Manager
Date: ___________________________
Reviewed by: ___________________________
Water Production Manager
Date: ___________________________
Approved by: ___________________________
Chief Engineer
Date: ___________________________
Approved by: ___________________________
WR&T Manager
Date: ___________________________
Reviewed by: ___________________________
Purchasing Director
Date: ___________________________
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Exhibit B - Scope of Services
Exhibit B to the AGREEMENT between the City of Fort Collins, Colorado, a Municipal Corporation, hereinafter referred to
as the City, and CH2M HILL Engineers, Inc., hereinafter referred to as the Professional, for a project generally described
as:
Professional Engineering Services for WTF High Priority Electrical Replacement projects
The Professional’s services for the project are detailed hereinafter.
Project Objective: To provide support to the City for various electrical capital improvements Projects at the Water
Treatment Facility (WTF) and related facilities.
It is understood the City will designate Ms. Sue Paquette as the City Project Manager (PM) and primary point of contact
with respect to the work performed under this AGREEMENT, with authority to transmit instructions, receive
information, and interpret and define City policies and decisions relative to elements pertinent to the work covered by
this AGREEMENT.
The Professional’s Electrical, Instrumentation and Control’s Consultant Carollo Engineers (Consultant) will perform the
following scope of work. Professional will manage the Consultant during the project execution. Professional’s Project
Manager (PM) shall prepare, implement, monitor, and update the project execution plan throughout the project.
Professional’s PM will prepare and submit to the City’s PM, on a monthly basis, a brief cost and schedule status report.
The report will include a narrative description of progress to-date, actual costs for each Task, estimates of percent
complete, and potential cost variances. The Professional’s management, deliverable review, and coordination efforts are
included in each of the tasks.
TASK 1 – HIGH PRIORITY ELECTRICAL EQUIPMENT REPLACEMENT
Consultant will provide Electrical, Instrumentation and Control’s (EI&C) engineering services during design and
construction for the critical priority electrical equipment replacements. These replacements include:
§ MCC112 Replacement (T3/T4 Electrical Room):
o Replacing MCC112 in the same location. Effort assumes the same lineup with spare breakers to fill
any remaining spaces in the MCC.
o The Consultant will provide the Contractor with design drawings and specifications.
o The Consultant will provide two deliverables including:
§ Review Submittal for City and Contractor review.
§ Final Submittal incorporating the review comments from the Review Submittal.
§ MCC154 (Horsetooth Dissipater Building):
o Replacing MCC154 in the same location. Assume the same lineup with spare breakers to fill
remaining spaces in the MCC.
o The Consultant will provide the Contractor with design drawings and specifications.
o The Consultant will provide two deliverables including:
§ Review Submittal for City and Contractor review.
§ Final Submittal incorporating the review comments from the Review Submittal.
§ High Priority Replacements include:
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o 112PP1 (112PP7) (T3/T4 MCC Room)
o 112LP1 (112LP12) (T3/T4 MCC Room)
o 112LP2 (112LP13) (T3/T4 MCC Room)
o DPP113 (CO2 Area)
o 153LP30 (Room 203)
o 153LP32 (Room 203)
o 157LP9 (Room 210)
o 157LP11 (Room 210)
o 157UP33 (LP33) (Mezzanine Electrical Room)
The Consultant will provide the Alternate Product Delivery System Contractor (Contractor) with drawings and
specifications as required to perform the above equipment replacements. Detailed design drawings for installations may
not be required as several of the replacements will be one-for-one replacements.
The Consultant will provide engineering services during construction including:
§ Responses to Contractor Requests for Information (RFI) during construction:
o The Consultant will respond to Contractor’s Request for Information (RFI) on the Contract Documents.
o Deliverables: Written responses to submitted RFIs.
o Assumptions: The budget is based on an estimated five (5) RFIs at an average of two hours each.
§ Shop drawing submittal review: The Consultant shall receive, log, review, comment on, and return shop
drawings, submittals, and samples provided by the Contractor. The purpose of reviewing submittals by the
Consultant is to determine if the equipment and materials proposed by the Contractor will meet the design
intent of the Project and the requirements stipulated in the Contract documents.
o Deliverables: Written responses to Contractor submittals.
o Assumptions: It is estimated that approximately four (4) submittals and equipment operations and
maintenance manuals will be submitted by the Contractor. It is estimated that approximately 50% of the
submittals will require re-submittal. The scope and budget assumes three (3) hours review time for four
(4) submittals and one (1) hour review time for two (2) re-submittals.
§ Assistance with issuing Work Change Directives (WCD) and review of Contractor Change Order Requests:
o The Consultant will assist with Work Change Directives (WCD) for which a change order is not issued.
WCD shall be checked for general compliance with the intent of the design.
o In the event changes to the Contract Documents are required, the Consultant will assist in the review of
Change Order Requests (COR) and preparation of Change Order (CO). Consultant, at the request of the
City, will either review the COR prepared by the City, or when COR requires redesign, prepare detailed
CO specifications, drawings, and/or sketches.
o Deliverables:
§ Written responses to Contractor Change Order Requests. Written review of City Work Change
Directives
§ Written review of City Change Orders
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o Assumptions: The budget is based on an estimated two (2) COR/WCD/CO at an average of four (4) hours
each.
§ Attendance at Meetings and Site Inspections:
o The Consultant will participate in certain project meetings as required in order to keep abreast of
construction activities and be involved in questions which may arise concerning construction progress.
During construction site visits, the Consultant will walk the job site with the City and Contractor to
observe construction progress and discuss relevant construction issues.
o The Consultant will conduct site inspections throughout the project to review the construction progress,
assess general conformance with the Contract Documents, and discuss relevant construction issues.
Dedicated inspections will be conducted as stated in the assumptions.
o Deliverables:
§ Site inspection summary memorandums
§ Final Punch List
o Assumptions:
§ Consultant shall participate at two construction progress meetings. The budget is based on
physical attendance at two (2) construction progress meetings at approximately four (4) hours
each.
§ Consultant will visit the site for benchmark site inspections, punch listing, and startup services as
required. The budget is based on the following site inspections at approximately four (4) hours
per visit, including summary memorandum to document the site inspection.
• Electrical, Instrumentation, and Control Inspection: Quantity Two (2)
• Final Punch List Inspection: Quantity One (1)
§ Record Documents and Project Closeout: The Consultant will incorporate Contractor’s field markups at the end
of construction and translate into record drawings. The Consultant will utilize the WTF master drawings as a
starting point for creating the record drawings.
o Deliverables: The electronic files of construction record documents (AutoCAD and PDF format)
o Assumptions: Contractor will provide electronic copies of record documents.
TASK 2 – ELECTRICAL SYSTEM STUDY UPDATE FOR ELECTRICAL
MODIFICATIONS
The Consultant will provide the City with updated fault current, coordination, and arc flash studies in accordance with
the most current version of the NFPA 70E.
§ Assumptions:
o The Contractor will provide field data including cable sizes, lengths, and equipment information based
on the actual installation.
o Contractor or City will apply the new labels.
§ Deliverables:
o Electrical System Study report.
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o Arc flash labels for new equipment and existing equipment where the arc flash rating changed.
TASK 3 – SUPPORT SERVICES
At the City's request, an allowance has been included to provide for additional EI&C support services. This task may
include work not defined in the original project scope, but identified as the project progresses. Budget from this
task will not be utilized without written approval from the City.
ADDITIONAL ITEMS NOT INCLUDED
The following items are not included in the Scope of Services
§ Printing or reproduction
§ Work effort for other items not specifically listed in this proposal
Assumptions Used in Developing this Scope of Services
The Professional’s estimate of engineering costs for the project is based on the elements included in task descriptions
above, and the following assumptions:
1. Scope of work is being performed entirely by Consultant and Professional assumes no responsibility or liability for
the work performed. Professional is only administering compensation to Consultant for performance of the work
under the on- call contract.
2. City will examine information submitted by Professional /Consultant and render in writing or otherwise provide
decisions within two weeks.
3. City will give prompt notice to Professional whenever City observes or becomes aware of any development that
affects the scope or timing of Professional’s services, or of any defect in the work of Professional.
4. Professional will provide the City with deliverables as defined respectively in this scope of work.
5. All deliverables will be distributed electronically via email (pdf format).
6. Meetings with the City will be held at the City’s service center office or water treatment facility.
7. Construction improvements will be performed the City’s Alternative Product Delivery Contractor (APDS Contractor).
8. APDS Contractor will provide conceptual construction cost estimates to assist with evaluations of alternatives when
applicable. Final pricing construction work of will be performed by APDS Contractor with review from Independent
Cost Estimator in accordance with established City APDS procedures.
9. In providing opinions of cost, financial analyses, economic feasibility projections, and schedules for the project,
Professional has no control over cost or price of labor and materials; unknown or latent conditions of existing
equipment or structures that may affect operation or maintenance costs; competitive bidding procedures and
market conditions; time or quality of performance by operating personnel or third parties; and other economic and
operational factors that may materially affect the ultimate project cost or schedule. Therefore, Professional makes
no warranty that City's actual project costs, financial aspects, economic feasibility, or schedules will not vary from
Professional’s opinions, analyses, projections, or estimates. If City wishes greater assurance as to any element of
project cost, feasibility, or schedule, City will employ an independent cost estimator, contractor, or other
appropriate advisor.
10. City will verify that the required permits, bonds and insurance have been obtained and submitted by the General
Contractors.
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11. Professional is not responsible for health or safety precautions of construction workers. Professional is not
responsible for the Contractor’s compliance with the health and safety requirements in the contract for
construction, or with federal, state, and local occupational safety and health laws and regulations.
12. Record drawings will be prepared on the basis of information compiled and furnished by others, and may not always
represent the exact location, type of various components, or exact manner in which the Project was finally
constructed. Professional is not responsible for any errors or omissions in the information from others that is
incorporated into the record drawings.
13. Carollo’s fee schedule for their engineering support expenses below in Exhibit C, per the PSA for on call services
effective February 26, 2017 to February 25, 2018, are as shown below.
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Exhibit C – Compensation
Exhibit C
Compensation Schedule
Al Paquet,
Principal Project manager
Brad Schutt,
Project Engineer
Gretchen Sage, Contracts
Administration/
Accounting
Labor
Hours Labor Expense Total Cost
Per Diem Code/Classification 03 05 04 19
2017 Labor Rates $235 $185 $205 $90 2%
Task Electrical Imrovement Projects
1.0 High Priority Electrical Equipment Replacement 8 2 2 4 16 $3,020 $9,510 $12,530
2.0
Electrical System Study Update for Electical
Modifications
2 2 1 2 7 $1,225 $3,175 $4,400
3.0 ElectricalSupport Services 2 1 1 2 6 $1,040 $15,771 $16,811
Subtotal Task 1 12 5 4 8 29 $5,285 $28,456 $33,741
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