HomeMy WebLinkAboutCONTRACT - 8531 EPIC POOL DECK TILE REPLACEMENTAddendum 1 Page 1 of 9
ADDENDUM NO. 1
SPECIFICATIONS AND CONTRACT DOCUMENTS
Description of RFP 8531: EPIC Pool Deck Tile Replacement
OPENING DATE: 3:00 PM (Our Clock) May 12, 2017
To all prospective bidders under the specifications and contract documents described above,
the following changes/additions are hereby made and detailed in the following sections of this
addendum:
Exhibit 1 – Revised Bid Schedule
Exhibit 2 – Questions & Answers and General Comments
Exhibit 3 – Revised EPIC Tile Drawing
Exhibit 4 – Sheet A102
Please contact Elliot Dale, Buyer at (970) 221-6777 with any questions regarding this
addendum.
RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT
ENCLOSED WITH THE BID STATING THAT THIS ADDENDUM HAS BEEN RECEIVED.
Financial Services
Purchasing Division
215 N. Mason St. 2nd Floor
PO Box 580
Fort Collins, CO 80522
970.221.6775
970.221.6707
fcgov.com/purchasing
Addendum 1 Page 2 of 9
EXHIBIT 1 – REVISED BID SCHEDULE
SECTION 00300
BID FORM
PROJECT: 8531 EPIC Pool Deck Tile Replacement
Place:
Date:
1. In compliance with your Invitation to Bid dated , 20 and subject to
all conditions thereof, the undersigned a (Corporation, Limited Liability Company,
Partnership, Joint Venture, or Sole Proprietor) authorized to do business in the State of
Colorado hereby proposes to furnish and do everything required by the Contract
Documents to which this refers for the construction of all items listed on the following Bid
Schedule or Bid Schedules.
2. The undersigned Bidder does hereby declare and stipulate that this proposal is made in
good faith, without collusion or connection with any other person or persons Bidding for
the same Work, and that it is made in pursuance of and subject to all the terms and
conditions of the Invitation to Bid and Instructions to Bidders, the Agreement, the
detailed Specifications, and the Drawings pertaining to the Work to be done, all of which
have been examined by the undersigned.
3. Accompanying this Bid is a certified or cashier's check or standard Bid bond in the sum
of
($ ) in accordance with the Invitation To Bid and Instructions to
Bidders.
4. The undersigned Bidder agrees to execute the Agreement and a Performance Bond and
a Payment Bond for the amount of the total of this Bid within fifteen (15) calendar days
from the date when the written notice of the award of the contract is delivered to him at
the address given on this Bid. The name and address of the corporate surety with which
the Bidder proposes to furnish the specified performance and payment Bonds is as
follows: .
5. All the various phases of Work enumerated in the Contract Documents with their
individual jobs and overhead, whether specifically mentioned, included by implication or
appurtenant thereto, are to be performed by the CONTRACTOR under one of the items
listed in the Bid Schedule, irrespective of whether it is named in said list.
6. Payment for Work performed will be in accordance with the Bid Schedule or Bid
Schedules subject to changes as provided in the Contract Documents.
7. The undersigned Bidder hereby acknowledges receipt of Addenda No. through
.
8. GENERAL PROJECT OVERVIEW
- Anticipated Project Start Date – 8/14/17
- Anticipated Project Completion Date – 9/1/17
Addendum 1 Page 3 of 9
- Contractor to provide a turnkey product per the plans and specifications.
- Please reference all spec’s and drawings for full extent for scope of work. This work
includes, but is not limited to:
o Work includes replacing all 1”x1” tile per plans and specifications. Some existing
tile to remain. Tile contractor to provide all material as specified per plans
including therapy pool deck tile.
o Work includes replacing all cove base located in the natatorium. This includes all
columns and perimeter cove base.
o Work to be completed so that final product meets ADA requirements at the entire
surrounding pool deck area.
o Work includes all abatement costs.
o Work includes all labor & material.
o Providing dust control.
- Environmental Testing:
o Please reference the attached LT Environmental Report dated February 12, 2016
for results.
Asbestos – No ACMs have been identified based on this report.
Lead – Lead was detected in the coating of the 1”x1” dark blue ceramic
tiles. Please reference the attached picture for more detail.
o LT Environmental – Scope of Work
Task 1
• Based on our findings during the limited asbestos and lead survey
conducted January 15, 2016, LTE believes that a Toxicity
Characteristic Leaching Procedure (TCLP) sample should be
obtained to determine the concentration of lead in the likely waste
stream to be generated during renovation activities to determine if
the waste will leach lead overtime at concentrations that exceed
the standard of 5.0 milligrams per liter (mg/L). TCLP samples
collected will be submitted to Reservoirs Environmental, Inc. for
analysis.
• The TCLP is a test designed to simulate the leaching a waste will
undergo if disposed in a sanitary landfill. Samples are taken which
will be representative of the waste that is likely to be generated as
part of the renovation. The samples are then extracted with a
weak acid solution in a way that will mimic the release of toxic
materials into the environment at the landfill. Lead that is weakly
bound chemically will be leached into solution. Lead that is more
tightly bound will not. The solution is then analyzed and if greater
that 5 mg/L of lead is in the solution it is considered hazardous
waste.
o Please note that TCLP samples were taken as part of
the original pool remodel. Please reference the
attached results for further direction.
Addendum 1 Page 4 of 9
Task 2
• In addition, LTE is providing a cost estimate to provide oversight
of the general abatement contractor or other contractor during
abatement activities to collect dust whip samples outside the
containment area to confirm that the lead concentration found
within dust surrounding the work area does not exceed the
standard of 800 milligrams per cubic centimeter (mg/cm²). Dust
whip samples collected will be submitted to Reservoirs
Environmental, Inc. for analysis by Graphite Furnace AA (GFAA)
or inductively coupled plasma mass spectrometry (ICP-MS). Upon
completion of abatement activities, LTE will conduct a final visual
and final clearance sampling, collecting 4 dust whip samples from
the floor and 1 from each window sill (or other flat surface) via
Graphite Furnace AA (GFAA) or inductively coupled plasma mass
spectrometry (ICP-MS) analysis of the containment area. All final
clearance samples collected will be submitted to Reservoirs
Environmental, Inc. for analysis.
• LTE will provide a summary report detailing the field observations,
laboratory analytical results, and conclusions.
ASSUMPTIONS
• Based on the scope of work and our walkthrough of the building,
LTE has developed the following assumptions:
o LTE will provide oversight throughout the duration of the
abatement project;
o LTE will collect no more than two dust whip samples
outside the containment area each day during abatement
activities;
o LTE will conduct final visual and final clearance sampling
via Graphite Furnace AA (GFAA) or inductively coupled
plasma mass spectrometry (ICP-MS) analysis a upon
completion of abatement within the containment area; and
o Abatement must be completed immediately in order to
accommodate for the short time frame the project is
allowed to complete the work.
LT Environmental will provide abatement “oversite” only. The general
contractor is responsible for all abatement work detailed by the LT
Environmental report dated February 12, 2016.
All lead abatement work must be coordinated with LT Environmental and
the City of Fort Collins.
All openings must be sealed during abatement.
OSHA guidelines must be followed during the abatement.
o It is the contractor’s responsibility, and expense, to manage the removal and
disposal of the lead coated tile.
Addendum 1 Page 5 of 9
Describe in words how you plan to manage the confirmed lead coating of
the blue tile:
__________________________________________________________
__________________________________________________________
__________________________________________________________
_____________________________ .
- Contractor to ensure that dust will be kept to a minimum.
o Contractor will be responsible to follow the City’s Dust Prevention and Control
Manual where applicable.
- Contractor to ensure a clean and safe work site at all times.
- Any damage caused to the building, parking lot, landscaping, etc. will be at the
contractor’s expense to repair the damaged area to existing, or better, conditions as
before the damage was done.
- General contractor, and sub-contractors, will be required to park on Riverside Avenue.
- All OSHA regulations to be followed at all times.
- All construction work must adhere to the City of Fort Collins Design Standards at:
o http://www.fcgov.com/opserv/design-standards.php
- All final construction work must be ADA compliant. Coordination of pool deck slopes, etc.
will be required.
- It is the contractor’s responsibility to ensure that all pool deck slopes are ADA compliant
and drain water from the deck. The City of Fort Collins will verify that the slopes do meet
ADA. It will be the contractor’s responsibility & expense to fix pool deck areas that are
part of the contractor’s scope of work.
- The contractor will match deck elevation to the back of bond beam around the perimeter
of the pool.
- The City of Fort Collins will be raising specific drains to help accommodate for the
adjustment of the deck slopes as part of this project.
- Deck slopes to meet new drain heights. Coordination will be required. Please reference
the attached drawing showing the approximate height the drains will be raised.
Coordination will be required to slope the deck properly to these drains to meet ADA
requirements.
- It is the contractor’s responsibility to raise any existing stanchion anchors, ladder
anchors, any type of sleeve providing a hole in the pool deck that are too low in the
deck. These items must be flush with the top of the new tile.
o Per Addendum #1, this statement has been revised. The City of Fort Collins will
coordinate with the awarded tile contractor to schedule the work to be done to
raise the existing stanchion anchors by another contractor.
- It is recommended that the contractor confirm possible areas of existing puddling in
order to ensure that these areas are fixed as part of the project.
Addendum 1 Page 6 of 9
- Coordination will be required between the therapy pool work and the pool deck tile
replacement.
- Contractor to fill out owner provided Waste Management Plan Form.
o Please reference the specifications for this form.
o Contractor will not receive final payment until this has been provided, filled out
with back-up.
o ALL recyclable goods are required to be recycled. This includes, but is not limited
to, cardboard, wood, concrete, dirt, metal, etc.
- Coordination of dumpster locations to be coordinated with the City of Fort Collins at pre-
con. meeting.
- Contractor will be required to provide their own portable toilets. The toilets will only be
allowed in the south parking lot located across Riverside Avenue to the south of the
building site.
- Contractor will be required to coordinate all special inspections with the City of Fort
Collins third party inspector. Contact information will be provided to the contractor prior
to work beginning.
- The City of Fort Collins has smoking restrictions in certain areas. Smoking on the
premises is prohibited. If smoking is necessary, employees can smoke in their personal
vehicles. Please go to: fcgov.com/smokefree for more information.
- Pre-con. meeting to be held onsite and will be run by the contractor.
- Contractor will be required to coordinate all manufacturer inspections that are required
prior to the installation of products.
- All finishes to be submitted on and approved by the design team and the City of Fort
Collins. Please reference the attached plans and spec’s. for further detail.
- It is the contractor’s choice on whether to replace the entire depth marker or to remove
the existing dark blue and place the new Sea Spec. D372 around the existing numbers.
All depth markers to remain in the same location as is on the pool deck including any
additional signs, tiles, foot markings, & inch markings. Contractor must provide a written
scope of work on how the depth markers will be fixed, to the City of Fort Collins prior to
ordering material.
9. BID SCHEDULE (Base Bid)
LUMP SUM $
In Words:
Add/Alternates:
Schedule of Alternates
Alternate No. 1: Provide a square foot cost to prepare and install 1”x1” tile as
needed if any additional tile will need to be replaced.
$______________ s.f. cost
Addendum 1 Page 7 of 9
Alternate No. 2: Provide a lump sum deduct cost for labor only on the installation of
the deck tile/bullnose tile (“Main Floor” and “Band 5” tile type as
specified on drawing) on the north and east sides of the therapy
pool. All other work to be done as specified on the drawings and in
the specifications. Therapy pool deck tile material is included as
part of the Base Bid.
$______________ lump sum
ADD/ALTERNATES:
AWARD OF THE CONTRACT IS BASED ON THE BASE BID OR AT THE CITY’S SOLE OPTION IN THE
EVENT THE CITY ELECTS TO INCLUDE ANY OF THE ALTERNATES LISTED ABOVE TO THE
LOWEST QUALIFIED RESPONSIVE AND RESPONSIBLE BIDDER BASED ON THE CUMULATIVE
TOTAL OF THE BASE BID AND ALL SELECTED ALTERNATES.
10. PRICES
The foregoing prices shall include all labor, materials, transportation, shoring, removal,
abatement, disposal, dewatering, overhead, profit, insurance, etc., to cover the complete
Work in place of the several kinds called for.
Bidder acknowledges that the OWNER has the right to delete items in the Bid or change
quantities at his sole discretion without affecting the Agreement or prices of any item so
long as the deletion or change does not exceed twenty-five percent (25%) of the total
Agreement Price.
RESPECTFULLY SUBMITTED:
CONTRACTOR
BY:
Printed Date
Title
License Number (If Applicable)
(Seal - if Bid is by corporation)
Attest:
Address
Telephone
Email
Addendum 1 Page 8 of 9
EXHIBIT 2 – QUESTIONS & ANSWERS AND GENERAL COMMENTS
1. Which contractor performed the lead tile abatement during the pool remodel?
Peak Environmental performed the abatement on the pool remodel project.
2. How large must the gap between the back of bond beam and the new tile be?
This is where the caulking is currently located.
Gap width to match existing conditions located on the north side of the pool,
approximately 3/4” to 1” in width.
3. Does the City of Fort Collins want the contractor to fix the existing dark blue
damaged tile on the bond beam?
Yes. The City of Fort Collins should have enough material to perform this work.
This will include the replacement of the two damaged hand hold tile in the pool.
The City of Fort Collins will lower the water level of the pool in order for this work
to be performed. This includes the grout work required as well. Color of grout to
match existing.
4. Is the tile contractor required to remove and reset the existing stanchion anchors
in order to raise them to accommodate for the added elevation of the new tile to
accommodate for ADA requirements?
Per specifications the contractor is required to perform this work. However, upon
further review this work will be better suited for another vendor to perform. The
City of Fort Collins will coordinate with another vendor to perform this work. Tile
contractor is required to coordinate with the City of Fort Collins in order to allow
for this work to be performed and completed in the time frame given by the
specifications.
5. Is the tile contractor required to perform the caulking work between the back of
bond beam and the new tile around the perimeter of the pool?
No. The City of Fort Collins will coordinate with another vendor to perform this
work. Tile contractor is required to coordinate with the City of Fort Collins in order
to allow for this work to be performed and completed in the time frame given by
the specifications.
6. Is the tile contractor required to coordinate the abatement of the remaining lead
coated tile?
Yes. It is the responsibility of the tile contractor to coordinate the abatement of the
lead coated tile per plans and specifications.
Addendum 1 Page 9 of 9
General Comments
- Attached find the revised drawing for your use. Locations of tile colors have been
updated.
- Tile Contractor is to include cost of all tile material in base bid.
- Please reference the attached drawing sheet A102 for the extent of the tile work to be
performed by the therapy pool contractor. All work must tie-into existing conditions at the
time and the contractor must provide a complete and professional product.
EXISTING NEW TILE - MATCH TRANSITIONS TO THE CURRENT PATTERN
BAND 1 = 1X1 SQUARES WITH DALTILE KEYSTONE GROUP 3: SEA SPEC D372
BAND 2 = 1X1 SQUARES IN A 2X2 PATTERN (MATCH EXISTING) WITH DALTILE
KEYSTONE GROUP 3: SEA SPEC D372 & AQUA GLOW D197
BAND 3 = 1X1 SQUARES IN A 2X2 PATTERN (MATCH EXISTING) WITH DALTILE
KEYSTONE GROUP 3 AQUA GLOW D197 & GROUP 2 SPA D148
BAND 4 = 1X1 SQUARES IN A 2X2 PATTERN (MATCH EXISTING) WITH DALTILE
KEYSTONE GROUP 2 SPA D148 & PEPPER WHITE D037
MAIN FLOOR = 1X1 SQUARES WITH DALTILE KEYSTONE GROUP 2: PEPPER
WHITE D037
BAND 5 = 1X1 SQUARES WITH DALTILE KEYSTONE GROUP 3: AQUA GLOW
D197 - INCLUDING BULL NOSE TILE WHERE APPLICABLE
TEXT = MATCH EXISTING 1X1 SQUARES - 6 SQUARES HIGH; LETTERS /
NUMBERS IN ARCTIC WHITE D617 AND BACKGROUND IN DALTILE KEYSTONE
GROUP 3: SEA SPEC D372
EXISTING NEW TILE THAT MATCHES MAIN FLOOR. MAINTAIN IF PATTERN
ALIGNS WITH THE NEW TILE
ENLARGED CORNER FOR BAND REFERENCE NOTES:
1. CONTRACTOR TO ENSURE NO PUDDLING OF THE POOL DECK ONCE
THE TILE HAS BEEN REPLACED.
2. CONTRACTOR TO ENSURE THAT THE POOL DECK MEETS ADA
REQUIREMENTS
3. WHERE APPLICABLE KEEP EXISTING NEW TILE IF THE PATTERN
ALIGNS
4. TILE UNDER ALL DOORS. TIE INTO EXISTING SURFACE ON OTHER
SIDE OF DOOR. -TYP.
5. CONTRACTOR TO VERIFY ALL POOL AND WADING DEPTH MARKER ,
NO RUNNING, AND NO DIVING LOCATIONS AND INSTALL TO
MATCH EXISTING CONDITIONS. INCLUDE THERAPY POOL AS AN
ALTERNATE. MARKERS SHOWN ON DRAWING ARE ONLY A GRAPHIC
AND MUST BE FIELD VERIFIED BY THE CONTRACTOR
DATED: 05/08/17
EXHIBIT 3
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EXHIBIT 4