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HomeMy WebLinkAboutBID - 8463 TIMBERLINE RECYCLING CENTER HAULING8463 Timberline Recycling Center Hauling Addendum 1 Questions & Answers Page 1 of 2 ADDENDUM NO. 1 SPECIFICATIONS AND CONTRACT DOCUMENTS Description of BID 8463: 8463 TIMBERLINE RECYCLING CENTER HAULING OPENING DATE: 3:00 PM (Our Clock) February 10, 2017 To all prospective bidders under the specifications and contract documents described above, the following changes/additions are hereby made and detailed in the following sections of this addendum: Exhibit 1 – Questions & Answers Please contact Ed Bonnette, CPPB, CPM, Senior Buyer at (970) 416-2247 with any questions regarding this addendum. RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT ENCLOSED WITH THE BID/QUOTE STATING THAT THIS ADDENDUM HAS BEEN RECEIVED. Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707 fcgov.com/purchasing 8463 Timberline Recycling Center Hauling Addendum 1 Questions & Answers Page 2 of 2 1) What extent is the contractor obligated to do repairs on the equipment owned by the City or is the contractor only obligated to inform the City? Answer: Contractor is not obligated to do repairs, only to inform the City when breakdowns occur or when equipment problems are observed. 2) Hauling contractors have limited ability to provide snow removal and/or ice treatment, is this requirement to notify the City when there is an issue or is the City expecting the contractor to provide this service and if this is the case how is the City expecting the pricing to be presented since this would be a case by case basis and could not be included in the rate sheet as it is currently outlined? Answer: The City hires a separate contractor to perform snow removal and to spread ice-melt products at the Recycling Center 3) What is the contract term? Answer: It will be a one-year Services Agreement with up to four (4) optional one-year renewals, or a maximum of five (5) years total. The current agreement (which this will be replacing) has run for the maximum 5-year term. 4) 20.a.2 in the sample Services Agreement (included in the Bid document) says we will participate in either e-Verify program (Federal) or the Department Program (Colorado), but 20.c says we are prohibited from using the e-Verify or Department program. Am I reading this wrong? Can I get some clarification? Answer: 20. Prohibition Against Employing Illegal Aliens is required language in contracts for public agencies in Colorado, which prohibits public agencies from contracting with firms that knowingly employ illegal aliens. 20.c says the Service Provider cannot use either program to pre-screen job applicants prior to hire. What this means is, the Service Provider conducts their normal hiring process, makes the decision to hire or not hire, then uses e-Verify or the Department Program to confirm or deny the candidate’s status as an illegal alien.