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582379 RESEARCH INTO ACTION INC - CONTRACT - RFP - 8433 COMMERCIAL & RESIDENTIAL ENERGY PROGRAMS THIR
8433 Commercial & Residential Energy Program Evaluation Service Agreement – Work Order Type Page 1 of 10 SERVICES AGREEMENT WORK ORDER TYPE THIS AGREEMENT made and entered into the day and year set forth below, by and between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred to as the "City" and Research into Action, Inc. hereinafter referred to as "Service Provider". WITNESSETH: In consideration of the mutual covenants and obligations herein expressed, it is agreed by and between the parties hereto as follows: 1. Services to be Performed. a. This Agreement shall constitute the basic agreement between the parties for services related to conducting evaluations of the City’s commercial and residential energy conservation programs. The conditions set forth herein shall apply to all services performed by the Service Provider on behalf of the City and particularly described in Work Orders agreed upon in writing by the parties from time to time. Such Work Orders, a sample of which is attached hereto as Exhibit "A", consisting of one (1) page and incorporated herein by this reference, shall include a description of the services to be performed, the location and time for performance, the amount of payment, any materials to be supplied by the City and any other special circumstances relating to the performance of services. The term “Work” as used in this Agreement shall include the services and deliverables contained in any Work Orders issued by the City. The only services authorized under this Agreement are those which are performed after receipt of such Work Order. Irrespective of references in Exhibit A to certain named third parties, Service Provider shall be solely responsible for performance of all duties hereunder. b. The City may, at any time during the term of a particular Work Order and without invalidating the Agreement, make changes within the general scope of the particular services assigned and the Service Provider agrees to perform such changed services. 2. Changes in the Work. The City reserves the right to independently bid any services rather than issuing work to the Service Provider pursuant to this Agreement. Nothing within this Agreement shall obligate the City to have any particular service performed by the Service Provider. 3. Time of Commencement and Completion of Services. The services to be performed pursuant to this Agreement shall be initiated as specified by each written Work Order. Time is of the essence. DocuSign Envelope ID: 62A9A6AB-95D1-4CA4-BEBD-9FA05035DA4C 8433 Commercial & Residential Energy Program Evaluation Service Agreement – Work Order Type Page 2 of 10 4. Contract Period. This Agreement shall commence May 1, 2017 and shall continue in full force and effect until April 30, 2018, unless sooner terminated as herein provided. In addition, at the option of the City, the Agreement may be extended for additional one year periods not to exceed four (4) additional one year periods. Renewals and pricing changes shall be negotiated by and agreed to by both parties. Written notice of renewal shall be provided to the Service Provider and mailed no later than thirty (30) days prior to contract end. 5. Delay. If either party is prevented in whole or in part from performing its obligations by unforeseeable causes beyond its reasonable control and without is fault or negligence, then the party so prevented shall be excused from whatever performance is prevented by such cause. To the extent that the performance is actually prevented, the Service Provider must provide written notice to the City of such condition within fifteen (15) days from the onset of such condition. 6. Early Termination by City/Notices. Notwithstanding the time periods contained herein, the City may terminate this Agreement at any time without cause by providing written notice of termination to the Service Provider. Such notice shall be mailed at least fifteen (15) days prior to the termination date contained in said notice unless otherwise agreed in writing by the parties. All notices provided under this Agreement shall be effective when mailed, postage prepaid and sent to the following address: Service Provider: City: Copy to: Research Into Action, Inc. Attn: Jane S. Peters, President PO Box 12312 Portland, OR 97212 City of Fort Collins Attn: Brian Tholl PO Box 580 Fort Collins, CO 80522 City of Fort Collins Attn: Purchasing Dept. PO Box 580 Fort Collins, CO 80522 In the event of early termination by the City, the Service Provider shall be paid for services rendered to the termination date, subject only to the satisfactory performance of the Service Provider's obligations under this Agreement. Such payment shall be the Service Provider's sole right and remedy for such termination. 7. Contract Sum. This is an open-end indefinite quantity Agreement with no fixed price. The actual amount of Work to be performed will be stated on the individual Work Orders. The City makes no guarantee as to the number of Work Orders that may be issued or the actual amount of services which will in fact be requested. 8. Payments. a. The City agrees to pay and the Service Provider agrees to accept as full payment for all Work done and all materials furnished and for all costs and expenses incurred in performance of the Work the sums set forth for the hourly labor rates, material costs, and overhead as applicable as mutually agreed by the parties pursuant to a specific Work Order. DocuSign Envelope ID: 62A9A6AB-95D1-4CA4-BEBD-9FA05035DA4C 8433 Commercial & Residential Energy Program Evaluation Service Agreement – Work Order Type Page 3 of 10 Payment shall be made by the City only upon acceptance of the Work by the City and upon the Service Provider furnishing satisfactory evidence of payment of all wages, taxes, supplies and materials, and other costs incurred in connection with the performance of such Work. b. Payment terms shall be Net 30 days from the City’s date of receipt of a valid, undisputed invoice. 9. City Representative. The City's representative will be shown on the specific Work Order and shall make, within the scope of his or her authority, all necessary and proper decisions with reference to the Work requested. All requests concerning this Agreement shall be directed to the City Representative. 10. Independent Contractor. It is agreed that in the performance of any services hereunder, the Service Provider is an independent contractor responsible to the City only as to the results to be obtained in the particular Work assignment and to the extent that the Work shall be done in accordance with the terms, plans and specifications furnished by the City. 11. Subcontractors. Service Provider may not subcontract any of the Work set forth in the Exhibit A, Statement of Work without the prior written consent of the city, which shall not be unreasonably withheld. If any of the Work is subcontracted hereunder (with the consent of the City), then the following provisions shall apply: (a) the subcontractor must be a reputable, qualified firm with an established record of successful performance in its respective trade performing identical or substantially similar work, (b) the subcontractor will be required to comply with all applicable terms of this Agreement, (c) the subcontract will not create any contractual relationship between any such subcontractor and the City, nor will it obligate the City to pay or see to the payment of any subcontractor, and (d) the Work of the subcontractor will be subject to inspection by the City to the same extent as the Work of the Service Provider. 12. Personal Services. It is understood that the City enters into the Agreement based on the special abilities of the Service Provider and that this Agreement shall be considered as an agreement for personal services. Accordingly, the Service Provider shall neither assign any responsibilities nor delegate any duties arising under the Agreement without the prior written consent of the city. 13. Acceptance Not Waiver. The City's approval or acceptance of, or payment for any of the services shall not be construed to operate as a waiver of any rights under the Agreement or of any cause of action arising out of the performance of this Agreement. 14. Warranty. a. Service Provider warrants that all Work performed hereunder shall be performed with the highest degree of competence and care in accordance with accepted standards for DocuSign Envelope ID: 62A9A6AB-95D1-4CA4-BEBD-9FA05035DA4C 8433 Commercial & Residential Energy Program Evaluation Service Agreement – Work Order Type Page 4 of 10 Work of a similar nature. b. Unless otherwise provided in the Agreement, all materials and equipment incorporated into any Work shall be new and, where not specified, of the most suitable grade of their respective kinds for their intended use, and all workmanship shall be acceptable to City. c. Service Provider warrants all equipment, materials, labor and other Work, provided under this Agreement, except City-furnished materials, equipment and labor, against defects and nonconformances in design, materials and workmanship/workwomanship for a period beginning with the start of the Work and ending twelve (12) months from and after final acceptance under the Agreement, regardless whether the same were furnished or performed by Service Provider or by any of its subcontractors of any tier. Upon receipt of written notice from City of any such defect or nonconformances, the affected item or part thereof shall be redesigned, repaired or replaced by Service Provider in a manner and at a time acceptable to City. 15. Default. Each and every term and condition hereof shall be deemed to be a material element of this Agreement. In the event either party should fail or refuse to perform according to the terms of this Agreement, such party may be declared in default thereof. 16. Remedies. In the event a party has been declared in default, such defaulting party shall be allowed a period of ten (10) days within which to cure said default. In the event the default remains uncorrected, the party declaring default may elect to (a) terminate the Agreement and seek damages; (b) treat the Agreement as continuing and require specific performance; or (c) avail himself of any other remedy at law or equity. If the non- defaulting party commences legal or equitable actions against the defaulting party, the defaulting party shall be liable to the non-defaulting party for the non-defaulting party's reasonable attorney fees and costs incurred because of the default. 17. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire Agreement between the parties and shall be binding upon said parties, their officers, employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal representative, successors and assigns of said parties. 18. Indemnity/Insurance. a. The Service Provider agrees to indemnify and save harmless the City, its officers, agents and employees against and from any and all actions, suits, claims, demands or liability of any character whatsoever, brought or asserted for injuries to or death of any person or persons, or damages to property arising out of, result from or occurring in connection with the performance of any service hereunder. b. The Service Provider shall take all necessary precautions in performing the Work hereunder to prevent injury to persons and property. c. Without limiting any of the Service Provider's obligations hereunder, the Service Provider shall provide and maintain insurance coverage naming the City as an DocuSign Envelope ID: 62A9A6AB-95D1-4CA4-BEBD-9FA05035DA4C 8433 Commercial & Residential Energy Program Evaluation Service Agreement – Work Order Type Page 5 of 10 additional insured under this Agreement of the type and with the limits specified within Exhibit "B”, consisting of one (1) page, attached hereto and incorporated herein by this reference. The Service Provider before commencing services hereunder shall deliver to the City's Purchasing Director, P. O. Box 580, Fort Collins, Colorado 80522 one copy of a certificate evidencing the insurance coverage required from an insurance company acceptable to the city. 19. Entire Agreement. This Agreement, along with all Exhibits and other documents incorporated herein, shall constitute the entire Agreement of the parties. Covenants or representations not contained in this Agreement shall not be binding on the parties. 20. Law/Severability. This Agreement shall be governed in all respect by the laws of the State of Colorado. In the event any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction such holding shall not invalidate or render unenforceable any other provision of this Agreement. 21. Prohibition Against Employing Illegal Aliens. Pursuant to Section 8-17.5-101, C.R.S., et. seq., Service Provider represents and agrees that: a. As of the date of this Agreement: 1) Service Provider does not knowingly employ or contract with an illegal alien who will perform Work under this Agreement; and 2) Service Provider will participate in either the e-Verify program created in Public Law 208, 104th Congress, as amended, and expanded in Public Law 156, 108th Congress, as amended, administered by the United States Department of Homeland Security (the “e-Verify Program”) or the Department Program (the “Department Program”), an employment verification program established pursuant to Section 8-17.5-102(5)(c) C.R.S. in order to confirm the employment eligibility of all newly hired employees to perform Work under this Agreement. b. Service Provider shall not knowingly employ or contract with an illegal alien to perform Work under this Agreement or knowingly enter into a contract with a subcontractor that knowingly employs or contracts with an illegal alien to perform Work under this Agreement. c. Service Provider is prohibited from using the e-Verify Program or Department Program procedures to undertake pre-employment screening of job applicants while this Agreement is being performed. d. If Service Provider obtains actual knowledge that a subcontractor performing Work under this Agreement knowingly employs or contracts with an illegal alien, Service Provider shall: 1) Notify such subcontractor and the City within three days that Service Provider has actual knowledge that the subcontractor is employing or contracting with an illegal alien; and DocuSign Envelope ID: 62A9A6AB-95D1-4CA4-BEBD-9FA05035DA4C 8433 Commercial & Residential Energy Program Evaluation Service Agreement – Work Order Type Page 6 of 10 2) Terminate the subcontract with the subcontractor if within three days of receiving the notice required pursuant to this section the subcontractor does not cease employing or contracting with the illegal alien; except that Service Provider shall not terminate the contract with the subcontractor if during such three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. e. Service Provider shall comply with any reasonable request by the Colorado Department of Labor and Employment (the “Department”) made in the course of an investigation that the Department undertakes or is undertaking pursuant to the authority established in Subsection 8-17.5-102 (5), C.R.S. f. If Service Provider violates any provision of this Agreement pertaining to the duties imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this Agreement. If this Agreement is so terminated, Service Provider shall be liable for actual and consequential damages to the City arising out of Service Provider’s violation of Subsection 8-17.5-102, C.R.S. g. The City will notify the Office of the Secretary of State if Service Provider violates this provision of this Agreement and the City terminates the Agreement for such breach. 22. Special Provisions. Special provisions or conditions relating to the services to be performed pursuant to this Agreement are set forth in Exhibit “C” - Confidentiality, consisting of one (1) page, attached hereto and incorporated herein by this reference. DocuSign Envelope ID: 62A9A6AB-95D1-4CA4-BEBD-9FA05035DA4C 8433 Commercial & Residential Energy Program Evaluation Service Agreement – Work Order Type Page 7 of 10 THE CITY OF FORT COLLINS, COLORADO By: Gerry Paul Purchasing Director DATE: ATTEST: APPROVED AS TO FORM: RESEARCH INTO ACTION, INC. By: Jane Peters President Date: DocuSign Envelope ID: 62A9A6AB-95D1-4CA4-BEBD-9FA05035DA4C 5/1/2017 Assistant City Attorney 5/8/2017 City Clerk 8433 Commercial & Residential Energy Program Evaluation Service Agreement – Work Order Type Page 8 of 10 EXHIBIT A WORK ORDER FORM PURSUANT TO AN AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND RESEARCH INTO ACTION, INC. AGREEMENT DATED: MAY 1, 2017 Work Order Number: Purchase Order Number: Project Title: Commencement Date: Completion Date: Maximum Fee: (time and reimbursable direct costs): Project Description: Scope of Services: Service Provider agrees to perform the services identified above and on the attached forms in accordance with the terms and conditions contained herein and in the Services Agreement between the parties. In the event of a conflict between or ambiguity in the terms of the Services Agreement and this Work Order (including the attached forms) the Services Agreement shall control. The attached forms consisting of ___ (_) pages are hereby accepted and incorporated herein, by this reference, and Notice to Proceed is hereby given. SERVICE PROVIDER By:_______________________________ Date:_____________________________ CITY OF FORT COLLINS By:_________________________________ Project Manager Date: ______________________________ By: _______________________________ Gerry Paul Purchasing Director (over $60,000.00) Date: ____________________________ DocuSign Envelope ID: 62A9A6AB-95D1-4CA4-BEBD-9FA05035DA4C 8433 Commercial & Residential Energy Program Evaluation Service Agreement – Work Order Type Page 9 of 10 EXHIBIT B INSURANCE REQUIREMENTS 1. The Service Provider will provide, from insurance companies acceptable to the City, the insurance coverage designated hereinafter and pay all costs. Before commencing Work under this bid, the Service Provider shall furnish the City with certificates of insurance showing the type, amount, class of operations covered, effective dates and date of expiration of policies, and containing substantially the following statement: “The insurance evidenced by this Certificate will not reduce coverage or limits and will not be cancelled, except after thirty (30) days written notice has been received by the City of Fort Collins.” In case of the breach of any provision of the Insurance Requirements, the City, at its option, may take out and maintain, at the expense of the Service Provider, such insurance as the City may deem proper and may deduct the cost of such insurance from any monies which may be due or become due the Service Provider under this Agreement. The City, its officers, agents and employees shall be named as additional insureds on the Service Provider 's general liability and automobile liability insurance policies for any claims arising out of Work performed under this Agreement. 2. Insurance coverages shall be as follows: A. Workers' Compensation & Employer's Liability. The Service Provider shall maintain during the life of this Agreement for all of the Service Provider's employees engaged in Work performed under this Agreement: 1. Workers' Compensation insurance with statutory limits as required by Colorado law. 2. Employer's Liability insurance with limits of $100,000 per accident, $500,000 disease aggregate, and $100,000 disease each employee. B. Commercial General & Vehicle Liability. The Service Provider shall maintain during the life of this Agreement such commercial general liability and automobile liability insurance as will provide coverage for damage claims of personal injury, including accidental death, as well as for claims for property damage, which may arise directly or indirectly from the performance of Work under this Agreement. Coverage for property damage shall be on a "broad form" basis. The amount of insurance for each coverage, Commercial General and Vehicle, shall not be less than $1,000,000 combined single limits for bodily injury and property damage. In the event any Work is performed by a subcontractor, the Service Provider shall be responsible for any liability directly or indirectly arising out of the Work performed under this Agreement by a subcontractor, which liability is not covered by the subcontractor's insurance. DocuSign Envelope ID: 62A9A6AB-95D1-4CA4-BEBD-9FA05035DA4C 8433 Commercial & Residential Energy Program Evaluation Service Agreement – Work Order Type Page 10 of 10 EXHIBIT C CONFIDENTIALITY IN CONNECTION WITH SERVICES provided to the City of Fort Collins (the “City”) pursuant to this Agreement (the “Agreement”), the Service Provider hereby acknowledges that it has been informed that the City has established policies and procedures with regard to the handling of confidential information and other sensitive materials. In consideration of access to certain information, data and material (hereinafter individually and collectively, regardless of nature, referred to as “information”) that are the property of and/or relate to the City or its employees, customers or suppliers, which access is related to the performance of services that the Service Provider has agreed to perform, the Service Provider hereby acknowledges and agrees as follows: That information that has or will come into its possession or knowledge in connection with the performance of services for the City may be confidential and/or proprietary. The Service Provider agrees to treat as confidential (a) all information that is owned by the City, or that relates to the business of the City, or that is used by the City in carrying on business, and (b) all information that is proprietary to a third party (including but not limited to customers and suppliers of the City). The Service Provider shall not disclose any such information to any person not having a legitimate need-to-know for purposes authorized by the City. Further, the Service Provider shall not use such information to obtain any economic or other benefit for itself, or any third party, except as specifically authorized by the City. The foregoing to the contrary notwithstanding, the Service Provider understands that it shall have no obligation under this Agreement with respect to information and material that (a) becomes generally known to the public by publication or some means other than a breach of duty of this Agreement, or (b) is required by law, regulation or court order to be disclosed, provided that the request for such disclosure is proper and the disclosure does not exceed that which is required. In the event of any disclosure under (b) above, the Service Provider shall furnish a copy of this Agreement to anyone to whom it is required to make such disclosure and shall promptly advise the City in writing of each such disclosure. In the event that the Service Provider ceases to perform services for the City, or the City so requests for any reason, the Service Provider shall promptly return to the City any and all information described hereinabove, including all copies, notes and/or summaries (handwritten or mechanically produced) thereof, in its possession or control or as to which it otherwise has access. The Service Provider understands and agrees that the City’s remedies at law for a breach of the Service Provider’s obligations under this Confidentiality Agreement may be inadequate and that the City shall, in the event of any such breach, be entitled to seek equitable relief (including without limitation preliminary and permanent injunctive relief and specific performance) in addition to all other remedies provided hereunder or available at law. DocuSign Envelope ID: 62A9A6AB-95D1-4CA4-BEBD-9FA05035DA4C EXHIBIT A WORK ORDER FORM PURSUANT TO AN AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND RESEARCH INTO ACTION, INC. AGREEMENT DATED: MAY 1, 2017 Work Order Number: 1 Purchase Order Number: Project Title: Commercial & Residential Energy Programs Evaluation Commencement Date: May 1, 2017 Completion Date: November 1, 2017 Maximum Fee: (time and reimbursable direct costs): $254,964 Project Description: See attached Scope of Work Scope of Services: See attached Scope of Work Service Provider agrees to perform the services identified above and on the attached forms in accordance with the terms and conditions contained herein and in the Services Agreement between the parties. In the event of a conflict between or ambiguity in the terms of the Services Agreement and this Work Order (including the attached forms) the Services Agreement shall control. The attached forms consisting of fourteen (14) pages are hereby accepted and incorporated herein, by this reference, and Notice to Proceed is hereby given. SERVICE PROVIDER By:_______________________________ Date:_____________________________ CITY OF FORT COLLINS By:_________________________________ Project Manager Date: ______________________________ By: _______________________________ Gerry Paul Purchasing Director (over $60,000.00) Date: ____________________________ 8433 Commercial & Residential Energy Program Evaluation Service Agreement – Work Order Type Page 1 of 14 DocuSign Envelope ID: 62A9A6AB-95D1-4CA4-BEBD-9FA05035DA4C 4/28/2017 5/1/2017 5/8/2017 Scope of Work This document details the Scope of Work Research Into Action and its partners Apex Analytics and Mesa Point Energy (the evaluation team) will undertake to evaluate the energy and water saving programs administered by City of Fort Collins Utilities (Utilities). In addition to conducting primary research, the evaluation team will collaborate with Utilities, sharing lessons learned from the team’s evaluations of similar programs throughout the U.S. Any statements in this Scope of Work pertaining to Platt River Power Authority (PRPA) are for reference only. Any such services will be incorporated into a separate and independent contract between Research Into Action and PRPA. PRPA shall be solely responsible for all costs and expenses related to any such work. Program Description The evaluation will focus on the programs Utilities identified as high-priority for 2017 research in initial discussions, as well as the appliance recycling program given the efficiencies inherent in evaluating appliance recycling concurrently with appliance rebates. In the residential sector, these programs include Efficiency Works home programs (audit, direct install, rebates), appliance rebates, appliance recycling, midstream lighting, and Home Energy Reports (HER). In the commercial sector, these programs include the three elements of the Efficiency Works Business program (audits, rebates, and tune up). 〉 Appliance Rebates: The appliance rebate program incentivizes the purchase of ENERGY STAR® rated appliances, saving both energy and water. The program offers rebates for clothes washers ($50) and dishwashers ($25). The program also offers double rebates as special promotions and places point of purchase (POP) marketing materials to help inform customers of the program and potential savings. 〉 Appliance Recycling: The appliance recycling program seeks to remove old and inefficient refrigerators and freezers from the grid. The program offers customers $35 (and occasionally up to $70) to recycle a working refrigerator or freezer. 〉 Home Energy Reports: The Home Energy Report (HER) program works to nudge homeowners to make efficient choices and behaviors that will reduce their energy usage. The HER program mails residential customers personalized, bi-monthly reports containing energy information. The reports show household electricity consumption along with comparisons to both “efficient neighbors” and “average neighbors”. Utilities contracts with a third-party vendor, OPower, that processes energy use data, selects the “neighbors,” designs, produces and mails the reports to customers. 〉 Efficiency Works (Home): The Efficiency Works (Home) program focuses on household energy savings while also supporting improved indoor air quality. The program offers rebates for 23 individual home improvements involving the building envelope and mechanical systems. Customers enter the program with a home efficiency audit and are then presented an audit report with recommended prioritized improvements. The audits may also include direct installation of lighting products and small domestic hot water devices (showerheads and aerators). 〉 Midstream Lighting: The Midstream Retail Lighting program seeks to increase consumer adoption of efficient lighting by offering general advertising, in-store signage, sales associate training, and instant customer incentives through price markdowns on qualified lighting products. 8433 Commercial & Residential Energy Program Evaluation Service Agreement – Work Order Type Page 2 of 14 DocuSign Envelope ID: 62A9A6AB-95D1-4CA4-BEBD-9FA05035DA4C 〉 Efficiency Works (Business): The Efficiency Works (Business) program seeks to increase energy efficiency in existing commercial buildings. The program incorporates three elements: ASHRAE Level 1 audits are available to help customers identify energy efficiency opportunities, incentives are available to reduce the cost of efficient equipment or improvements, and the building tune-up offering provides retrocommissioning. Evaluation Approach The evaluation will comprise five tasks, where initiation and evaluation planning occur in Tasks 1 and 2, the impact and process evaluations occur in Tasks 3 and 4, and management and reporting constitute Task 5. Task 1: Project Initiation Key members of our team will meet with the evaluation manager and program staff in Utilities’ offices to initiate the project and gather the information we need to develop a detailed evaluation plan. The kick-off meeting will comprise an initial overview meeting followed by interviews with program, as well as staff involved in planning and reporting, from Utilities, PRPA, and implementation contractor managers. Through these conversations, we will seek to understand: 〉 Utilities’ energy programs, implementation approaches, staff and implementation contractor roles and other key details to support development of the evaluation plan, data collection instruments, and sampling plan. 〉 Utilities’ evaluation needs and specific questions or areas of interest related to each program that the evaluation may be able to address so that we can focus data collection activities to provide the greatest value to Utilities. 〉 The methodological underpinnings of Utilities’ program offerings and reported results, as well as related planning and procedural documents and participation databases. We will work with the evaluation manager prior to the meeting to identify a schedule to govern the kick-off and to invite attendees. We will interview both teams and individuals, as appropriate to program and topic. For example, we anticipate one or more interviews will address Utilities’ program planning and cost-effectiveness activities, while other interviews will focus on the programs to be evaluated. Deliverables: 〉 Kickoff meeting agenda 〉 Staff interview guide(s) Task 2: Evaluation Planning Following the kickoff meeting, we will develop a detailed evaluation plan. The plan will be based on this scope of work, and will include additional detail on topics including specific research questions and final samples, drawing on information gathered from the kickoff meeting and an initial review of participation databases. Where sampling, the samples will provide impact estimates at 90% confidence with 10% precision both within Fort Collins itself and across the PRPA service area as a whole (including Fort Collins).1 In allocating sample, we will use value-of-information principles to allocate more sample to programs with the greatest likelihood of affecting the portfolio realization rate. In doing so, we will consider both the magnitude of the savings a program contributes to the portfolio and 1 The customer surveys will be web-based and delivered to a census of customers for which email addresses are available. 8433 Commercial & Residential Energy Program Evaluation Service Agreement – Work Order Type Page 3 of 14 DocuSign Envelope ID: 62A9A6AB-95D1-4CA4-BEBD-9FA05035DA4C the level of uncertainty associated with those savings estimates. We will also consider Utilities’ expectations for future program growth and whether any special features of a program require additional evaluation effort. We will use simple random sampling approaches for much of our data collection activities, though discussion with Utilities may result in more advanced stratified sampling for some of the programs. In determining the sample stratification approach (either simple random sample or stratified), we will identify and characterize the population of interest for each program. Factors we will consider include participation levels, measure types, energy savings, and household types. Installation verification and energy savings validation will include a first wave of recruitment for web-based surveys, followed by telephone-based surveys if participation in the web surveys is not sufficient to achieve the targeted sample sizes. Each program sample will also receive a more detailed engineering desk review, with some of the larger commercial projects selected for site visits. Deliverables 〉 Draft evaluation plan (this document); final evaluation plan Task 3: Impact Evaluation The impact evaluation will verify the savings resulting at the measure, program and portfolio level as well as verifying savings by market sector. Two primary and complementary goals of the impact evaluation are to (1) verify and adjust savings values, and (2) to identify program improvements for improved performance and so that savings realization rates are driven as close as possible to unity. The key areas for impact evaluation will be program dependent, but, universally, the evaluation team will estimate gross and (as desired) net energy savings and develop cost effectiveness using TRC, UCT and PCT tests. The team will be sure to provide documentation and details on how energy savings and cost effectiveness are calculated. Impact evaluation results will be reported comparing reported and verified gross and, if desired, net savings. Key parameters that will be reported include, but are not limited to, realization rates, impact of measures and programs, net-to-gross ratios (if desired), and discussion of results. Suggestions for improvement of program tracking, calculation, verification and other aspects of program design and operation will be presented and summarized. We firmly believe providing Utilities with key insights as to the drivers behind savings adjustments is as critical a step as reporting the actual impacts. Non-Residential Programs This section describes the impact evaluation approach on a program-by-program basis for the commercial programs. Efficiency Works – Business Audits The business audits program focuses on providing free ASHRAE Level 1 audits, and provides a gateway to other programs. The evaluation team will review a sample of audits to ensure quality and applicability of savings. In addition to reviewing for general quality, the following attributes will be explicitly reviewed and reported: 8433 Commercial & Residential Energy Program Evaluation Service Agreement – Work Order Type Page 4 of 14 DocuSign Envelope ID: 62A9A6AB-95D1-4CA4-BEBD-9FA05035DA4C 〉 Savings uniformity, approach and rigor between providers 〉 Checking savings calculation results to ensure reliability 〉 Methods, algorithms and assumptions as compare to "best practice" or industry standard methods and assumptions To the extent the audit savings directly feeds into the other Efficiency Works programs, the team will also compare the savings values to those recorded in the Rebates databases and program materials. It is anticipated that a significant number of participants in the Audit program also participated in the Business Programs. As such, the audits reviewed will be taken from the sample drawn for the Business Rebates program. To the extent there are savings associated with Business Audits independent from the Business Rebates program, the evaluation team will investigate the attribution of savings to the audit program and other programs. The team will ensure that the savings are correct and understood, and not a duplication from other programs. The review will focus on audits of facilities that went on to participate in other part of Efficiency Works, but some audits that did not result in project savings will also be reviewed. Efficiency Works – Business Rebates In terms of energy savings, the Business Rebases program, making up 28% of the portfolio savings, is by far the largest contributor to, and conduit for, incentive spending. As such, this program will be the largest focus of the commercial impact evaluation. To manage costs, a sample of projects will be reviewed in detail. The sample will be drawn to achieve a 90/10 level of reliability based on energy savings (such as kWh, therms, or gallons of water as appropriate). Assuming a coefficient of variation of 0.5 and that savings is normally distributed the initial sample size is estimated to be 68 projects. As we learn more about the population characteristics, such as size and stratification of savings, the sample group will be adjusted to ensure statistical criteria are met in an efficient and effective way. A combination of detailed desk reviews and site visits will be conducted at the sampled participant facilities that participated in the prescriptive program and in the custom program. Specific elements of the review will include the following: 〉 Reporting – Are project savings and other information properly tracked? 〉 Ex ante savings – Do ex ante savings methods comport with industry practice and are savings properly calculated? 〉 Program administrator verification – What methods are used to provide program quality assurance during implementation? 〉 Installation verification – Were projects installed, and to what extent are the installed measures in keeping with installation tracking? 〉 Measure impact analysis – which measures are most common, and what is the relative contribution to savings of implemented measures by type? Efficiency Works – Business Tune Up The Tune Up program is relatively small, contributing an estimated 2% of program savings. Assuming that savings is from low-cost measures such as weatherization, equipment repair and refurbishment, and controls, verification will focus on field verification of low-cost measure 8433 Commercial & Residential Energy Program Evaluation Service Agreement – Work Order Type Page 5 of 14 DocuSign Envelope ID: 62A9A6AB-95D1-4CA4-BEBD-9FA05035DA4C implementation and operation. A sample will be drawn and each of the project elements described above in the Rebates evaluation section will be checked. The measures in the Tune Up program will be evaluated to be sure that they are appropriate for the application, persistent, and result in real savings. Like the Audit program, savings, calculations and reporting will be checked for persistence and reliability. Residential Programs This section describes the impact evaluation approaches on a program-by-program basis for the residential programs. Appliance Rebates Initial discussions revealed that Utilities collects a substantial amount of data on products installed, though the savings assumptions may be out of date. As a result, the evaluation will limit its focus to reviewing the engineering algorithm for the two appliance measures, and depending on the availability of measure characteristics, will ensure the correct and current baselines are being applied to the ex ante savings estimates. The evaluation team will calculate ex post electric, gas, and water savings based on the most up-to-date engineering algorithms and input assumptions. The key tasks for the appliance rebate evaluation will include the following: 〉 Database review • Are make/model and capacity of units being captured? Is the household hot water heating fuel and dryer type being captured? Determine missing details. 〉 Review sample of projects • Validate make/model are program qualified 〉 Review and validate engineering assumptions • Recommend alternative savings (Illinois TRM2 is ideal source) • Calibrate savings to tracking database based on sample Appliance Recycling The gross impact evaluation will focus exclusively on the ex ante savings assumptions and calibrate the per-unit savings based on the Uniform Methods Project UMP) protocols.3 Figure 1 below shows the basic logic associated with applying the correct savings values to each participant based on their stated intentions with their old recycled unit. The evaluation team will develop part-use factors to account for those recycled units that were either only used seasonally or not used at all. The key tasks for the appliance recycling evaluation will include the following: 〉 Database review • Is remove-only vs. remove and replace being captured? Are other key inputs required for savings captured: capacity, age, side-by-side, location? Determine missing details. 2 Illinois Statewide Technical Reference Manual: Volume 3, Residential Measures. February 11, 2016. http://ilsagfiles.org/SAG_files/Technical_Reference_Manual/Version_5/Final/IL- TRM_Effective_060116_v5.0_Vol_3_Res_021116_Final.pdf 3 Department of Energy, April, 2013. https://energy.gov/sites/prod/files/2013/11/f5/53827-7.pdf 8433 Commercial & Residential Energy Program Evaluation Service Agreement – Work Order Type Page 6 of 14 DocuSign Envelope ID: 62A9A6AB-95D1-4CA4-BEBD-9FA05035DA4C 〉 Review and validate engineering assumptions • Recommend alternative savings per the UMP • Calibrate savings to tracking database based on sample (if data are available) 〉 Verify application of correct savings and develop part-use factors (see Figure 1 below) Figure 1. Appliance Recycling Assignment of Savings Source: Apex Analytics, adapted from UMP Home Energy Reports After initial discussions, the team believes some review of the savings assumptions for Home Energy Reports is important though a full-fledged billing analysis is not required. OPower has adopted the same savings validation approach that evaluators typically employ. This has led to many recent HER billing results to show ex post savings within one-percent of claimed savings.4 The evaluation, therefore, will review how Utilities is currently claiming savings from the reports and offer, as appropriate, alternative persistence/measure lifetimes and annual savings benefits. Recent studies have found electric persistence (i.e., savings that would be continued to be claimed even if the reports are stopped) in the 80% range.5 This means that there are multiple ways to optimize program design and claim savings (e.g., using a “crop rotation” methodology where participants are cycled in and out of receiving reports in different years). The key tasks for the HER evaluation will include the following: 4 Numerous recent EM&V HER reports demonstrating the high realization rate can be found here: https://opower.com/resource_type/verification-reports/ 5 Illinois TRM, version 5.0, February, 2016. Page 6 of 94. http://ilsagfiles.org/SAG_files/Technical_Reference_Manual/Version_5/Final/IL- TRM_Effective_060116_v5.0_Vol_4_X-Cutting_Measures_and_Attach._021116_Final.pdf 8433 Commercial & Residential Energy Program Evaluation Service Agreement – Work Order Type Page 7 of 14 DocuSign Envelope ID: 62A9A6AB-95D1-4CA4-BEBD-9FA05035DA4C 〉 Review and validate savings and lifetime assumptions • Recommend alternative savings and lifetimes Efficiency Works The evaluation will combine the three related programs under the Efficiency Works umbrella together for one comprehensive program evaluation. Doing so will allow a more in-depth characterization of this program. From initial discussions, the evaluation team understands that the Efficiency Works program uses deemed savings from Xcel Energy for equipment while weatherization measures rely on the SnugPro audit tool. For those non-weatherization (equipment) measures that rely on Xcel savings assumptions, the team will perform an engineering review of the assumptions and recommend adjustments to savings. For the weatherization measures that receive modeled savings from SnugPro, the team will attempt to benchmark the savings against regional TRMs and recent regional evaluation findings that may have used billing analysis to validate the modeling assumptions. The key tasks for the Efficiency Works (Home) evaluation will include the following: 〉 Database review • Are household details being captured during the audit? Determine missing details. 〉 Review sample of projects • Validate audit and installation details (if available) 〉 Review and validate engineering assumptions • Recommend alternative savings for equipment (deemed savings) measures • Calibrate savings to tracking database based on sample • High-level review of SnugPro savings 〉 Verify installation via participant survey • Evaluate the audit-only homes to understand the sources of any audit-only savings. Midstream Lighting The evaluation will seek to understand possible consequences of exiting the LED market at this time and to explore additional opportunities for lighting-equipment savings. The evaluation general population survey will contribute to this assessment. The team also will review findings from Utilities’ research. Additionally, because Apex is involved in numerous other lighting evaluations and research, the team can draw on high-level sales data and reports (e.g., a Northeast study that shows impacts of ending efficient lighting program support, and a CREED LightTracker modeling report). The team will also review other recent evaluation reports that include primary data collection for leakage estimates, and develop a range of leakage estimate the Utilities may use for their own assumptions. Finally, because the lighting market is shifting so rapidly and legislation has both created and destroyed savings opportunities (particularly EISA legislation), the evaluation will provide recommendations for capturing lifetime savings for the lighting equipment offered through this program. The primary research to be conducted for the Midstream lighting program includes: 〉 Database review 8433 Commercial & Residential Energy Program Evaluation Service Agreement – Work Order Type Page 8 of 14 DocuSign Envelope ID: 62A9A6AB-95D1-4CA4-BEBD-9FA05035DA4C • Are lighting product details being captured (bulb type, style, wattage, lumens)? Determine missing details. 〉 General population survey 〉 Review and validate engineering assumptions (in-service rates, delta watts, hours of use) • Recommend alternative savings, as appropriate • Calibrate savings to tracking database based on sample Deliverables 〉 There are no unique deliverables for this task. Reporting of impact evaluation findings will be included in the deliverables listed under Task 5. Interim deliverables related to the impact evaluation will be included in the deliverables listed under Task 2 (final sampling plan, to be included with research plan) and Task 4 (interview and survey guides). Task 4: Process Evaluation This section summarizes the key data collection activities that will inform the process evaluation. Because each of these activities will gather data relevant to multiple programs, this section is organized by data collection activity rather than by program. Through the staff interviews conducted in Task 2, the evaluation team will identify the research questions and information needs that would be most beneficial to Utilities for each program. The team will design its data collection instruments to address these key process issues for each program. The primary purpose of the process evaluation is to assess whether the programs are meeting their objectives and market needs and to identify opportunities to enhance program design or operations to increase effectiveness and efficiency. As noted above, one outcome of the project initiation activities in Task 1 will be a refined set of research objectives addressing Utilities’ specific questions and information gaps for each program. In general, process evaluation objectives fall into three categories: program design, program operations, and market response, which provides context for investigation of the first two categories. Table 1 lists these categories and common research questions within each. Table 1: Process Evaluation Objectives and Common Research Questions Objective Category Common Research Questions Program Design • What are the program’s objectives? • How well is it meeting them? • How could it better meet them? Program Operations • What are the program activities? • What procedures/operations support them? • How could activities, procedures, and operations be more effective? Market Response • What motivates customers and trade allies to participate? • Does the program meet customer and trade ally expectations and needs? • What barriers do customers and trade allies face? • How do customers and trade allies learn about the programs? • What steps and activities do customers and trade allies take? • Are interactions with the program smooth? • How can the program improve? 8433 Commercial & Residential Energy Program Evaluation Service Agreement – Work Order Type Page 9 of 14 DocuSign Envelope ID: 62A9A6AB-95D1-4CA4-BEBD-9FA05035DA4C To address the process evaluation research objectives, the evaluation will draw on three data sources: program documents, interviews and surveys, and a best practices review. The following sections detail the evaluation’s approach to each data source. Program Document Review To ensure the process evaluation delivers relevant results, it is important for the evaluation team to develop a deep understanding of program logic, design, and processes. To develop this understanding the evaluation team will request and review documents relevant to program design and processes. These documents will likely vary by program, but may include: 〉 Program plans and logic models 〉 Planning studies, market feedback, existing surveys, etc. 〉 Program operations manuals, process flow diagrams, assignment of responsibilities 〉 Marketing materials and methods 〉 Application requirements and forms 〉 Data tracking systems and procedures Interviews and Surveys The interviews we conduct during Task 2 will contribute to our process evaluation investigation. As necessary to develop a full understanding of Utilities’ energy programs and operations, we will conduct up to six additional hour-long interviews with program staff, including those at utilities, PRPA, and the implementation contractors. We anticipate reaching out to staff over the course of the evaluation as needed to ensure an accurate and full understanding of the programs. Where appropriate, the evaluation team may also conduct interviews with contractors, retailers, or other market actors involved in delivering Utilities’ efficiency programs to customers. Research Into Action staff will conduct the residential and commercial participant surveys following the sampling plan to be included in the detailed evaluation plan. The surveys will investigate the process issues of importance to Utilities and will collect information requested by the impact teams to support the estimation of gross savings. Finally, if desired, the surveys will include the self-report battery of questions that Research Into Action has developed to collect the information necessary to estimate net impacts (free ridership, spillover, and leakage). In designing participant surveys, we will seek to leverage the participant survey data Utilities regularly collects whenever possible. Residential and commercial nonparticipant surveys will obtain information on awareness, knowledge, motivations, barriers, and experiences relevant to Utilities’ research objectives. The surveys will also explore program spillover and purchase of instant-incentive lighting products offered through the Midstream Retail Lighting program. We anticipate that Utilities has email addresses for most of its program participants. After issuing the survey request via email and nudging non-respondents at least three times, we will then call non-respondents with a request to complete the survey by phone as necessary to obtain our sample quotas. Best Practices Review We will identify best practices and innovations in program design and delivery relevant to Utilities’ programs through a review of industry literature and data sources. The sources we will 8433 Commercial & Residential Energy Program Evaluation Service Agreement – Work Order Type Page 10 of 14 DocuSign Envelope ID: 62A9A6AB-95D1-4CA4-BEBD-9FA05035DA4C consult include the National Energy Efficiency Best Practices Study (www.eebestpractices.com), as well as reports and conference papers from ACEEE, IEPEC, SEE Action, US EPA, and US DOE (including the betterbuildingssolutioncenter.energy.gov). We will also identify innovative approaches through an investigation of the efficiency portfolios of three program administrators of Utilities choosing. For example, SMUD and Austin Energy are recognized leaders in efficiency and, as municipal utilities, might constitute points of comparison for Utilities. To the extent possible, these comparisons will leverage the benchmarking data that Utilities can access through its membership in the Large Public Power Council and/or through E-Source Energy Insights.6 Deliverables 〉 Draft and final interview guides and survey instruments Task 5: Project Management and Reporting This task includes both regular reporting on evaluation status and reporting of evaluation findings once the research is complete. Status and Initial Findings To ensure that evaluation findings meet Utilities’ needs and address any questions or concerns as the evaluation is ongoing, the evaluation team will maintain regular contact with Utilities through bi-weekly status memos/emails and monthly project management meetings. 〉 Bi-weekly memo/email status reporting: At the middle and end of each month, the evaluation team will provide Utilities with a memo that describes activities undertaken in the period. 〉 Monthly project management meetings: Monthly, throughout the project duration, the evaluation team will lead a project management meeting (by phone or webinar) that will include the key staff from our team. These meetings will address evaluation progress, answer Utilities’ questions, and seek Utilities’ feedback and direction. The bi-weekly memo that accompanies these meetings will detail our budget expended and remaining as well as the summary of accomplishments. Evaluation Results We will report on the full evaluation (all programs investigated) in three formats: 〉 Preview of findings and conclusions: As analysis of evaluation data nears completion and report writing begins, the evaluation team will meet by webinar with Utilities to discuss key findings and the evaluation team’s interpretations of those findings. This meeting will seek Utilities’ insights into and interpretation of the findings to ensure that the recommendations the evaluation generates are grounded in a solid understanding of program operations and primary data. 〉 Written report: The evaluation team will work with Utilities to develop a format for concise reporting, such as PowerPoint reporting, technical memoranda, and short technical reports. Project reporting will present in graphic, tabular, and narrative form the essence of the evaluation research, findings, conclusions and recommendations. 6 Note that Energy Insights is a fee-based subscription service not included in our budget. 8433 Commercial & Residential Energy Program Evaluation Service Agreement – Work Order Type Page 11 of 14 DocuSign Envelope ID: 62A9A6AB-95D1-4CA4-BEBD-9FA05035DA4C 〉 Presentation: The evaluation team will prepare and deliver up to two presentations (one to Utilities and one to Platt River) summarizing the project findings, conclusions, and recommendations. Deliverables 〉 Bi-weekly status updates 〉 Draft and final written reports 〉 PowerPoint slide deck and meeting agenda for results presentation Schedule of Milestones and Deliverables Apex and Mesa Point to provide draft schedules for their pieces, RIA to combine. Table 1: Preliminary Schedule Task Activity, Milestone, Deliverable Weeks from Contract Anticipated Completion Date N/A Contract Signed 0 4/14/2017 1 Initial Data Request 0 4/14/2017 1 Initial Datasets and Documents Received 1 4/24/2017 1 Kickoff Meeting 2 Week of 5/1/2017 2 Draft Final Evaluation Plan (including sampling plan) 4 5/12/2017 2 Evaluation Plan Approved 5 5/19/2017 2 Second Data Request 5 5/19/2017 3 Impact Assessment (database review, document review, etc.) Initiated 5 5/22/2017 4 Draft Survey & Interview Guides 6 5/26/2017 4 Survey Launch 10 6/23/2017 3 Onsite Verifications Launch 13 7/14/2017 4 Survey Fielding Complete 14 7/21/2017 3 Onsite Verifications Complete 16 8/4/2017 5 Preview of Findings and Conclusions 19 Week of 8/28/2017 5 Draft Report 23 9/22/2017 5 Final Report 27 10/20/2017 5 Presentation 28 Week of 10/30/2017 8433 Commercial & Residential Energy Program Evaluation Service Agreement – Work Order Type Page 12 of 14 DocuSign Envelope ID: 62A9A6AB-95D1-4CA4-BEBD-9FA05035DA4C Budget Table 2: Estimated Budget Category Rate/ Hour Hours / Cost Per Task Total Hours Total Cost Task 1 Kick-Off & Interview s Task 2 Eval. Plan Task 3 Impact Eval. Task 4 Proces s Eval. Task 5 Mgmt & Rpt’ng Research Into Action Hours Executive Consultant $225 8 2 0 0 38 48 $10,800 Sr. Consultant 2 $153 0 0 0 40 6 46 $7,038 Sr. Consultant 1 $144 32 12 0 60 146 250 $36,000 Consultant 3 $133 0 0 0 130 52 182 $24,206 Consultant 2 $118 0 0 0 106 80 186 $21,948 Consultant 1/Data Collection Assoc. $107 0 0 0 148 36 184 $19,688 Support/Technic al Editor $75 0 0 0 8 14 22 $1,650 Hours per Task 40 14 0 492 372 918 Labor cost per Task $6,408 $2,178 $0 $60,994 $51,750 $121,330 Subcontractor Hours Mesa Point Energy Principal $190 20 4 12 0 24 60 $11,400 Project Manager $150 20 26 290 0 32 368 $55,200 Sr. Engineer $150 10 0 310 0 24 344 $51,600 Apex Analytics Principal $225 12 4 20 0 4 40 $9,000 Project Manager $160 20 26 200 0 40 286 $45,760 Lead Analyst $120 Category Rate/ Hour Hours / Cost Per Task Total Hours Total Cost Task 1 Kick-Off & Interview s Task 2 Eval. Plan Task 3 Impact Eval. Task 4 Proces s Eval. Task 5 Mgmt & Rpt’ng Other Direct Costs Travel: Research Into Action* $1,500 $1,500 $3,000 Travel: Mesa Point Energy $7,317 $7,317 Travel: Apex Analytics $0 Other $1,000 $1,000 ODC by Task $1,500 $0 $7,317 $1,000 $1,500 $11,317 G&A Subcontractors @ 1.25% $196 $122 $2,097 $0 $313 $2,728 Total Costs TOTAL COST BY TASK Fort Collins $17,793 $9,007 $122,787 $46,457 $58,919 $254,964 PRPA $5,950 $3,012 $54,408 $15,537 $19,704 $98,611 PROJECT TOTAL $353,575 *Assumes two in-person visits to Fort Collins (one in Task 1 and one in Task 5), with two staff members travelling on each trip. 8433 Commercial & Residential Energy Program Evaluation Service Agreement – Work Order Type Page 14 of 14 DocuSign Envelope ID: 62A9A6AB-95D1-4CA4-BEBD-9FA05035DA4C CERTIFICATE.OF.LIABILITY.INSURANCE JMO DATE (MM/DD/YYYY) R045 12/16/2016 THIS CERTIFICATEIS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: NUTMEG INS AGENCY INC/50 PLUS/PHS PHONE (A/C, No, Ext): FAX (A/C, No): (888) 443-6112 250866 P: F:(888) 443-6112 E-MAIL ADDRESS: PO BOX 29611 INSURER(S) AFFORDING COVERAGE NAIC# CHARLOTTE NC 28229 INSURER A : Sentinel Ins Co LTD 11000 INSURED INSURER B : Trumbull Ins Co 27120 INSURER C : RESEARCH INTO ACTION INC. INSURER D : 3934 NE M L KING BLVD STE 300 INSURER E : PORTLAND OR 97212 INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADD L SUB R POLICY NUMBER POLICY EFF (MM/DD/YYYY) POLICY EXP (MM/DD/YYYY) LIMITS COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $1,000,000 CLAIMS-MADE X OCCUR 76 SBW IR8288 DAMAGE TO RENTED PREMISES (Ea occurrence) $1,000,000 A X General Liab 09/15/2016 09/15/2017 MED EXP (Any one person) $10,000 PERSONAL & ADV INJURY $1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $2,000,000 POLICY PRO- JECT X LOC PRODUCTS - COMP/OP AGG $2,000,000 OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT (Ea accident) $1,000,000 ANY AUTO 76 SBW IR8288 BODILY INJURY (Per person) $ A OWNED AUTOS ONLY CERTIFICATE.OF.LIABILITY.INSURANCE CLD DATE (MM/DD/YYYY) R054 5/8/2017 THIS CERTIFICATEIS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: NUTMEG INS AGENCY INC/50 PLUS/PHS PHONE (A/C, No, Ext): FAX (A/C, No): (888) 443-6112 250866 P: F:(888) 443-6112 E-MAIL ADDRESS: PO BOX 29611 INSURER(S) AFFORDING COVERAGE NAIC# CHARLOTTE NC 28229 INSURER A : Sentinel Ins Co LTD 11000 INSURED INSURER B : Trumbull Ins Co 27120 INSURER C : RESEARCH INTO ACTION INC. INSURER D : 3934 NE M L KING BLVD STE 300 INSURER E : PORTLAND OR 97212 INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADD L SUB R POLICY NUMBER POLICY EFF (MM/DD/YYYY) POLICY EXP (MM/DD/YYYY) LIMITS COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $1,000,000 CLAIMS-MADE X OCCUR 76 SBW IR8288 DAMAGE TO RENTED PREMISES (Ea occurrence) $1,000,000 A X General Liab X 09/15/2016 09/15/2017 MED EXP (Any one person) $10,000 PERSONAL & ADV INJURY $1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $2,000,000 POLICY PRO- JECT X LOC PRODUCTS - COMP/OP AGG $2,000,000 OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT (Ea accident) $1,000,000 ANY AUTO 76 SBW IR8288 BODILY INJURY (Per person) $ A OWNED AUTOS ONLY SCHEDULED AUTOS X 09/15/2016 09/15/2017 BODILY INJURY (Per accident) $ X HIRED AUTOS ONLY X NON-OWNED AUTOS ONLY PROPERTY DAMAGE (Per accident) $ $ X UMBRELLA LIAB X OCCUR 76 SBW IR8288 EACH OCCURRENCE $5,000,000 A EXCESS LIAB CLAIMS-MADE 09/15/2016 09/15/2017 AGGREGATE $5,000,000 DED X RETENTION $ 10,000 $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY N/ A X PER STATUTE OTH- ER ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? (Mandatory in NH) Y/N 76 WBG ZR5904 E.L. EACH ACCIDENT $1,000,000 B 09/23/2016 09/23/2017 E.L. DISEASE- EA EMPLOYEE $1,000,000 If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $1,000,000 Professional Liability Coverage 76 SBW IR8288 Each Claim $2,000,000 Aggregate $2,000,000 A 09/15/2016 09/15/2017 Deductible $10,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Those usual to the Insured's Operations. Certificate holder is an additional insured per the Business Liability Coverage Form SS0008 attached to this policy. CERTIFICATE HOLDER CANCELLATION City of Fort Collins SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Purchasing Department PO BOX 580 FORT COLLINS, CO 80522 AUTHORIZED REPRESENTATIVE © 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD DocuSign Envelope ID: 62A9A6AB-95D1-4CA4-BEBD-9FA05035DA4C SCHEDULED AUTOS 09/15/2016 09/15/2017 BODILY INJURY (Per accident) $ X HIRED AUTOS ONLY X NON-OWNED AUTOS ONLY PROPERTY DAMAGE (Per accident) $ $ X UMBRELLA LIAB X OCCUR 76 SBW IR8288 EACH OCCURRENCE $5,000,000 A EXCESS LIAB CLAIMS-MADE 09/15/2016 09/15/2017 AGGREGATE $5,000,000 DED X RETENTION $ 10,000 $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY N/ A X PER STATUTE OTH- ER ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? (Mandatory in NH) Y/N 76 WBG ZR5904 E.L. EACH ACCIDENT $1,000,000 B 09/23/2016 09/23/2017 E.L. DISEASE- EA EMPLOYEE $1,000,000 If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $1,000,000 Professional Liability Coverage 76 SBW IR8288 Each Claim $2,000,000 Aggregate $2,000,000 A 09/15/2016 09/15/2017 Deductible $10,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Those usual to the Insured's Operations. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Fort Collins Utilities 215 N MASON ST # 2ND FLOOR FORT COLLINS, CO 80524 AUTHORIZED REPRESENTATIVE © 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD DocuSign Envelope ID: 62A9A6AB-95D1-4CA4-BEBD-9FA05035DA4C 12 0 325 0 40 377 $45,240 Subcontracting Hours/Task 94 60 1157 0 164 1475 Total Subcontracting Cost/ Task $15,640 $9,720 $167,780 $0 $25,060 $218,200 8433 Commercial & Residential Energy Program Evaluation Service Agreement – Work Order Type Page 13 of 14 DocuSign Envelope ID: 62A9A6AB-95D1-4CA4-BEBD-9FA05035DA4C