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Home My WebLink AboutBID - 8395 HOME FIRE PROTECTION EQUIPMENTBID- 8395 Home Fire Protection Equipment Page 1 of 4 INVITATION TO BID 8395 HOME FIRE PROTECTION EQUIPMENT BID OPENING: 3:00 P.M. (our clock), October 21, 2016 The City of Fort Collins (City), on behalf of Poudre Fire Authority (PFA), is requesting bids from companies or suppliers for a one time supply of home fire protection equipment as detailed in this Bid. Sealed bids will be received and publicly opened at the office of the Director of Purchasing and Risk Management, PO Box 580, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80522, at the time and date noted on the bid proposal and/or contract documents. If delivered, they are to be sent to 215 North Mason Street, 2nd Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins, 80522-0580. Bids must be received at the Purchasing Office prior to 3:00 p.m. (our clock), October 21, 2016. The City encourages all disadvantaged business enterprises to submit bid in response to all invitations to bid. No individual or business will be discriminated against on the grounds of race, color, sex, or national origin. It is the City’s policy to create a level playing field on which DBEs can compete fairly and to ensure nondiscrimination in the award and administration of all contracts. Questions concerning the scope of the bid should be directed to Michael Durkin at (970) 221- 6916 or mdurkin@poudre-fire.org. Questions regarding bid submittal or process should be directed to Jill Wilson, Buyer at (970) 221-6216 or jwilson@fcgov.com. All questions must be submitted in writing via email to Michael Durkin, with a copy to Jill Wilson, no later than 5:00 PM our clock on October 10, 2016. Questions received after this deadline will not be answered. Responses to all questions submitted before the deadline will be addressed in an addendum and posted on the Rocky Mountain E-Purchasing System webpage. Commodity Codes used for this Bid: 34080 Smoke Detecting Equipment 34016 Fire Alarm Systems, Power Sirens, and Controls A copy of the Bid may be obtained at www.bidnetdirect.com/colorado. Special Instructions All bids must be properly signed by an authorized representative of the company with the legal capacity to bind the company to the agreement. Bids may be withdrawn up to the date and hour set for closing. Once bids have been accepted by the City and closing has occurred, failure to enter into contract or honor the purchase order will be cause for removal of supplier's name from the City of Fort Collins' bidders list for a period of twelve months from the date of the Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707 fcgov.com/purchasing BID- 8395 Home Fire Protection Equipment Page 2 of 4 opening. The City may also pursue any remedies available at law or in equity. Bid prices must be held firm for a period of forty-five (45) days after bid openings. Submission of a bid is deemed as acceptance of all terms, conditions and specifications contained in the City's specifications initially provided to the bidder. Any proposed modification must be accepted in writing by the City prior to award of the bid. Only bids properly received by the Purchasing Office will be accepted. All bids should be clearly identified by the bid number and bid name contained in the bid proposal. No proposal will be accepted from, or any purchase order awarded, to any person, firm or corporation in default on any obligation to the City. Bids must be furnished exclusive of any federal excise tax, wherever applicable. Bidders must be properly licensed and secure necessary permits wherever applicable. The City may elect where applicable, to award bids on an individual item/group basis or on a total bid basis, whichever is most beneficial to the City. The City reserves the right to accept or reject any and all bids, and to waive any irregularities or informalities. Sales prohibited/conflict of interest: no officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision- making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity, favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited. Freight terms: unless otherwise noted, all freight is F.O.B. Destination, Freight Prepaid. All freight charges must be included in prices submitted on proposal. Discounts: any discounts allowed for prompt payment, etc., must be reflected in bid figures and not entered as separate pricing on the proposal form. Purchasing restrictions: your authorized signature of this bid assures your firm's compliance with the City's purchasing restrictions. A copy of the resolutions is available for review in the Purchasing Office or the City Clerk's Office. Request Resolution 91-121 for cement restrictions. Collusive or sham bids: any bid deemed to be collusive or a sham bid will be rejected and reported to authorities as such. Your authorized signature of this bid assures that such bid is genuine and is not a collusive or sham bid. Bid results are posted online at www.bidnetdirect.com/colorado by the end of day on the opening date. Gerry Paul Purchasing Director BID- 8395 Home Fire Protection Equipment Page 3 of 4 INVITATION TO BID 8395 HOME FIRE PROTECTION EQUIPMENT BID OPENING: 3:00 P.M. (our clock), October 21, 2016 SCOPE OF WORK 1. Intent. The City of Fort Collins (City), on behalf of Poudre Fire Authority (PFA), requests bids for a one time purchase of home fire protection equipment. The intent of the bid is to award a purchase order that guarantees the quality and cost of goods. 2. Equipment Specifications. 600 units of ‘dual sensor’ smoke alarms with ten-year batteries. 300 plug-in Carbon Monoxide alarms with battery backup and batteries for each. 800 residential, automatic, fire-suppression devices. 156 9-volt batteries. 156 AA batteries. Please see attached Bid Schedule for more product details. 3. Delivery and Shipping. Shipping is to be F.O.B. Destination, Freight Prepaid, to 3400 West Vine, Fort Collins, CO 80524. Delivery must be made by or before January 31st, 2017. 4. Warranty. The current manufacturer’s warranty terms must be upheld for all parts, equipment and accessories. 5. Installation. Not applicable to this Bid. 6. Award. The contracting mechanism between the City and/or PFA and awarded vendor will be a purchase order issued by the City which will include FEMA Agreement Articles, attached as Exhibit A, consisting of fifteen (15) pages and incorporated herein. FEMA Agreement Articles must be accepted without exception. SUBMITTAL REQUIREMENTS The following requirement(s) must be submitted. Failure to provide any of the following, or omitting any information within, shall result in the Bid being deemed non-responsive and shall not be considered. At the option of the City, this project may be awarded to multiple vendors. 1. Completed Bid Schedule, attached herein on page 4. BID- 8395 Home Fire Protection Equipment Page 4 of 4 BID SCHEDULE WE HEREBY ENTER OUR BID FOR THE CITY OF FORT COLLINS' BID #8395 AND AGREE TO COMPLY WITH BID INVITATION PROVISIONS, SPECIFICATIONS REFERENCED WITHIN THE SCOPE OF WORK AND FEMA AGREEMENT ARTICLES. *Pricing should include shipping/freight costs LUMP SUM: $________________________ IN WORDS: ______________________________________________ __________________________________________________________ SIGNATURE DATE __________________________________________________________ TYPED OR PRINTED NAME AND TITLE __________________________________________________________ EMAIL __________________________________________________________ COMPANY NAME (AREA CODE) TELEPHONE __________________________________________________________ ADDRESS: STREET CITY, STATE, ZIP QTY DESCRIPTION PRICE (PER EACH)* EXTENDED PRICE* LEAD TIME (IN WEEKS) 600 Smoke Alarms with photoelectric and ionization sensors and a sealed ten year battery. Alarms must be UL listed. 300 Carbon Monoxide Alarms that plug into a standard residential outlet and have a battery backup. Batteries must be included. Alarms must be UL listed. 800 Residential, automatic fire suppression devices that can be mounted via magnet to the hood above a stovetop. 156 9-volt batteries 156 AA batteries TOTAL=