Loading...
HomeMy WebLinkAboutRFP - 8223 OLD CREAMERY LABORATORY LEASEAddendum 1 – 8223 Old Creamery Laboratory Lease Page 1 of 4 ADDENDUM NO. 1 SPECIFICATIONS AND CONTRACT DOCUMENTS Description of RFP 8223: Old Creamery Laboratory Lease OPENING DATE: 3:00 PM (Our Clock) January 28, 2016 To all prospective bidders under the specifications and contract documents described above, the following changes/additions are hereby made and detailed in the following sections of this addendum: Exhibit 1 – Questions & Answers Please contact Elliot Dale, Buyer at (970) 221-6777 with any questions regarding this addendum. RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT ENCLOSED WITH THE BID/QUOTE STATING THAT THIS ADDENDUM HAS BEEN RECEIVED. Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707 fcgov.com/purchasing Addendum 1 – 8223 Old Creamery Laboratory Lease Page 2 of 4 EXHIBIT 1 – QUESTIONS & ANSWERS 1. I am concerned about roof leaks given the roof design. With the City guarantee the performance of the roof? The sample lease states the lessor is responsible, but I ask because of previous issues. Response: The Landlord will be responsible for all major building systems, and the Tenant will be responsible for routine maintenance. If the roof fails, that would be the responsibility of the City. 2. What is the minimum term of the lease? Five years is given in the sample lease, but can it be shorter than 5 years? Response: We could do a five year lease, with either party having the option to terminate the lease with a one-year notice. It would not be in the City’s interest to force a full-term lease if the business is not working. 3. If the proposed business becomes unsuccessful, does the lessee have the right to propose a different business at this location and keep the lease? Response: This would be possible if the City gives prior approval of the new use. 4. What space if any is available for parking? Response: There will be 4 – 15 Minute on street parking stalls put in with the new construction project and these could be used for customers of this tenant if a parking stall is available. Other public parking on Howes or in Civic parking garage will be available on first come, first serve basis. 5. With considerable amount of glass on the building and with it being located relatively close to a bar, would the City consider sharing the responsibility of broken windows? The sample lease state the tenant is 100% responsible. Response: This is a standard clause in commercial leases with the tenant being responsible for glass damage. This building has been in this location for many years and has been empty for a couple of years. We have not had any problems with glass damage. 6. Proposal requirement #4 requires the tenant to submit documentation from the state to confirm they are an established business. Can this requirement be waived to provide the spirit of free enterprise and open this up to anyone wanting to start a business? Response: It would be possible for Tenant to submit a proposal without all the necessary state licenses; however, the lease would be contingent upon the tenant receiving all their necessary licenses within thirty (30) days. 7. Sample Lease Article 7.4 states the Lessor shall have the option to require the lessee to return the premises back to the original condition at the expense of the lessee. If any and all modifications are approved by the Lessor, then can’t all improvements remain with this property and this paragraph removed from the agreement? Response: This could be possible and would depend on the tenant finish modifications being proposed. This could be negotiated with the Lease Agreement. Addendum 1 – 8223 Old Creamery Laboratory Lease Page 3 of 4 8. Please clarify the insurance requirements? As stated in the RFP the Lessee could incur annual cost of $2,000 or more? This is a considerable sum for a small business. Response: The standard City of Fort Collins insurance requirements are applicable to the Lessee of this property. Proof of meeting these minimum insurance requirements will be included in the Contract documents. 9. The first paragraph on page 2 of the RFP requires new vendors to fill out and submit IRS form W-9 (1099 information) as well as register for Direct Deposit (Electronic) payment. This requirement does not appear to go with this particular RFP as this tenant will not be requesting payment. Please confirm if we need to comply with this requirement as part of the RFP process? Response: Requirements to submit IRS form W-9 and to register for Direct Deposit are not applicable to this submittal process. Please omit this stated requirement. 10. This question has two parts and concerns the North Entry Door which we believe is being shown as a 28" wide door. A. Will a 36”door be required by the fire department / and or building department, especially if the tenant is looking at indoor seating? Response: The current door in question is a 2’-0” wide door and any and all doors must provide a minimum 32” of clear opening for exiting and accessibility. The City will request approval of a larger opening through the Landmark Preservation Commission. B. If the door could be enlarged, or required to be enlarged, would it be possible to shift its location 12 - 18 inches East along that North wall. Doing so would allow for a more efficient placement of the ADA bathroom, which we understand will be required if indoor seating is to be provided. This is a concern to us, as we are looking to incorporate it as part of our draft floor plan (item 11) in our proposal. Although we don't believe shifting the door slightly east adversely impacts the historical integrity of the building, it may be something the historic building committee might need to address and approve, prior to any build out? Response: The proposed change would need to be reviewed under the City’s historic processes to determine if it would have a major or minor effect on the building’s historical integrity. Historic properties are able to take advantage of alternative building codes and interpretation, which allows some codes to be waived or modified. Please provide a layout for both options one with the door moved and the other without. 11. Can you provide a detail or drawing to show what the signage approved by LPC will look like? Response: See attached photo showing the signage in place for the original Dairy Gold laboratory. The new signage is similar and the new tenant can have their business name replace the Dairy Gold name. Addendum 1 – 8223 Old Creamery Laboratory Lease Page 4 of 4