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Home My WebLink AboutWORK ORDER - RFP - 8475 CIVIL ENGINEERING PROFESSIONAL ON-CALLFort Collins Civil Engineering Professional On-Call - 8475 Task Order #1: At-Grade Railroad Crossings of Arterial Streets Data Collection June 19, 2017 Project Background BNSF, Union Pacific, and Great Western railroads have written agreements with Fort Collins that at- grade locations will be maintained. For maintenance, Fort Collins provides materials and the railroad provides labor. In an effort to be more proactive instead or reactive, Fort Collins would like to know the status of the railroad arterial crossings. This will help to better meet safety concerns of vehicles that cross the tracks. This effort will focus on collecting images and visual field data on the approaches and surfaces of the roadway and sidewalks where it intersects the railroad. It will not focus railway sections outside of this area. Task 1: Project Management & Meetings Project Management  AECOM will be provide monthly progress reports with invoices and coordination with the Fort Collins project manager concerning billing and invoicing.  AECOM will develop a schedule that will be periodically updated during the project. The schedule will show major milestones of the project by task.  AECOM will conduct the following quality control measures in compliance with AECOM ISO 9001 certified quality program. o Discipline specific quality control reviews for all submittals o Deliverable release record quality assurance oversight of AECOM Meetings  An initial project kickoff meeting will be held immediately upon Notice to Proceed. Representatives from AECOM and Fort Collins will attend the meeting. AECOM will prepare the meeting agenda and meeting minutes.  Up to two additional coordination meetings may take place with project stakeholders to gather tool design requirements and discuss project status. Deliverables: AECOM will produce meeting minutes; data requirements, and system recommendations Task 2: GIS Tool Set Up and Testing An ArcGIS Online annual subscription plan will be set up to complete the data collection process (accounts will be deactivated after the required annual subscription is over). Within this plan, five user accounts will be set up which will be utilized by the AECOM data collection team, AECOM data managers, and Fort Collins support staff. Data collection will be performed on GPS enabled iPads using ArcGIS Collector. Data (including a series of images to document conditions) will be collected for each railroad crossing. Field work will take place offline without a data connection and will be synced once reconnected to the network.  Details of the railroad crossing locations will be obtained from the Federal Railroad Administration Hwy-Rail Crossing Inventory dataset. Fort Collins Civil Engineering Professional On-Call - 8475 Task Order #1: At-Grade Railroad Crossings of Arterial Streets Data Collection June 19, 2017 Page 2  Training materials will be produced and field data collection team will be trained  Method of data collection will be tested to ensure success in the field Deliverable: Technical memorandum describing the data collection plan Task 3: Field Data Collection Field data collection will be conducted by (2) AECOM staff for the 27 at grade railroad crossings on arterial roads in Fort Collins. Site visits will confirm conditions at each crossing location and will be documented with field notes and geotagged images. Conditions will be assessed on a scale between 1 and 5 with 1 indicating heavy deterioration, spalling, and exposed rebar; 3 indicating adequate/safe; and 5 indicating recently installed excellent condition. AECOM field staff will take required railroad safety training prior to field visits. AECOM field staff will not leave the public right of way during this process and will not be in violation of federal rules. Deliverable: Documented data collection process Task 4: Quiet Zone Assessment Using information from the FRA crossing inventory database and a visual inventory of each crossing, an assessment will be made at each railroad crossing as to the status and feasibility of the crossing contributing towards establishing a quiet zone. A quiet zone establishes a consistent standard within which routine use of train horns at crossings is prohibited. The minimum distance of a quiet zone is ½ mile, so evaluated crossings will need to be evaluated with other nearby crossings. This scope of work focuses on evaluation of safety measures for specific crossing locations and does not include an overall corridor assessment and calculation for a quiet zones. Minimum warning devices for quiet zones include flashing lights, gates, constant warning time devices (except in rare circumstances) and power out indicators. Deliverable: Technical data summary to summarize feasibility of evaluated crossing locations contributing to a quiet zone Task 5: Data Compilation/GIS Database Transfer  Based on the requirements and tool set up (Collector/ArcGIS Online) data compilations should be a fairly straight forward process  FRA inventory report of railroad crossings will be integrated with collected field data  The AECOM project team will work with Fort Collins GIS staff to integrate the GIS dataset into the Fort Collins GIS system. Deliverable: A Geodatabase containing a field notes and images captured during field data collection. Fort Collins Civil Engineering Professional On-Call - 8475 Task Order #1: At-Grade Railroad Crossings of Arterial Streets Data Collection June 19, 2017 Page 3 Assumptions:  Final deliverable will include a functioning geodatabase but will not include a report level evaluation of the crossing locations  Traffic control services not included END OF SCOPE Labor ODC Total 19-Jun-17 $185.00 $124.00 $80.00 $160.00 $150.00 $75.00 Scope Task 1: Project Management & Meetings 6 10 12 $3,250 $3,250 Task 2: GIS Tool Set Up and Testing 8 16 $3,552 $3,552 Task 3: Field Data Collection (27 crossings) 32 32 $6,528 $6,528 Task 4: Quiet Zone Assessment 40 16 $6,240 $6,240 Task 5: Data Compilation/GIS Database Transfer 2 8 8 $2,642 $2,642 Total Hours 8 98 48 24 0 12 ###### Labor Sub-Total Cost $22,212 Other Direct Costs Mileage $500 $500 ArcGIS Online Subscription $2,500 $2,500 Total Cost $25,212 Fort Collins Civil Engineering Professional On-Call - 8475 TO#1: At-Grade Railroad Crossings of Arterial Streets Data Collection Senior Project Manager Senior Engineer Senior Admin Asst Design Team Cost Engineer III Engineer I Engineer IV