HomeMy WebLinkAboutWORK ORDER - RFP - 8073 ENGINEERING SERVICES FOR WATER, WASTEWATER & STORMWATER FACILITIES CAPITAL IMPROVEMENTS PROJECTS (8)Vendor: Ayres Associates Today's Date: May 30, 2017 Requisition No.:
Ship To: Date Entered:
Date Required: ASAP Date Approved:
Special Instructions: Date Denied:
Item # Quantity Unit Description Unit Price Total Charge Numbers
1 1 EA $14,701.00 $14,701.00 502.234201.521210
Requested By: Approved By:
Owen Randall Date Mark Kempton Date
Approved By:
Carol Webb, Water
Resources and
Treatment Operations
Manager
Date
Joe Wright Masterplan Work
Order
DocuSign Envelope ID: 852AC112-C4DE-4104-965E-0DF52FCC5BA3
6/6/2017 6/7/2017
6/12/2017
PROFESSIONAL SERVICES AGREEMENT
WORK ORDER FORM
PURSUANT TO AN AGREEMENT BETWEEN
THE CITY OF FORT COLLINS
AND
Ayres Associates
DATED: May 15, 2015
Work Order Number: MD-Ayres-Joe Wright-1
Purchase Order Number:
Project Title: Joe Wright Reservoir and Michigan Ditch Master Plan
Original Bid/RFP Number & Name: 8073-Consulting Engineers for future W/WW & Stormwater Facilities Capital Improvements
Commencement Date: June 2017
Completion Date: August 2017
Maximum Fee: $14,701 (See Attached Exhibit B) (time and reimbursable direct costs)
Project Description: (See Attached Exhibit A and B)
Scope of Services: (See Attached Exhibit A and B)
Professional agrees to perform the services
identified above and on the attached forms in
accordance with the terms and conditions
contained herein and in the Professional
Services Agreement between the parties. In
the event of a conflict between or ambiguity in
the terms of the Professional Services
Agreement and this work order (including the
attached forms) the Professional Services
Agreement shall control.
The attached forms consisting of 3 (three)
pages are hereby accepted and incorporated
herein, by this reference, and Notice to
Proceed is hereby given.
Professional-Ayres Associates
By:_______________________________
Date:_____________________________
CC: Purchasing
Submitted By: _________________________
Owen L. Randall, Chief Engineer
Date: _________________________
Reviewed by: _________________________
Pat Johnson, Senior Buyer
Date: _________________________
Approved by: _________________________
Mark Kempton, Water Production Division
Manager
Date: _________________________
Approved by: _________________________
or Carol Webb, Water Resources/Treatment
Operations Manager
Date: ________________________
Approved by:
Gerry Paul, Director of Purchasing & Risk
Management (if over $60,000)
Date:
Professional Services Agreement – Work Order Type
8073 Engineering Services for Future Water, Wastewater & Stormwater Facilities CIP
DocuSign Envelope ID: 852AC112-C4DE-4104-965E-0DF52FCC5BA3
6/6/2017
6/6/2017
6/7/2017
6/7/2017
6/12/2017
June 6, 2017
1
EXHIBIT A
JOE WRIGHT RESERVOIR AND MICHIGAN DITCH MASTER PLAN SCOPE OF WORK
FOR: CITY OF FORT COLLINS
PROJECT OBJECTIVE: To supplement the Master Plans for both Joe Wright Reservoir and
the Michigan Ditch with additional information from on-site inspection, from comparison with
similar dam facilities, and from the City’s Water Treatment Facility Master Plan.
Phase 1 – 3 – under previous work order
Phase 4 – Additional Work
GENERAL DESCRIPTION: This scope covers the time required to supplement and finalize the
Master Plans for both Joe Wright Reservoir and the Michigan Ditch.
The Ayres Project Manager will be: Dale Mathison (970)797-3540 direct (916)607-3774 cell
The Ayres Group Manager will be: Chris Pletcher (970)797-3528 direct (970)218-5546 cell
The Lithos Geotechnical Engineer will be: Robin Dornfest (970)567-9877 cell
PHASE 4 – Additional Work
4.1 Joe Wright Reservoir – The City’s water storage facility at Joe Wright Reservoir is in very
good condition and is well maintained. Initial site inspections and discussions with City
operations staff did not reveal any apparent deficiencies, and only provided a short list of
ongoing maintenance items to be addressed annually. As an additional measure to confirm that
there were no latent deficiencies or life cycle equipment replacements within the planning
horizon, Ayres Associates will bring Jim Bakken, a Senior Water Resource Engineer with 40
years’ experience with dam safety inspections to the site for an independent second inspection.
Mr. Bakken will review existing documents compiled for this project and also talk with City staff
to gather a complete picture of the initial dam construction, operational practices, annual
maintenance issues, and current condition. Mr. Bakken will then contribute his opinion of the
current and expected maintenance needs to the Master Plan Report. This effort will involve two
additional progress meetings with City staff and two additional site visits as one of the original
site visits was accelerated to coincide with an annual inspection of the outlet pipe by the State
Engineer.
4.2 Comparison to Similar Dams – The fundamental embankment and outlet works design
used for Joe Wright Reservoir was also used for two other dams constructed at about the same
time in the Steamboat Springs area – Lester Creek Dam and Steamboat Lake Dam.
Geotechnical Engineer Robin Dornfest and Dale Mathison will request maintenance records
from these two similar dams and will review them for relevant design concerns and maintenance
needs to develop a sense of the vulnerabilities of this particular dam design. Areas of potential
vulnerability will be reviewed at Joe Wright to determine if additional preventive maintenance or
equipment replacement may be warranted. This will require two additional progress meetings to
discuss the similarities between the dams and the results of follow up investigations.
4.3 Coordination with the Water Treatment Facility Master Plan – ongoing operation and
maintenance of the Michigan Ditch and Joe Wright Reservoir are completed by the Water Utility
as part of the Water Treatment Facility. An update to the Water Treatment Facility Master Plan
is underway by CH2M Hill, and this task will coordinate the predicted operation and
maintenance work and costs with the Treatment Facility Master Plan so that the Joe Wright
Reservoir and Michigan Ditch Master Plan and the Treatment Facility Master Plan are
DocuSign Envelope ID: 852AC112-C4DE-4104-965E-0DF52FCC5BA3
June 6, 2017
2
synchronized. This effort will also involve coordination with Hydro Construction to define
maintenance projects so that Hydro can provide expected project costs. Two additional
progress meetings are expected for this effort.
4.4 City Comment Review and Revision – Ayres will respond to City comments on the draft
final Master Plan report and revise the document accordingly. Since this master plan effort
spans the time period planned for construction of a new tunnel on the Michigan Ditch and
annual repair efforts on Joe Wright, we anticipate that two additional coordination meetings will
be required to facilitate review and discussion of the Master Plan and incorporate any additional
considerations that are developed during the planned construction work.
DocuSign Envelope ID: 852AC112-C4DE-4104-965E-0DF52FCC5BA3
Task Description
Senior Engineer
(Chris Pletcher, PE,
Jim Bakken, PE)
Senior Project Manager
(Dale Mathison, PE)
Staff Engineer
(Pat Schoenecker)
CAD / GIS
Clerical
Total Labor
Cost
Direct
Costs
Indirect
Costs
Lithos
Total by Task
$185 $170 $95 $120 $75
Phase 4 Data Gathering
4.1 Joe Wright Reservoir - Additional Inspection 24 4 $ 5,120 $ 381 $ - $ 5,501
4.2 Comparison to Similar Dams 2 2 $ 710 $ 530 $ 1,240
4.3 Coordination with WTF Master Plan 0 4 $ 680 $ - $ 680
4.4 City Comment Review and Revision 2 24 24 4 $ 7,030 $ 250 $ 7,280
Subtotal 28 34 24 4 $ 13,540 $ 381 $ 780 $ 14,701
Ayres Associates - Professional Services Fee Proposal
Joe Wright Reservoir and Michigan Ditch Master Plan - Additional Work
Based on Scope of Services dated 6/6/17
LABOR DETAIL AND SUMMARY OF DIRECT AND SUBCONSULTING COSTS BY TASK
ATTACHMENT B
DocuSign Envelope ID: 852AC112-C4DE-4104-965E-0DF52FCC5BA3
DocuSign Envelope ID: 852AC112-C4DE-4104-965E-0DF52FCC5BA3