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HomeMy WebLinkAboutWORK ORDER - RFP - 8468 CM/GC POUDRE RIVER WHITEWATER PARK PROJECTREVISED Date: 5/8/2017 No. Item/ Description Unit Estimated Qty's Unit Price Total Price N/A $ 43,691.20 $ (5,000.00) 1 Project Management/ Initial Pre-Construction Planning Synopsis: 1A Review Design Concepts/ Attend Partnering Meeting $ 2,840.00 Description of work: a Attend partnering meeting with Owner/ Design Consultants - Ted Johnson Hours 4 $ 90.00 No Charge b Attend partnering meeting with Owner/ Design Consultants - Travis Coulter Hours 4 $ 70.00 $ 280.00 c Attend partnering meeting with Owner/ Design Consultants - Ian Mestdagh Hours 4 $ 75.00 No Charge e Attend partnering meeting with Owner/ Design Consultants - Kevin Bringle Hours 4 $ 70.00 $ 280.00 e Attend partnering meeting with Owner/ Design Consultants - Scott Shaffer Hours 4 $ 70.00 $ 280.00 f Review Design Concepts/ Develop recommendations/ meetings with Team to review - ECI Team (Ted Johnson, Travis Coulter & Ian Mestdagh) - Assumes 10 meetings Hours 20 $ 100.00 $ 2,000.00 1B Construction Feasibility $ 11,216.25 Description of work: a Thorough review of documents - Ted Johnson, Travis Coulter, Ian Mestdagh Hours 8 $ 75.00 $ 600.00 b Site reviews/ jobsite walks - 2 each (Ted Johnson, Scott Shaffer and Ian Mestdagh) EA 2 N/C No Charge c1 Add Mobilization of Backhoe/ Excavator - Pothole - Assume 6 hours/ Time 2 Man Crew EA 3 $ 1,670.00 $ 5,010.00 c2 Add Vac Truck Mobilization/ Potholing - 6 Hours Inc. Mob/Demob 3EA HRS 18 $ 287.50 $ 5,175.00 c2 Vac Truck Disposal/ Dump Fee (Excluding Contaminated Material) EA 3 $ 143.75 $ 431.25 1C Constructability Review and Recommendations $ 1,995.00 Description of work: a Constructability Reviews - Overall project Site work/ Park Elements - Ted Johnson/ Ian Mestdagh Hours 18 $ 90.00 $ 1,620.00 c Constructability Reviews - Schedule/ Construction sequencing/ constructability - Ian Mestdagh Hours 5 $ 75.00 $ 375.00 1D Construction Cost Budget $ 5,280.00 If available ECI will review the project masterplan concept and design development documents for constructability and cost reviews. RFP 8468 Poudre River Downdown Project CM/GC - (RFP) Pre-Construction Services Fee Pre-construction Services Fee Pre-Construction Fee During Pre-Construction project management administration, ECI estimating and project management staff will work with the Team on a full-time basis to develop project baselines, formulate phasing recommendations, initiate permit applications/ transfers and begin the pre-solicitation bid process. Ted Johnson, Vice President and Lead Estimator will facilitate the pre- construction services given his experience with numerous CM/GC projects. He will be supported by Travis Coulter, senior estimator. Ian Mestdagh, P.E. and Construction Manager for ECI will provide constructability reviews with ECI's field staff. In addition, Ian will administer all quality control, permitting and lead the environmental compliance for the Team. As a dedicated partner to the City of Fort Collins, If a successful GMP is negotiated - ECI will Credit back to the project ($5,000) in Pre-construction service fees to be used towards construction The process of developing the construction feasibility will begin after the initial project kickoff meeting. Prior to this meeting, ECI will be reviewing the current plans which dictate significant detail and project requirements. Site visits will be made by ECI and field construction staff. During this time, cross checking of plans and actual site conditions will be assessed. A listing of questions, clarifications and ideas will be presented to the team after the project kickoff meeting. Constructability reviews will be performed to provide a comprehensive understanding of the project documents, details and schedule. Thorough reviews of the schedule will help mitigate faulty construction sequencing and inefficiency in building the project and missed opportunities for seasonal work on the river and landscape establishment. Reviews will address the overall coordination of drawings and specifications and identify discrepancies that may generate change orders once construction commences. ECI will issue constructability reports to City of Fort Collins, Anderson, S20 and BHA to facilitate distribution to the appropriate scope. Description of work: a Initial Project Budget Set-up Hours 12 $ 90.00 $ 1,080.00 b Update budgets - Ted Johnson/ Travis Coulter - bi-monthly Hours 20 $ 70.00 $ 1,400.00 c Update of Budget at 90% Construction Drawings - Ted Johnson/Travis Coulter Hours 12 $ 100.00 $ 1,200.00 d Update Budgets during bidding processes and procurement Hours 40 $ 125.00 No Charge e Update of Budget at 100% Construction Drawings - Ted Johnson/ Travis Coulter Hours 8 $ 125.00 $ 1,000.00 f Distribute project budgets/ follow-up with vendors/ pricing - Eric Dahlberg Hours 12 $ 50.00 $ 600.00 1E Identification of Long Lead-Time Items No Charge Description of work: a Identification of Long Lead-Time Items Hours 12 No Charge No Charge b Procurement of Long Lead-Time Items - Hours TBD Above in 2D Above in 2D c Long Lead Time Acquisition Report Hours 3 No Charge No Charge 1F Construction Logistical and Execution Plan $ 600.00 Description of work: a Setup of Construction Logistics plan Hours 3 $ 75.00 No Charge b Identify potential risk/ risk mitigation solutions Hours 8 $ 75.00 $ 600.00 c Updates/ Phasing plans - During Construction Hours TBD Construction Construction 1G Pre-Construction Activity Schedule (Bar Chart) $ 450.00 Description of work: a Pre-Construction Schedule Development Hours 8 $ 90.00 No Charge b Review of Schedule - Updates from Production Staff - Ian Mestdagh Hours 6 $ 75.00 $ 450.00 2 Pre-Construction - Subcontractor Bidding/ Pricing Synopsis: 2A Develop Bid Packages $ 920.00 Description of work: a Assemble bid forms for Poudre River - Travis Coulter Hours 6 $ 70.00 $ 420.00 b Develop bid documents/ assemble bid forms/ issue bid packages - Jeff Keyes Hours 10 $ 50.00 $ 500.00 ECI currently has bid forms assembled from river projects that can be quickly utilized for the Poudre River Whitewater Park. The bid packages will be developed from the continuous pre-construction budgeting. In addition, we will format bid packages that provide for an optimization of subcontractor re-sources (limiting mobilization). During the bid package assembly, ECI will also consider the resources of local Northern Colorado subcontractors. The plan will be developed in concert with the project team and will need to be transparent. With any plan, things are bound to change. A key will be to maintain open communication and keep the public informed with public information systems. Part of the plan will be detailed review of the documents and surroundings coupled with detailed master schedules. Weekly coordination and stakeholder input will be reviewed and incorporated as appropriate. Colored phasing plans (if applicable) will be posted in the jobsite trailer depicting access routes, proposed phasing, no work zones, temporary facilities, etc. Updates to these plans will all be provided during construction services. ECI maintains a large database of relevant costs for most items contained in this RFP. These estimates will be supported by specialized subcontractor input based on current market conditions. Within these estimates, ECI will clearly identify any allowances for discussion with the team. The number of estimates may move as the design progresses and can be easily modified. We strongly believe an estimate that mirrors the current design development will provide the most accurate and current cost data. This will be supported by the continuity of weekly team meetings during pre-construction. During construction a GMP will be established the meets the project budget. Any contingencies or cost savings will be returned to the City or project budget to be incorporated as additional project scope or elements. The construction budget will be developed initially off the initial drawings. It would be anticipated that the budget would be updated a minimum of every 4 weeks and at 90% and 100% construction document completion. Interim budgets would be provided during the bid process upon selection of approved subcontractors by the team. The pre-construction activity schedule will include all design, permit and pre-construction milestones. The Pre-construction schedule will be the backbone for the Construction Activities (CPM) Schedule used for construction. During the project kickoff meeting, ECI will request a listing of City supplied items to verify procurement lead times and for scheduling consideration. As the cost estimate is developed, we will begin the process of the submittal log development for tracking lead times on materials as well as shop drawings. Longer lead-time items will be flagged for review and appropriate action from the onset of the pre- construction process and a separate listing will be generated for review. Some of these items may be the pedestrian bridge, site furnishings, light fixtures, signage, and artwork. Adjacent work whether scheduled will be considered if in the event we have a window for limited access. These items will be reviewed for potential early procurement with schedule phasing above. 2B Bid Package Estimates $ 1,540.00 Description of work: a Partnering meeting/ project informational/ outreach meeting - ECI EA 1 Above in 1F Above in 1F b Assemble the Bid Package/ Administer the Bid Process Hours 12 $ 75.00 $ 900.00 c Interview as needed/ clarify scope with subcontractors - Ted Johnson/ Ian Mestdagh Hours 4 $ 160.00 $ 640.00 d Compile bid tab for review - Anna Hoehn Hours 12 $ 50.00 No Charge 2C Reviews for Inclusion of all Work $ 1,200.00 Description of work: a Development of detailed cost breakdown - Budget- Ted Johnson Hours 40 Above in 2A Above in 2A b Development of detailed bid forms for bidding Hours 16 Above in 2D Above in 2D c Subcontractor Analysis Form assembly for all scopes - Anna Hoehn Hours 10 $ 50.00 $ 500.00 d Subcontractor Analysis Form Review- Ted Johnson/ Travis Coulter Hours 10 $ 70.00 $ 700.00 2D Guaranteed Maximum Price Estimate No Charge Description of work: a GMP Estimate - Ted Johnson (Provided with the GMP Proposal) Hours 12 $ 90.00 No Charge b GMP Estimate - Travis Coulter (Provided with the GMP Proposal) Hours 8 $ 75.00 No Charge 2E GMP Proposal $ - Description of work: a Establish the Basis of Description for the GMP(s) Hours 3 $ 90.00 No Charge Per Exhibit B - Section C-2 b Review and confirmation of subcontractor bids - Travis Coulter Hours 8 $ 75.00 No Charge Per Exhibit B - Section C-2 c Update schedule to include with the Basis of Description - Ian Mestdagh Hours 4 $ 75.00 No Charge Per Exhibit B - Section C-2 d Final GMP Estimate for Basis of Description - Ted Johnson/ Travis Coulter Hours 3 $ 160.00 No Charge Per Exhibit B - Section C-2 3 Project Scheduling/ Phasing/ Water Control Plans Synopsis: 3A Construction Activity Schedule (CPM) $ 750.00 Description of work: a Convert the Pre-Construction Schedule to the CPM Schedule Hours 16 $ 75.00 No Charge b Provide Schedule updates bi-monthly during pre-construction and with budgets Hours 4 $ 75.00 $ 300.00 c Review of Schedule - Updates from Production Staff - Ian Mestdagh Hours 6 $ 75.00 $ 450.00 Upon completion of the pre-construction services and subcontractor bid process, the 100% GMP cost estimate will be amended to reflect the selected contractors and suppliers. The estimate will be completed with the balance of the GMP proposal below. Upon completion of the bid process (ECI will obtain 3 subcontractor bids as applicable) and will evaluate the following factors for subcontractor selection and approval by the team: 1). Subcontractor Price, 2). Subcontractor availability/ workload, 3). Subcontractor past experience, 4). Subcontractor financial stability and finally 5). EMR ratings. The GMP proposal will be established and detailed to describe all work, alternates if accepted and allowances or contingencies. ECI will include a "Basis of Description" which outlines the complete scope of work, schedule, price, understanding and goals. This package will be provided to the City and Project Team for approval and acceptance. ECI will administer the subcontractor bid process with the input of the City of Fort Collins and the design team. For this project we anticipate approximately 2 bid packages. The pre-construction project schedule will contain design activities and durations for the 70% and 90% drawing deadlines along with the program elements and permit milestones. The following elements at a minimum will be shown the schedule: 1). Design Milestones, 2). Approval milestones, 3).Permit milestones, 4). Procurement / bidding milestones. 5. River Start/ Completion milestones The pre-construction activity schedule will include all design, permit and pre-construction milestones. The Pre-construction schedule will be the backbone for the Construction Activities (CPM) Schedule used for construction. During development of the pre-construction cost proposals, an extensive and detailed quantity and unit price cost estimate will be established by division. This estimate will be amended as construction documents are completed or modified. All lump sum pricing will be supported by a breakdown of scope which tallies to the lump sum price. The level of detail provides for a complete understanding and breakdown of scope and work inclusions. During the bidding process, ECI's bid form provides for subcontractors to cross check quantities and provide suggestions for clarification in the event some bid items are omitted or unclear. 3B Dewatering Plans/ River Construction Phasing $ 5,730.00 Description of work: a Develop dewatering plans - Ian Mestdagh/ Ted Johnson Hours 16 $ 75.00 $ 1,200.00 b River Phasing Plans/ Updates - Ian Mestdagh/ Kevin Bringle Hours 10 $ 75.00 $ 750.00 c1 Add Stormwater/ Dewatering - SWMP Preparation - Add $2,300 for Engineers Stamp EA 1 $ 1,780.00 $ 1,780.00 c2 Add Stormwater/ Dewatering - Dewatering Permitting EA 1 $ 1,000.00 $ 1,000.00 c3 **If water testing is required - Add EA 1 $ 1,000.00 $ 1,000.00 3C Groundwater Sampling - LTE $ 9,469.95 Description of work: a Groundwater Sampling for Permit - LTE Proposal Dated May 5, 2017 LS 1 $ 9,469.95 $ 9,469.95 4 Quality Control/ Materials Management Plan Synopsis: 4A Implement and Submit Quality Control Plan $ 500.00 Description of work: a Quality Control Plan Hours 6 $ 75.00 No Charge b Quality control plan review - Scott Shaffer Hours 6 $ 70.00 No Charge c P3 Task Cards - Project Specific Hours 4 $ 50.00 No Charge d Materials Management Plans (Rock/ Earthwork) LS 1 $ 400.00 No Charge e Health and Safety Plan - Poudre River Whitewater Park LS 1 $ 500.00 $ 500.00 4B Development Strategy for hazardous materials management $ 1,200.00 Description of work: a Review of Phase II Environmental Report Hours 4 $ 75.00 $ 300.00 b Potential potholing behind CSU Engines Lab/ wall TBD 1 ABOVE ABOVE c Materials Management Strategy/ Plans/ Preparation Hours 12 $ 75.00 $ 900.00 d Hours 2 No Charge No Charge $ 42,491.20 Proposed Employee Name Job Title/ Function Billable Hourly Rate Project Team Hourly Rates a Ted Johnson Pre-con/ Estimating $ 90.00 b Ian Mestdagh Construction Manager $ 75.00 d Rick Coulter Field Consultant $ 75.00 f Mike Paetzel General Superintendent $ 70.00 g Scott Shaffer Specialty Superintendent $ 65.00 h Kevin Bringle Project Manager $ 70.00 i Travis Coulter Cost Estimator $ 70.00 j Selina Coulter Accounting $ 75.00 k Eric Dahlberg Project Engineer $ 50.00 l Suzanne Reams Project Coordinator $ 45.00 m Lisa Keen Administrative $ 35.00 Subtotal Preconstruction Services Fee A methodical dewatering plan will be developed based on a realistic phasing approach and plan. Channelizing the river and/or diversions will be reviewed with the design and construction team to maximize construction productivity Our quality assurance program includes the following: 1). Pre-Construction constructability reviews to identify scope gaps or design questions, 2). Subcontractor pre-qualification to assure past performance and financial stability, 3). Pre-Construction and weekly meeting to convey owner intent and ensure design specifications are being met, 4). Materials Management Plan and Health and Safety Plans (HASP) if in the event contaminated materials are located, 5). Schedule and quality control testing to verify compliance with specifications and finally, ECI is involved in layout and grade verification to confirm all grading and ADA tolerances. ECI will have Ian Mestdagh, P.E. assist in developing the quality management plan and program for the Poudre River Whitewater Project. The Quality Management Plan will be developed during ECI’s pre-construction services contract. Onsite inspections will be performed daily during construction by Scott Shaffer, Superintendent and Ian Mestdagh/ Kevin Bringle, on-site project manager. Inspections will be completed daily as the scopes of work are installed, providing document control, and managing the material sampling & testing. Reviewing the Phase II Environmental Assessment provided by Walsh will require preparation of a materials management plan or a contingency plan in the event contaminated groundwater or soils are encountered during construction, which most likely can be anticipated. During pre-construction services, ECI will discuss phasing, construction approach and potential areas of concern or monitoring with Anderson Consulting, the City and Walsh. Preparations will be made during pre-construction so that if potential contaminants are encountered delays can be minimized and work can proactively continue. LT Environmental will provide groundwater sampling to evaluate potential contaminants associated with construction de-watering and will provide engineering consultation related to groundwater treatment and application associated with a temporary dewatering permit. In addition, LTE will provide consultation during potholing completed onsite during pre-construction.