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Home My WebLink AboutWORK ORDER - RFP - 7515 CONSULTING ENGINEERING SERVICES FOR FUTURE WATER WW & SW FACILITIES CAPITAL IMPROVEMENTS (12)WORK ORDER PURSUANT TO AN AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND Ditesco DATED: 7/22/2013 Work Order Number: Necco-Ditesco-1 Purchase Order Number: Project Title: Northeast College Corridor Outfall (NECCO) Original Bid/RFP Number & Name: 7515-Consulting Engineering Services for future W/WW & Stormwater Facilities Capital Improvements Commencement Date: May 2017 Completion Date: December 2017 Maximum Fee: (time and reimbursable direct costs):$66,479.00 Project Description: See attached Exhibit A Scope of Services: See attached Exhibit A Professional agrees to perform the services identified above and on the attached forms in accordance with the terms and conditions contained herein and in the Professional Services Agreement between the parties. In the event of a conflict between or ambiguity in the terms of the Professional Services Agreement and this work order (including the attached forms) the Professional Services Agreement shall control. The attached forms consisting of 9 (nine) pages are hereby accepted and incorporated herein, by this reference, and Notice to Proceed is hereby given. PROFESSIONAL By:_______________________________ Date:_____________________________ CITY OF FORT COLLINS Submitted By: _________________________ Linsey R. Chalfant, Special Project Manager Date: _________________________ Reviewed by: _________________________ Pat Johnson, Senior Buyer Reviewed by: _________________________ Owen L. Randall, Chief Engineer Date: _________________________ Approved by: _________________________ Jon Haukaas, Water Engineering & Field Services Operations Manager or Carol Webb, Water Resources/Treatment Operations Manager Date: ________________________ Approved by: _________________________ Kevin Gertig, Utilities Executive Director Date: ________________________ Approved by: _________________________ Gerry Paul, Purchasing Director (if over $60,000) Date: _______________________ 5/6/2017 5/6/2017 5/6/2017 5/9/2017 5/9/2017 5/9/2017 Page 1 of 5 2133 South Timberline, Suite 110 Fort Collins, CO 80525 ditescoservices.com Delivery by email to: lchalfant@fcgov.com April 28, 2017 Ms. Linsey R. Chalfant, PE Special Projects Manager City of Fort Collins Utilities 212 W. Mountain Avenue Fort Collins, CO 80524 RE: Northeast College Corridor Outfall (NECCO) Engineering Design Proposal and Scope of Work Dear Linsey: This letter and scope of work proposal follows on our recent meetings regarding the referenced project. The attached scope of work has been configured to allow Jaclyn Michaelsen the ability to provide uninterrupted services to the City on this project as she transitions employment to Ditesco. As such, the attached represents a partial scope of services as a continuation of remaining work tasks to complete the 2017 work plan prior to initiating a new work order in 2018 to complete the project. Thank you again for giving Ditesco the opportunity to provide engineering services for this project. We hope you will find the services outlined herein seamless and value driven. We look forward to working with you and delivering another successful project for Fort Collins Utilities! Please let me know if you have any questions or require further information regarding this proposal, I can be reached by phone at 970.988.8605 and email keith.meyer@ditescoservices.com. Sincerely, Keith Meyer, P.E. Enc. scope of services Cc: file Page 2 of 5 Exhibit A Northeast College Corridor Outfall (NECCO) Engineering Design and Construction Administration Scope of Services Project Understanding The City of Fort Collins Utilities desires to continue uninterrupted services on the NECCO project related to engineering and construction phase support. As such, scope of work covers the remaining work plan for 2017 for the NECCO Ponds and Backbone project. A detailed task description is provided below. In addition, our services include subconsultants Andy Herb who is tasked with wetland mitigation observation and construction, and BHA for landscaping and irrigation design. This project is being delivered using the Utilities Alternative Project Delivery System (APDS). Design plans and specifications have been previously developed by Ayres Associates, Inc. The City will be utilizing Connell Resources, Inc. throughout the design and construction process. Task 1: Construction • Ditesco staff will continue support of the construction phase attending and documenting meetings associated with the landscaping design and construction. We will prepare and distribute meeting minutes for these meetings. As a subconsultant to Ditesco, BHA will continue to provide landscaping design services for the regional detention ponds according to their original base scope of services (see attached). • Final Design As-Built Report. Ditesco staff will update the NECCO Final Design Report to reflect as- built conditions based upon record construction information. We will update the report, meet with City staff and address any comments to the report. Upon receipt of final comments, we will issue a final electronic version of the report. • As-Built Drawings. Ditesco staff will develop record drawings based upon field collected information from both our staff and the Contractor. We will update these plans and make review copies available to the City. Upon receipt of final comments, we will provide a final version of the record drawings in electronic (PDF), CAD and mylar formats (as the City may desire). • Vine Pond Coordination: This task allows time for Ditesco staff to attend meetings regarding the Vine pond design. We will perform minor modifications and adjustments to the hydraulic model to determine feasibility of continuing the project without the construction of the Vine Regional Detention Pond. Task 2: Landscaping Phase • Landscape Construction Observation. This task includes construction observation and direction by Alpine for the vegetative measures being constructed in the wetland mitigation site. Ditesco staff will provide oversight and coordination as these activities are implemented in the field. • Landscape Planting and Seeding. This task provides the cost for Alpine to provide the wetland mitigation plant materials and seeding of the wetland mitigation site south of Vine Drive. Our scope of work assumes that Connell Resources will hire a separate seeding contractor to seed all of the disturbed areas along the road right of way. The deposit that the City has paid for plant materials has been subtracted from this cost. Please note that the remainder of the deposit the City has paid will be applied to wetland mitigation that will be constructed with the ponds portion of the project. This does not include services for Phase II (2018) work. Page 3 of 5 Deliverables: • Expected Deliverables and Format: o Record Drawings in both PDF format and digital (AutoCAD Civil 3D ver. 2015) o Updated hydraulic model o Final “as-built” design report in PDF format o Weekly Meetings: Agendas, Meeting Minutes, both in PDF format Schedule The anticipated schedule for the remainder of the NECCO project is as follows. Construction: April through December 2017 (landscaping) Construction (phase 2): 2018 Fee Estimate We have based our fee estimate on the following assumptions of the project schedule. • 9 month delivery • Record drawing information provided by others Total Estimated Fee: $66,479.00 A detailed task breakdown is included. Please find this on page 5 of this scope of work proposal. The fee shown above is to be billed on a time and material basis based on the rates shown in the table on page 4 and 5 of this proposal. All reimbursable expenses will be billed at direct cost. Page 4 of 5 Ditesco City of Fort Collins Utilities Consulting Engineering Services – Water, Wastewater, Stormwater 2014 Wage Rate Schedule Principal: $115.00 - $125.00 per hour Project Manager: $95.00 - $100.00 per hour Engineer: $92.00 - $110.00 per hour Construction Manager/Resident Engineer: $91.00 - $94.00 per hour CAD Design $65.00 per hour Administrative: $55.00 per hour Mileage Reimbursement: $0.75 per mile Subconsultant Markup 5% of cost All other costs at direct expense Terms 30 days net City of Fort Collins Utilities NECCO Project 4/28/2017 Keith Meyer Jackie Michaelsen Rhonda Bunner Cassidy Hill Principal Project Manager CAD Design Administrative (hrs) (hrs) (hrs) (hrs) $125 $100 $65 $55 Task 1 - Construction Phase $54,170 PM 1.1 - Contract Management (Invoicing and Budget Management) 9 0 0 5 $1,400 PM 1.2 - Meetings/Correspondence (Progress Meetings) 18 36 0 0 $5,850 PE 1.1 - Design $0 - Landscaping (BHA) $ 29,090.11 $29,090 - Final Design Report 6 44 20 8 $6,890 - Record Drawings 4 16 32 0 $4,180 - Vine Pond Coordination and Modeling 4 60 4 0 $6,760 Task 2 - Landscaping Phase $11,005 CM1.14 Resident Engineering - Landscaping Observation and Records (Alpine) 4 18 2 2 $ 8,000.00 $10,540 - Landscape Planting and Seeding (Alpine) 0 4 1 0 $465 Other direct costs at 2.0% (mileage, reproduction, etc) $1,304 Work Effort Subtotal 45 178 59 15 $65,175 ODCs $1,304 Cost per labor category $5,625.00 $17,800.00 $3,835.00 $825.00 Effort (days) 6 22 7 2 Effort (weeks) 1 4 1 0 Hours per day 0.2 0.8 0.3 0.1 Total Contract Value: $66,479 Assumptions: - 9 month project duration - Contract Start - April 2017 - Project End - December 2017 Phase/Task Description Classification Sub Consultants Task Total Page 5 of 5 ID Task Mode Task Name Duration Start Finish 1 NECCO Design and Construction Administration 120 days Mon 5/1/17 Fri 10/13/17 2 Start NECCO Schedule 0 days Mon 5/1/17 Mon 5/1/17 3 Construction 120 days Mon 5/1/17 Fri 10/13/17 4 Meetings/Correspondence (Progress Meetings) 120 days Mon 5/1/17 Fri 10/13/17 5 Design 120 days Mon 5/1/17 Fri 10/13/17 6 As-Built Drawings 10 days Mon 5/1/17 Fri 5/12/17 7 City Review and Comment 10 days Mon 5/15/17 Fri 5/26/17 8 Complete As-Built Drawings 5 days Mon 5/29/17 Fri 6/2/17 9 As-Built Design Report 30 days Mon 6/5/17 Fri 7/14/17 10 Landscape Design 66 days Mon 5/1/17 Mon 7/31/17 11 Funding Approval 0 days Mon 7/31/17 Mon 7/31/17 12 Vine Pond Coordination 120 days Mon 5/1/17 Fri 10/13/17 13 Landscaping Phase 65 days Mon 5/1/17 Fri 7/28/17 14 Landscape Construction Observation 65 days Mon 5/1/17 Fri 7/28/17 15 Landscape Planting and Seeding 65 days Mon 5/1/17 Fri 7/28/17 16 Completion of Phase 1A and B 0 days Fri 10/13/17 Fri 10/13/17 0% 5/1 0% 0% 0% 0% 0% 0% 0% 0% 7/31 0% 0% 0% 0% 10/13 Apr May Jun Jul Aug Sep Oct Nov 2nd Half Critical Critical Split Critical Progress Task Split Task Progress Manual Task Start-only Finish-only Duration-only Baseline Baseline Split Baseline Milestone Milestone Summary Progress Summary Manual Summary Project Summary External Tasks External Milestone Inactive Task Inactive Milestone Inactive Summary NECCO Pond - Remaining Design Services for NECCO Regional Pond and Vine Regional Pond ATTACHMENT B -SCHEDULE OF FEES BHA Design, Inc. Task Task Task Description Name Extension Name Extension Name Extension Name Extension Extension Hours Amount Name Principal PM LA ADMIN Rate $147.00 $105.00 $80.00 $80.00 Project Start-Up Negotiate Scope Contract with Client 1 $147.00 1 $105.00 $0.00 $0.00 $0.00 2 $252.00 Acquire/Format digital survey and grading from Client $0.00 $0.00 $0.00 $0.00 $0.00 0 $0.00 Visit project site to review existing conditions 2 $294.00 3 $315.00 3 $240.00 $0.00 $0.00 8 $849.00 Conceptual Design and Review Prepare site analysis, opportunities and constraints $0.00 2 $210.00 4 $320.00 $0.00 $0.00 6 $530.00 Prepare landscape and grading concept 1.5 $220.50 8 $840.00 30 $2,400.00 $0.00 $0.00 39.5 $3,460.50 Prepare plant list and seed mixes $0.00 1 $105.00 2 $160.00 $0.00 $0.00 3 $265.00 Details for Features and Amenities $0.00 4 $420.00 8 $640.00 $0.00 $0.00 12 $1,060.00 Revise landscape, and grading concepts 1 $147.00 5 $525.00 10 $800.00 $0.00 $0.00 16 $1,472.00 Build SketchUp model for digital rendering $0.00 3 $315.00 10 $800.00 $0.00 $0.00 13 $1,115.00 In-House Quality Assurance Review/Revisions 2 $294.00 3 $315.00 8 $640.00 $0.00 $0.00 13 $1,249.00 Render conceptual design plan $0.00 1 $105.00 6 $480.00 $0.00 $0.00 7 $585.00 Final Design and Construction Documents CD Landscape Plans 3 $441.00 8 $840.00 20 $1,600.00 $0.00 $0.00 31 $2,881.00 Details for Features and Amenities $0.00 3 $315.00 8 $640.00 $0.00 $0.00 11 $955.00 Technical Specifications - Landscape 2 $294.00 6 $630.00 $0.00 $0.00 $0.00 8 $924.00 In-House Quality Assurance Review/Revisions 4 $588.00 8 $840.00 16 $1,280.00 $0.00 $0.00 28 $2,708.00 Final Revisions and Submittal of CD's $0.00 3 $315.00 10 $800.00 $0.00 $0.00 13 $1,115.00 Meetings and Project Management Team Meetings $0.00 15 $1,575.00 10 $800.00 $0.00 $0.00 25 $2,375.00 Coordination outside of meetings $0.00 16 $1,680.00 $0.00 $0.00 $0.00 16 $1,680.00 Project Management 4 $588.00 20 $2,100.00 $0.00 16 $1,280.00 $0.00 40 $3,968.00 Total Hours 20.5 110 145 16 0 291.5 Total Amount $3,013.50 $11,550.00 $11,600.00 $1,280.00 $0.00 $27,443.50 Estimate of Expenses $1,647 Assumptions Total Fees $29,090.11 1 Structural design and geotechnical services are not included. 2 Trail design is not included in scope. 3 Irrigation will be design-build by contractor if necessary. Irrigation design is not included in scope. 4 Services do not include typical City development review process, planning coordination, presentations. 5 Public Outreach & Public Hearings are excluded. 6 Electrical/Lighting Design Services are not included but may be required for irrigation controllers. 7 Horizontal control plans are not part of this contract. 8 Sign design services are not part of this contract. 9 Meeting(s) with Natural Resources will occur as part of team meeting(s) if applicable. 10 Grading concepts prepared by Ayres will be the basis for grading concepts. Ayres is responsible for preparing final grading plans. 11 Sketchup terrain and flood models will focus on the ponds and the areas immediately abutting the ponds. Sketchup models for residential areas between ponds are not included. 12 Contour data of existing and initial planning will be provided to BHA by others. Contours received shall include accurate Z coordinate elevations. 13 Bid Package and Project Manual are being compiled by others. 14 Wetland Mitigation Plan will be by others 15 Perspective hand renderings are not included in this contract. Digital renderings form sketchup are included. 16 Features and amenities may include: fences, railings, trails, headwall improvements. 17 Restrooms, Parking Lots, Outdoor Classrooms, Kiosks, and Interpretive Signs are not included. 18 Construction observation shall be by separate contract 19 Project cost estimating is not included in scope. Project Area: 4/19/2017 NECCO POND: VINE POND: Deadline NECCO Page 1 Mon 5/1/17 12:09 PM