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Home My WebLink AboutWORK ORDER - RFP - 8073 ENGINEERING SERVICES FOR WATER, WASTEWATER & STORMWATER FACILITIES CAPITAL IMPROVEMENTS PROJECTS (14)WORK ORDER PURSUANT TO AN AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND Anderson Consulting Engineers, Inc. DATED: May 15, 2015 Work Order Number: Purchase Order Number: Project Title: Castlerock Pavement Distress Evaluation Original Bid/RFP Number & Name: 8073-Consulting Engineers for future W/WW & Stormwater Facilities Capital Improvements Commencement Date: May 1, 2017 Completion Date: July 31, 2017 Maximum Fee: (time and reimbursable direct costs): $22,754 Project Description: Investigate the pavement distress in Castlerock Drive associated with the installation of the Castlerock Storm Sewer Scope of Services: See attached Scope Professional agrees to perform the services identified above and on the attached forms in accordance with the terms and conditions contained herein and in the Professional Services Agreement between the parties. In the event of a conflict between or ambiguity in the terms of the Professional Services Agreement and this work order (including the attached forms) the Professional Services Agreement shall control. The attached forms consisting of ten ( 10 ) pages are hereby accepted and incorporated herein, by this reference, and Notice to Proceed is hereby given. PROFESSIONAL By:_______________________________ Date:_____________________________ CITY OF FORT COLLINS Submitted By: _________________________ Matt Fater, Special Project Manager Date: _________________________ Reviewed by: _________________________ Pat Johnson, Senior Buyer Reviewed by: _________________________ Owen L. Randall, Chief Engineer Date: _________________________ Approved by: _________________________ Jon Haukaas, Water Engineering & Field Services Operations Manager Date: ________________________ Approved by: _________________________ Gerry Paul, Purchasing Director (if over $60,000) Date: _______________________ NA DocuSign Envelope ID: F4E32313-E8CA-414A-AC75-98D5926753EC 5/1/2017 5/1/2017 5/1/2017 5/1/2017 5/1/2017 1 ANDERSON CONSULTING ENGINEERS, INC. SCOPE OF WORK CASTLEROCK PAVEMENT DISTRESS EVALUATION Several areas along Castlerock Drive have experienced significant differential settlement several years after the completion of construction associated with the Canal Importation and Ponds Outfall (CIPO) Project. This evaluation will focus on a review of previous design efforts and construction of the storm sewer improvements along Castlerock Drive, data collection, field evaluation and subsurface investigation, and development of recommendations to mitigate the settlement within the street. The prime consultant for this project will be Anderson Consulting Engineers, Inc. (ACE) who will assist in the management and coordination of the data collection and subsurface investigation, as well as facilitate the development of mitigation alternatives. Geotechnical engineering services are required for this scope of work and will be provided by Lithos Engineering. Brian Smith, P.E., CFM, Senior Engineer of ACE, will serve as the Project Manager for this project and will also provide quality assurance and quality control for all work conducted under his supervision. Robin Dornfest will be the point of contact for Lithos Engineering and will be responsible for all geotechnical services conducted in support of the project. Task 1. Data Collection, Review and Evaluation This task will include the collection, review and evaluation of all available data and information necessary to complete the differential settlement investigation. This information includes, but is not limited to previous geotechnical investigations, construction records and photos, trench compaction testing during construction, and as-built construction drawings. Task 2. Field Reconnaissance and Base Map Development Following the initial review of existing data, field reconnaissance efforts will be scheduled to inventory areas of differential settlement. The extent and magnitude of the settlement will be ascertained through this work. ACE will utilize a GPS unit to map the extent of the settlement areas and to locate the concrete cores and geotechnical boreholes conducted as part of Task 3. The field reconnaissance efforts will also include an inspection of the storm sewer pipe beneath Castlerock Drive. Locations of inflow through the joints will be noted along with any piping of fine material from the material placed above the pipe. To the extent possible, the level and fluctuation of the existing ground water table will also be identified based on information collected during the field reconnaissance and geotechnical investigation efforts. GPS information collected as part of this task will be incorporated into a base map with the City’s 2013 LiDAR data and aerial imagery for use in the development of figures for the mitigation report. DocuSign Envelope ID: F4E32313-E8CA-414A-AC75-98D5926753EC 2 Task 3. Geotechnical Investigation Refer to the attachment that provides a detailed description of the services provided by Lithos Engineering in support of the project. These services include: (a) site visit and background data, (b) subsurface investigation and data collection, (c) development of mitigation recommendations, and (d) production of a report documenting the results of the investigation. This task assumes that ACE will conduct one site visit during the concrete coring or geotechnical investigation. Task 4. Reporting ACE will assist in the development of a letter report that will be prepared summarizing the results of the investigation related to the differential settlement along Castlerock Drive. The letter report will include the geotechnical report as an attachment. Recommendations for mitigation will be identified and cost estimates developed to construct the proposed improvements associated with the mitigation alternative(s). Task 5. Meetings and Coordination During the completion of the project, it is anticipated that a minimum of 2 project status meetings will be scheduled. The project status meetings will provide an opportunity to discuss project approach and data collection, geotechnical results, and recommended mitigation alternatives. The ACE Project Manager and one staff member, as a minimum, will attend all status meetings. DocuSign Envelope ID: F4E32313-E8CA-414A-AC75-98D5926753EC BUDGET CASTLEROCK PAVEMENT DISTRESS EVALUATION PROJECT: Castlerock Pavement Distress Evaluation Anderson Consulting Engineers, Inc. CLIENT: City of Fort Collins Utilities Direct Labor ODC's Totals Senior Project GIS/CADD ACE PROJECT NO.: COFC2017.08 Principal Manager Technician Admin. Other PREPARED BY: BAA/BAS Engineer Direct DATE: 4/26/2017 $180/hr $125/hr $80/hr $65/hr Costs 180 125 80 65 Task/Description Hours Hours Hours Hours Cost Hours Cost 1. Data Collection, Review and Evaluation 2 4 0 0 $0 6 $860 2. Field Reconnaissance and Base Map Development 2 10 4 0 $25 16 $1,955 3. Geotechnical Investigation (see Outside Services (Lithos) 0 2 0 0 $0 2 $250 4. Reporting 1 8 0 2 $50 11 $1,360 8. Meetings, Coordination and Project Administration 3 6 0 2 $25 11 $1,445 TOTAL PROJECT HOURS 8 30 4 4 46 TOTAL PROJECT BUDGET $1,440 $3,750 $320 $260 $100 $5,870 Outside Services Lithos Engineering-Geotechnical Services $16,884 TOTAL OUTSIDE SERVICES $16,884 TOTAL PROJECT BUDGET $22,754 * Assumes completion by July 31, 2017 COFC2017.08 Castlerock Pavement Distress Evaluation_April 2017.xlsx DocuSign Envelope ID: F4E32313-E8CA-414A-AC75-98D5926753EC ID Task Name Duration Start Finish 1 Task 1. Data Collection, Review and Evaluation 10 days Mon 5/8/17 Fri 5/19/17 2 Task 2. Field Reconnaissance and Base Map Development 25 days Mon 5/8/17 Fri 6/9/17 3 Task 3. Geotechnical Investigation 25 days Mon 5/8/17 Fri 6/9/17 4 Task 4. Reporting 35 days Mon 6/12/17 Fri 7/28/17 5 Task 5. Meetings 16 days Wed 6/28/17 Wed 7/19/17 4/30 5/7 5/14 5/21 5/28 6/4 6/11 6/18 6/25 7/2 7/9 7/16 7/23 7/30 May '17 Jun '17 Jul '17 Task Intermittent Task External Task or Sub-Consultants Progress Summary Milestone PROPOSED SCHEDULE for the CASTLEROCK PAVEMENT DISTRESS EVALUATION Date: Mon 5/1/17 DocuSign Envelope ID: F4E32313-E8CA-414A-AC75-98D5926753EC 2625 Redwing Road, Suite 160 Fort Collins, Colorado 970.373.3195 www.LithosEng.com April 11, 2017 Project No. 17024-0 Anderson Consulting Engineers 375 East Horsetooth Road, Building 5 Fort Collins, Collins 80525 Attention: Mr. Brad Anderson, PE President Regarding: Proposal – CIPO Pavement Distress on Castlerock Fort Collins, Colorado Mr. Anderson: Lithos Engineering (Lithos) is pleased to have the opportunity to provide this proposal to Anderson Consulting Engineers (ACE) for the subject project. Project Understanding Several areas along Castlerock Drive have experienced significant differential settlement after the canal importation ponds and outfall (CIPO) project was constructed. The City of Fort Collins (City) is interested in having Lithos and ACE investigate the probable cause of settlement and recommend mitigation alternatives. Proposed Scope of Services Based on our understanding of the project, Lithos proposes the following scope of services: Task 1 – Site Visit and Background Data  Conduct a site visit to observe specific areas of pavement distress along Castlerock Drive;  Inspect the storm sewer pipe along Castlerock Drive for visible signs of distress and specifically areas were surrounding material could be piping into the pipe and creating subsurface voiding;  Review construction records and documentation, specifically compaction testing along Castlerock Drive; and  Review plan set information to understand the location and dimensions of pipe bedding, backfill material, trench plugs, etc. Task 2 – Subsurface Investigation and Data Collection Lithos will perform a geotechnical investigation for the project including:  Core up to ten pavement locations along Castlerock Drive to look for voids immediately under the pavement surface and provide bore hole drilling access;  Conduct up to six borings through cored locations extending up to 5 feet below the invert of the stormwater pipe;  Use standard auger drilling techniques and subcontract the drilling work to a qualified, local drilling subcontractor; DocuSign Envelope ID: F4E32313-E8CA-414A-AC75-98D5926753EC Anderson Consulting Engineers CIPO Page 2 of 3  Call in UNCC utility locations for each of the borings;  Provide full-time oversight of drilling operations;  Collect split-spoon, modified California barrel, and/or bulk samples from the borings for classification and laboratory testing;  Measure groundwater depth at completion of drilling;  Install up to four temporary piezometers will be installed to the hydraulic gradient across the length of pavement distress and investigation: o Temporary piezometers will include a flush mounted cap, screened section around groundwater, and a sanded annular space. o Up to three measurements after drilling will be taken to measure groundwater elevation in the piezometers.  Backfill the borings not finished as temporary piezometers accordance with City standards. Concrete pavement will be patched to match the existing pavement thickness; and  Submit selected samples to a qualified laboratory for geotechnical testing. Testing may include but is not limited to moisture and density, grain size analysis, and permeability.  Assumptions and exclusions: o Contaminated soil and groundwater will not be encountered. Handling and disposing of contaminated materials is not included in this scope of work. o Right-of-entry or other permits will not be required for the geotechnical investigation. o Traffic control will not be required for the geotechnical investigation or will be provided by the City at no cost to Lithos. Task 3 – Mitigation Recommendations Lithos will attend meetings, compile data from Tasks 1 and 2 in a concise report, and provide recommendations including:  Attend 2, 3-hour meetings to discuss the field investigation findings and evaluate remediation alternatives;  Summarize the results of Tasks 1 and 2. The report will include, at a minimum, the following items: o A Site Vicinity and Boring Location Plan o Detailed boring logs and the results of field exploration and laboratory testing o A description of the probable cause(s) of pavement distress o Recommendation(s) for remediation and preventing future pavement distress  Submit a draft version of the geotechnical engineering report (in electronic format) for review and revise as necessary to address Anderson’s and/or the City’s comments; and  Submit an electronic copy of our final report and if requested provide bound copies of the final report. Fees Based on our proposed Scope of Services outlined above, Lithos will provide the services proposed herein on a time and materials basis for an estimated fee of $16,884 in accordance with our existing contract with ACE. DocuSign Envelope ID: F4E32313-E8CA-414A-AC75-98D5926753EC Anderson Consulting Engineers CIPO Page 3 of 3 Closing We appreciate the opportunity to submit project scope or work and look forward to working with you and your team on this project. For this project, Robin Dornfest will be your key contact and Project Manager. If you have any questions regarding the contents of this proposal, please contact the undersigned. Sincerely, Lithos Engineering Lance Heyer, PE Robin Dornfest, PG Associate President Attachments: Fee Estimate Drilling Quote Concrete Coring Quote DocuSign Envelope ID: F4E32313-E8CA-414A-AC75-98D5926753EC Detailed Fee Estimate No. Task President/ Senior Consultant Vice President/ Senior Associate Project Manager Senior Professional Professional Staff Professional 2 Staff Professional 1 Administrative Rate/Hr $ 180 $ 165 $ 140 $ 120 $ 90 $ 85 $ 75 $ 60 1 Site Visit and Background Data 4 6 6 16 $ 1,980 2 Subsurface Investigation and Data Collection 2 4 26 32 $ 3,180 3 Redediation Recommendations 10 24 16 50 $ 6,120 4 Project Management 4 4 $ 480 Fee Schedule (17G) Total Hours Total Labor Labor Fees per Position $ 2,880 $ - $ - $ 4,560 $ 4,320 $ - $ - $ - 102 $ 11,760 No. Task Driller Lab Concrete Coring Fees per Task Mileage $0.70/mi Per Diem Lodging Other Fees per Task 1 Site Visit and Background Data $ 3,040 $ 1,300 $ 665.28 $ 5,005 20 $ 14 2 Subsurface Investigation and Data Collection $ - 150 $ 105 3 Redediation Recommendations $ - $ - 4 Project Management $ - $ - Subtotal $ 3,040 $ 1,300 $ 665 $ - $ 5,005 $ 119 $ - $ - $ - $ 119 Markup 0% $ - $ - $ - $ - $ - $ - $ - $ - $ - Total $ 3,040 $ 1,300 $ 665 $ - $ 119 $ - $ - $ - Total Subconsultants Total Direct Costs No. Task 1 Site Visit and Background Data 2 Subsurface Investigation and Data Collection 3 Redediation Recommendations 4 Project Management Markup 0% Total Project Name: CIPO Pavement Distress on Castlerock Project Number: 17024-0 Date: April 11, 2017 $ 5,005 $ 119 Labor Fees per Task Hours per Task $ 6,120 $ 11,760 $ 5,005 $ - LABOR Fort Collins 17G FEE SCHEDULE Fort Collins On-Call Contracts 2017 1. Services will be billed on the time worked by staff personnel as follows unless noted otherwise in the proposal or contract. Overtime hours will be charged a straight time rates. President/Senior Consultant $180 Principal/Senior Associate $165 Project Manager $140 Senior Professional $120 Professional $90 Staff Professional 2 $85 Staff Professional 1 $75 Administrative $60 2. Mileage for use of personal or company vehicles will be billed at $0.54/mile. DocuSign Envelope ID: F4E32313-E8CA-414A-AC75-98D5926753EC 1 Lance Heyer To: Amy Norwood Subject: RE: Drilling Quote Fort Collins Service Rate Per Quantity Total Mobilization/Demobilization $145.00 Hour 4 $580.00 H.S.A. Drilling CME 55 Truck-Rig $165.00 Hour 6 $990.00 Support Truck $1.00 Day 250 $250.00 Liners & Caps $140.00 LS 1 $140.00 Well Supplies $1,080.00 LS 1 $1,080.00 ESTIMATED TOTAL $3,040.00 LITHOS to permit, locate and provide traffic control if necessary Amy R. Norwood, President 6455 E. 56th Avenue Commerce City, CO 80022 P. 303-662-1166 F. 303-662-1188 anorwood@vinelaboratories.com From: Lance Heyer <lance@LithosEng.com> Sent: Thursday, April 6, 2017 6:38:54 PM To: Amy Norwood Cc: Matthew Norwood Subject: Re: Drilling Quote Thanks guys@ Lance On Apr 6, 2017, at 6:15 PM, Amy Norwood <anorwood@vinelaboratories.com> wrote: No problem. We will get this to you tomorrow. Amy DocuSign Envelope ID: F4E32313-E8CA-414A-AC75-98D5926753EC 1 Lance Heyer To: Greg Hainey Subject: RE: Concrete Pavement Coring Quote Lance, These will run $83.16/ea. We exclude traffic control, if required. Let me know if you have any more questions or would like to schedule this work. Thanks, Greg Hainey Vice President Concrete Coring Company An Equal Opportunity Employer greg@concrete-coring.com Office 303-433-8818 Cell 303-917-9877 ------ Original Message ------ From: "Lance Heyer" <lance@LithosEng.com> To: "ccc@qadas.com" <ccc@qadas.com> Sent: 4/6/2017 4:03:29 PM Subject: Concrete Pavement Coring Quote Good Afternoon, I am hoping for a quote from you to core concrete pavement in Fort Collins, Colorado. I need 8 holes cored with a 12” diameter through ~6” thick pavement. Thanks in advance for the information! Lance Heyer, PE 2625 Redwing Road, Suite 160 Fort Collins, Colorado 80526 Office 970.373.3195 Cell 970.232.8565 www.LithosEng.com DocuSign Envelope ID: F4E32313-E8CA-414A-AC75-98D5926753EC $ 5,005 $ - $ - $ - $ 1,980 $ 3,180 $ 6,120 $ 480 SUBCONSULTANTS and DIRECT COSTS SUMMARY Labor Subconsultants Direct Costs Total $ 14 $ 105 $ - $ - $ 6,999 $ 3,285 $ 480 $ 119 $ 16,884 $ - $ - DocuSign Envelope ID: F4E32313-E8CA-414A-AC75-98D5926753EC