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HomeMy WebLinkAboutCORRESPONDENCE - RFP - 8230 MOVING SUPPORT SERVICES (10)April 13, 2017 Officescapes Attn: Sharie Grant 4950 S College Ave., Ste A Fort Collins, CO 80525 RE: Renewal, 8230 Moving Support Services Dear Ms. Grant: The City of Fort Collins wishes to extend the agreement term for the above captioned proposal per the existing terms and conditions and the following: 1) The term will be extended for one (1) additional year, May 1, 2017 through April 30, 2018. If the renewal is acceptable to your firm, please sign this letter in the space provided and include a current copy of insurance certificate naming the City as an additional insured for General and Automotive Liability within the next fifteen (15) days. If this extension is not agreeable with your firm, we ask that you send us a written notice stating that you do not wish to renew the contract and state the reason for non-renewal. Please contact Elliot Dale, Buyer at (970) 221-6777 if you have any questions regarding this matter. Sincerely, Gerry S. Paul Director of Purchasing __________________________________________ ________________ Signature Date (Please indicate your desire to renew 8230 by signing this letter and returning it to Purchasing Division within the next fifteen days.) GSP:jg Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707- fax fcgov.com/purchasing DocuSign Envelope ID: 50AB42C3-EE92-40B2-8BB3-118A2DEF9907 4/21/2017 CERTIFICATE HOLDER © 1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010/05) AUTHORIZED REPRESENTATIVE CANCELLATION CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) JECT LOC POLICY PRO- GEN'L AGGREGATE LIMIT APPLIES PER: CLAIMS-MADE OCCUR COMMERCIAL GENERAL LIABILITY GENERAL LIABILITY PREMISES (Ea occurrence) $ DAMAGE TO RENTED EACH OCCURRENCE $ MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GENERAL AGGREGATE $ PRODUCTS - COMP/OP AGG $ DED RETENTION $ CLAIMS-MADE OCCUR $ AGGREGATE $ UMBRELLA LIAB EACH OCCURRENCE $ EXCESS LIAB DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) INSR LTR TYPE OF INSURANCE POLICY NUMBER POLICY EFF (MM/DD/YYYY) POLICY EXP (MM/DD/YYYY) LIMITS WC STATU- TORY LIMITS OTH- ER E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE E.L. DISEASE - POLICY LIMIT $ $ $ ANY PROPRIETOR/PARTNER/EXECUTIVE If yes, describe under DESCRIPTION OF OPERATIONS below (Mandatory in NH) OFFICER/MEMBER EXCLUDED? WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y / N AUTOMOBILE LIABILITY ANY AUTO ALL OWNED SCHEDULED HIRED AUTOS NON-OWNED AUTOS AUTOS AUTOS COMBINED SINGLE LIMIT BODILY INJURY (Per person) BODILY INJURY (Per accident) DocuSign Envelope ID: 50AB42C3-EE92-40B2-8BB3-118A2DEF9907 DocuSign Envelope ID: 50AB42C3-EE92-40B2-8BB3-118A2DEF9907 DocuSign Envelope ID: 50AB42C3-EE92-40B2-8BB3-118A2DEF9907 DocuSign Envelope ID: 50AB42C3-EE92-40B2-8BB3-118A2DEF9907 DocuSign Envelope ID: 50AB42C3-EE92-40B2-8BB3-118A2DEF9907 DocuSign Envelope ID: 50AB42C3-EE92-40B2-8BB3-118A2DEF9907 Blanket Notification to Others of Cancellation U-CA-388-A 07 94 Page 1 of 1 Includes copyrighted material of Insurance Services Office, Inc., with its permission. Policy No. Eff. Date of Pol. Exp. Date of Pol. Eff. Date of End. Producer No. Add’l. Prem Return Prem. BAP980918403 3/1/17 3/1/18 3/1/17 Incld THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. This endorsement modifies insurance provided under the: Commercial Auto Coverage Part A. If we cancel this Coverage Part by written notice to the first Named Insured for any reason other than nonpayment of premium, we will deliver electronic notification that such Coverage Part has been cancelled to each person or organization shown in a Schedule provided to us by the First Named Insured. Such Schedule: 1. Must be initially provided to us within 15 days: a. After the beginning of the policy period shown in the Declarations; or b. After this endorsement has been added to policy; 2. Must contain the names and e-mail addresses of only the persons or organizations requiring notification that such Coverage Part has been cancelled; 3. Must be in an electronic format that is acceptable to us; and 4. Must be accurate. Such Schedule may be updated and provided to us by the First Named Insured during the policy period. Such updated Schedule must comply with Paragraphs 2. 3. and 4. above. B. Our delivery of the electronic notification as described in Paragraph A. of this endorsement will be based on the most recent Schedule in our records as of the date the notice of cancellation is mailed or delivered to the first Named Insured. Delivery of the notification as described in Paragraph A. of this endorsement will be completed as soon as practicable after the effective date of cancellation to the first Named Insured. C. Proof of emailing the electronic notification will be sufficient proof that we have complied with Paragraphs A. and B. of this endorsement. D. Our delivery of electronic notification described in Paragraphs A. and B. of this endorsement is intended as a courtesy only. Our failure to provide such delivery of electronic notification will not: 1. Extend the Coverage Part cancellation date; 2. Negate the cancellation; or 3. Provide any additional insurance that would not have been provided in the absence of this endorsement. E. We are not responsible for the accuracy, integrity, timeliness and validity of information contained in the Schedule provided to us as described in Paragraphs A. and B. of this endorsement. All other terms and conditions of this policy remain unchanged. DocuSign Envelope ID: 50AB42C3-EE92-40B2-8BB3-118A2DEF9907 DocuSign Envelope ID: 50AB42C3-EE92-40B2-8BB3-118A2DEF9907 DocuSign Envelope ID: 50AB42C3-EE92-40B2-8BB3-118A2DEF9907 DocuSign Envelope ID: 50AB42C3-EE92-40B2-8BB3-118A2DEF9907 DocuSign Envelope ID: 50AB42C3-EE92-40B2-8BB3-118A2DEF9907 DocuSign Envelope ID: 50AB42C3-EE92-40B2-8BB3-118A2DEF9907 DocuSign Envelope ID: 50AB42C3-EE92-40B2-8BB3-118A2DEF9907 DocuSign Envelope ID: 50AB42C3-EE92-40B2-8BB3-118A2DEF9907 DocuSign Envelope ID: 50AB42C3-EE92-40B2-8BB3-118A2DEF9907 DocuSign Envelope ID: 50AB42C3-EE92-40B2-8BB3-118A2DEF9907 DocuSign Envelope ID: 50AB42C3-EE92-40B2-8BB3-118A2DEF9907 DocuSign Envelope ID: 50AB42C3-EE92-40B2-8BB3-118A2DEF9907 DocuSign Envelope ID: 50AB42C3-EE92-40B2-8BB3-118A2DEF9907 DocuSign Envelope ID: 50AB42C3-EE92-40B2-8BB3-118A2DEF9907 DocuSign Envelope ID: 50AB42C3-EE92-40B2-8BB3-118A2DEF9907 DocuSign Envelope ID: 50AB42C3-EE92-40B2-8BB3-118A2DEF9907 U-WC-332-A (Ed. 01-11) Includes copyrighted material of National Council on Compensation Insurance, Inc. used with its permission. WORKERS COMPENSATION AND EMPLOYERS LIABILITY INSURANCE POLICY U-WC-332-A NOTIFICATION TO OTHERS OF CANCELLATION ENDORSEMENT This endorsement is used to add the following to Part Six of the policy. PART SIX – CONDITIONS F. Notification To Others Of Cancellation 1. If we cancel this policy by written notice to you for any reason other than nonpayment of premium, we will deliver electronic notification to each person or organization shown in a Schedule provided to us by you. Such Schedule: a. Must be initially provided to us within 15 days: After the beginning of the policy period shown in the Declarations; or After this endorsement has been added to policy; b. Must contain the names and e-mail addresses of only the persons or organizations requiring notification that this policy has been cancelled; c. Must be in an electronic format that is acceptable to us; and d. Must be accurate. Such Schedule may be updated and provided to us by you during the policy period. Such updated Schedule must comply with Paragraphs b. c. and d. above. 2. Our delivery of the electronic notification as described in Paragraph 1. of this endorsement will be based on the most recent Schedule in our records as of the date the notice of cancellation is mailed or delivered to you. Delivery of the notification as described in Paragraph 1. of this endorsement will be completed as soon as practicable after the effective date of cancellation to you. 3. Proof of emailing the electronic notification will be sufficient proof that we have complied with Paragraphs 1. and 2. of this endorsement. 4. Our delivery of electronic notification described in Paragraphs 1. and 2. of this endorsement is intended as a courtesy only. Our failure to provide such delivery of electronic notification will not: a. Extend the policy cancellation date; b. Negate the cancellation; or c. Provide any additional insurance that would not have been provided in the absence of this endorsement. 5. We are not responsible for the accuracy, integrity, timeliness and validity of information contained in the Schedule provided to us as described in Paragraphs 1. and 2. of this endorsement. All other terms and conditions of this policy remain unchanged. This endorsement changes the policy to which it is attached and is effective on the date issued unless otherwise stated. (The information below is required only when this endorsement is issued subsequent to preparation of the policy.) Endorsement Effective 3/1/17 Policy No. WC980918203 Endorsement No. Insured Jupiter I, L.L.C. Premium $ Insurance Company Zurich American Insurance Company DocuSign Envelope ID: 50AB42C3-EE92-40B2-8BB3-118A2DEF9907 DocuSign Envelope ID: 50AB42C3-EE92-40B2-8BB3-118A2DEF9907 PROPERTY DAMAGE $ $ $ $ THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL WVD SUBR N / A $ $ (Ea accident) (Per accident) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). The ACORD name and logo are registered marks of ACORD COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: INSURED PHONE (A/C, No, Ext): PRODUCER ADDRESS: E-MAIL FAX (A/C, No): CONTACT NAME: NAIC # INSURER A : INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : INSURER(S) AFFORDING COVERAGE SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. 4/17/2017 USI Colorado, LLC P.O. Box 7050 Englewood CO 80155 Jupiter I, L.L.C. dba OfficeScapes 4950 S. College Ave., Unit A Fort Collins, CO 80525 Zurich American Insurance Company St Paul Fire and Marine Insurance C 16535 24767 Client Manager 800-873-8500 303-831-5295 Den.certificate@usi.com JUPITI 520263040 A Y Y GL0980918303 3/1/2017 3/1/2018 1,000,000 300,000 10,000 1,000,000 2,000,000 2,000,000 X X X A YY YY X XX BAP980918403 3/1/2017 3/1/2018 1,000,000 BX X X 10,000 ZUP11S1702017NF 3/1/2017 3/1/2018 5,000,000 5,000,000 A N WC980918203 3/1/2017 3/1/2018 X 1,000,000 1,000,000 1,000,000 Y Project: 8230 Moving Support Services Additional Insured per written notice or contract to General Liability: The City of Fort Collins, Colorado, a Municipal Corporation, its officers, agents and employees The City of Fort Collins, a Municipal Corporation Attn: Director of Purchasing & Risk Management P.O. Box 580 Fort Collins CO 80522 DocuSign Envelope ID: 50AB42C3-EE92-40B2-8BB3-118A2DEF9907