HomeMy WebLinkAboutWORK ORDER - RFP - 7575 CONSULTING ENGINEERING SERVICES FOR WATER TREATMENT FACILITY DESIGN & CONSTRUCTION SERVICES (2)EXHIBIT "A"
WORK ORDER FORM
PURSUANT TO AGREEMENT No. 7575 (AGREEMENT) BETWEEN
THE CITY OF FORT COLLINS
AND
CH2M HILL Engineers, Inc.
Per RFP #7575 Consulting Engineering Services for WTF Design and Construction Services
DATED: February 24, 2014
Work Order Number: BPM-WTF-T2Conv
Purchase Order Number: _ _
Project Title: T2 Conversion to Garage Facility Study
Commencement Date: March 15, 2017
Completion Date: June 1, 2017
Maximum Fee: (time and reimbursable direct costs): $35,862 refer to Exhibit C – Compensation
Project Description: Professional Engineering Services for T2 Conversion to Garage Facility
Scope of Services: Refer to Exhibit B – Scope of Services
Professional agrees to perform the services
identified above and on the attached forms in
accordance with the terms and conditions
contained herein and in the Professional Services
Agreement between the parties. In the event of a
conflict between or ambiguity in the terms of the
Professional Services Agreement and this work
order (including the attached forms) the
Professional Services Agreement shall control.
The attached forms consisting of Exhibits B and
C are hereby accepted and incorporated herein,
by this reference, and Notice to Proceed is
hereby given.
Professional: CH2M HILL Engineers, Inc.
By:
Date: _
Submitted By: _
Special Projects Manager
Date:
Reviewed by:
Purchasing Agent
Date:
Approved by: ____________________
Chief Engineer
Date:
Approved by:
Water Production Manager
Date:
Approved by: _
WR&T Manager
Date:
City of Fort Collins:
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Exhibit B - Scope of Services
Exhibit B to the AGREEMENT between the City of Fort Collins, Colorado, a Municipal Corporation,
hereinafter referred to as the City, and CH2M HILL Engineers, Inc., hereinafter referred to as the
Professional, for a project generally described as:
Professional Engineering Services for Evaluation of the T2 Conversion to Garage Facility
The Professional’s services for the project are detailed hereinafter.
Project Objective: To provide engineering services for the evaluation of the conversion of T2 to a
garage and storage facility.
It is understood the City will designate Mr. Brian Mulligan as the City Project Manager (PM) and
primary point of contact with respect to the work performed under this AGREEMENT, with authority
to transmit instructions, receive information, and interpret and define City policies and decisions
relative to elements pertinent to the work covered by this AGREEMENT.
Professional’s Project Manager (PM) shall prepare, implement, monitor, and update the project
execution plan throughout the project. Professional’s PM will prepare and submit to the City’s PM,
on a monthly basis, a brief cost and schedule status report. The report will include a narrative
description of progress to-date, actual costs for each Task, estimates of percent complete, and
potential cost variances. The Professional’s management, deliverable review, and coordination
efforts are included in each of the tasks.
Project Background
T2 is an abandoned up flow clarification treatment train with dome cover adjacent to the
administration building and water quality laboratory. The City has expressed interest in the
conversion of the abandoned facility to provide covered parking and additional storage. Previously
the T1 and T2 trains have been considered for demolition to provide space for new or future
facilities. The goal of the project is to evaluate the feasibility of the conversion and to establish
scope and budget to meet the City’s facility needs.
Scope of Services
Task 1 – Conceptual Evaluation of T2 Conversion
Task 1.1 – Kick-Off Meeting
A kickoff meeting shall be conducted with City staff to confirm the project scope, and discuss the
evaluation approach. It is assumed the meeting will be held at the City’s Water Treatment Facility
(WTF) offices. The Professional’s Principal Project Manager, Architect, Electrical Subconsultant and
Engineer Specialist will attend the kick-off meeting. A walkthrough of the existing facilities will be
performed following the meeting. The City will provide insight into the type of storage, parking, and
access needed for the proposed garage and storage facility.
Deliverables:
The following deliverables are included under this task:
Meeting Agenda, Handouts, and Meeting Summary with action items
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Task 1.2 – Code Review
The purpose of this task is to determine the feasibility of converting the T2 abandoned clarifier to a
garage facility based upon current building codes. This task includes a building code review for the
new occupancy type. Code review will consider the following adopted codes 2015 IBC; IPC; IMC;
IECC; IEBC; 1997 UAC; (NEC, 2014 edition) as they relate to the renovation for a garage and storage
facility. The electrical Subconsultant, Carollo, will provide the electrical code review.
Deliverables:
The following deliverable is included under Task 1.2
Building Code Review Technical Memorandum (TM)
Task 1.3 – Conceptual Design and Evaluation
Following the Code Review in Task 1.2, the Professional will conduct a general overview of
conversion feasibility in relation to site constraints, alternative uses and impact on future on-site
hypochlorite generation that was proposed to be located in T1 or T2.
A brief TM summarizing the design criteria and conceptual design exhibits for the conversion of T2
to a garage facility will be prepared. Conceptual design elements will include: demolition of the
existing tube settler and mechanical, access, garage door and personnel access doors,
height clearance, vehicle parking, heating, ventilation, electrical/lighting, equipment provisions, lifts,
racks, hoists, electrical charging stations and other amenities to support the parking and storage
priorities determined by the team.
The Professional shall organize and facilitate one Conceptual Design Workshop up to 2 hours in
length with the following Professional’s staff in attendance, Principal Project Manager, Engineer
Specialist. The purpose of the workshop will be to discuss the conceptual design elements.
Deliverables:
The following deliverables are included under this task:
Meeting Agenda, Handouts, and Meeting Summary with action items
Draft and Final Technical Memorandum with conceptual design exhibits– PDF Format
Schedule
A project schedule has been developed according to the task descriptions and is as follows:
TABLE 1 – PROJECT SCHEDULE
T2 Conversion
Task Date
Task 1.1 – Project Kick-off March 1, 2017
Task 1.2 – Code Review March 6-20, 2017
Task 1.3 – Conceptual Design and Evaluation April-May, 2017
Project Management Throughout Project
The schedule is based on an assumed date for the project kickoff meeting as shown on the schedule,
which in turn is based on an assumed date for the Notice to Proceed. Any changes in the date of
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commencement of the project that are beyond the control of the Professional will result in a revised
project schedule that is based on the same task durations and sequencing. The final Completion is
anticipated to be in May 2017.
Assumptions Used in Developing this Scope of Services
The Professional’s estimate of engineering costs for the project is based on the elements included in
task descriptions above, and the following assumptions:
1. The City and the City’s Alternative Product Delivery System (APDS) Contractor, Hydro
Construction will provide cost estimating under the City’s separate contract with Hydro
Construction.
2. City will examine information submitted by Professional and render in writing or otherwise
provide decisions within two weeks.
3. City will give prompt notice to Professional whenever City observes or becomes aware of any
development that affects the scope or timing of Professional’s services, or of any defect in the
work of Professional.
4. Professional will provide the City with deliverables as defined respectively in this scope of work.
Deliverables will be distributed electronically via email (pdf format).
5. Meetings with the City will be held at the City’s service center office or Water Treatment Facility.
6. In providing opinions of cost, financial analyses, economic feasibility projections, and schedules
for the project, Professional has no control over cost or price of labor and materials; unknown or
latent conditions of existing equipment or structures that may affect operation or maintenance
costs; competitive bidding procedures and market conditions; time or quality of performance by
operating personnel or third parties; and other economic and operational factors that may
materially affect the ultimate project cost or schedule. Therefore, Professional makes no
warranty that City's actual project costs, financial aspects, economic feasibility, or schedules will
not vary from Professional’s opinions, analyses, projections, or estimates. If City wishes greater
assurance as to any element of project cost, feasibility, or schedule, City will employ an
independent cost estimator, contractor, or other appropriate advisor.
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Exhibit C – Compensation
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Exhibit C
Compensation Schedule
Al Paquet
Principal Project Manager
Brad Schutt
Engineer Specialist
Steve Silkworth
Sr. Architect
Mark Merklein
Sr. Structural Engineer
Scott Hoffman,
Mechanical Engineer
Erik Neparud
Site Civil
Chuck Sinclair
Technician 5
Craig Van Horn
Corrosion Engineer
Gretchen Sage
Contracts
Administration/
Accounting
Labor
Hours
Labor
Expense
Total Cost
Per Diem Code/Classification 03 05 04 04 07 06 11 06 05 19
Task 1.1 1 Conceptual Kick-Off Meeting Evaluation of T2 Conversion 2017 Labor Rates $235 2 $185 6 $205 4 $205 $ 142 $ 160 $152 $160 2 $185 4 $90 4 22 $3,820 $200 $4,020
1.2 Code Review 1 8 4 4 4 21 $3,923 $200 $4,123
1.3 Conceptual Design and Evaluation 6 24 12 12 12 16 40 122 $21,114 $200 $21,314
1.4 Electrical Subconsultant $6,405 $6,405
Total 9 38 20 16 16 16 40 2 4 4 165 $28,857 $7,005 $35,862
Exhibit_C_Fee_WTF_T1_T2_Conversion_rev2.xlsx\Fee Estimate 2/21/2017
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