HomeMy WebLinkAboutWORK ORDER - RFP - 8047 ENVIRONMENTAL SERVICES (13)VENDOR: LTEnvironmental DATE ENTERED: REQ #:
VENDOR #: FOR:
ADDRESS: 4600West60thAvenue BID #:
Arvada,Colorado80003 INSTRUCTIONS:
PHONE #: 303.433.9788
FAX #:
VENDOR CONTACT: NickTalocco
Today's Date: March10,2017 Date Approved:
Ship To: Date Denied:
Date Required: asap
QUANTITY DESCRIPTION TOTAL PRICE
1 $24,502.00
Total $24,502.00
Requested By: Reviewed By:
Jason Stutzman, Project Manager
Authorized By:
OxbowLeveeImprovementProject
8047ͲENVIRONMENTALSERVICES
CHARGE NUMBER
CITY OF FORT COLLINS
REQUISITION
Owen L. Randall, Chief Engineer
Jon Haukaas, Manager,
Water Engineering & Field Operations
Limited Subsurface
Investigation, Debris Layer
Volume Calculation,
Application for Beneficial Use
Determination, Preparation of
Materials Management
Plan
5040440012.521210.3
P.O. #
DocuSign Envelope ID: 3A224821-2041-47DD-B7BF-55E5EA5B4C1C
551459
3/14/17 56315 mw
WORK ORDER
PURSUANT TO AN AGREEMENT BETWEEN
THE CITY OF FORT COLLINS
AND
LT Environmental Inc.
DATED: March 9, 2015
Work Order Number: OXL-LTE-030517
Purchase Order Number:
Project Title: Oxbow Levee Improvement Project
Original Bid/RFP Number & Name: RFP 8047 Environmental Services
Commencement Date: March 2017
Completion Date: June 2017
Maximum Fee: (time and reimbursable direct costs): $24,502.
Project Description: Limited Subsurface Investigation, Debris Layer Volume Calculation, Application for
Beneficial Use Determination, Preparation of Materials Management Plan for
Oxbow Levee Improvement Project
Scope of Services: See attached
Professional agrees to perform the services
identified above and on the attached forms in
accordance with the terms and conditions
contained herein and in the Professional Services
Agreement between the parties. In the event of a
conflict between or ambiguity in the terms of the
Professional Services Agreement and this work
order (including the attached forms) the
Professional Services Agreement shall control.
The attached forms consisting of two (2) pages
are hereby accepted and incorporated herein, by
this reference, and Notice to Proceed is hereby
given.
PROFESSIONAL
By:_______________________________
Date:_____________________________
CITY OF FORT COLLINS
Submitted By: _________________________
Jason Stutzman, P.E., Special Project Manager
Date: _________________________
Reviewed by: _________________________
Pat Johnson, Senior Buyer
Reviewed by: _________________________
Owen L. Randall, Chief Engineer
Date: _________________________
Approved by: _________________________
Jon Haukaas, Water Engineering & Field
Services Operations Manager
Date: ________________________
Approved by: _________________________
Kevin Gertig, Utilities Executive Director
Date: ________________________
Approved by: _________________________
Gerry Paul, Purchasing Director (if over
$60,000)
Date: _______________________
DocuSign Envelope ID: EA1B4498-C7DE-4949-9B9E-1A30EC5E256C
LT Environmental Inc.
4600 West 60th Avenue
Arvada, Colorado 80003
T 303.433.9788 / F 303.433.1432
COMPLIANCE / ENGINEERING / REMEDIATION
Revised: March 3, 2017
Mr. Jason Stutzman, P.E.
Special Projects Manager
Capital Projects
City of Fort Collins, Utilities
Fort Collins, Colorado 80522
SENT VIA: EMAIL
RE: Proposal for Limited Subsurface Investigation, Debris Layer Volume Calculation,
Application for Beneficial Use Determination, Preparation of Materials Management
Plan
Oxbow Levee Improvement Project
Between Lincoln Avenue and Linden Avenue along North side of
Cache La Poudre River
Fort Collins, Colorado
Dear Mr. Stutzman:
LT Environmental, Inc. (LTE) is pleased to provide following proposal to the City of Fort Collins
(the City) for the completion of a limited subsurface investigation, debris layer volume
calculations, perpetration of an application for a beneficial uses determination, and perpetration
of materials management plan (MMP) for the Oxbow Levee Improvement Project (Site) located
in Fort Collins, Colorado.
BACKGROUND
LTE understands the City is planning to make flood control management improvements to the
Site. These improvements will require cut and removal of fill for the installation of a drainage
swale, and buried rip-rap as well as some other modifications to existing utilities and a multi-use
trail. LTE was provided a Phase I Environmental Site Assessment for the Fort Collins Brownfield
Program, Downtown River Corridor, Fort Collins, Colorado prepared by Walsh Environmental
Scientists and Engineers, LLC dated July 11, 2001 (Walsh, 2001) which indicated there was the
potential for buried fill to have been placed in the limits of the Site. The City also provided LTE
with the 75% Construction Drawings for the Oxbow Levee Improvement Project dated December
1, 2016 prepared by Anderson Consulting Engineers (Anderson, 2016) which included soil boring
logs and test pit logs prepared by CTL | Thompson, Inc., which described the subsurface conditions
at the Site to include fill comprised of sand and clay, fill with concrete and other debris, followed
by native sands and gravel underlain by weathered claystone bedrock.
DocuSign Envelope ID: EA1B4498-C7DE-4949-9B9E-1A30EC5E256C
Stutzman, J.
Page 2
SCOPE OF WORK
Based on the information provided in the Walsh 2001 Phase I and soil boring and test pit logs
included in the Anderson 2016 Construction Drawings, non-native fill is present at the Site and as
a result this non-native fill needs to be characterized and evaluated for potential reuse on site or at
another City site. To determine applicability of reuse of the non-native fill, samples of the non-
native fill are needed to determine the reuse options and for potentially making application to the
Colorado Department of Public Health and Environment (CDPHE), Solid and Hazardous Waste
Division for a Beneficial Use Determination. Based on the soil boring and test pit logs included in
the Anderson 2016 Construction Drawings a volume calculation of the debris layer should be
determined and a materials management plan (MMP) should be developed. LTE has developed
the following tasks related to Oxbow Levee project.
Task 1 – Project Management and Meetings
LTE will supply a senior engineer to supply project management for the project. The senior
engineer will ensure that LTE staff responds as needed throughout the project. The senior engineer
will also attend project meetings as requested by the City.
Task 2 – Limited Subsurface Investigation
LTE will drill eight soil borings. The borings will be drilled through the non-native fill to the native
soil (as deep as 10 feet below ground surface [bgs]) using a truck mounted auger drilling rig. LTE
will provide one qualified project-level geologist or environmental scientist to oversee the drilling.
As the borings are advanced, continuous representative soil samples will be retrieved at the surface.
LTE will observe the recovered soil samples and record their descriptions according to the Unified
Soil Classification System (USCS). These observations will include depth, moisture content, soil
lithological description, and environmental impacts including staining, and odor. LTE will screen
the recovered soil samples for the presence of volatile organic compounds (VOCs) using a photo-
ionization detector (PID) and record these readings as the boreholes are advanced.
LTE will collect one sample of the non-native fill from each soil boring for laboratory analysis
based on field observations. In order to better delineate environmental impacts, LTE may collect
additional soil samples to be placed on hold for potential analysis. LTE will contact the City for
approval prior to analyzing any additional soil samples.
Soil samples will be collected in laboratory-provided sample containers, labeled, and placed in a
chilled cooler for delivery under standard chain-of-custody (COC) procedures to ALS Laboratories
of Fort Collins, Colorado. The soil samples will be analyzed for volatile organic compounds
(VOCs) by United States Environmental Protection Agency (EPA) Method 8260C, polycyclic
aromatic hydrocarbons (PAHs) by EPA Method B8270SIM, and total Resource Conservation and
Recovery Act (RCRA) metals by EPA Method SW846.
Drilling equipment that comes in contact with subsurface materials will be decontaminated using
a pressure washer/steam cleaner and an Alconox
®
solution between boreholes to prevent cross
DocuSign Envelope ID: EA1B4498-C7DE-4949-9B9E-1A30EC5E256C
Stutzman, J.
Page 3
contamination. Decontamination will occur in a designated area approved by the City.
A decontamination pad will be established using plastic sheeting and straw waddles to contain
decontamination fluids. All decontamination water will be containerized in a United States
Department of Transportation (DOT)-approved 55-gallon drum pending waste classification
analysis.
Investigational derived waste (IDW) soil cuttings generated during soil boring advancement will
be containerized in appropriately labeled, DOT-approved 55-gallon drums and staged on site
pending the results of waste characterization analyses. Once all drilling activities associated with
this task have been completed, LTE may collect composite waste characterization samples if
warranted for submittal to ALS Laboratories for analysis of Toxicity Characteristic Leaching
Procedure (TCLP) for volatile organic compounds by EPA Method 8260C, TCLP RCRA metals
by EPA Method 6000/7000. Sample handling, storage, and COC procedures will be adhered to as
described above. LTE will coordinate with the City regarding reuse and disposal options as
appropriate. If required, the drummed IDW will be transported to the nearest landfill facility either
Larimer County Landfill or the Waste Management Facility in Ault, Colorado, by the drillers upon
project completion. LTE will assist the City during waste profiling and manifest preparation. LTE
will assist with the transport and disposal of the IDW. Cost for transport and disposal are included
in the cost estimate.
Task 3 – Volume Calculation of Debris Layer
LTE will use the available information included in the Anderson 2016 Construction Drawings for
the previous soil borings and test pits, as well as information from the soil borings proposed in
Task 2 to create a cross-section map of the debris layer at the Site. LTE will also use the
information in the Anderson 2016 Construction Drawings and information from the soil borings
completed by LTE to determine the aerial extent of the debris layer. Using these created figures
LTE will provide a calculated volume for the debris layer which may be impacted as part of the
project.
Task 4 – Application for a Solid Waste Beneficial Use Determination
LTE will complete the Application for a Solid Waste Beneficial Use Determination. The
application will include the following:
• A description of the material and generation process, including initial characterization test
results.
• A description of the proposed beneficial use and methods for storing the materials.
• The estimate of the quantity of material to be beneficially used.
• Documentation that the proposed use is acceptable by the local governing authority.
• Other pertinent information that may be required to evaluate the proposal (i.e. geotechnical
report, construction drawings and details).
DocuSign Envelope ID: EA1B4498-C7DE-4949-9B9E-1A30EC5E256C
Stutzman, J.
Page 4
LTE will supply the City with a draft copy of the application for review prior to submission.
Task 5 – Material Management Plan
LTE will prepare a site-specific MMP. The MMP will include a discussion of the following:
• Project Contacts
• Environmental Background
• Construction Debris
• Groundwater
• Monitoring Wells
• Decontamination
• Reporting
• Environmental Responsibilities
• Materials Management – Dust and Soil
• Stormwater
• Asbestos in Soil
• Disposal
• Site Security
LTE will work with the general contractor Connell Resources (Connell) and appropriate
subcontractors to prepare a MMP that will fit with their construction plan and approach. LTE will
provide a draft copy of the MMP to the City for review and comment.
COST PROPOSAL AND ASSUMPTIONS
LTE has developed a time and materials cost proposal. The proposed project not to exceed budget
is $24,502.00. A detailed cost estimate is included as Table 1 and is based on the following
assumptions:
• Total drilling will not exceed 100 total feet.
• LTE will collect eight soil samples to submitted on standard turnaround.
• If needed, LTE will submit two samples for waste characterization.
SCHEDULE
Below is summary of days to complete based on task
Task 2 - Limited Subsurface Investigation (Drilling 1 Day, Laboratory Turnaround 10 days)
Task 3 - Volume Calculation of Debris Layer (5 days to prepare)
Task 4 - Beneficial Use Determination (3 Days to prepare, 10 days for CDPHE review)
Task 5 - Materials Management Plan (10 days to prepare)
DocuSign Envelope ID: EA1B4498-C7DE-4949-9B9E-1A30EC5E256C
Stutzman, J.
Page 5
LTE appreciates the opportunity to provide the City of Fort Collins with this proposal. Should
you have any questions please feel free to contact LTE at 303-433-9788.
Sincerely,
LT ENVIRONMENTAL, INC.
Nick Talocco, P.E.
Senior Engineer
Attachments
Table 1 – Cost Estimate
DocuSign Envelope ID: EA1B4498-C7DE-4949-9B9E-1A30EC5E256C
TABLES
DocuSign Envelope ID: EA1B4498-C7DE-4949-9B9E-1A30EC5E256C
TABLE 1
ESTIMATED COST TABLE
OXBOW LEVEE IMPROVEMENT PROJECT
CITY OF FORT COLLINS
LABOR SENIOR PROJECT STAFF CADD CLERICAL
ENGINEER ENG/SCI II ENG/SCI III DESIGNER
TASK 1 - Project Management and Meetings 8
TASK 2 - Limited Subsurface Investigation 4 8 30 1
TASK 3- Volume Calculation of Debris Layer 2 8 4 4
TASK 4 - Application for a Solid Waste Beneficial Use Determination 4 16 8 1
TASK 5- Material Management Plan 2 16 8 1
TOTAL HOURS 20 48 50 4 3
RATE ($/HOUR) $133.00 $102.00 $85.00 $65.00 $55.00
LABOR COST $2,660.00 $4,896.00 $4,250.00 $260.00 $165.00
SUBTOTAL LABOR $12,231.00
SUBCONTRACTORS UNITS COST /UNIT
Drilling Subcontractor:
Hallow Stem Auger 30 $175.00 /Hour $5,250.00
Rig Travel 30 $150.00 /Hour $4,500.00
Mobilization and Demobilization 24 $4.25 /Mile $102.00
Laboratory:
VOC by EPA 8260 8 $70.00
PAHs by EPA 8270SIM 8 $100.00
RCRA 8 Metals 8 $55.00
Waste Characterization Sampling:
TCLP VOC 2 $70.00
TCLP RCRA 8 METALS 2 $55.00
10% Fee $1,020.20
SUBTOTAL SUBCONTRACTORS $11,222.20
OTHER DIRECT COSTS (ODC) UNIT COST /UNIT
TASK 2 - Limited Subsurface Investigation
Truck 3 $110.00 /Day $330.00
Misc. Supplies 3 $23.00 /Day $69.00
PID 3 $50.00 /Day $150.00
TASK 4 - Application for a Solid Waste Beneficial Use
Determination
CDPHE Review Fee 1 $500.00 /LS $500.00
SUBTOTAL ODCs $1,049.00
TOTAL PROJECT COST $24,502
COST SUMMARY BY TASK LABOR EXPENCES TASK SUBTOTAL
TASK 1 - Project Management and Meetings $1,064.00 $0.00 $1,064.00
TASK 2 - Limited Subsurface Investigation $3,953.00 $11,771.20 $15,724.20
TASK 3- Volume Calculation of Debris Layer $1,682.00 $0.00 $1,682.00
TASK 4 - Application for a Solid Waste Beneficial Use
Determination $2,899.00 $500.00 $3,399.00
TASK 5- Material Management Plan $2,633.00 $0.00 $2,633.00
TOTAL PROJECT COST $24,502
LIMITED SUBSURFACE INVESTIGATION, DEBRIS VOLUME CALCULATION, SOLID WASTE BENEFICIAL USE
DETERMINATION, MATERIAL MANAGEMENT PLAN
Oxbow Levee cost estimate_LSI_MMP_BUD_IMP-3-3-2017.xlsx 3/3/2017
TOTAL PROJECT COST $24,502
TOTAL PROJECT COST $24,502
DocuSign Envelope ID: EA1B4498-C7DE-4949-9B9E-1A30EC5E256C