HomeMy WebLinkAboutWORK ORDER - RFP - 7575 CONSULTING ENGINEERING SERVICES FOR WATER TREATMENT FACILITY DESIGN & CONSTRUCTION SERVICESExhibit “A”
WORK ORDER
PURSUANT TO AGREEMENT No. 7575 BETWEEN
THE CITY OF FORT COLLINS
AND
CH2M Hill Engineers, Inc.
DATED: February 24, 2014
Work Order Number: SCP-WTF-ch2mSpg17
Purchase Order Number:
Project Title: WTF Replacement – On-Call Support Services (BU 502.232201.521210)
Original Bid/RFP Number & Name: RFP # 7575, Consulting Engineering Services for WTF Design
and Construction Services, Award Date: February 24, 2014
Commencement Date: February 20, 2017
Completion Date: December 31, 2017
Maximum Fee: (time and reimbursable direct costs): $60,000
Project Description: Professional engineering services for 2017 spring WTF replacement projects.
Scope of Services: Services shall include design and consulting input on unforeseen repairs,
maintenance, and operational support for facilities and appurtenances
located at the Fort Collins Water Treatment Facility.
Professional agrees to perform the
services identified above and on the
attached forms in accordance with the
terms and conditions contained herein and
in the Construction Work Order
Agreement between the parties. In the
event of a conflict between or ambiguity in
the terms of the Construction Work Order
Agreement and this work order (including
the attached forms) the Construction Work
Order Agreement shall control.
The attached forms consisting of Exhibits
B and C are hereby accepted and
incorporated herein, by this reference, and
Notice to Proceed is hereby given.
PROFESSIONAL
By:_______________________________
Date:_____________________________
CITY OF FORT COLLINS
Submitted By: _________________________
Special Projects Manager
Date: _________________________
Reviewed by: _________________________
Purchasing Agent
Date: ________________________
Reviewed by: _________________________
Chief Engineer
Date: _________________________
Approved by: _________________________
Water Production Manager
Date: ________________________
Approved by: _________________________
WR&T Manager
Date: ________________________
DocuSign Envelope ID: 91864B53-D2E5-4B1F-B71E-6AF028090D7C
2/13/2017
2/13/2017
2/14/2017
2/14/2017
2/15/2017
2/16/2017
Exhibit B - Scope of Services
Exhibit B to the AGREEMENT between the City of Fort Collins, Colorado, a Municipal Corporation,
hereinafter referred to as the City, and CH2M HILL Engineers, Inc., hereinafter referred to as the
Professional, for a project generally described as:
Professional Engineering Services for the WTF Replacement Projects
The Professional’s services for the project are detailed hereinafter.
Project Objective: To provide support to the City for various Replacement Projects at the Water
Treatment Facility (WTF) and related facilities.
It is understood the City will designate Ms. Sue Paquette and Mr. Brian Mulligan as the City Project
Managers (PMs) and primary points of contact with respect to the work performed under this
AGREEMENT, with authority to transmit instructions, receive information, and interpret and define
City policies and decisions relative to elements pertinent to the work covered by this AGREEMENT.
Task 1 – WTF Replacement Project Engineering Support Services
Professional will provide engineering assistance for implementation of the 2017 WTF replacement
projects for City staff when requested. Engineering assistance services are anticipated to include
the following: Design support for Water Treatment Unit Processes replacement projects; submittal
review of WTF replacement equipment; construction observations; regulatory assistance, cathodic
protection and corrosion control design and field measurements, project meeting and scope
development, project management, and other unforeseen tasks requiring an engineering review or
response.
Replacement Project Engineering Support services will be initiated through written or e-mail
authorization by the City’s project manager. Professional will communicate scope and level of effort
for requested support services, as appropriate.
Professional’s Project Manager (PM) shall prepare, implement, monitor, and update the project
execution plan throughout the project. Professional’s PM will prepare and submit to the City’s PM,
on a monthly basis, a brief cost and schedule status report. The report will include a narrative
description of progress to-date, actual costs for each Task, estimates of percent complete, and
potential cost variances.
Deliverables:
The following deliverables will be prepared for this task:
Design Documents (plans, specifications, calculations),
Engineering Technical Memorandums,
Observation Reports, and
Monthly project cost and schedule status reports and Invoices.
Assumptions Used in Developing this Scope of Services
The Professional’s estimate of engineering costs for the project is based on the elements included
in task descriptions above, and the following assumptions:
1. City will examine information submitted by Professional and render in writing or otherwise
provide decisions within two weeks.
2. City will give prompt notice to Professional whenever City observes or becomes aware of any
development that affects the scope or timing of Professional’s services, or of any defect in the
work of Professional.
3. Professional will provide the City with deliverables as defined respectively in this scope of
work.
4. All deliverables will be distributed electronically via email (pdf format).
5. Meetings with the City will be held at the City’s service center office or water treatment facility.
DocuSign Envelope ID: 91864B53-D2E5-4B1F-B71E-6AF028090D7C
6. APDS Contractor will provide conceptual construction cost estimates to assist with evaluations
of alternatives when applicable. Final pricing construction work will be performed by APDS
contractor with review from Independent Cost Estimator in accordance with established City
APDS procedures.
7. In providing opinions of cost, financial analyses, economic feasibility projections, and
schedules for the project, Professional has no control over cost or price of labor and materials;
unknown or latent conditions of existing equipment or structures that may affect operation or
maintenance costs; competitive bidding procedures and market conditions; time or quality of
performance by operating personnel or third parties; and other economic and operational
factors that may materially affect the ultimate project cost or schedule. Therefore, Professional
makes no warranty that City's actual project costs, financial aspects, economic feasibility, or
schedules will not vary from Professional’s opinions, analyses, projections, or estimates. If
City wishes greater assurance as to any element of project cost, feasibility, or schedule, City
will employ an independent cost estimator, contractor, or other appropriate advisor.
8. Professional will manage the health, safety and environmental activities of its staff to achieve
compliance with applicable health and safety laws and regulations. Professional will
coordinate with responsible parties to correct conditions that do not meet applicable federal,
state and local occupational safety and health laws and regulations, when such conditions
expose Professional staff, or City staff, to unsafe conditions. Professional is not responsible
for health or safety precautions of construction workers. Professional is not responsible for the
City’s APDS Contractor’s compliance with the health & safety requirements in the contract for
construction, or with federal, state, and local occupational safety and health laws and
regulations.
9. Professional’s observation of the work is not an exhaustive observation or inspection of all
work performed by the Contractor. Professional does not guarantee the performance of the
Contractor. Professional’s observations will not relieve the Contractor from responsibility for
performing the work in accordance with the contract for construction, and Professional will not
assume liability in any respect for the construction of the project. Should Professional discover
or believe that any work by the Contractor is not in accordance with the contract for
construction, or is otherwise defective, or not conforming to requirements of the contract or
applicable rules and regulations, Professional will bring this to the attention of the Contractor
and the City.
10. All intellectual property contained in the elements used to construct the Professional’s
Parametric Design and Cost Estimating System (CPES) models will remain property of
Professional. No access to the structure and code behind these elements will be provided.
DocuSign Envelope ID: 91864B53-D2E5-4B1F-B71E-6AF028090D7C
Exhibit C – Compensation
DocuSign Envelope ID: 91864B53-D2E5-4B1F-B71E-6AF028090D7C