HomeMy WebLinkAbout8446 TRANSFORT BUS PROCUREMENT (2)City of Fort Collins Transfort
Request for Proposal
RFP # 8446
Transfort Bus Procurement
OPENING DATE: February 24, 2016 at 3:00 PM MST (our clock)
I
Table of Contents
SECTION 1: NOTICE OF REQUEST FOR PROPOSALS ................................................ 1
NR 1. Description of the Work to be Done ............................................................ 1
NR 2. Obtaining Proposal Documents ................................................................... 1
NR 3. Proposal Due Date and Submittal Requirements ............................................ 1
NR 4. Validity of Proposals ................................................................................. 2
NR 5. Pre-Proposal Meeting Information ............................................................... 2
NR 6. Identification of Source of Funding ............................................................ 2
SECTION 2: INSTRUCTIONS TO PROPOSERS ......................................................... 3
IP 1. Quantities ................................................................................................ 3
IP 2. Proposed Schedule for the Procurement ........................................................ 3
IP 3. Obtaining Proposal Documents .................................................................... 3
IP 4. Pre-Proposal Meeting/Information for Proposers ............................................. 3
IP 5. Questions, Clarifications and Omissions ........................................................ 4
IP 6. Addenda to RFP ......................................................................................... 4
IP 7. DBE Requirements for Transit Vehicle Manufacturers ...................................... 5
IP 8. Buy America Certification ............................................................................ 5
IP 9. Conditions, Exceptions, Reservations or Understandings .................................. 6
IP 10. Protest Procedures ................................................................................... 6
IP 10.1 Address ............................................................................................... 6
IP 10.2 Bid Protest Procedures .......................................................................... 7
IP 10.3 FTA Review .......................................................................................... 8
IP 11. Preparation of Proposals ........................................................................... 8
IP 11.1 Use of Proposal Forms ........................................................................... 8
IP 11.2 Proposal Format Requirements ............................................................... 8
IP 11.3 Agency Treatment of Proprietary/Confidential Information ........................ 11
IP 11.4 Signing of Proposal Forms ..................................................................... 11
IP 11.5 Modification or Withdrawal of Proposals ................................................... 12
IP 11.6 Ownership and Cost of Proposal Development .......................................... 12
IP 12. Proposal Evaluation, Negotiation and Selection ............................................ 12
IP 12.1 Confidentiality of Proposals ................................................................... 13
IP 12.2 Duration of the Validity of Proposals ....................................................... 13
IP 12.3 CFC-Transfort Proposal Evaluation Committee .......................................... 13
IP 12.4 Review of Proposals for Responsiveness .................................................. 13
IP 12.5 Proposal Selection Process .................................................................... 13
IP 12.6 Evaluation Procedures .......................................................................... 18
IP 12.7 Evaluations of Competitive Proposals ...................................................... 19
IP 13. Response to Proposals ............................................................................. 21
IP 13.1 Single Proposal Response ...................................................................... 21
IP 13.2 Availability of Funds ............................................................................. 21
IP 13.3 Agency Rights ..................................................................................... 21
IP 13.4 Execution of Contract ........................................................................... 22
IP 14. Conflicts of Interests and Gratuities ........................................................... 22
SECTION 3: GENERAL CONDITIONS .................................................................... 23
RFP 8446 Transfort Bus Procurement II
GC 1. Definitions ............................................................................................. 23
GC 2. Materials and Workmanship ...................................................................... 24
GC 3. Conformance with Specifications and Drawings ............................................ 24
GC 4. Inspection, Testing and Acceptance ........................................................... 25
GC 4.1 General .............................................................................................. 25
GC 4.2 Risk of Loss ......................................................................................... 25
GC 5. Title and Warranty of Title ........................................................................ 25
GC 6. Intellectual Property Warranty .................................................................. 26
GC 7. Data Rights ............................................................................................ 26
GC 7.1 Proprietary Rights/Rights in Data ............................................................ 26
GC 7.2 Access to Onboard Operational Data ....................................................... 27
GC 8. Changes ................................................................................................ 27
GC 8.1 Contractor Changes .............................................................................. 27
GC 8.2 Agency Changes .................................................................................. 27
GC 9. Legal Clauses ......................................................................................... 27
GC 9.1 Indemnification .................................................................................... 27
GC 9.2 Suspension of Work .............................................................................. 28
GC 9.3 Excusable Delays/Force Majeure ............................................................ 28
GC 9.4 Termination ........................................................................................ 29
GC 9.5 Compliance with Laws and Regulations ................................................... 31
GC 9.6 Changes of Law ................................................................................... 32
GC 9.7 Governing Law and Choice of Forum ....................................................... 32
GC 9.8 Disputes ............................................................................................. 32
GC 9.9 Maintenance of Records; Access by Agency; Right to Audit Records ............ 33
GC 9.10 Confidential Information ...................................................................... 34
GC 9.11 Conflicts of Interest, Gratuities ............................................................. 34
GC 9.12 General Nondiscrimination Clause ......................................................... 34
GC 9.13 Amendment and Waiver ...................................................................... 34
GC 9.14 Remedies Not Exclusive ...................................................................... 35
GC 9.15 Counterparts ..................................................................................... 35
GC 9.16 Severability ....................................................................................... 35
GC 9.17 Third-Party Beneficiaries ..................................................................... 35
GC 9.18 Assignment of Contract ....................................................................... 35
GC 9.19 Independent Parties ........................................................................... 35
GC 9.20 Survival ............................................................................................ 35
GC 10. City of Fort Collins-Specific Provisions ...................................................... 36
SECTION 4: SPECIAL PROVISIONS ...................................................................... 38
SP 1. Inspection, Tests and Repairs .................................................................... 38
SP 1.1 Repair Performance .............................................................................. 38
SP 1.2 First Article Inspection – Production ........................................................ 39
SP 1.3 Post-Delivery Tests ............................................................................... 39
SP 1.4 Repairs after Non-Acceptance ................................................................. 39
SP 2. Deliveries ............................................................................................... 39
SP 2.1 Bus Delivery ........................................................................................ 39
SP 2.2 Delivery Schedule ................................................................................. 40
SP 2.3 Contract Deliverables ............................................................................ 40
SP 3. Options and Option Pricing ........................................................................ 50
SP 4. Assignability of Options ............................................................................ 50
RFP 8446 Transfort Bus Procurement III
SP 5. Payment ................................................................................................ 50
SP 5.1 Payment Terms .................................................................................... 51
SP 5.2 Payment of Taxes ................................................................................. 51
SP 6. Liquidated Damages for Late Delivery of the Bus.......................................... 51
SP 7. Service and Parts .................................................................................... 52
SP 7.1 Contractor Service and Parts Support ...................................................... 52
SP 7.2 Documentation..................................................................................... 52
SP 7.3 Parts Availability Guarantee ................................................................... 52
SP 7.4 CFC-Transfort - Furnished Property ......................................................... 53
SP 8. Federal Motor Vehicle Safety Standards (FMVSS) ......................................... 53
SP 9. Insurance ............................................................................................... 54
SP 10. Sustainability ........................................................................................ 55
SECTION 5: FEDERAL REQUIRED AND OTHER MODEL CONTRACT CLAUSES .............. 56
FR 1. No Government Obligation to Third Parties .................................................. 56
FR 2. Program Fraud and False or Fraudulent Statements or Related Acts. ............... 56
FR 3. Access to Records and Reports .................................................................. 56
FR 4. Federal Changes ..................................................................................... 57
FR 5. Termination ............................................................................................ 58
FR 6. Civil Rights Requirements ......................................................................... 59
FR 7. Disadvantaged Business Enterprise (DBE) ................................................... 60
FR 8. Incorporation of Federal Transit Administration (FTA) Terms .......................... 61
FR 9. Government-Wide Debarment and Suspension (Nonprocurement) .................. 61
FR 10. Buy America ......................................................................................... 62
FR 11. Breaches and Dispute Resolution ............................................................. 63
FR 12. Lobbying .............................................................................................. 64
FR 13. Clean Air .............................................................................................. 65
FR 14. Clean Water Requirements ...................................................................... 66
FR 15. Cargo Preference Requirements ............................................................... 66
FR 16. Fly America Requirements ....................................................................... 66
FR 17. Contract Work Hours and Safety Standards Act .......................................... 66
FR 18. Energy Conservation Requirements .......................................................... 68
FR 19. Recycled Products .................................................................................. 68
FR 20. Conformance with ITS National Architecture .............................................. 68
FR 21. ADA Access ........................................................................................... 68
FR 22. Bus Testing ........................................................................................... 68
FR 23. Pre-Award and Post Delivery Audits Requirements ...................................... 69
FR 24. City of Fort Collins Bid Protest Procedures ................................................. 70
SECTION 6: TECHNICAL SPECIFICATIONS ............................................................ 72
GENERAL ......................................................................................................... 72
TS 1. Scope .................................................................................................... 72
TS 2. Definitions .............................................................................................. 72
TS 3. Referenced Publications ............................................................................ 78
TS 4. Legal Requirements ................................................................................. 78
TS 5. Overall Requirements ............................................................................... 78
TS 5.1 Weight ................................................................................................ 79
TS 5.2 Capacity .............................................................................................. 79
TS 5.3 Service Life .......................................................................................... 79
TS 5.4 Maintenance and Inspection ................................................................... 79
RFP 8446 Transfort Bus Procurement IV
TS 5.5 Interchangeability ................................................................................. 79
TS 5.6 Training ............................................................................................... 80
TS 5.7 Operating Environment .......................................................................... 81
TS 5.8 Noise .................................................................................................. 81
TS 5.9 Fire Safety ........................................................................................... 82
TS 5.10 Fire Suppression ................................................................................. 82
TS 5.11 Respect for the Environment ................................................................. 82
DIMENSIONS ................................................................................................... 83
TS 6. Physical Size ........................................................................................... 83
TS 6.1 Bus Length .......................................................................................... 84
TS 6.2 Bus Width ............................................................................................ 84
TS 6.3 Bus Height ........................................................................................... 84
TS 6.4 Step Height .......................................................................................... 84
TS 6.5 Underbody Clearance ............................................................................ 84
TS 6.6 Ramp Clearances.................................................................................. 84
TS 6.7 Ground Clearance ................................................................................. 85
TS 6.8 Floor Height ......................................................................................... 85
TS 6.9 Interior Headroom ................................................................................ 86
VEHICLE PERFORMANCE .................................................................................... 86
TS 7. Power Requirements ................................................................................ 86
TS 7.1 Top Speed ........................................................................................... 86
TS 7.2 Gradability .......................................................................................... 86
TS 7.3 Acceleration ......................................................................................... 86
TS 7.4 Operating Range ................................................................................... 87
TS 8. Fuel Economy (Design Operating Profile) ..................................................... 87
POWERPLANT ................................................................................................... 87
TS 9. Engine ................................................................................................... 87
TS 9.1 Engine (CNG) ....................................................................................... 89
TS 10. Cooling Systems .................................................................................... 89
TS 10.1 Engine Cooling .................................................................................... 89
TS 10.2 Charge Air Cooling .............................................................................. 90
TS 10.3 Transmission Cooling ........................................................................... 90
TS 11. Transmission (Conventional Powertrain) .................................................... 91
TS 12. Retarder (Transit Bus) ............................................................................ 91
TS 13. Mounting .............................................................................................. 92
TS 13.1 Service .............................................................................................. 92
TS 13.2 Spare Power Plant ............................................................................... 93
TS 14. Hydraulic Systems ................................................................................. 93
TS 14.1 Fluid Lines .......................................................................................... 93
TS 14.2 Fittings and Clamps ............................................................................. 93
TS 14.3 Charge Air Piping ................................................................................ 94
TS 15. Radiator ............................................................................................... 94
TS 16. Oil and Hydraulic Lines ........................................................................... 94
TS 17. Fuel ..................................................................................................... 95
TS 17.1 Fuel Lines .......................................................................................... 95
TS 17.2 Design and Construction ...................................................................... 96
TS 18. Emissions and Exhaust ........................................................................... 98
TS 18.1 Exhaust Emissions ............................................................................... 98
RFP 8446 Transfort Bus Procurement V
TS 18.2 Exhaust System .................................................................................. 98
TS 18.3 Exhaust Aftertreatment ........................................................................ 98
STRUCTURE ..................................................................................................... 99
TS 19. General ................................................................................................ 99
TS 19.1 Design ............................................................................................... 99
TS 20. Altoona Testing...................................................................................... 99
TS 20.1 Structural Validation ............................................................................ 99
TS 21. Distortion.............................................................................................. 99
TS 22. Resonance and Vibration ......................................................................... 99
TS 22.1 Engine Compartment Bulkheads ............................................................ 99
TS 22.2 Crashworthiness (Transit Bus) ............................................................. 100
TS 23. Corrosion ............................................................................................ 100
TS 24. Towing ............................................................................................... 101
TS 25. Jacking ............................................................................................... 101
TS 26. Hoisting .............................................................................................. 102
TS 27. Floor .................................................................................................. 102
TS 27.1 Design (Transit Bus) .......................................................................... 102
TS 27.2 Strength .......................................................................................... 103
TS 27.3 Construction ..................................................................................... 103
TS 28. Platforms ............................................................................................ 103
TS 28.1 Driver’s Area .................................................................................... 103
TS 28.2 Driver’s Platform ............................................................................... 104
TS 28.3 Farebox ........................................................................................... 104
TS 28.4 Rear Step Area to Rear Area (Transit Bus) ............................................ 105
TS 29. Wheel Housing .................................................................................... 105
TS 29.1 Design and Construction .................................................................... 105
TS 29.2 Design and Construction (Transit Bus) .................................................. 105
CHASSIS ....................................................................................................... 106
TS 30. Suspension ......................................................................................... 106
TS 30.1 General Requirements ....................................................................... 106
TS 30.2 Alignment ........................................................................................ 106
TS 30.3 Springs and Shock Absorbers .............................................................. 106
TS 31. Wheels and Tires ................................................................................. 107
TS 31.1 Wheels ............................................................................................ 107
TS 31.2 Tires ............................................................................................... 108
TS 32. Steering ............................................................................................. 108
TS 32.1 Steering Axle (Transit Bus) ................................................................. 108
TS 32.2 Steering Wheel ................................................................................. 108
TS 33. Drive Axle ........................................................................................... 110
TS 33.1 Non-Drive Axle ................................................................................. 110
TS 34. Turning Radius .................................................................................... 110
TS 35. Brakes ............................................................................................... 112
TS 35.1 Service Brake ................................................................................... 112
TS 35.2 Actuation ......................................................................................... 112
TS 35.3 Friction Material ................................................................................ 112
TS 35.4 Hubs and Drums/Discs ....................................................................... 113
TS 35.5 Parking/Emergency Brake................................................................... 113
TS 36. Interlocks (Transit Bus) ........................................................................ 113
RFP 8446 Transfort Bus Procurement VI
TS 36.1 Passenger Door Interlocks .................................................................. 113
TS 37. Pneumatic System ............................................................................... 114
TS 37.1 General ........................................................................................... 114
TS 37.2 Air Compressor ................................................................................. 114
TS 37.3 Air Lines and Fittings ......................................................................... 114
TS 37.4 Air Reservoirs ................................................................................... 115
TS 37.5 Air System Dryer .............................................................................. 115
ELECTRICAL, ELECTRONIC AND DATA COMMUNICATION SYSTEMS ........................ 116
TS 38. Overview ............................................................................................ 116
TS 38.1 Modular Design ................................................................................. 117
TS 39. Environmental and Mounting Requirements .............................................. 117
TS 39.1 Hardware Mounting ........................................................................... 117
TS 40. General Electrical Requirements ............................................................. 118
TS 40.1 Batteries .......................................................................................... 118
TS 40.2 Grounds .......................................................................................... 120
TS 40.3 Low Voltage/Low Current Wiring and Terminals ..................................... 121
TS 40.4 Electrical Components ........................................................................ 122
TS 40.5 Electrical Compartments ..................................................................... 122
TS 41. General Electronic Requirements............................................................ 122
TS 41.1 Wiring and Terminals ......................................................................... 123
TS 42. Multiplexing ........................................................................................ 124
TS 42.1 General ........................................................................................... 124
TS 42.2 System Configuration ........................................................................ 124
TS 43. Data Communications ........................................................................... 124
TS 43.1 General ........................................................................................... 124
TS 43.2 Drivetrain Level ................................................................................ 125
TS 43.3 Multiplex Level .................................................................................. 125
TS 43.4 Electronic Noise Control ..................................................................... 126
DRIVER PROVISIONS, CONTROLS AND INSTRUMENTATION .................................. 127
TS 44. Driver’s Area Controls .......................................................................... 127
TS 44.1 General ........................................................................................... 127
TS 44.2 Glare ............................................................................................... 127
TS 44.3 Visors/Sun Shades ............................................................................ 127
TS 44.4 Driver’s Controls ............................................................................... 127
TS 44.5 Normal Bus Operation Instrumentation and Controls............................... 128
TS 44.6 Driver Foot Controls .......................................................................... 134
TS 44.7 Brake and Accelerator Pedals .............................................................. 134
TS 44.8 Driver Foot Switches .......................................................................... 134
TS 45. Driver’s Amenities ................................................................................ 135
TS 45.1 Coat Hanger ..................................................................................... 135
TS 45.2 Drink Holder ..................................................................................... 135
TS 45.3 Storage Box ..................................................................................... 135
TS 46. Windshield Wipers and Washers ............................................................. 135
TS 46.1 Windshield Wipers ............................................................................. 135
TS 46.2 Windshield Washers ........................................................................... 136
TS 47. Driver’s Seat ....................................................................................... 136
TS 47.1 Dimensions ...................................................................................... 136
TS 47.2 Seat Belt ......................................................................................... 138
RFP 8446 Transfort Bus Procurement VII
TS 47.3 Adjustable Armrest ............................................................................ 138
TS 47.4 Seat Control Locations ....................................................................... 139
TS 47.5 Seat Structure and Materials ............................................................... 139
TS 47.6 Pedestal .......................................................................................... 139
TS 47.7 Seat Options .................................................................................... 139
TS 47.8 Mirrors ............................................................................................ 139
WINDOWS ..................................................................................................... 141
TS 48. General .............................................................................................. 141
TS 49. Windshield .......................................................................................... 141
TS 49.1 Glazing ............................................................................................ 141
TS 50. Driver’s Side Window ............................................................................ 141
TS 51. Side Windows ...................................................................................... 142
TS 51.1 Configuration .................................................................................... 142
TS 51.2 Emergency Exit (Egress) Configuration ................................................. 142
TS 51.3 Configuration .................................................................................... 143
TS 51.4 Materials .......................................................................................... 143
TS 51.5 Rear Window .................................................................................... 143
TS 52. Capacity and Performance ..................................................................... 143
TS 53. Controls and Temperature Uniformity ...................................................... 145
TS 53.1 Auxiliary Heater ................................................................................ 146
TS 54. Air Flow .............................................................................................. 146
TS 54.1 Passenger Area ................................................................................. 146
TS 54.2 Driver’s Area .................................................................................... 147
TS 54.3 Controls for the Climate Control System (CCS) ...................................... 147
TS 54.4 Driver’s Compartment Requirements .................................................... 147
TS 54.5 Driver’s Cooling ................................................................................ 148
TS 55. Air Filtration ........................................................................................ 148
TS 56. Roof Ventilators ................................................................................... 148
TS 57. Maintainability ..................................................................................... 149
TS 58. Entrance/Exit Area Heating .................................................................... 149
TS 59. Floor-Level Heating .............................................................................. 149
TS 59.1 Transit Coach ................................................................................... 149
TS 60. Design ............................................................................................... 150
TS 60.1 Materials .......................................................................................... 150
TS 60.2 Roof-Mounted Equipment (Transit Bus) ................................................. 150
TS 61. Pedestrian Safety ................................................................................. 150
TS 62. Repair and Replacement ....................................................................... 151
TS 62.1 Side Body Panels (Transit Bus) ............................................................ 151
TS 63. Rain Gutters ........................................................................................ 151
TS 64. License Plate Provisions ........................................................................ 151
TS 64.1 Rub rails .......................................................................................... 151
TS 65. Fender Skirts ....................................................................................... 151
TS 66. Wheel Covers (Transit Bus) ................................................................... 152
TS 66.1 Splash Aprons .................................................................................. 152
TS 67. Service Compartments and Access Doors ................................................. 152
TS 67.1 Access Doors (Transit Bus) ................................................................. 152
TS 67.2 Access Door Latch/Locks .................................................................... 153
TS 68. Bumpers ............................................................................................. 153
RFP 8446 Transfort Bus Procurement VIII
TS 68.1 Location ........................................................................................... 153
TS 68.2 Front Bumper ................................................................................... 153
TS 68.3 Rear Bumper .................................................................................... 153
TS 68.4 Bumper Material ............................................................................... 154
TS 69. Finish and Color ................................................................................... 154
TS 69.1 Appearance ...................................................................................... 154
TS 70. Decals, Numbering and Signing .............................................................. 156
TS 70.1 Passenger Information ....................................................................... 157
TS 71. Exterior Lighting .................................................................................. 157
TS 71.1 Backup Light/Alarm ........................................................................... 157
TS 71.2 Doorway Lighting .............................................................................. 157
TS 71.3 Turn Signals ..................................................................................... 157
TS 71.4 Headlights ........................................................................................ 158
TS 71.5 Brake Lights ..................................................................................... 158
TS 71.6 Service Area Lighting (Interior and Exterior) ......................................... 158
INTERIOR PANELS AND FINISHES ..................................................................... 159
TS 72. General Requirements .......................................................................... 159
TS 73. Interior Panels ..................................................................................... 159
TS 73.1 Driver Area Barrier ............................................................................ 159
TS 73.2 Modesty Panels ................................................................................. 160
TS 73.3 Front End ......................................................................................... 160
TS 73.4 Rear Bulkhead .................................................................................. 160
TS 73.5 Headlining ........................................................................................ 161
TS 73.6 Fastening ......................................................................................... 161
TS 73.7 Insulation ........................................................................................ 161
TS 73.8 Floor Covering .................................................................................. 161
TS 73.9 Interior Lighting ................................................................................ 162
TS 73.10 Passenger ...................................................................................... 162
TS 73.11 Driver’s Area .................................................................................. 163
TS 73.12 Seating Areas (Transit Bus) .............................................................. 163
TS 73.13 Vestibules/Doors (Transit Bus) .......................................................... 163
TS 73.14 Step Lighting .................................................................................. 163
TS 73.15 Ramp Lighting (Transit Bus) .............................................................. 163
TS 73.16 Farebox Lighting .............................................................................. 163
TS 74. Fare Collection ..................................................................................... 164
TS 75. Interior Access Panels and Doors (Transit Bus) ......................................... 164
TS 75.1 Floor Panels...................................................................................... 164
PASSENGER ACCOMMODATIONS ....................................................................... 165
TS 76. Passenger Seating ............................................................................... 165
TS 76.1 Arrangements and Seat Style (Transit Bus) ........................................... 165
TS 76.2 Rearward Facing Seats (Transit Bus) .................................................... 165
TS 76.3 Padded Inserts/Cushioned Seats (Transit Bus) ....................................... 165
TS 76.4 Seat back fitness ............................................................................... 165
TS 76.5 Drain Hole in Seats ............................................................................ 165
TS 76.6 Hip-to-Knee Room ............................................................................. 166
TS 76.7 Foot Room ....................................................................................... 166
TS 76.8 Aisles (Transit Bus) ........................................................................... 166
TS 76.9 Dimensions (Transit Bus) ................................................................... 166
RFP 8446 Transfort Bus Procurement IX
TS 76.10 Structure and Design (Transit Bus) .................................................... 167
TS 76.11 Construction and Materials (Transit Bus) ............................................. 168
TS 77. Passenger Assists (Transit Bus) .............................................................. 169
TS 77.1 Assists (Transit Bus) .......................................................................... 169
TS 77.2 Front Doorway .................................................................................. 169
TS 77.3 Vestibule (Transit Bus) ....................................................................... 170
TS 77.4 Rear Doorway(s) (Transit Bus) ............................................................ 170
TS 77.5 Overhead (Transit Bus) ...................................................................... 170
TS 77.6 Longitudinal Seat Assists (Transit Bus) ................................................. 170
TS 77.7 Wheel Housing Barriers/Assists (Transit Bus) ......................................... 171
TS 78. Passenger Doors .................................................................................. 171
TS 78.1 Transit Bus....................................................................................... 171
TS 78.2 Materials and Construction ................................................................. 171
TS 78.3 Dimensions ...................................................................................... 172
TS 78.3.1 Transit Coach ................................................................................ 172
TS 78.4 Door Glazing .................................................................................... 173
TS 78.5 Door Projection (Transit Bus) .............................................................. 173
TS 78.6 Door Height Above Pavement .............................................................. 173
TS 78.7 Closing Force .................................................................................... 173
TS 78.8 Actuators ......................................................................................... 174
TS 78.9 Emergency Operation ........................................................................ 175
TS 78.10 Door Control ................................................................................... 175
TS 78.11 Door Controller ............................................................................... 175
TS 78.12 Door Open/Close ............................................................................. 176
TS 79. Accessibility Provisions.......................................................................... 176
TS 79.1 Loading Systems ............................................................................... 176
TS 79.2 Loading System for Low-Floor Bus ....................................................... 176
TS 79.3 Wheelchair Accommodations ............................................................... 176
TS 79.4 Interior Circulation ............................................................................ 177
SIGNAGE AND COMMUNICATION....................................................................... 177
TS 80. Destination Signs ................................................................................. 177
TS 81. Passenger Information and Advertising (Transit Bus) ................................ 177
TS 81.1 Interior Displays ............................................................................... 177
TS 82. Passenger Stop Request/Exit Signal ........................................................ 178
TS 82.1 Transit Bus....................................................................................... 178
TS 82.2 Signal Chime .................................................................................... 178
TS 83. Intelligent Transportation Systems (ITS) / Communications Systems .......... 179
TS 83.1 Camera Surveillance System ............................................................... 179
TS 83.2 PREFERRED SYSTEM REQUIREMENTS FOR CFC-TRANSFORT ................... 179
TS 83.2 Public Address System ....................................................................... 188
TS 83.3 Automatic Passenger Counter (APC) ..................................................... 189
TS 83.4 Radio Handset and Control System ...................................................... 189
TS 83.5 ITS Components ............................................................................... 189
TS 84. Event Data Recorders (EDR) .................................................................. 201
TS 85. Base Component List ............................................................................ 201
TS 86. Special Equipment ............................................................................... 202
TS 86.1 Three-Position Bicycle Rack ................................................................ 202
TS 86.2 Radio box (Secure Special Equipment Cabinet) ...................................... 202
RFP 8446 Transfort Bus Procurement X
TS 86.3 Yield to Bus Sign ............................................................................... 202
TS 86.4 Emergency Safety Equipment .............................................................. 202
TS 86.5 Trashcans and Holders ....................................................................... 203
TS 86.6 Dash Fans ........................................................................................ 203
TS 87. CFC-Transfort Alternative Required Equipment ......................................... 203
SECTION 7: WARRANTY REQUIREMENTS ............................................................ 206
WR 1. Basic Provisions ................................................................................... 206
WR 1.1 Warranty Requirements ...................................................................... 206
WR 1.2 Exceptions and Additions to Warranty ................................................... 208
WR 1.3 Fleet Defects ..................................................................................... 209
WR 2. Repair Procedures ................................................................................ 210
WR 2.1 Repair Performance ........................................................................... 210
WR 2.2 Repairs by the Contractor ................................................................... 210
WR 2.3 Repairs by the Agency ........................................................................ 210
WR 2.4 Warranty after Replacement/Repairs .................................................... 211
WR 2.5 Forms .............................................................................................. 212
WR 2.6 Return of Parts .................................................................................. 212
WR 2.7 Timeframe ........................................................................................ 212
WR 2.8 Reimbursements ............................................................................... 213
SECTION 8: QUALITY ASSURANCE .................................................................... 214
QA 1. Contractor’s In-Plant Quality Assurance Requirements ............................... 214
QA 1.1 Quality Assurance Organization ............................................................ 214
QA 1.2 Quality Assurance Organization Functions .............................................. 214
QA 2. Inspection ........................................................................................... 216
QA 2.1 Inspection Stations ............................................................................. 216
QA 2.2 Resident Inspectors ............................................................................ 217
QA 3. Acceptance Tests .................................................................................. 218
QA 3.1 Responsibility .................................................................................... 218
QA 3.2 Pre-Delivery Tests .............................................................................. 218
QA 4. Agency-Specific Requirements ................................................................ 219
CER 1. Other Forms ....................................................................................... 227
CER 1.1 Request for Clarification / Question ..................................................... 227
SECTION 9: FORMS AND CERTIFICATIONS ......................................................... 228
CER 1. Proposer’s Checklist ............................................................................ 228
CER 2. Proposal Contents / Consideration ......................................................... 230
CER 3. ADHERENCE TO TECHNICAL SPECIFICATIONS ......................................... 231
CER 4. Form for Proposal Deviation (without price data)...................................... 239
CER 5. Vehicle Questionnaire .......................................................................... 240
CER 6. Acknowledgment of City of Fort Collins Required Equipment ...................... 255
CER 7. Proposal Contents / Consideration ......................................................... 256
CER 8. Price Proposal Form ............................................................................. 257
CER 9. Form for Proposal Deviation (with price data) .......................................... 261
CER 10. Pre-Award Evaluation Data Form ......................................................... 262
CER 11. Contractor Service and Parts Support Data ............................................ 263
CER 12. Proposal Form ................................................................................... 264
CER 13. Acknowledgement of Addenda ............................................................. 265
CER 14. Federal Certifications.......................................................................... 266
CER 14.1 Buy America Certification ................................................................. 266
RFP 8446 Transfort Bus Procurement XI
CER 14.2 Debarment and Suspension Certification for Prospective Contractor ....... 267
CER 14.3 Debarment and Suspension Certification (Lower-Tier Covered Transaction)
................................................................................................................. 268
CER 14.4 Non-Collusion Affidavit (notarize) ...................................................... 269
CER 14.5 Lobbying Certification ...................................................................... 270
CER 14.6 Certificate of Compliance with Bus Testing Requirement ....................... 271
CER 14.7 Disadvantaged Business Enterprise TVM Certification ........................... 272
CER 14.8 Federal Motor Vehicle Safety Standards ............................................. 273
CER 14.9 Certification of Compliance with the Americans with Disabilities Act of 1990
................................................................................................................. 274
CER 15. Other Forms ..................................................................................... 275
CER 15.1 Request for Clarification / Question .................................................... 275
SECTION 10: CONTRACT ................................................................................. 276
RFP 8446 Transfort Bus Procurement 1
SECTION 1: NOTICE OF REQUEST FOR PROPOSALS
NR 1. Description of the Work to be Done
The City of Fort Collins Transfort requests proposals for the manufacture and delivery of
accessible transit buses in accordance with the terms and conditions set forth in RFP No.
8446. The Contract for each order placed in this procurement shall be a firm-fixed price
contract.
Specifically, the City of Fort Collins Transfort is requesting the following types of buses:
29 to 40 foot large transit buses, fuel type: Compressed Natural Gas (CNG), primarily
style: low-floor 29-40 foot buses.
The procurement shall be in effect for five (5) years from the date of contract award.
Vehicles shall be available to procure for the duration of the five-year term.
NR 2. Obtaining Proposal Documents
Purchasing Contact
Doug Clapp
City of Fort Collins
P.O. Box 580
Fort Collins, CO 80522-0580
Email: dclapp@fcgov.com
Telephone: 970-221-6776
The RFP Package can be obtained online at www.rockymountainbidsystem.com
NR 3. Proposal Due Date and Submittal Requirements
Proposals will be received at the City of Fort Collins' Purchasing Division, 215 North Mason St.,
2nd floor, Fort Collins, Colorado 80524. Proposals must be received before 3:00 p.m. (our
clock), February 24, 2017 and referenced as Proposal No. 8446. Any Proposal received
after that time will not be considered and will be returned to the Proposer unopened.
If delivered, they are to be sent to 215 North Mason Street, 2nd Floor, Fort Collins, Colorado
80524. If mailed, the address is P.O. Box 580, Fort Collins, 80522-0580. Please note,
additional time is required for bids mailed to the PO Box to be received at the Purchasing
Office.
Envelopes or boxes containing proposals shall be sealed and clearly labeled with the
proposal number: 8446 and submitted in accordance with the solicitation instructions in
Section 2 of the RFP documents.
All questions must be submitted in writing via email to Doug Clapp, no later than 5:00 PM
our clock on February 8, 2017. Questions received after this deadline will not be answered.
All labor, equipment, and materials shall be furnished in strict accordance with the
conditions of the Purchasing Agreement documents. The vehicles shall fullfill all of the
requirements defined in Section 6: Technical Specifications, including addenda
thereto. Compliance with these requirements shall be in accordance with the procedures
defined in Section 8: Quality Assurance. The Contractor shall accept the warranty
provisions covering the vehicles as defined in Section 7: Warranty.
RFP 8446 Transfort Bus Procurement 2
NR 4. Validity of Proposals
Proposals and subsequent offers shall be valid for a period of 90 days after submission.
NR 5. Pre-Proposal Meeting Information
A Pre-Proposal Meeting will be held on Wednesday, February 2, 2017. The meeting will
convene at 1:00 pm MST in the Operation Services Training Conference Room, located at
300 LaPorte Avenue, Fort Collins, CO 80521. Prospective Proposers are urged to make
every effort to attend this meeting.
Prospective Proposers are requested to submit written questions to the City of Fort Collins
Purchasing Contact, identified above in NR 2, by email in advance of the Pre-
Proposal Meeting. Questions may be submitted up to two days before the Pre-Proposal
Meeting. Responses will be shared with all prospective Proposers. Prospective
Proposers are reminded that any changes to the RFP will be by written addenda only,
and nothing stated at the Pre-Proposal Meeting shall change or qualify in any way
any of the provisions in the RFP and shall not be binding on the City of Fort Collins.
NR 6. Identification of Source of Funding
Financial support of this project is provided through financial assistance grants from the
Federal Transit Administration (FTA), the State of Colorado, Colorado Department of
Transportation (CDOT), and/or other sources of local and state public funding.
RFP 8446 Transfort Bus Procurement 3
SECTION 2: INSTRUCTIONS TO PROPOSERS
IP 1. Quantities
The Work under these Contract documents consists of the manufacture and delivery of a base
order of six (6) 40 foot low floor compressed natural gas (CNG) buses, one (1) spare power
plant package and a recommended spare parts list with pricing, maintenance and driver training
and manuals.
The expected requirement for options of three (3) low floor CNG buses (sizes to be determined)
per year.
IP 2. Proposed Schedule for the Procurement
The following is the solicitation schedule for Proposers:
EVENT DATE TIME
RFP Issued and Advertised Thursday, January 19, 2017
Pre-Proposal Meeting Thursday, February 02, 2017 1:00 PM, MST
Proposer Questions Due Tuesday, February 8, 2017 5:00 PM, MST
CFC Addenda Wednesday, February 15, 2017 5:00 PM, MST
Submission Deadline Friday, February 24, 2017 3:00 PM, MST
Notification of Recommended Award to
Proposer Friday, March 10, 2017
IP 3. Obtaining Proposal Documents
Purchasing Contact
Doug Clapp
City of Fort Collins
P.O. Box 580
Fort Collins, CO 80522-0580
Email: dclapp@fcogov.com
Telephone: 970-221-6776
The RFP Package can be obtained online at www.rockymountainbidsystem.com
IP 4. Pre-Proposal Meeting/Information for Proposers
A Pre-Proposal Meeting will be held on Thursday, February 2, 2017. The meeting will
convene at 1:00 pm MST in the Operation Services TrainingConference Room, located at
300 LaPorte Avenue, City of Fort Collins, CO 80521. Prospective Proposers are urged to
make every effort to attend this meeting.
Prospective Proposers are requested to submit written questions to the City of Fort
Collins Purchasing Contact, identified above in IP 2, by email in advance of the Pre-
Proposal Meeting. Questions may be submitted up to two days before the Pre-
Proposal Meeting. Responses will be shared with all prospective Proposers. Prospective
Proposers are reminded that any changes to the RFP will be by written addenda only,
and nothing stated at the Pre-Proposal Meeting shall change or qualify in any way any
of the provisions in the RFP and shall not be binding on the City of Fort Collins.
RFP 8446 Transfort Bus Procurement 4
IP 5. Questions, Clarifications and Omissions
All correspondence, communication and contact in regard to any aspect of this
solicitation or offers shall be only with the City of Fort Collins Purchasing Contact
identified above. Unless otherwise instructed by the Purchasing Contact, Proposers and
their representatives shall not make any contact with or communicate with any City of
Fort Collins personnel other than the designated City of Fort Collins Purchasing Contact, in
regard to any aspect of this solicitation or offers.
At any time during this procurement up to the time specified in “Proposed Schedule for the
Procurement,” Proposers may request, in writing, a clarification, interpretation of any
aspect, or any addenda to the RFP. Such written requests shall be made to the City of Fort
Collins Purchasing Contact using the form provided in Section 9: Request for
Clarification / Question Submission.
All responses to Request for Clarification / Question Submissions shall be
provided to all prospective Proposers. Any response that is not confirmed by a written
addendum shall not be official or binding on the City of Fort Collins.
If it should appear to a prospective Proposer that the performance of the work under
the Contract, or any of the matters relating thereto, is not sufficiently described or
explained in the RFP or Contract documents, or that any conflict or discrepancy exists
between different parts of the Contract or with any federal, state, local law, ordinance,
rule, regulation or other standard or requirement, then the Proposer shall submit a written
request for clarification to the City of Fort Collins within the time period specified above.
It should be noted that all deviations to the specifications are to be noted in the
submission package, not during the clarifications period. Please hold all deviation
requests to be submitted with the technical and price proposals.
IP 6. Addenda to RFP
The City of Fort Collins reserves the right to amend the RFP at any time in accordance
with “Proposed Schedule for the Procurement.” Any amendments to the RFP shall be
described in written addenda. Notification of or the actual addenda will be distributed to all
such prospective Proposers officially known to have received the RFP. Failure of any
prospective Proposer to receive the notification or addenda shall not relieve the Proposer
from any obligation under the RFP therein. All addenda issued shall become part of the
RFP. Prospective Proposers shall acknowledge the receipt of each individual addendum
in their Proposals on the form Acknowledgement of Addenda. Failure to acknowledge
receipt of addenda at the time of Proposal submission may at the City of Fort Collins’ sole
option disqualify the Proposal.
If the City of Fort Collins determines that the addenda may require significant changes
in the preparation of Proposals, the deadline for submitting the Proposals may be
postponed no fewer than ten (10) days from the date of issuance of addenda or by the
number of days that the City of Fort Collins determines will allow Proposers sufficient time
to revise their Proposals. Any new Due Date shall be included in the addenda.
RFP 8446 Transfort Bus Procurement 5
IP 7. DBE Requirements for Transit Vehicle Manufacturers
Pursuant to Title 49, Code of Federal Regulations, Part 26.49, a Proposer, as a
condition of being authorized to respond to this solicitation, must certify by completing the
form DBE Approval Certification that it has on file with the Federal Transportation
Administration (FTA) an approved or not disapproved annual disadvantaged business
enterprise (DBE) subcontracting participation goal.
IP 8. Buy America Certification
This Contract is subject to the “Buy America” requirements of 49 United States Code
(USC) §5323(j) and 49 Code of Federal Regulations (CFR) Part 661, as may be
amended from time to time, and applicable federal regulations. Prospective
Proposers’ attention is directed to 49 CFR §661.11, “Rolling Stock Procurements.”
Prospective Proposers have the responsibility to comply with the cited and any
governing statutes and regulations, including official interpretations.
A Proposer shall submit to the City of Fort Collins the appropriate Buy America
certification, included in this solicitation, with all offers on FTA-funded contracts. Proposals
that are not accompanied by a properly completed Buy America certification are
subject to the provisions of 49 CFR 661.13 and will be rejected as non- responsive.
The two signature blocks on the Buy America certificate are mutually exclusive.
Proposers shall sign only one signature block on the certificate. Signing both
signature blocks will make the Proposal non-responsive. A false certification is a
criminal act in violation of 18 USC §1001.
A Proposer who has submitted an incomplete Buy America certificate or an incorrect
certificate of non-compliance through inadvertent or clerical error (but not including failure
to sign the certificate, submission of certificates of both compliance and
noncompliance, or failure to submit any certification), may submit to the FTA Chief Counsel
within ten (10) days of Proposal opening a written explanation of the circumstances
surrounding the submission of the incomplete or incorrect certification in accordance
with 28 USC §1746, sworn under penalty of perjury, stating that the submission resulted
from inadvertent or clerical error. The Proposer will also submit evidence of intent, such
as information about the origin of the product, invoices, or other working documents.
The Proposer will simultaneously send a copy of this information to the City of Fort Collins.
The FTA Chief Counsel may request additional information from the Proposer, if
necessary. The City of Fort Collins may not make a Contract award until the FTA Chief
Counsel issues his or her determination, except as provided in 49 CFR Part 661.15(m).
Certification based on ignorance of proper application of the Buy America requirements is
not an inadvertent or clerical error.
A waiver from the Buy America provisions will be sought by the City of Fort Collins from the
FTA for the proposed awardee, if the grounds for a waiver exist. All Proposers seeking a
waiver must submit to the City of Fort Collins a timely request in writing, which shall include
the facts and justification to support the granting of the waiver. Such waiver from the Buy
America provisions may be granted if the FTA determines the following:
1. Their application would be inconsistent with the public interest;
RFP 8446 Transfort Bus Procurement 6
2. Materials are not produced in the United States in sufficient and reasonably available
quantities and of a satisfactory quality; or
3. Inclusion of domestic material will increase the cost of the overall Contract by more
than 25 percent.
Any party may petition the FTA to investigate a successful Proposer’s compliance with
the Buy America certification. The procedures are set out in 49 CFR Part 661.15. If the
FTA determines that the evidence indicates non-compliance, the FTA will require the City of
Fort Collins to initiate an investigation. The successful Proposer has the burden of proof to
establish compliance with its certification. If the successful Proposer fails to so demonstrate
compliance, then the successful Proposer will be required to substitute sufficient domestic
materials without revision of the original Contract terms. Failure to do so will be a breach of
the Contract and may lead to the initiation of debarment proceedings under 49 CFR Part
29.
IP 9. Conditions, Exceptions, Reservations or Understandings
Proposers are cautioned to limit exceptions, conditions and limitations to the provisions of
this RFP, as they may be determined to be so fundamental as to cause rejection of the
Proposal for not responding to the requirements of the RFP.
Any and all deviations must be explicitly, fully, and separately stated in the proposal by
completing the Form for Proposal Deviation, setting forth at a minimum the specific
reasons for each deviation so that it can be fully considered and, if appropriate,
evaluated by the City of Fort Collins. All deviations shall be evaluated in accordance
with the appropriate evaluation criteria and procedures and may result in the Proposer
receiving a less favorable evaluation than without the deviation.
IP 10. Protest Procedures
All protests must be in writing, stating the name and address of Protestor, a contact person,
and RFP / contract number of the solicitation in question. Protests shall specify in detail
the grounds of the protest and the facts supporting the protest.
IP 10.1 Address
All protests must be addressed as follows:
Pre-Proposal Protests:
Gerry S. Paul, Director of Purchasing, City of Fort Collins
gspaul@fcgov.com (preferred method of delivery)
PO Box 580, Fort Collins, CO 80522-0580 (alternate method of delivery)
Protests on the Recommended Award:
Gerry S. Paul, Director of Purchasing, City of Fort Collins
gspaul@fcgov.com (preferred method of delivery)
PO Box 580, CO 80522-0580 (alternate method of delivery)
RFP 8446 Transfort Bus Procurement 7
IP 10.2 Bid Protest Procedures
Filing of Protest
1. When to File. Protest is submitted in writing and received by the Director of Purchasing
and Risk Management, 215 N. Mason Street, 2nd Floor, P. O. Box 580, Fort Collins, CO.
80522 within seven (7) working days after the aggrieved person knows or should have
known of the facts giving rise thereto. Protests based upon restrictive specifications or
alleged improprieties in any type of solicitation, which are apparent prior to bid opening
or the closing date for receipt of initial proposals, is filed no later than three (3) working
days prior to bid opening or the closing date for receipt of proposals.
2. Subject of Protest. Protestors may file a protest on any phase of solicitation or award,
including but not limited to specification or award.
3. Form. The protest must be in writing and include, as a minimum, the following:
(a) The name and address of the protestor.
(b) Appropriate identification of the procurement by bid number.
(c) A statement of the reasons for the protest.
(d) Any available exhibits, evidence or documents substantiating the protest.
4. Decision. The Director of Purchasing and Risk Management makes a decision, in
writing, on a protest within seven (7) working days after receiving all relevant, requested
information. The decision of the Director of Purchasing is final.
5. Withholding of Award. When a protest has been filed before award, the City will not
make an award prior to the resolution of the protest, and when a protest has been filed
before the opening of bids, the City will not open bids prior to the resolution of the
protest, unless the City determines that:
(a) The items to be procured are urgently required.
(b) Delivery or performance will be unduly delayed by failure to make the award
promptly.
(c) Failure to make prompt award will otherwise cause undue harm to the City.
NOTE: Protests involving Federal Transit Administration (FTA) Funded Projects
• Vendors who protest an FTA funded purchase have an additional remedy if their protest
is denied by the City. They may also protest the award, (after these administrative
processes have been exhausted) directly to the Federal Transit Administration.
• FTA will only entertain a protest that alleges the grantee failed to follow their protest
procedures and that such a protest must be filed in accordance with the Circular; and
• Allowance for request for reconsideration (if data becomes available that was not
previously known, or there has been an error of law or regulation).
• The City of Fort Collins will notify FTA of any protests received relating to FTA funded
projects.
RFP 8446 Transfort Bus Procurement 8
IP 10.3 FTA Review
After such administrative remedies have been exhausted, an interested party may file a
protest with the Federal Transit Administration of the U.S. Department of Transportation
pursuant to the procedures provided in the FTA C 4220.1F or its successor. FTA
review is limited to the alleged failure of the City of Fort Collins to have written protest
procedures, the alleged failure of the CFC-Transfort to follow those procedures, and the
alleged failure of the City of Fort Collins to review a protest or the alleged violation of federal
law or regulation.
IP 11. Preparation of Proposals
IP 11.1 Use of Proposal Forms
Proposers are advised that the forms contained in this RFP are required to be used for
submission of a Proposal and to be completed electronically via fillable PDF.
Any contract resulting from this solicitation shall include the following that are incorporated
herein:
Section 1: RFP Notice
Section 2: Instructions to Proposers
Section 3: General Conditions
Section 4: Special Provisions
Section 5: Federal Requirements
Section 6: Technical Specifications
Section 7: Warranty Provisions
Section 8: Quality Assurance
Section 9: Required Forms and Certifications
Section 10: Draft Contract and Purchase Agreement
IP 11.2 Proposal Format Requirements
Proposers shall submit one (1) original hard copy complete package and one (1)
electronic copy on flash drive with each section identified as individual pdf
documents, each containing all versions of the forms and Proposal submissions. The
electronic copy should mirror the hard copy submission. In case of any discrepancies, the
original hard copy will be considered by the City of Fort Collins in evaluating the Proposal,
and the electronic version is provided fo r the City of Fort Collins’s administrative
convenience only.
Proposals shall be submitted in a package consisting of four separate sections as identified
below. For the hard copy submission, each section must be in it’s own appropriately
marked and sealed envelope. For the electronic copy, each section must be formatted as
an individual PDF document. Each package shall be marked as specified below and shall
contain all the Proposal documents for which the package is required to be marked and
shall include no other documents. These same requirements shall apply to any best and
final offers (BAFOs) that may be requested.
The hard-copy Proposals shall be prepared double-sided on 8½ × 11 in. paper in at least
11-point font. The hard copies shall be contained in three-ring binders, the contents of
which are identified on the outside. Use of 11 × 17 in. foldout sheets for large tables,
RFP 8446 Transfort Bus Procurement 9
charts, or diagrams is permissible but should be limited. Elaborate formatting is not
necessary. Do not provide promotional or advertising information, unless this information
is requested and/or is necessary to support the technical submittal.
Proposers may submit multiple 4-part submission packages if providing different models
for different size vehicles as desired by the CFC-Transfort and would like multiple
vehicle models to be considered under this procurement.
Proposers may also submit single versions of Packages 1, 3 and 4 and multiple
versions of Package 2 - Pricing if the model proposed is similar across different size
vehicles. For example, if the Proposer provides the same model across 35 and 40
foot vehicles, submit only one version of Packages 1, 3 and 4, and two versions of
Package 2 - Pricing, delineating the price difference between the two vehicle lengths.
Please note this occurrence in the Letter of Transmittal with Proposal documents.
Package 1: Technical Proposal Requirements
1. Letter of Transmittal;
2. Proposal Contents / Consideration Form;
3. Technical Proposal (include the required following items):
a. Adherence to Technical Specifications Form – follows Section 6 specification
section headers and notifies the CFC-Transfort if manufacturers can meet the
basic specification requirements or require deviations, supported by the Form
for Proposal Deviation
b. Bus Design Modifications resulting from CFC-Transfort Operating Conditions
(include any facility equipment and ITS upgrades required to support
modifications);
c. Documentation of Bus Design’s Successful High Altitude, Cold Weather
Operation (to include statement from engine manufacturer acknowledging any
potential altitude and/or cold weather issues and any recommended operating
procedure / design criteria needed to address such issues);
d. Training Program Proposal;
e. Technical / Service Support Program Proposal;
f. If bus height is over 132 inches, documentation of overall height;
g. Fresh Air Intake System drawings and design information, include any
available options;
h. Optional CNG Tank Configurations, Potential Ranges, and Tank Options
Offered (including useful life);
i. Full Altoona Test Report;
j. Higher Capacity Heating System Options; and
k. Make/Model of Seat and Seating Layout for Each Size Vehicle Proposed.
4. Form for Proposal Deviation (without price data);
5. Vehicle Questionnaire Form;
6. Form for Acknowledgement of CFC-Transfort Alternative Required Equipment; and
RFP 8446 Transfort Bus Procurement 10
7. Production and delivery schedule and other Contract commitments for the duration
of this Contract.
Package 2: Price Proposal Requirements
Each Price Proposal shall be on the prescribed Proposal form(s) and shall be for the
specified vehicle size, including all optional item pricing requested.
1. Letter of Transmittal;
2. Proposal Contents / Consideration;
3. Price Proposal Form, (including but not limited to such pricing elements as base cost
for CNG, body design options, various additional options, training program,
technical/service support program, extended warranties, and spare parts); and
4. Form for Proposal Deviation, if applicable (with price data).
5. Explanation of Method for Price Adjustments of Base Pricing Proposed. Because the
CFC-Transfort member agencies will be ordering vehicle configurations that will vary
from the base RFTA vehicle specified in Section 6, Proposer is to describe and
document the process for transparent non-cardinal change price adjustments to the
base price proposed to justify a fair and reasonable price when modifying orders to
accommodate various CFC-Transfort member needs.
The Proposer is required to complete and sign the CFC-Transfort Price Proposal
Form, contained as part of the Proposal documents.
Package 3: Qualification Package Requirements
1. Pre-Award Evaluation Data Form;
2. A copy of the three (3) most recent financial statements audited by an independent
third party or a statement from the Proposer regarding how financial information may
be reviewed by the CFC-Transfort;
3. Letter for insurance, indicating the Contractor’s ability to obtain the insurance
coverage in accordance with the RFP requirements;
4. Engineering organization chart, engineering change control procedure, field
modification process;
5. Manufacturing facilities plant layout, other contracts, staffing;
6. Contractor Service and Parts Support Data;
7. Quality Assurance Program;
8. References of last six (6) customer purchases as well as references of agencies
operating Proposer’s product in similar CFC-Transfort operating conditions as
defined in Section 6;
9. Proposal Form;
10. Acknowledgement of Addenda; and
11. All federal certifications:
• Buy America Certification;
• Transit Vehicle Manufacturer Certification
RFP 8446 Transfort Bus Procurement 11
• Debarment and Suspension Certification for Prospective Contractor;
• Debarment and Suspension Certification (Lower-Tier Covered Transaction);
• Non-Collusion Affidavit;
• Lobbying Certification;
• Certificate of Compliance with Bus Testing Requirement (along with
appropriate support documentation);
• DBE Approval Certification (along with appropriate support documentation);
• Federal Motor Vehicle Safety Standards (along with appropriate support
documentation); and
• Certification of Compliance with ADA Provisions.
Package 4: Proprietary/Confidential Information Package Requirements
The Proposer is directed to collect and submit any information it deems to be
proprietary or confidential in nature in a separate marked and sealed package. If there is
no confidential information, then the Proposer should include a statement to that effect.
Subject package shall be submitted in accordance with the terms and conditions governing
the submittal of Proposer’s Proposal to this RFP. Blanket-type identification by designating
whole pages or sections as containing proprietary information, trade secrets or confidential
commercial and financial information will not ensure confidentiality. The specific
proprietary information, trade secrets or confidential commercial and financial information
must be clearly identified as such.
The Proposer is advised that the CFC-Transfort is made up of public agencies that
are subject to the requirements of the Colorado Open Records Act (CORA). If a request is
received by the CFC-Transfort for the release of Proposer’s identified
proprietary/confidential information, CFC-Transfort will endeavor to keep this information
confidential, separate and apart from the Proposal. Notwithstanding the foregoing, the
Proposer acknowledges that CFC-Transfort may be required to release the information in
accordance with CORA or order of the court.
IP 11.3 Agency Treatment of Proprietary/Confidential Information
Public access to public records kept, made or maintained by CFC-Transfort is governed by
the Colorado Open Records Act (CORA). CFC-Transfort, as the lead agency for the
CFC-Transfort, will comply with the requirements of CORA in accordance with CFC-
Transfort’s policies and procedures. Except as otherwise required to be disclosed
under state or federal law, or by order of court competent jurisdiction, CFC-Transfort will
use best efforts to withhold from disclosure proprietary information identified in Package 4.
IP 11.4 Signing of Proposal Forms
Proposals shall include firm name (and, in the event that the Proposer is a joint
venture, the names of the individual firms comprising the joint venture); business address;
and the name, title, business address, telephone number, facsimile (fax) number and email
address of the responsible individual(s) who may be contacted during the Proposal
evaluation period for scheduling oral presentations and for receiving notices from the
CFC-Transfort. The Proposer shall submit with its Proposal a copy of the joint venture
agreement.
RFP 8446 Transfort Bus Procurement 12
Proposals shall be signed by those individual(s) authorized to bind the Proposer. The
Proposer shall submit evidence of the official’s authority to act for and bind the Proposer in
all matters relating to the Proposal. (In the event that the Proposer is a joint venture or
consortium, a representative of each of the members of the joint venture or consortium
shall execute the Proposal. Each joint venture or consortium member is jointly and
severally liable for the joint venture or consortium.)
IP 11.5 Modification or Withdrawal of Proposals
A modification of a Proposal already received will be accepted by the CFC-Transfort only if
the modification is received prior to the Proposal Due Date, is specifically requested by the
CFC-Transfort, or is made with a requested BAFO. All modifications shall be made in writing
and executed and submitted in the same form and manner as the original Proposal.
A Proposer may withdraw a Proposal already received prior to the Proposal Due Date
by submitting to the CFC-Transfort, in the same manner as the original Proposal, a
written request for withdrawal executed by the Proposer’s authorized representative.
After the Proposal Due Date, a Proposal may be withdrawn only if the CFC-Transfort fails
to award the Contract within the Proposal validity period prescribed in “Duration of the
Validity of Proposals,” or any agreed-upon extension thereof. The withdrawal of a
Proposal does not prejudice the right of a Proposer to submit another Proposal within the
time set for receipt of Proposals.
IP 11.6 Ownership and Cost of Proposal Development
All Proposals will become the property of the CFC-Transfort.
This RFP does not commit the CFC-Transfort to enter into a Contract, to pay any
costs incurred in the preparation or presentation of a Proposal, nor to procure or contract
for the equipment.
IP 12. Proposal Evaluation, Negotiation and Selection
Proposals will be evaluated, negotiated, selected and any award made in accordance
with the criteria and procedures described below. The approach and procedures are
those applicable to a competitive negotiated procurement whereby Proposals are
evaluated to determine which Proposals are within a Competitive Range. Discussions
and negotiations may then be carried out with Proposers within the Competitive Range,
after which BAFOs may be requested.
However, the CFC-Transfort may select a Proposal for award without any
discussions or negotiations or request for any BAFOs. It is strongly suggested that
Proposers provide the most competitive pricing at the time of initial Proposal
submission, as the solicitation of BAFOs is highly unlikely. Subject to the CFC-
Transfort’s right to reject any or all Proposals, the Proposer whose Proposal is found to
be most advantageous to the CFC-Transfort will be selected, based upon consideration
of the criteria in the “Proposal Selection Process,” below.
Awards based on Best Value represent an assessment of the evaluation criteria and
scoring, consisting of, but not inclusive of, technical specifications, price, Proposer
RFP 8446 Transfort Bus Procurement 13
reputation and performance in like climates, delivery schedule, after sales service –
support, training, and parts availability, warranty, and qualification requirements.
IP 12.1 Confidentiality of Proposals
Proposals will not be publicly opened. All Proposals and evaluations will be kept
strictly confidential throughout the evaluation, negotiation and selection process, except
as otherwise required by applicable law. Only the CFC-Transfort Program
Administrator and members of the CFC-Transfort Proposal Evaluation Committee as well
as other CFC-Transfort, CDOT, or FTA officials, employees and agents having a legitimate
interest, will be provided access to the Proposals and evaluation results during this period.
IP 12.2 Duration of the Validity of Proposals
Proposals and subsequent offers shall be valid for the period stated in “Section 1: Notice
of Request for Proposals.” The CFC-Transfort may request Proposers to extend the
period of time specified herein by written agreement between the CFC-Transfort and
the Proposer(s) concerned.
IP 12.3 CFC-Transfort Proposal Evaluation Committee
The CFC-Transfort Proposal Evaluation Committee, which will include officers,
employees and agents of the City of Fort Collins will be established. The CFC-Transfort
Proposal Evaluation Committee will carry out the detailed evaluations, including
establishing the Competitive Range, carrying out negotiations and making the selection of
the Proposer, if any, that may be awarded the Contract.
The CFC-Transfort Proposal Evaluation Committee will report its recommendations and
findings to the CFC-Transfort Program Administrator and CFC-Transfort for awarding
the Contract.
IP 12.4 Review of Proposals for Responsiveness
Each Proposal will be reviewed by the CFC-Transfort Program Administrator to determine
if the Proposal is responsive to the submission requirements outlined in this RFP.
A responsive Proposal is one that follows the requirements of this RFP, includes all
documentation, is submitted in the format outlined in this RFP, is of timely submission, and
has the appropriate signatures as required on each document. Failure to comply with
these requirements may result in the Proposal being deemed non-responsive.
Any Proposal found to be non-responsive will not be considered by the CFC-
Transfort Proposal Evaluation Committee. Proposals that do not comply with the RFP
instructions and requirements or do not include the required information may be
rejected as insufficient and may not be further considered. The CFC-Transfort Program
Administrator reserves the right to request a Proposer to provide additional information
and/or to clarify information. The CFC-Transfort Program Administrator’s determination
regarding the responsiveness of a Proposal shall be final.
IP 12.5 Proposal Selection Process
The following describes the process by which Proposals will be evaluated and a
selection made for a potential award. Any such selection of a Proposal shall be made by
consideration of only the criteria set forth below.
RFP 8446 Transfort Bus Procurement 14
“Qualification Requirements” specifies the requirements for determining responsible
Proposers, all of which must be met by a Proposer to be found qualified. Final
determination of a Proposer’s qualification will be made based upon all information
received during the evaluation process and as a condition for award.
“Proposal Evaluation Criteria” contains all the evaluation criteria, and their relative order of
importance, by which a Proposal from a qualified Proposer will be considered for selection.
An award, if made, will be to a responsible Proposer for a Proposal that is found to be in the
CFC-Transfort’s best interests, based on price and other evaluation criteria considered.
Price shall be a factor in the award decision, although the award will be made to the
Proposer(s) who is “most advantageous” with price and other factors considered. The
procedures to be followed for these evaluations are provided in “Evaluation Procedures,”
below.
Qualification Requirements
The following are the requirements for qualifying responsible Proposers. All of these
requirements should be met; therefore, they are not listed in any particular order of
importance. Any Proposal that the CFC-Transfort Proposal Evaluation Committee finds
does not meet these requirements, and cannot be made to meet these requirements,
may be determined by the CFC-Transfort Proposal Evaluation Committee not to be
responsible and the Proposal rejected. The requirements are as follows:
1. Sufficient financial strength, resources and capability to finance the work to be
performed and to complete the Contract in a satisfactory manner, as measured by
the following:
• Proposer’s financial statements prepared in accordance with generally
accepted accounting principles of the jurisdiction in which the Proposer is
located, and audited by an independent certified public accountant; or a
statement from the Proposer regarding how financial information may be
reviewed by the CFC-Transfort.
• Proposer’s ability to obtain required insurance with coverage values that meet
minimum requirements, evidenced by a letter from an underwriter confirming
that the Proposer can be insured for the required amount.
2. Evidence that the human and physical resources are sufficient to perform the
Contract as specified and to ensure delivery of all equipment within the time
specified in the Contract, to include the following:
• Engineering, management and service organizations with sufficient personnel
and requisite disciplines, licenses, skills, experience and equipment to
complete the Contract as required and to satisfy any engineering or service
problems that may arise during the warranty period.
• Adequate manufacturing facilities sufficient to produce and factory-test
equipment on schedule.
• A spare parts procurement and distribution system sufficient to support
equipment maintenance without delays and a service organization with skills,
experience and equipment sufficient to perform all warranty and on-site work.
RFP 8446 Transfort Bus Procurement 15
3. Evidence that Proposer is qualified in accordance with the provisions of “Section 8:
Quality Assurance.”
4. Evidence of satisfactory performance and integrity on contracts in making
deliveries on time, meeting specifications and warranty provisions, parts availability
and steps Proposer took to resolve any judgments, liens, fleet Defects history or
warranty claims. Evidence shall be by client references of last six (6) customer
purchases resulting in delivery of product proposed.
5. In addition, the CFC-Transfort is seeking references from Proposer’s customers
operating proposed products in similar high altitude climates and cold
weather conditions, as defined in the Introduction in Section 6. Buses
proposed should be able to perform at a high level for 12 years, with 40,000-50,000
miles in the last year, in conditions similar to CFC-Transfort conditions identified in
Section 6.
Proposal Evaluation Criteria
The following are the complete criteria, listed in their relative order of importance, by which
Proposals from responsible Proposers will be evaluated and ranked for the purposes of
determining any Competitive Range and to make any selection of a Proposal for a potential
award. Any exceptions, conditions, reservations or understandings explicitly, fully and
separately stated on the Form for Proposal Deviation, which do not cause the CFC-
Transfort to consider a Proposal to be outside the Competitive Range, will be evaluated
according to the respective evaluation criteria and sub-criteria that they affect.
The technical evaluation and cost evaluation criteria are listed numerically by their relative
order of importance. Prior to opening of Proposals, a determination will be made as to the
proportional weight assigned to the criteria below. The proportional weight assignments are
not made public. However, certain criteria may have sub- criteria identified that are listed
by their relative order of importance within the criterion they comprise.
1. Technical Evaluation Criteria
Proposals will be evaluated using the following principal selection criteria:
a. ADHERENCE TO TECHNICAL SPECIFICATIONS
Adherence to technical specification requirements are the most important
determinant for award. At minimum, test results, safety and maintenance
factors, and cost of normal operation for bus design and system
components proposed, may be considered in determining a final value for
the criterion. Proposals of the main vehicle construction and system design
elements should address:
• Safety and crashworthiness;
• Environmental tolerability in cold weather and high altitude climates;
• Long life performance of mechanical and component function: 12-15
years with 40,000-50,000 miles in the last year of use;
• Capacity of manufacturer to meet additional corrosion resistance
requirements and provide vehicle structures that do not require
corrosion preventive coatings or treatments;
RFP 8446 Transfort Bus Procurement 16
• Good ride, passenger comfort, and ability to address higher capacity
heating system needs (70 degrees in -30 to 10 degree external
temperatures); and
• Ability of manufacturer to meet the needs of the CFC-Transfort by
providing products compatible with all CFC-Transfort Alternative
Required Equipment as defined in Section 6.
b. PROPOSER REPUTATION AND PERFORMANCE IN LIKE CLIMATES
The CFC-Transfort Proposal Evaluation Committee will consider the capability
and reputation of the Proposer as presented in the Proposal or as is
determined by review of information available from references or other
resources. The evaluation may look at the Proposer’s overall organizational
and financial capabilities and consider key components such as quality
control, quality assurance, research and development, response time,
product capabilities, ability to furnish multiple bus configurations,
references of those agencies providing service with products proposed in
like climates, as well as other considerations, in reaching a final point
determination. The Committee may also look at Fleet Defect history, warranty
claims and the steps that the manufacturer took to resolve these concerns in
assessing the overall reputation of the manufacturer.
c. DELIVERY SCHEDULE
The proposer is required to provide information on how promptly units
can be delivered when ordered, balancing vehicle quality with expeditious
delivery. It is important to have vehicles built and available to the CFC-
Transfort within industry standard timeframes in order to expend grant funds
and work with local, state, and federal funding partners in an expeditious
manner.
Evaluation of this criterion will be separated between Year 1 deliveries and
subsequent years and proposers should provide information as such.
Proposer is to provide a delivery schedule for Year 1 with the
understanding that given time constraints of CFC-Transfort member
agencies and funding sources, Proposers will receive higher scores if they
can accommodate a six to 12 month delivery timeframe.
Proposers are also to provide a delivery schedule for the four additional
contract years proposing appropriate timeframes dependent on demand
and vehicle configuration. Proposers are to provide their most
competitive delivery timeframe based on quantities specified in this
solicitation and time of purchase order issued. The CFC-Transfort values
an average 12 month delivery timeframe, if possible.
d. AFTER SALE SERVICE – TECHNICAL SUPPORT, TRAINING, AND PARTS
AVAILABILITY
All parties should be aware that the CFC-Transfort places high value on
after-sale service support, to include technical support programs proposed,
training programs proposed, and expeditious replacement parts availability.
The CFC-Transfort will evaluate Training based on Proposer’s creativity and
innovative options provided to address Training Program and Technical /
RFP 8446 Transfort Bus Procurement 17
Service Support Program requirements identified in Section 6: Technical
Specifications. Review of options submitted will include ability of
manufacturer to provide in person and online training as well as resources
that can be shared amongst the CFC-Transfort. The CFC-Transfort will also
review Proposer’s ability to help meet Federal and State mandated State of
Good Repair requirements. At minimum, the manufacturer/dealer shall
provide a vehicle orientation with each vehicle delivered to a CFC-Transfort
as identified in Section 6: Technical Specifications.
Included with parts availability is whether the Contractor keeps price
catalogs current and whether the Contractor pays for the cost of freight.
Evaluation sub-criteria include:
• Parts availability for 15 year period;
• Reliability of parts access;
• Timing of parts receipt from manufacturer, to include subcomponent
manufacturers; and
• Parts engineering changes for high altitude climate and cold weather
conditions and how the manufacturer will provide and support the
necessary part modifications over the useful life period of 12-15 years.
e. WARRANTY
The CFC-Transfort expects all parties responding to this RFP to meet
the warranty provisions outlined in Section 7. In addition to the specified
warranty provisions, the CFC-Transfort will review additional extended
warranties that are offered. Warranties shall be evaluated in terms of
longevity, cost, and overall relationship to being most advantageous and
favorable for the CFC-Transfort.
2. Cost Evaluation Criteria
As described below, the proposed cost as submitted by the Proposer on the CFC-
Transfort provided form will be evaluated in relation to the Technical Evaluation
Criteria to develop a final overall score for each Proposal. The Contractor is
required to use the CFC-Transfort’s form, without alteration, for submittal of its Price
Proposal. Please DO NOT use your own forms.
The cost will be evaluated in the following manner:
1. Cost Proposal Criteria
a. The Cost Proposal criteria will be evaluated by each cost line item
provided on the Price Proposal Form. The base cost is evaluated
separately from each additional option requested, to include: CNG,
body design, additional options, and spare parts.
b. The lowest average price proposed for each item of evaluation (base,
body design options, additional options, spare parts) in like size
categories (i.e. 35 foot CNG) will receive the highest number of
possible points. Every other Proposal previously found to be in the
Competitive Range will be given points proportionately in
percentage range of lowest cost (i.e. <5%, 6-10%, etc.).
RFP 8446 Transfort Bus Procurement 18
c. Proposals will also be evaluated as to the degree of transparency
proposed in relation to the “Explanation of Method for Price
Adjustments of Base Pricing Proposed” and described in “Preparation
of Proposals: Proposal Format Requirements: Package 2.” Proposer
will be evaluated as to fairness of the method documented for
transparent non-cardinal change price adjustments to the base
price when modifying orders to accommodate CFC-Transfort needs.
d. The likelihood of a BAFO process is very low; therefore Proposers are
encouraged to submit their most competitive pricing at the initial
time of Offer.
Technical and Cost Evaluation Total Score
Once a total score is determined for each of the primary evaluation criteria
(technical and cost), the two scores are weighted in relation to their overall
importance to the CFC-Transfort to determine a final overall score for each Proposal
in each vehicle size (length). The combination of the two scores to reach a final
overall score balances the need for a high quality, 12-15 useful life vehicle with the
overall cost of that vehicle, with weights normally 60% technical and 40% cost.
Best Value Evaluation Over 5 Year Period
The total scores derived by appropriately weighting the individual technical and cost
evaluation scores is then used to evaluate proposals for best value over the life of
the contract, as FTA guidelines require evaluation of all purchases made over the
five year period, not just those being purchased in the first year. The Best Value
evaluation takes into consideration the number, as well as the size, and body style,
of vehicle purchases to be made by the CFC-Transfort over the five year period
along the prices proposed corresponding to those categories, and the total weighted
score determined by the evaluation committee. The number of units to be pur-
chased over the five year period in the various size and body style categories are
then multiplied by the price proposed by the Manufacturer to determine a total
contract value. That value is then divided by the total evaluation score to determine a
weighted contract value. The Proposer with the most cost effective weighted con-
tract value is determined to be Best Value over the life of the contract and will be
offered award, if all other qualification evaluation requirements are met.
IP 12.6 Evaluation Procedures
Proposals will be analyzed for conformance with the instructions and requirements of the
RFP and Contract documents by the CFC-Transfort Program Administrator. Proposals that
do not comply with these instructions and do not include the required information may be
rejected as insufficient or not be considered for the Competitive Range. The CFC-Transfort
reserves the right to request that a Proposer provide any missing information and make
corrections. Proposers are advised that the detailed evaluation forms and procedures will
follow the same Proposal format and organization specified in “Preparation of Proposals.”
Therefore, Proposers should pay close attention to and strictly follow all instructions.
Submittal of a Proposal will signify that the Proposer has accepted the whole of the
Contract documents, except such conditions, exceptions, reservations or
understandings explicitly, fully and separately stated on the forms and according to the
instructions of the Form for Proposal Deviation. Any such conditions, exceptions,
RFP 8446 Transfort Bus Procurement 19
reservations or understandings that do not result in the rejection of the Proposal are
subject to evaluation under the criteria set forth in “Proposal Selection Process.”
Evaluations will be made in strict accordance with all the evaluation criteria specified in
“Proposal Selection Process,” above. The CFC-Transfort will choose the Proposal(s) that
it finds to be most advantageous to the CFC-Transfort, based upon the evaluation
criteria.
IP 12.7 Evaluations of Competitive Proposals
1. Qualification of responsible Proposers. Proposals will be evaluated to determine
the responsibility of Proposers. A final determination of a Proposer’s
responsibility will be made upon the basis of initial information submitted in the
Proposal, any information submitted upon request by the CFC-Transfort,
information submitted in a BAFO if required, and information resulting from CFC-
Transfort inquiry of Proposer’s references and its own knowledge of the Proposer.
2. Detailed evaluation of Proposals and determination of Competitive Range.
The CFC-Transfort will carry out and document its evaluations in accordance with
the criteria and procedures set forth in “Proposal Selection Process.” Any Proposal
deficiencies that may render a Proposal unacceptable will be documented. The
CFC-Transfort will make specific note of questions, issues, concerns and areas
requiring clarification by Proposers and to be discussed in any meetings with
Proposers that the CFC-Transfort finds to be within the Competitive Range.
Rankings of the Proposals against the evaluation will then be made for determining
which Proposals are within the Competitive Range, or may reasonably be made to
be within the Competitive Range.
The CFC-Transfort may request vehicles to be provided for view at a specified
location, date and time. After Proposals are reviewed for responsiveness, this
location, date and time will be provided to the Proposers whose Proposals will be
reviewed during this first evaluation period.
3. Proposals not within the Competitive Range. Proposers of any Proposals
that have been determined by the CFC-Transfort as not in the Competitive Range,
and that cannot be reasonably made to be within the Competitive Range, will be
notified in accordance with the CFC-Transfort’s policies.
4. Discussions with Proposers in the Competitive Range. The Proposers whose
Proposals are found by the CFC-Transfort to be within the Competitive Range, or
that may be reasonably made to be within the Competitive Range, will be
notified and any questions or requests for clarifications provided to them in writing.
Each such Proposer may be invited for an interview and discussions with the CFC-
Transfort to discuss answers to written or oral questions, clarifications and any
facet of its Proposal. The CFC-Transfort may also request at this time that vehicles
be provided for view at a specified location, date and time. After proposals are
reviewed and determined competitive, this location, date and time will be
provided to the Proposers.
RFP 8446 Transfort Bus Procurement 20
In the event that a Proposal that has been included in the Competitive Range
contains conditions, exceptions, reservations or understandings to any Contract
requirements as provided in the Form for Proposal Deviation, said conditions,
exceptions, reservations or understandings may be negotiated during these
meetings. However, the CFC-Transfort shall have the right to reject any and all
such conditions and exceptions, and instruct the Proposer to amend its Proposal
and remove said conditions and exceptions; and any Proposer failing to do so
may cause the CFC-Transfort to find such Proposal to be outside the
Competitive Range.
No information, financial or otherwise, will be provided to any Proposer about any
of the Proposals from other Proposers, to the extent permitted by applicable law.
Proposers will not be given a specific price or specific financial requirements they
must meet to gain further consideration, except that proposed prices may be
considered to be too high with respect to the marketplace or unacceptable.
Proposers will not be told of their rankings among the other Proposers prior to
Contract award.
5. Factory and site visits. The CFC-Transfort reserves the right to conduct factory
visits of the Proposer’s facilities and/or the facilities of major sub-suppliers
included in the Proposal.
6. Best and final offers. After all interviews have been completed, the Proposers in
the Competitive Range may be asked to submit BAFOs. The Request for BAFOs
shall include the following:
• Notice that discussions and negotiations are concluded.
• A complete listing of the conditions, exceptions, reservations or under-
standings that have been approved.
• A common date and time for submission of written BAFOs, allowing a rea-
sonable opportunity for preparation of the written BAFOs.
• Notice that if any modification to a BAFO is submitted, it must be received by
the date and time specified for the receipt of BAFOs.
• Notice to Proposers that do not submit a notice of withdrawal or a BAFO that
their immediately previous Proposal will be construed as their BAFO.
Any modification to the initial Proposal made by a Proposer in its BAFO shall be
identified in its BAFO. BAFOs will be evaluated by the CFC-Transfort according
to the same requirements and criteria as the initial Proposals (“Proposal Selection
Process”). The CFC-Transfort will make appropriate adjustments to the initial scores
for any sub-criteria and criteria that have been affected by any Proposal
modifications made by the BAFOs. These final scores and rankings within each
criterion will again be arrayed by the CFC-Transfort and considered according
to the relative degrees of importance of the criteria defined in “Proposal Selection
Process.”
The CFC-Transfort will then choose the Proposal that it finds to be most
advantageous to the CFC-Transfort, based upon the evaluation criteria. The results
of the evaluations and the selection of a Proposal for any award will be documented.
RFP 8446 Transfort Bus Procurement 21
The CFC-Transfort reserves the right to make an award to a Proposer
whose Proposal it judges to be most advantageous to the CFC-Transfort upon
the evaluation criteria, without conducting any written or oral discussions
with any Proposers or solicitation of any BAFOs. It is strongly suggested that
Proposers provide the most competitive pricing at the time of initial Proposal
submission, as the solicitation of BAFOs is highly unlikely.
7. Debriefing. Subsequent to the award, the unsuccessful Proposers will be notified
and may request a debriefing. Proposers will be debriefed in accordance with
CFC-Transfort policies.
IP 13. Response to Proposals
IP 13.1 Single Proposal Response
If only one Proposal is received in response to this RFP and it is found by the CFC-
Transfort to be acceptable, then a price or cost analysis, or both, possibly including an
audit, may be performed by or for the CFC-Transfort. The Proposer has agreed to such
analysis by submitting a Proposal in response to this RFP.
IP 13.2 Availability of Funds
Annual Appropriation/Grant Funding Provisions
Notwithstanding anything herein contained to the contrary, the CFC-Transfort obligations
under this RFP and potential Contract are expressly subject to an annual appropriation
being made by the City Council in an amount sufficient to allow the agency to perform
its obligations hereunder. If sufficient funds are not appropriated, purchases under this
Contract may be terminated without penalty or options released for Piggyback
contracting. The CFC-Transfort obligations under this Contract are not to be viewed as
general obligation indebtedness or multiple year direct or indirect debt or other financial
obligation whatsoever. Further the CFC-Transfort rely upon Federal Financial Assistance
Funds and State Financial Assistance Funds that are contingent upon award and
appropriation from the United States Government and State Funds or State of Colorado
Transportation Commission that are contingent upon award and contracted appropriation
by the Colorado Department of Transportation, or Federal Transit Administration. The
CFC-Transfort has no control over the funding levels that will be received.
CFC-Transfort is allowed to cancel any portion of the quantities specified in a given
calendar year due to the unavailability of funds. Quantities may be transferred then to a
subsequent calendar year to allow for purchase of the specified amount of vehicles as
funds become available or assigned to another public transit agency as applicable.
IP 13.3 Agency Rights
The CFC-Transfort reserves the right to cancel the procurement in whole or in part, at its
sole discretion, at any time before the Contract is fully executed and approved on behalf of
the CFC-Transfort. The CFC-Transfort Program Administrator reserves the right to revise
or amend the specifications up to the time set for the opening of the proposals. Such
revisions and amendments, if any, shall be announced by addenda to this solicitation.
Copies of such addenda shall be furnished to all prospective Proposers.
RFP 8446 Transfort Bus Procurement 22
If the revisions and amendments require changes in quantities or price offered, or both,
the date set for opening the Proposals may be postponed by such number of days as in
the opinion of the CFC-Transfort Program Administrator shall enable Proposers to revise
their proposals. In any case, the Proposal opening shall be at least no fewer than ten
(10) days after the last addendum, and the addenda shall include an announcement of the
new date, if applicable, for opening Proposals.
The CFC-Transfort reserves the right to reject any or all Proposals, to undertake
discussions with one or more Proposers, and to accept that Proposal or modified
Proposal which, in its judgment, will be most advantageous to the CFC-Transfort,
considering price and other evaluation criteria. The CFC-Transfort reserves the right to
determine any specific Proposal that is conditional or not prepared in accordance with the
instructions and requirements of this solicitation to be non-responsive. The CFC-Transfort
reserves the right to waive any Defects, or minor informalities or irregularities in any
Proposal that do not materially affect the Proposal or prejudice other Proposers.
The CFC-Transfort also reserves the right to re-advertise, or to otherwise provide
the services as determined by the CFC-Transfort to be in its best interest, and to accept
any portion of the Proposal deemed to be in the best interests of the CFC-Transfort to do
so, or further negotiate cost, terms or conditions of any Proposal or resulting contract as
determined by the CFC-Transfort to be in its best interests.
If there is any evidence indicating that two or more Proposers are in collusion to restrict
competition or are otherwise engaged in anti-competitive practices, the Proposals of all
such Proposers shall be rejected, and such evidence may be a cause for disqualification of
the participants in any future solicitations undertaken by the CFC-Transfort.
The CFC-Transfort may reject a Proposal that includes unacceptable Deviations as
provided in the Form for Proposal Deviation.
IP 13.4 Execution of Contract
The acceptance of a Proposal for award, if made, shall be evidenced in writing by a notice
of award of Contract delivered to the Proposer(s) whose Proposal(s) are accepted.
Upon notice of award of the Contract to a Proposer, the Proposer shall commence
performance under the Contract by furnishing copies of the certificates of insurance
required to be procured by the Contractor pursuant to the Contract documents within
thirty (30) calendar days after the date of receipt of the notice of award or at the time of
contract, whichever occurs first. Failure to fulfill these requirements within the
specified time is cause for termination of the Contract under “Termination for Default” in
Section 3.
IP 14. Conflicts of Interests and Gratuities
Proposers are prohibited from engaging in any practice that may be considered a
conflict of interest under existing CFC-Transfort policies and/or state law, and to refrain
from participating in any gifts, favors or other forms of compensation that may be viewed
as a gratuity in accordance with existing policies and laws.
RFP 8446 Transfort Bus Procurement 23
SECTION 3: GENERAL CONDITIONS
GC 1. Definitions
The following are definitions of special terms used in this document:
Agency: City of Fort Collins
Authorized Signer: The person who is executing this Contract on behalf of the Contractor
and who is authorized to bind the Contractor.
Best and Final Offer (BAFO): The last Proposal made by a Proposer. If a BAFO is not
specifically requested by the City of Fort Collins, or if the Proposer does not promptly
respond to a request for a BAFO, then the most recent, current Proposal is the BAFO.
Class 1 Failure (physical safety): A failure that could lead directly to passenger or
operator injury and represents a severe crash situation.
Class 2 Failure (road call): A failure resulting in an en route interruption of revenue
service. Service is discontinued until the bus is replaced or repaired at the point of failure.
Competitive Range: The range of proposals that are identified as the most highly rated,
unless the range is further reduced for purposes of efficiency.
Contract: The Proposal and its acceptance by the City of Fort Collins as manifested
by the Contract documents specified in “Section 10: Contract.”
Contracting Officer: The person who is executing this Contract on behalf of the City
of Fort Collins and who has complete and final authority except as limited herein.
Contractor: The successful Proposer who is awarded a Contract for providing all
buses and equipment described in the Contract documents.
Days: Unless otherwise stated, “days” shall mean calendar days.
Defect: Patent or latent malfunction or failure in manufacture, installation or design of any
component or subsystem.
Deviation: Variance from a requirement or specification that does not alter the basis of a
contractor adversely affects its performance.
Due Date: The date and time by which Proposals must be received by the City of Fort
Collins as specified in “Section 1: Notice of Request for Proposals.”
Extended Warranty: A warranty available for purchase above the standard warranty.
Fatigue Failure (Corrosion Fatigue): The mechanical degradation of a material under the
joint action of corrosion and cyclic loading.
RFP 8446 Transfort Bus Procurement 24
Pass-Through Warranty: A warranty provided by the Contractor but administered directly
with the component Supplier.
Proposal: A promise, if accepted, to deliver equipment and services according to the
underlying solicitation of the City of Fort Collins documented using the prescribed form
in the solicitation, including any Proposal or BAFO.
Proposer: A legal entity that makes a Proposal.
Related Defect: Damage inflicted on any component or subsystem as a direct result of a
separate Defect.
Solicitation: An Agency’s request for proposals.
Superior Warranty: A warranty still in effect after all contractually required warranties have
expired. The remaining warranty is administered directly between the sub-Supplier and the
City of Fort Collins.
Supplier: Any manufacturer or company providing units, components or
subassemblies for inclusion in the bus that are installed by the Contractor. Supplier items
shall require qualification by type and acceptance tests in accordance with requirements
defined in “Section 8: Quality Assurance.”
Subcontractor: Any manufacturer or company providing units, components or
subassemblies for inclusion in the bus that are installed by a Subcontractor. Subcontractor
items shall require qualification by type and acceptance tests in accordance with
requirements defined in “Section 8: Quality Assurance.”
Work: Any and all labor, supervision, services, materials, machinery, equipment, tools,
supplies and facilities called for by the Contract and necessary to the completion thereof.
GC 2. Materials and Workmanship
The Contractor shall be responsible for all materials and workmanship in the construction
of the bus and all accessories used, whether the same are manufactured by the Contractor
or purchased from a Supplier. This provision excludes any equipment leased or supplied by
the City of Fort Collins, except insofar as such equipment is damaged by the failure of a
part or component for which the Contractor is responsible, or except insofar as the damage
to such equipment is caused by the Contractor during the manufacture of the buses.
GC 3. Conformance with Specifications and Drawings
Materials furnished and Work performed by the Contractor shall conform to the
requirements of the Technical Specifications and other Contract documents.
Notwithstanding the provision of drawings, technical specifications or other data by the City
of Fort Collins member agencies, the Contractor shall have the responsibility of
supplying all parts and details required to make the bus complete and ready for service
even though such details may not be specifically mentioned in the drawings and
specifications. Items that are installed by the City of Fort Collins shall not be the
responsibility of the Contractor unless they are included in this Contract.
RFP 8446 Transfort Bus Procurement 25
Omissions from the Contract specifications, or the inaccurate description of details of work
that are manifestly necessary to carry out the intent of the Contract specifications, or
that are customarily performed, shall not relieve the Contractor from performing such
omitted work or inaccurately described details of the work, and they shall be performed as
if fully and correctly set forth and described.
GC 4. Inspection, Testing and Acceptance
GC 4.1 General
The City of Fort Collins Representative(s) shall at all times have access to the Work, the
Contractor and, through the Contractor, its Suppliers. The Contractor and its Suppliers
shall furnish every reasonable facility for ascertaining that the materials and the
workmanship are in accordance with the requirements of the Contract Documents. All
Work done shall be subject to the City of Fort Collins Representative’s inspection and
approval in accordance with the approved work products developed as a result of the
Contract Documents.
The pre-delivery tests and inspections shall be performed at the Contractor’s plant; they
shall be performed in accordance with the procedures defined in “Section 8: Quality
Assurance;” and they may be witnessed by the resident inspector. When a bus passes
these tests and inspections, the resident inspector shall authorize release of the bus.
Within ten (10) business days after arrival at the designated point of delivery, the bus shall
undergo the City of Fort Collins tests defined in “Post-Delivery Tests.” If the bus passes
these tests or if the City of Fort Collins does not notify the Contractor of non-
acceptance within 10 business days after delivery, then acceptance of the bus by the City
of Fort Collins occurs on the 10th business day after delivery. If the bus fails these tests, it
shall not be accepted until the repair procedures defined in “Repairs after Non-Acceptance”
have been carried out and the bus retested until it passes. Acceptance occurs earlier if the
City of Fort Collins notifies the Contractor of early acceptance or places the bus in revenue
service.
GC 4.2 Risk of Loss
The City of Fort Collins shall assume risk of loss of the bus on delivery, as defined in “Bus
Delivery.” Prior to this delivery, the Contractor shall have risk of loss of the bus,
including any damages sustained during the delivery regardless of the status of title or
any payments related to the bus. Drivers shall keep a maintenance log en route, and
it shall be delivered to the City of Fort Collins with the bus. If the bus is released back to
the Contractor for any reason, then the Contractor has the risk of loss upon such release.
GC 5. Title and Warranty of Title
Adequate documents (including lienholder requirements of the Colorado Department of
Transportation) for registering the bus in Colorado shall be provided to the City of Fort
Collins no less than 10 business days before delivery to the City of Fort Collins. Upon
acceptance of each bus, the Contractor warrants that the title shall pass to the City of Fort
Collins or CDOT under lien free and clear of all encumbrances.
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GC 6. Intellectual Property Warranty
The City of Fort Collins shall advise the Contractor of any impending patent suit
related to this Contract against the City of Fort Collins and provide all information
available. The Contractor shall defend any suit or proceeding brought against the City of
Fort Collins based on a claim that any equipment, or any part thereof, furnished under
this Contract constitutes an infringement of any patent, and the Contractor shall pay all
damages and costs awarded therein, excluding incidental and consequential damages
against the City of Fort Collins. In case said equipment, or any part thereof, is in such suit
held to constitute infringement and use of said equipment or parts is enjoined, the
Contractor shall, at its own expense and at its option, either procure for the City of Fort
Collins the right to continue using said equipment or part, or replace same with non-
infringing equipment, or modify it so it becomes non-infringing.
The Contractor’s obligations under this section are discharged and the City of Fort Collins
shall hold the Contractor harmless with respect to the equipment or part if it was specified
by the City of Fort Collins and all requests for substitutes were rejected, and the
Contractor advised the City of Fort Collins under “Questions and Clarifications” of a
potential infringement, in which case the Contractor shall be held harmless.
GC 7. Data Rights
GC 7.1 Proprietary Rights/Rights in Data
The term “subject data” used in this clause means recorded information, whether or not
copyrighted, that is delivered or specified to be delivered under the Contract. It includes
the proprietary rights of the following:
• Shop drawings and working drawings
• Technical data including manuals or instruction materials, computer or microprocessor
software
• Patented materials, equipment, devices or processes
• License requirements
The City of Fort Collins shall protect proprietary information provided by the Contractor
to the fullest extent of the law. The Contractor shall grant a non-exclusive license to allow
the City of Fort Collins to utilize such information in order to maintain the vehicles. In the
event that the Contractor no longer provides the information, the City of Fort Collins has
the right to reverse engineer patented parts and software.
The City of Fort Collins reserves a royalty-free, non-exclusive and irrevocable license to
reproduce, publish or otherwise use, and to authorize others to use, the following subject
data for its purposes: (1) any subject data required to be developed and first produced in
the performance of the Contract and specifically paid for as such under the Contract,
whether or not a copyright has been obtained; and (2) any rights of copyright to which the
Contractor, Subcontractor or Supplier purchases ownership for the purpose of
performance of the Contract and specifically paid for as such under the Contract. The
Contractor agrees to include the requirements of this clause, modified as necessary to
identify the affected parties, in each subcontract and supply order placed under the
Contract.
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GC 7.2 Access to Onboard Operational Data
The City of Fort Collins grant to the Contractor the right to inspect, examine, download,
and otherwise obtain any information or data available from components provided by the
Contractor, including, but not limited to, any electronic control modules or other data-
collection devices, to the extent necessary to enable the Contractor to perform reliability
maintenance analysis, corrective action and/or other engineering type Work for the bus.
This right expressly excludes access to information or data collected on any equipment
not provided and installed by the Contractor.
GC 8. Changes
GC 8.1 Contractor Changes
Any proposed change in this Contract shall be submitted to the City of Fort Collins for
its prior approval. Oral change orders are not permitted. No change in this Contract
shall be made without the prior written approval of the City of Fort Collins. The
Contractor shall be liable for all costs resulting from, and/or for satisfactorily correcting, any
specification change not properly ordered by written modification to the Contract and signed
by the City of Fort Collins.
GC 8.2 Agency Changes
The City of Fort Collins may obtain changes to the Contract by notifying the
Contractor in writing. As soon as reasonably possible but no later than thirty (30)
calendar days after receipt of the written change order to modify the Contract, the
Contractor shall submit to the City of Fort Collins a detailed price and schedule Proposal for
the Work to be performed. This Proposal shall be accepted or modified by negotiations
between the Contractor and the City of Fort Collins. At that time, a detailed modification
shall be executed in writing by both parties. Disagreements that cannot be resolved
within negotiations shall be resolved in accordance with “Disputes,” below. Regardless of
any disputes, the Contractor shall proceed with the Work ordered.
GC 9. Legal Clauses
GC 9.1 Indemnification
GC 9.1.1 The Contractor shall indemnify and hold harmless the City of Fort Collins, and any
of its officers, agents and employees against any losses, claims, damages or liabilities for
which the City of Fort Collins may become subject to insofar as any such losses, claims,
dam- ages or liabilities arise out of, directly or indirectly, this Contract, or are based
upon any performance or nonperformance by Contractor or any of its subcontractors
hereunder; and Contractor shall reimburse the City of Fort Collins for reasonable attorney
fees and costs, legal and other expenses incurred by the City of Fort Collins in connection
with investigating or defending any such loss, claim, damage, liability or action. This
indemnification shall not apply to claims by third parties against the City of Fort Collins
to the extent that the City of Fort Collins is liable to such third party for such claims
without regard to the involvement of the Contractor. This paragraph shall survive
expiration or termination hereof.
GC 9.1.2 The obligations of the Contractor under the above paragraph shall not extend to
circumstances where the injury, death or damages are caused solely by the negligent acts,
errors or omissions of the City of Fort Collins, its officers, employees, agents or
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consultants, including, without limitation, negligence in: (1) the preparation of the Contract
documents, or (2) the giving of directions or instructions
with respect to the requirements of the Contract by written order. The obligations of the
Contractor shall not extend to circumstances where the injury, death or damages are
caused, in whole or in part, by the negligence of any third-party operator, not including
an assignee or Subcontractor of the Contractor, subject to the right of contribution.
In case of joint or concurrent negligence of the parties giving rise to a claim or loss
against either one or both, each shall have full rights of contribution from the other.
GC 9.2 Suspension of Work
GC 9.2.1 The City of Fort Collins may at any time and for any reason within its sole
discretion issue a written order to the Contractor suspending, delaying or interrupting all or
any part of the work for a specified period of time.
GC 9.2.2 The Contractor shall comply immediately with any such written order and
take all reasonable steps to minimize costs allocable to the work covered by the
suspension during the period of work stoppage. Contractor shall continue the work that is
not included in the suspension and shall continue such ancillary activities as are not
suspended. The Contractor shall resume performance of the suspended work upon
expiration of the notice of suspension, or upon direction from the City of Fort Collins.
GC 9.2.3 The Contractor shall be allowed an equitable adjustment in the Contract price
(excluding profit) and/or an extension of the Contract time, to the extent that cost or delays
are shown by the Contractor to be directly attributable to any suspension. However,
no adjustment shall be made under this section for any suspension, delay or interruption
due to the fault or negligence of the Contractor, or for which an equitable adjustment is
provided for, or excluded under any other term or condition of the Contract. As soon
as reasonably possible but no later than forty-five (45) calendar days, or any other
period of time agreed to by the parties, after receipt of the written suspension of work
notice, the Contractor shall submit to the Contracting Officer a detailed price and
schedule Proposal for the suspension, delay or interruption.
GC 9.3 Excusable Delays/Force Majeure
GC 9.3.1 If the Contractor is delayed at any time during the progress of the work by the
neglect or failure of the City of Fort Collins or by a cause as described below, then the time
for completion and/or affected delivery date(s) shall be extended by the City of Fort Collins
subject to the following cumulative conditions:
a. The cause of the delay arises after the Notice of Award and neither was nor
could have been anticipated by the Contractor by reasonable investigation before
such award. Such cause may also include force majeure events such as any event
or circumstance beyond the reasonable control of the Contractor, including but
not limited to acts of God; earthquake, flood and any other natural disaster; civil
disturbance, strikes and labor disputes; fires and explosions; war and other
hostilities; embargo; or failure of third parties, including Suppliers or Subcontractors,
to perform their obligations to the Contractor;
b. The Contractor demonstrates that the completion of the work and/or any affected
deliveries will be actually and necessarily delayed;
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c. The Contractor has taken measures to avoid and/or mitigate the delay by the
exercise of all reasonable precautions, efforts and measures, whether before or
after the occurrence of the cause of delay; and
d. The Contractor makes written request and provides other information to the City
of Fort Collins as described in paragraph GC 9.3.4 below.
A delay in meeting all of the conditions of this section shall be deemed an excusable
delay. Any concurrent delay that does not constitute an excusable delay shall not be the
sole basis for denying a request hereunder.
GC 9.3.2 None of the above shall relieve the Contractor of any liability for the payment of
any liquidated damages owing from a failure to complete the Work by the time for
completion that the Contractor is required to pay pursuant to “Liquidated Damages for Late
Delivery of the Bus” for delays occurring prior to, or subsequent to the occurrence of an
excusable delay.
GC 9.3.3 The City of Fort Collins reserves the right to rescind or shorten any extension
previously granted, if subsequently the City of Fort Collins determines that any
information provided by the Contractor in support of a request for an extension of time
was erroneous; provided, however, that such information or facts, if known, would have
resulted in a denial of the request for an excusable delay. Notwithstanding the above,
the City of Fort Collins will not rescind or shorten any extension previously granted if the
Contractor acted in reliance upon the granting of such extension and such extension
was based on information that, although later found to have been erroneous, was
submitted in good faith by the Contractor.
GC 9.3.4 No extension or adjustment of time shall be granted unless: (1) written notice of
the delay is filed with the City of Fort Collins within fourteen (14) calendar days after
the commencement of the delay and (2) a written application therefore, stating in
reasonable detail the causes, the effect to date and the probable future effect on the
performance of the Contractor under the Contract, and the portion or portions of the work
affected, is filed by the Contractor with the City of Fort COllins within thirty (30) calendar
days after the commencement of the delay. No such extension or adjustment shall be
deemed a waiver of the rights of either party under this Contract. The City of Fort Collins
shall make its determination within thirty (30) calendar days after receipt of the
application.
GC 9.4 Termination
GC 9.4.1. Termination for Convenience
The performance of work under this Contract may be terminated by the City of Fort
Collins under signed purchase agreement in accordance with this clause in whole, or from
time to time in part, whenever the City of Fort Collins shall determine that such termination
is in the best interest of the City of Fort Collins. Any such termination shall be effected by
delivery to the Contractor of a notice of termination specifying the extent to which
performance of work under the Contract is terminated, and the date upon which such
termination becomes effective.
After receipt of a notice of termination, and except as otherwise directed by the City of Fort
Collins, the Contractor shall do the following:
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• Stop work under the Contract on the date and to the extent specified in the
notice of termination.
• Place no further orders or subcontracts for materials, services or facilities, except as
may be necessary for completion of such portion of the work under the Contract
as is not terminated.
• Terminate all orders and subcontracts to the extent that they relate to the
performance of work terminated by the notice of termination; assign to the City
of Fort Collins in the manner, at the times, and to the extent directed by the City of
Fort Collins, all of the right, title and interest of the Contractor under the orders
and subcontracts so terminated, in which case the City of Fort Collins shall have
the right, in its discretion, to settle or pay any or all claims arising out of the
termination of such orders and subcontracts.
• Settle all outstanding liabilities and all claims arising out of such termination of
orders and subcontracts, with the approval or ratification of the City of Fort Collins,
to the extent he or she may require, which approval or ratification shall be final for
all the purposes of this clause.
• Transfer title to the City of Fort Collins and deliver in the manner, at the times and
to the extent, if any, directed by the City of Fort Collins, the fabricated or
unfabricated parts, work in process, completed work, supplies and other material
produced as part of, or acquired in connection with the performance of, the work
terminated, and the completed or partially completed plans, drawings, information
and other property which, if the Contract had been completed, would have been
required to be furnished to the City of Fort Collins.
• Use its best efforts to sell, in the manner, at the times, to the extent, and at the
price(s) directed or authorized by the City of Fort Collins, any property of the
types referred to above, provided, however, that the Contractor shall not be
required to extend credit to any purchaser, and may acquire any such property
under the conditions prescribed by and at prices approved by the City of Fort
Collins, and provided further that the proceeds of any such transfer or disposition
shall be applied in reduction of any payments to be made by the City of Fort Collins
to the Contractor under this Contract or shall otherwise be credited to the price or
cost of the work covered by this Contract or paid in such other manner as the
City of Fort Collins may direct.
• Complete performance of such part of the work as shall not have been terminated
by the notice of termination.
• Take such action as may be necessary, or as the Contracting Officer may direct, for
the protection or preservation of the property related to this Contract that is in the
possession of the Contractor and in which the City of Fort Collins has or may
acquire an interest.
The Contractor shall be paid its costs, including Contract close-out costs, and profit on
Work performed up to the time of termination. The Contractor shall promptly submit its
termination claim to the City of Fort Collins to be paid the Contractor. Settlement of claims
by the Contractor under this termination for convenience clause shall be in accordance
with the provisions set forth in Part 49 of the Federal Acquisition Regulations (48 CFR 49)
except that wherever the word “Government” appears, it shall be deleted and the word
“Agency” shall be substituted in lieu thereof.
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GC 9.4.2. Termination for Default
City of Fort Collins via purchase agreement, may, by written notice of default to the
Contractor, terminate the whole or any part of this Contract if the Contractor fails to make
delivery of the supplies or to perform the services within the time specified herein or any
extension thereof; or if the Contractor fails to perform any of the other material provisions
of the Contract, or so fails to make progress as to endanger performance of this Contract
in accordance with its terms, and in either of these two circumstances does not cure such
failure within a period of ten (10) business days, or such longer period as the City of
Fort Collins may authorize in writing, after receipt of notice from the City of Fort Collins
specifying such failure.
If the Contract is terminated in whole or in part for default, the City of Fort Collins
may procure, upon such terms and in such manner as the City of Fort Collins may
deem appropriate, supplies or services similar to those so terminated. The Contractor shall
be liable to the City of Fort Collins for any excess costs for such similar supplies or
services and shall continue the performance of this Contract to the extent not
terminated under the provisions of this clause.
Except with respect to defaults of Subcontractors, the Contractor shall not be liable for any
excess costs if the failure to perform the Contract arises out of a cause beyond the control
and without the fault or negligence of the Contractor. If the failure to perform is caused by
the default of a Subcontractor, and if such default arises out of causes beyond the
control of both the Contractor and Subcontractor, and without the fault or negligence of
either of them, the Contractor shall not be liable for any excess costs for failure to perform,
unless the supplies or services to be furnished by the Subcontractor were obtainable from
other sources and in sufficient time to permit the Contractor to meet the required delivery
schedule.
Payment for completed supplies delivered to and accepted by the City of Fort Collins
shall be at the Contract price. The City of Fort Collins may withhold from amounts otherwise
due the Contractor for such completed supplies such sum as the City of Fort Collins
determines to be necessary to protect the City of Fort Collins against loss because of
outstanding liens or claims of former lien holders.
If, after notice of termination of this Contract under the provisions of this clause, it is
determined for any reason that the Contractor was not in default under the provisions of
this clause, or that the default was excusable under the provisions of this clause, then
the rights and obligations of the parties shall be the same as if the notice of
termination had been issued pursuant to termination for convenience of the City of Fort
Collins.
GC 9.5 Compliance with Laws and Regulations
The Contractor shall at all times comply with all applicable laws, regulations, policies,
procedures and directives (together, the “Law”), including without limitation, FTA
regulations, policies, procedures and directives, including those listed directly or by
reference in the agreement between the City of Fort Collins and FTA that funds any part
of this Contract, as they may be amended or promulgated from time to time during the
term of this Contract. Contractor’s failure to so comply shall constitute a material breach
of this Contract.
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GC 9.6 Changes of Law
Changes of Law that become effective after the Proposal Due Date may result in price
changes. If a price adjustment is indicated, either upward or downward, it shall be
negotiated between the City of Fort Collins and the Contractor, and the final Contract price
will be adjusted upward or downward to reflect such changes in Law. Such price
adjustment may be audited, where required.
GC 9.7 Governing Law and Choice of Forum
This Contract shall be governed by the laws of Colorado without regard to conflict of law
rules. The Contractor consents to the jurisdiction of the identified state, Larimer County.
GC 9.8 Disputes
Except as otherwise provided in this Contract, any dispute concerning a question of fact
arising under or related to this Contract that is not disposed of by agreement shall be
decided in accordance with the following steps. However, by mutual agreement the matter
may be taken immediately to any higher step in the dispute resolution process, or a
mutually agreed-to alternative dispute resolution process (which may include
structured negotiations, mediation or arbitration), or litigation. Pending final resolution of a
dispute hereunder, the Contractor shall proceed diligently with the performance of the
Contract.
1. Notice of dispute. All disputes shall be initiated through a written dispute notice
submitted by either party to the other party within 10 (ten) calendar days of the
determination of the dispute.
2. Negotiation between Contracting Officers. The parties shall attempt in good faith
to resolve any dispute arising out of or relating to this Contract promptly by
negotiation between executives who have authority to settle the controversy and
who are at a higher level of management than the people with direct responsibility
for administration of this Contract. Any party may give the other party written notice
of any dispute not resolved in the normal course of business as provided in
paragraph 1 above. Within 14 (fourteen) calendar days after delivery of the
dispute notice, the receiving party shall submit to the other party a written response.
The dispute notice and written response shall include: (a) a statement of the party’s
position and a summary of the arguments supporting that position, (b) any
evidence supporting the party’s position and (c) the name of the executive who
will represent that party and of any others who will accompany the executive
in negotiations. Within 28 (twenty-eight) calendar days after delivery of the
dispute notice, the contracting officer of both parties shall meet at a mutually
acceptable time and place, and thereafter as they reasonably deem necessary
to attempt to resolve the dispute. All reasonable requests for information by one
party to the other shall be honored.
3. Alternatives disputes resolution. If agreed to by both parties, disputes may be
resolved by a mutually agreed-to alternative dispute resolution process that may
include structured negotiations different from paragraph 2 above, mediation or
arbitration.
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GC 9.9 Maintenance of Records; Access by Agency; Right to Audit Records
In accordance with 49 CFR § 18.36(i), 49 CFR § 19.48(d) and 49 USC § 5325(a),
provided that the CFC-Transfort is the FTA recipient or a sub-grantee of the FTA
recipient, the Contractor agrees to provide the CFC-Transfort, FTA, the Comptroller
General of the United States, the Secretary of the U.S. Department of Transportation, the
State of Colorado, or any of their duly authorized representatives access to any books,
documents, papers and records of the Contractor that are directly pertinent to or relate to
this Contract (1) for the purpose of making audits, examinations, excerpts and
transcriptions and (2) when conducting an audit and inspection.
1. In the event of a sole-source Contract, single Proposal, single responsive Proposal,
or competitive negotiated procurement, the Contractor shall maintain and the City of
Fort Collins, the U.S. Department of Transportation (if applicable) or the
representatives thereof shall have the right to examine all books, records,
documents and other cost and pricing data related to the Contract price, unless
such pricing is based on adequate price competition, established catalog or market
prices of commercial items sold in substantial quantities to the public, or prices set
by law or regulation, or combinations thereof. Data related to the negotiation or
performance of the Contract shall be made available for the purpose of evaluating
the accuracy, completeness and currency of the cost or pricing data. The right of
examination shall extend to all documents necessary for adequate evaluation of the
cost or pricing data, along with the computations and projections used therein,
including review of accounting principles and practices that properly reflect all direct
and indirect costs anticipated for the performance of the Contract.
2. For Contract modifications or change orders, the City of Fort Collins, the U.S.
Department of Transportation, if applicable, or their representatives shall have
the right to examine all books, records, documents and other cost and pricing data
related to a Contract modification, unless such pricing is based on adequate price
competition, established catalog or market prices of commercial items sold in
substantial quantities to the public, or prices set by law or regulation, or
combinations thereof. Data related to the negotiation or performance of the
Contract modification or change order shall be made available for the purpose of
evaluating the accuracy, completeness and currency of the cost or pricing data.
3. The right of examination shall extend to all documents necessary for adequate
evaluation of the cost or pricing data, along with the computations and projections
used therein, either before or after execution of the Contract modification or change
order for the purpose of conducting a cost analysis. If an examination made after
execution of the Contract modification or change order reveals inaccurate,
incomplete or out-of-date data, the City of Fort Collins may renegotiate the
Contract modification or change order price adjustment, and the City of Fort Collins
shall be entitled to any reductions in the price that would result from the
application of accurate, complete or up-to-date data.
The requirements of this section are in addition to other audit, inspection and record-
keeping provisions specified elsewhere in the Contract documents.
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GC 9.10 Confidential Information
Public access to public records kept, made or maintained by the City of Fort Collins is
governed by the Colorado Open Records Act (CORA). The City of Fort Collins, will
comply with the requirements of CORA in accordance with City of Fort Collins’s policies
and procedures. Except as otherwise required to be disclosed under state or federal
law, or by order of court competent jurisdiction, The City of Fort Collins will use best
efforts to withhold from disclosure proprietary information by the Proposer at the time of
Proposal submission.
During the performance of the Work under the Contract, it may be necessary for either
party (the “Discloser”) to make confidential information available to the other party (the
“Recipient”). The Recipient agrees to use all such information solely for the
performance of the Work under the Contract and to hold all such information in
confidence and not to disclose same to any third party without the prior written
consent of the Discloser. Likewise, the Recipient agrees that all information developed in
connection with the Work under the Contract shall be used solely for the performance of
the Work under the Contract, and shall be held in confidence and not disclosed to any third
party without the prior written consent of the Discloser.
This Confidentiality section shall survive the termination or expiration of the Contract.
GC 9.11 Conflicts of Interest, Gratuities
No member, officer, or employee of the CFC-Transfort or of a local public body during
his or her tenure, or one year thereafter, shall have any interest, direct or indirect, in
this Contract or the proceeds thereof.
The Contractor and the City of Fort Collins aver to their knowledge, no employee of the
City has any personal or beneficial interest whatsoever in the Services or Property
described in this Proposal and subsequent Contract. The Contractor has no beneficial
interest, direct or indirect, that would conflict in any manner or degree with the performance
of the Services or Property and the Contractor shall not employ any person having
such known interests.
GC 9.12 General Nondiscrimination Clause
In connection with the performance of work provided for under this Contract, the
Contractor agrees that it will not, on the grounds of race, religious creed, color,
national origin, ancestry, physical disability, medical condition, marital status, sex,
sexual orientation or age, discriminate or permit discrimination against any person or group
of people in any manner prohibited by federal, state or local laws.
GC 9.13 Amendment and Waiver
GC 9.13.1. Amendment
Any modification or amendment of any provisions of any of the Contract documents
shall be effective only if in writing, signed by authorized representatives of both the City
of Fort Collins and Contractor, and specifically referencing this Contract.
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GC 9.13.2. Waiver
In the event that either party elects to waive its remedies for any breach by the other party
of any covenant, term or condition of this Contract, such waiver shall not limit the
waiving party’s remedies for any succeeding breach of that or of any other term,
covenant or condition of this Contract.
GC 9.14 Remedies Not Exclusive
The rights and remedies of the City of Fort Collins provided herein shall not be exclusive
and are in addition to any other rights and remedies provided by law or under the
Contract.
GC 9.15 Counterparts
This Contract may be executed in any number of counterparts. All such counterparts
shall be deemed to constitute one and the same instrument, and each of said counterparts
shall be deemed an original thereof.
GC 9.16 Severability
Whenever possible, each provision of the Contract shall be interpreted in a manner as to
be effective and valid under applicable law. However, if any provision, or part of any
provision, should be prohibited or invalid under applicable law, then such provision, or part
of such provision, shall be ineffective to the extent of such prohibition or invalidity without
invalidating the remainder of such provision or the remaining provisions of the Contract.
GC 9.17 Third-Party Beneficiaries
No provisions of the Contract shall in any way inure to the benefit of any third party,
including the public at large, so as to constitute such person a third-party beneficiary of the
Contract or of any one or more of the terms and conditions of the Contract or otherwise
give rise to any cause of action in any person not a party to the Contract, except as
expressly provided elsewhere in the Contract.
GC 9.18 Assignment of Contract
Neither party will assign or subcontract its rights or obligations under the Contract
without prior written permission of the other party, and no such assignment or subcontract
will be effective until approved in writing by the other party.
GC 9.19 Independent Parties
The Contractor is an independent contractor with respect to the performance of all
work hereunder, retaining control over the detail of its own operations, and the Contractor
shall not be considered the agent, employee, partner, fiduciary or trustee of the CFC-
Transfort member agencies.
GC 9.20 Survival
The following sections shall survive the nominal expiration or discharge of other Contract
obligations, and the City of Fort Collins may obtain any remedy under law, Contract or
equity to enforce the obligations of the Contractor that survive the manufacturing,
warranty and final payment periods:
• “Intellectual Property Warranty”
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• “Data Rights”
• “Indemnification”
• “Governing Law and Choice of Forum”
• “Disputes”
• “Confidential Information”
• “Parts Availability Guarantee”
• “Access to Records”
• “Training”
GC 10. City of Fort Collins-Specific Provisions
Prohibitions on Government Contracts
As used in this Section, the term undocumented individual will refer to those individuals
from foreign countries not legally within the United States as set forth in C.R.S. 8- 17.5-
101, et. seq. If Contractor has any employees or subcontractors, Contractor shall comply
with C.R.S. 8-17.5-101, et. seq., and this Contract. By execution of this Con- tract,
Contractor certifies that it does not knowingly employ or contract with an un-
documented individual who will perform under this Contract and that Contractor will
participate in the E-verify Program or other Department of Labor and Employment pro-
gram (“Department Program”) in order to confirm the eligibility of all employees who are
newly hired for employment to perform Services under this Contract.
a. Contractor shall not:
i. Knowingly employ or contract with an undocumented individual to perform
Services under this Contract; or
ii. Enter into a subcontract that fails to certify to Contractor that the
subcontractor shall not knowingly employ or contract with an
undocumented individual to perform work under the public contract for
services.
b. Contractor has confirmed the employment eligibility of all employees who are newly
hired for employment to perform Services under this Contract through participation
in the E-Verify Program or Department Program, as administered by the United
States Department of Homeland Security.
c. Contractor shall not use either the E-verify program or other Department Program
procedures to undertake pre-employment screening of job applicants while the
public contract for services is being performed.
d. If Contractor obtains actual knowledge that a subcontractor performing work under
the public contract for services knowingly employs or contracts with an
undocumented individual, Contractor shall be required to:
i. Notify the subcontractor and CFC-Transfort within three (3) days that
Contractor has actual knowledge that the subcontractor is employing or
contracting with an undocumented individual; and
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ii. Terminate the subcontract with the subcontractor if within three days of
receiving the notice required pursuant to subparagraph (i) of the paragraph
(d) the subcontractor does not stop employing or contracting with the
undocumented individual; except that Contractor shall not terminate the
contract with the subcontractor if during such three (3) days the subcontractor
provides information to establish that the subcontractor has not knowingly
employed or contracted with an undocumented individual.
e. Contractor shall comply with any reasonable request by the Department of Labor
and Employment made in the course of an investigation that the department is
undertaking pursuant to its authority established in C.R.S. 8-17.5-102(5).
f. If Contractor violates these prohibitions, the City of Fort Collins may terminate the
Contract for breach of contract. If the Contract is so terminated specifically for
breach of this provision of this Contract, Contractor shall be liable for actual and
consequential damages to the City of Fort Collins as required by law.
g. The City of Fort Collins will notify the Colorado Secretary of State if Contractor
violates this provision of this Contract and the City of Fort Collins terminates the
Contract for such breach.
RFP 8446 Transfort Bus Procurement 38
SECTION 4: SPECIAL PROVISIONS
SP 1. Inspection, Tests and Repairs
SP 1.1 Repair Performance
SP 1.1.1 Repairs by Contractor
After non-acceptance of the bus, the Contractor must begin Work within five (5) business
days after receiving notification from the City of Fort Collins of failure of acceptance tests.
The City of Fort Collins shall make the bus available to complete repairs timely with the
Contractor repair schedule.
The Contractor shall provide, at its own expense, all spare parts, tools and space
required to complete the repairs. At the City of Fort Collins’s option, the Contractor may be
required to remove the bus from the City of Fort Collins’s property while repairs are
being made. If the bus is removed from the City of Fort Collins’s property, then repair
procedures must be diligently pursued by the Contractor’s representatives, and the
Contractor shall assume risk of loss while the bus is under its control.
SP 1.1.2 Repairs by the Agency
The City of Fort Collins will not take responsibility to correct Defects, except to replace
defective parts as instructed by the Contractor.
1. Parts used. If the City of Fort Collins performs the repairs after non- acceptance of
the bus, it shall correct or repair the Defect and any Related Defects using
Contractor-specified parts available from its own stock or those supplied by the
Contractor specifically for this repair. Reports of all repairs covered by this
procedure shall be submitted by the City of Fort Collins to the Contractor for
reimbursement or replacement of parts monthly, or at a period to be mutually
agreed upon. The Contractor shall provide forms for these reports.
2. Contractor-supplied parts. If the Contractor supplies parts for repairs being
performed by the City of Fort Collins after non-acceptance of the bus, then these
parts shall be shipped prepaid, next day air preferable, to the City of Fort
Collins.
3. Return of defective components. The Contractor may request that parts covered
by this provision be returned to the manufacturing plant. The total costs for this
action shall be paid by the Contractor.
4. Reimbursement for labor. The City of Fort Collins shall be reimbursed by the
Contractor for labor. The amount shall be determined by the City of Fort
Collins for a qualified mechanic at a straight time wage rate of $85.00 per hour,
which includes fringe benefits and overhead adjusted for the City of Fort Collins
most recently published rates in effect at the time the work is performed, plus the
cost of towing in the bus, if such action was necessary. *Please note, the cost will
be $85.00 per hour in the first year of the contract and increase each year by
the same amount as the increase of the Consumer Price Index, Denver-Boulder-
Greeley, as posted by the Bureau of Labor and Statistics, Mountain–Plains
Information Office.
5. Reimbursement for parts. The City of Fort Collins shall be reimbursed by the
Contractor for defective parts that must be replaced to correct the Defect.
RFP 8446 Transfort Bus Procurement 39
SP 1.2 First Article Inspection – Production
The purpose of a first article inspection is to confirm that any components, systems,
subsystems, major assemblies, subassemblies, products, parts, apparatuses, articles and
other materials comply with the Technical Specifications and other Contract documents.
Where required by the Contract documents or requested by the City of Fort Collins, the
Contractor shall cause first article inspections to be conducted. A first article
inspection may include both a physical configuration inspection and a functional
demonstration. First article inspections shall be conducted at the Contractor or
Subcontractor’s facility. The Contractor shall furnish to the City of Fort Collins prior to each
first article inspection a written inspection and demonstration plan for each item for
review. The City of Fort Collins’s inspectors will attend each first article inspection unless
the City of Fort Collins provides a written waiver of its right to attend any such inspection.
The results of each first article inspection shall be documented by the Contractor in a
format deemed acceptable by the City of Fort Collins, and all documents relating to the
inspection shall be forwarded to the City of Fort Collins.
SP 1.3 Post-Delivery Tests
The City of Fort Collins will conduct acceptance tests on each delivered bus. These tests
shall be completed within ten (10) business days after bus delivery and shall be conducted
in accordance with written test plans. The purpose of these tests is to identify
Defects that have become apparent between the time of bus release and delivery to
the City of Fort Collins. The post-delivery tests shall include visual inspection and bus
operations. No post-delivery test shall apply criteria that are different from the criteria
applied in an analogous pre-delivery test (if any).
Buses that fail to pass the post-delivery tests are subject to non-acceptance. The City of
Fort Collins shall record details of all Defects on the appropriate test forms and shall
notify the Contractor of acceptance or non-acceptance of each bus according to
“Inspection, Testing and Acceptance” after completion of the tests. The Defects
detected during these tests shall be repaired according to the procedures defined in
“Repairs after Non-Acceptance.”
SP 1.4 Repairs after Non-Acceptance
The Contractor, or its designated representative, shall perform the repairs after non-
acceptance. If the Contractor fails or refuses to begin the repairs within five (5)
business days, then the work may be done by the City of Fort Collins’s personnel with
reimbursement by the Contractor.
SP 2. Deliveries
SP 2.1 Bus Delivery
Delivery of buses shall be determined by signed receipt of the Agency’s designated
agent(s),City of Fort Collins, Transfort, 6570 Portner Road, Fort Collins, CO 80525, at the
following point(s) of delivery and will be preceded by a cursory inspection of the bus: 6570
Portner Road, Fort Collins, CO 80525. The cost of the delivery of the vehicles shall be included
in the price of the buses.
RFP 8446 Transfort Bus Procurement 40
SP 2.2 Delivery Schedule
The buses shall be delivered at a rate not to exceed 3 buses per day. Delivery shall be
completed within the specified number of weeks agreed upon at the time of Award between the
City of Fort Collins and the Contractor after delivery of the executed Contract documents. Hours
of delivery shall be between 8:00 am and 5:00 pm on the following days of the week: Monday
through Friday. No deliveries should be made on weekends or holidays.
SP 2.3 Contract Deliverables
Contract deliverables associated with this Contract are set forth in the table below, along with
other pertinent information. Contract deliverables shall be submitted in accordance with “Section
6: Technical Specifications.” Due dates shown note the last acceptable date for receipt of
Contract deliverables. The City of Fort Collins will consider early receipt of Contract deliverables
on a case-by-case basis. The reference section designates the appropriate specification
section(s) where the requirement is referenced.
RFP 8446 Transfort Bus Procurement 47
Purchasing TABLE 1
Contract Deliverables
Deliverable CFC
action Due Date Format
Quantity
Due
1. Bus Testing—
Full Altoona Test Report Review Due at time of proposal submission
Hardcopy/
Electronic 1 / 1
2.
Copy of Manufacturers’ formal
Quality Assurance Program Review Due at time of proposal submission
Hardcopy /
Electronic
1 / 1
3.
FTA Pre-Delivery Audit: Buy
America Certification and pre-
delivery content breakdown /
final assembly
Approval At time of award Hardcopy /
Electronic 1 / 1
4. FTA Pre-Delivery Audit: FMVSS Approval At time of award Hardcopy /
Electronic 1 / 1
5. Insurance certificate(s) – as
required by Contract terms Approval Due at time of award
Hardcopy/
Electronic 1 / 1
6. Undercoating system program if
applicable Approval First Pre-Production Meeting
Hardcopy /
Electronic 1
7. Flooring certificate Review First Pre-Production Meeting
Certificate/
copy of
purchase
order
1
8.
QA purchasing certifications
acknowledging receipt of
applicable specification
Review 30 days following first Pre-
Production Meeting
Hardcopy /
Electronic
1 per major
Supplier
9. Pre-Production Meeting minutes Approval 30 days after each meeting Hardcopy /
Electronic
2 Originals
/ 1
10. Engineering support Review During Pre-Production Meeting Contracts 1
11. Material samples Review By conclusion of Pre-Production
Meetings Physical 1
12. Powerplant certifications Review By conclusion of Pre-Production
Meeting
Hardcopy /
RFP 8446 Transfort Bus Procurement 48
Deliverable CFC-
Transfort
Due Date Format Quantity
Due
15. Interior features –
fire-resistance certificates Review
By conclusion of Pre-Production
Meeting Certificates 1
16. In-process drawings Review 30 days after Pre-Production
Meeting
Scale
drawings 1
17. Electrical and air schematics Review 30 days prior to production Hardcopy /
Electronic 1/1
18. Technical review of electronic
functionality Approval
30 days after Pre-Production
Meeting
Hardcopy /
Electronic 1/1
19. Technical review of powerplant Approval 30 days after Pre-Production
Meeting Hardcopy 1
20. Exterior graphics layout Approval 30 days after Pre-Production
Meeting
Hardcopy /
Electronic 1/1
21. Resolution of issues following
pre-production meeting Approval Prior to production
Hardcopy /
Electronic 1/1
22.
Insurance certificate(s) – to
cover damage of bus in
transport to Purchasing Agency
Review Prior to production Hardcopy/
Electronic 1 / 1
23. Recommended spare parts list,
including bill of materials Review
60 days prior to shipment of first
bus Electronic 1
24. Part number index Approval 60 days prior to shipment of first
bus
Hardcopy/
Electronic 1 /1
25.
Purchase Invoice: Include CFC
Contract #; PO # if applicable;
VIN #; and Purchasing Agency
name
Approval 10 days prior to bus delivery Hardcopy /
Electronic 1 / 1
26.
Title documentation: application
for title with appropriate
lienholder information as
determined in pre-production
meeting
Review 10 days prior to bus delivery Hardcopy /
Electronic 1 / 1
RFP 8446 Transfort Bus Procurement 49
Deliverable CFC-
Transfort
Due Date Format Quantity
Due
30.
FTA Post-Delivery Audit: Buy
America Certification and post
delivery content breakdown /
final assembly
Approval 10 days prior to bus delivery Hardcopy /
Electronic 1 / 1
31. FTA Post-Delivery Audit:
FMVSS Approval 10 days prior to bus delivery
Hardcopy /
Electronic 1 / 1
32.
Professionally prepared
mechanics’ “Bus Orientation”
training video
Review
With each bus order
Electronic
Media
5 each
33. Teaching materials Review With each bus order Hardcopy /
Electronic 1 / 1
34. Training curriculum Approval With each bus order Electronic 1
35. Preventative maintenance
manuals Review With each bus order
Hardcopy /
Electronic 2/2
36. Diagnostic procedures manuals Review With each bus order Hardcopy /
Electronic 2/2
37. Parts manuals Review With each bus order Hardcopy /
Electronic 2/2
38. Current price list Review With each bus order Hardcopy 5
39. Component repair manuals Review With each bus order Hardcopy/
Electronic 2/2
40. Operators’ manuals Review With each bus order Hardcopy /
Electronic 5/2
41. List of serialized units installed
on each bus Review With each bus delivery Electronic 1 per bus
42. QA manufacturing certificate Review With each bus delivery Hardcopy 1 per bus
43. Motor Vehicle Pollution
Requirements Certificate Review With each bus delivery Hardcopy 1 per bus
44. Water Test Results Review With each bus delivery Hardcopy 1 per bus
45. Acceleration Results Review With each bus delivery Hardcopy 1 per bus
45. Alignment Certification Review With each bus delivery Hardcopy 1 per bus
46. Warranty Requirements Review With each bus delivery Hardcopy /
Electronic 1 / 1
47. Driver’s log and incident report Review With each bus delivery if drive-
away service is used Hardcopy 1 per bus
48.
As-built drawings; to include as
built wiring diagrams for ITS
components if system is pre-
wired.
Review Within 10 days after final bus
delivery
RFP 8446 Transfort Bus Procurement 50
SP 3. Options and Option Pricing
The Contractor hereby grants the CFC-Transfort and any permissible assignee options
(“Options”) to purchase three (3) buses (sizes to be determined) per year (“Option Vehicles”).
The Options shall be valid for a period of five years from the effective date of the Contract.
There shall be no minimum order quantity for any permissible assignee. Subject to the CFC-
Transfort’s right to order modifications, the Option Vehicles shall have the same specifications
as the vehicles purchased under this Contract. CFC-Transfort may exercise the Options by
written notice to the Contractor (“Notice of Exercise of Option”) at any time on or before five
years following the effective date of the Contract (“Option Date”).
The price of the Option Vehicles shall be the unit price of the base order vehicles, (“Base Order
Price”) adjusted by multiplying the base order price by the following fraction:
Latest Published Preliminary Index Number Prior to Notice of Exercise of Option / Index Number
on Effective Date of the Contract
The Index shall be the Producer Price Index for Truck and Bus Bodies, Series No. 1413,
published by the United States Department of Labor, Bureau of Labor Statistics, or if such Index
is no longer in use, then such replacement that is most comparable to the Index as may be
designated by the Bureau of Labor Statistics, or as agreed by the parties.
Within thirty (30) days after delivery of the Notice of Exercise of Option to the Contractor,
the Contractor shall submit a proposed delivery schedule. Along with the proposed delivery
schedule, the Contractor will provide the City of Fort Collins with access to its production
schedule for the purpose of the parties verifying available production capacity. The production
schedule shall include a reasonable time for mobilization and for coordinating with other vehicle
orders, and it shall be based upon a production rate at least equal to the production rate actually
realized with respect to the base order vehicles. If the parties are unable to agree on a
production schedule, then the maximum term for the production of the Option Vehicles shall not
exceed a total of 18 months after the date of Notice to Proceed with Option Vehicle production.
The City of Fort Collins or any permissible assignee may issue a Notice to Proceed at any time
after the Contractor submits its proposed delivery schedule. The Contractor shall not commence
production of the Option Vehicles prior to issuance of the Notice to Proceed by CFC-Transfort or
any permissible assignee of CFC-Transfort for the Option Vehicles incorporating the agreed
production delivery schedule or the 18 month maximum term.
Except as otherwise specially provided in this Contract, all other terms of the Contract shall
apply to the Option Vehicles.
SP 4. Assignability of Options
If CFC-Transfortdoes not exercise the option(s) as listed in “Options and Option Pricing,” then
CFC-Transfort reserves the right to assign the option(s) to other grantees of FTA funds in
accordance with FTA Circular 4220.1F or its successors.
SP 5. Payment
The City of Fort Collins shall pay and the Contractor shall accept the amounts set forth in
the price schedule as full compensation for all costs and expenses of completing the work
in accordance with the Contract, including but not limited to all labor, equipment and
material required; overhead; expenses; storage and shipping; risks and obligations; taxes
(as applicable); fees and profit; and any unforeseen costs.
RFP 8446 Transfort Bus Procurement 51
SP 5.1 Payment Terms
Payment upon Delivery
All payments shall be made as provided herein, less any additional amount withheld as
provided below and less any amounts for liquidated damages in accordance with
“Liquidated Damages for Late Delivery of the Bus.”
The City of Fort Collins shall make payments for buses, along with any other
additional specified options from the price schedule, within thirty (30) calendar days after
delivery and acceptance of each bus. Delivery and acceptance includes receipt of:
1. Final proper invoice.
2. All Contract deliverables, including manuals and other documentation required by
the Contract, excluding ongoing training.
3. Contractor provision of any certifications as required by law and/or regulations.
4. Completion of post-delivery audits required under the Contract.
The Contractor may charge interest for late payment if payment is delayed more than ten
(10) days after the payment Due Date set forth above. Interest will be charged at a rate not
to exceed the prime rate of interest published by The Wall Street Journal on the 10th day.
SP 5.2 Payment of Taxes
The City of Fort Collins are exempt from payment of Federal Excise Tax and Colorado
State Tax. Unless otherwise provided in this Contract, the Contractor shall pay all
federal, state and local taxes, and duties applicable to and assessable against any work,
goods, services, processes and operations incidental to or involved in the Contract,
including but not limited to retail sales and use, transportation, export, import, business and
special taxes. The Contractor is responsible for ascertaining and paying the taxes when
due. The total Contract price shall include compensation for all taxes the Contractor is
required to pay by laws in effect on the Proposal Due Date. The Contractor will maintain
auditable records, subject to the City of Fort Collins review, confirming that tax payments
are current at all times.
SP 6. Liquidated Damages for Late Delivery of the Bus
It is mutually understood and agreed by and between the parties to the Contract that time is
of the essence with respect to the completion of the work and that in case of any failure
on the part of the Contractor to deliver the buses within the time specified in “Delivery
Schedule,” except for any excusable delays as provided in “Excusable Delays/Force
Majeure” or any extension thereof, the City of Fort Collins will be damaged thereby.
The amount of said damages, being difficult if not impossible of definite ascertainment
and proof, due to the City of Fort Collins shall represent reasonable costs the City of Fort
Collins must incur due to late delivery, capped at maximum $100 per calendar day per bus
not delivered in substantially good condition as inspected by the City of Fort Collins at the
time released for shipment. City of Fort Collins is to prove, via documentation of continued
maintenance, part purchase, or lease costs incurred, to the manufacturer the actual costs
incurred due to late delivery, again, with damages owed not to exceed $100 per calendar
day per bus.
The Contractor hereby agrees to pay the aforementioned amounts as fixed, agreed and
liquidated damages, and not by way of penalty, to the City of Fort Collins and further
RFP 8446 Transfort Bus Procurement 52
authorizes the City of Fort Collins to deduct the amount of the damages from money due
the Contractor under the Contract, computed as aforesaid. If the money due the Contractor
is insufficient or no money is due the Contractor, then the Contractor shall pay the City of
Fort Collins the difference or the entire amount, whichever may be the case, within thirty
(30) days after receipt of a written demand by the City of Fort Collins.
The payment of aforesaid fixed, agreed and liquidated damages shall be in lieu of any
damages for any loss of profit, loss of revenue, loss of use, or for any other direct,
indirect, special or consequential losses or damages of any kind whatsoever that may be
suffered by the City of Fort Collins arising at any time from the failure of the Contractor
to fulfill the obligations referenced in this clause in a timely manner.
SP 7. Service and Parts
SP 7.1 Contractor Service and Parts Support
The Contractor shall state on the form Contractor Service and Parts Support Data the
representatives responsible for assisting the City of Fort Collins, as well as the location of
the nearest distribution center, which shall furnish a complete supply of parts and
components for the repair and maintenance of the buses to be supplied. The Contractor
also shall state on the form, or by separate attachment, its policy on transportation
charges for parts other than those covered by warranty.
SP 7.2 Documentation
The Contractor shall provide an electronic copy and printed current maintenance manual(s)
to include preventative maintenance procedures, diagnostic procedures or troubleshooting
guides and major component service manuals, an electronic copy and printed current parts
manual(s), and an electronic copy and printed standard operator’s manual(s) as part of this
Contract. The number and method of delivery for manuals referenced will be
determined by each City of Fort Collins at the time of order and pre-production.
The Contractor also shall exert its best efforts to keep maintenance manuals, operator’s
manuals and parts books up to date for a period of fifteen (15) years. The supplied
manuals shall incorporate all equipment ordered on the buses covered by this
procurement. In instances where copyright restrictions or other considerations prevent the
Contractor from incorporating major components information into the bus parts and
service manuals, separate manual sets as published by the subcomponent Supplier will be
provided.
SP 7.3 Parts Availability Guarantee
The Contractor hereby guarantees to provide, within reasonable periods of time, the
spare parts, software and all equipment necessary to maintain and repair the buses
supplied under this Contract for a period of at least twelve (12) years after the date of
acceptance. Parts shall be interchangeable with the original equipment and shall be
manufactured in accordance with the quality assurance provisions of this Contract.
Prices shall not exceed the Contractor’s then-current published catalog prices.
Where the parts ordered by the City of Fort Collins are not received within two (2) working
days of the agreed-upon time and date and a bus procured under this Contract is out
of service due to the lack of said ordered parts, then the Contractor shall provide the City
of Fort Collins, within eight (8) hours of the City of Fort Collins’s verbal or written request,
the original Suppliers’ and/or manufacturers’ parts numbers, company names, addresses,
RFP 8446 Transfort Bus Procurement 53
telephone numbers and contact persons’ names for all of the specific parts not received by
the City of Fort Collins.
Where the Contractor fails to honor this parts guarantee or parts ordered by the City of Fort
Collins are not received within thirty (30) days of the agreed-upon delivery date, then the
Contractor shall provide to the City of Fort Collins, within seven (7) days of the City of Fort
Collins’s verbal or written request, the design and manufacturing documentation for those
parts manufactured by the Contractor and the original Suppliers’ and/or manufacturers’
parts numbers, company names, addresses, telephone numbers and contact persons’
names for all of the specific parts not received by the City of Fort Collins. The
Contractor’s design and manufacturing documentation provided to the City of Fort Collins
shall be for its sole use in regard to the buses procured under this Contract and for no other
purpose.
SP 7.4 CFC-Transfort - Furnished Property
In the event that equipment or other goods or materials are specified in the Technical
Specifications to be furnished by the City of Fort Collins to the Contractor for
incorporation in the work, the following provisions shall apply:
The City of Fort Collins shall furnish the equipment, goods or materials in a timely manner
so as not to delay Contract delivery or performance dates. If City of Fort Collins-furnished
property is received in a condition not suitable for the intended use, then the Contractor
shall promptly notify the City of Fort Collins, detailing the facts, and at the City of Fort
Collins’s expense repair, modify, return or take such other action as directed by the City of
Fort Collins. The parties may conduct a joint inspection of the property before the
Contractor takes possession to document its condition.
The City of Fort Collins retains title to all City of Fort Collins-furnished property. Upon
receipt of the City of Fort Collins-furnished property, the Contractor assumes the charge
and care of the property and bears the risk of loss or damage due to action of the
elements or from any other cause. The Contractor shall provide appropriate
protection for all such property during the progress of the Work. Should any City of Fort
Collins-furnished equipment or materials be damaged, such property shall be repaired or
replaced at the Contractor’s expense to the satisfaction of the City of Fort Collins. No
extension of time will be allowed for repair or replacement of such damaged items. Should
the Contractor not repair or replace such damaged items, the City of Fort Collins shall
have the right to take corrective measures itself and deduct the cost from any sums
owed to the Contractor.
Warranty administration and enforcement for City of Fort Collins-furnished equipment
are the responsibility of the City of Fort Collins, unless the parties agree to transfer warranty
responsibility to the Contractor.
SP 8. Federal Motor Vehicle Safety Standards (FMVSS)
The Contractor shall submit either 1) manufacturer’s FMVSS self-certification of Federal
Motor Vehicles Safety Standards and that the vehicle complies with relevant FMVSS or
2) manufacturer’s certified statement that the contracted buses will not be subject to
FMVSS regulations.
RFP 8446 Transfort Bus Procurement 54
SP 9. Insurance
1. Contractor will provide, from insurance companies acceptable to the City, the insurance
coverage designated hereinafter and pay all costs. Before commencing work under this
bid, the Contractor shall furnish the City with certificates of insurance showing the type,
amount, class of operations covered, effective dates and date of expiration of policies,
and containing substantially the following statement:
“The insurance evidenced by this Certificate will not reduce coverage or limits and will
not be cancelled, except after thirty (30) days written notice has been received by the
City of Fort Collins.”
In case of the breach of any provision of the Insurance Requirements, the City, at its
option, may take out and maintain, at the expense of the Contractor, such insurance as
the City may deem proper and may deduct the cost of such insurance from any monies
which may be due or become due the Service Provider under this Agreement. The City,
its officers, agents and employees shall be named as additional insureds on the
Contractor's general liability and automobile liability insurance policies for any claims
arising out of work performed under this Agreement.
2. Insurance coverages shall be as follows:
A. Workers' Compensation & Employer's Liability. The Contractor shall maintain
during the life of this Agreement for all of the Contractor's employees engaged in
work performed under this agreement:
1. Workers' Compensation insurance with statutory limits as required by
Colorado law.
2. Employer's Liability insurance with limits of $100,000 per accident,
$500,000 disease aggregate, and $100,000 disease each employee.
B. Commercial General & Vehicle Liability. The Contractor shall maintain during the
life of this Agreement such commercial general liability and automobile liability
insurance as will provide coverage for damage claims of personal injury,
including accidental death, as well as for claims for property damage, which may
arise directly or indirectly from the performance of work under this Agreement.
Coverage for property damage shall be on a "broad form" basis. The amount of
insurance for each coverage, Commercial General and Vehicle, shall not be less
than $1,000,000 combined single limits for bodily injury and property damage.
In the event any work is performed by a subcontractor, the Contractor shall be
responsible for any liability directly or indirectly arising out of the work performed
under this Agreement by a subcontractor, which liability is not covered by the
subcontractor's insurance.
RFP 8446 Transfort Bus Procurement 55
SP 10. Sustainability
The City of Fort Collins recognizes that being sustainable (environmentally, economically
and socially responsible) involves everyone, both internal and external to the City of Fort
Collins. The City of Fort Collins expects Contractors to have their own sustainability
policies and programs in place and to provide services in line with the principles
established therein. Implementation of sustainable practices may include maximizing
the use of environmentally and socially responsible materials and services, utilizing
energy- efficient and non-polluting vehicles, equipment and processes, and ensuring
employee awareness of sustainability initiatives.
RFP 8446 Transfort Bus Procurement 56
SECTION 5: FEDERAL REQUIRED AND OTHER MODEL CONTRACT
CLAUSES
FR 1. No Government Obligation to Third Parties
No Obligation by the Federal Government.
(1) The Purchaser and Contractor acknowledge and agree that, notwithstanding any
concurrence by the Federal Government in or approval of the solicitation or award of the
underlying contract, absent the express written consent by the Federal Government, the
Federal Government is not a party to this contract and shall not be subject to any
obligations or liabilities to the Purchaser, Contractor, or any other party (whether or not a
party to that contract) pertaining to any matter resulting from the underlying contract.
(2) The Contractor agrees to include the above clause in each subcontract financed in whole
or in part with Federal assistance provided by FTA. It is further agreed that the clause
shall not be modified, except to identify the subcontractor who will be subject to its
provisions.
FR 2. Program Fraud and False or Fraudulent Statements or Related Acts.
(1) The Contractor acknowledges that the provisions of the Program Fraud Civil Remedies
Act of 1986, as amended, 31 U.S.C. § 3801 et seq. and U.S. DOT regulations, "Program
Fraud Civil Remedies," 49 C.F.R. Part 31, apply to its actions pertaining to this Project.
Upon execution of the underlying contract, the Contractor certifies or affirms the
truthfulness and accuracy of any statement it has made, it makes, it may make, or
causes to be made, pertaining to the underlying contract or the FTA assisted project for
which this contract work is being performed. In addition to other penalties that may be
applicable, the Contractor further acknowledges that if it makes, or causes to be made, a
false, fictitious, or fraudulent claim, statement, submission, or certification, the Federal
Government reserves the right to impose the penalties of the Program Fraud Civil
Remedies Act of 1986 on the Contractor to the extent the Federal Government deems
appropriate.
(2) The Contractor also acknowledges that if it makes, or causes to be made, a false,
fictitious, or fraudulent claim, statement, submission, or certification to the Federal
Government under a contract connected with a project that is financed in whole or in part
with Federal assistance originally awarded by FTA under the authority of 49 U.S.C. §
5307, the Government reserves the right to impose the penalties of 18 U.S.C. § 1001
and 49 U.S.C. § 5307(n)(1) on the Contractor, to the extent the Federal Government
deems appropriate.
(3) The Contractor agrees to include the above two clauses in each subcontract financed in
whole or in part with Federal assistance provided by FTA. It is further agreed that the
clauses shall not be modified, except to identify the subcontractor who will be subject to
the provisions.
FR 3. Access to Records and Reports
Access to Records - The following access to records requirements apply to this Contract:
A. Where the Purchaser is not a State but a local government and is the FTA Recipient or a
subgrantee of the FTA Recipient in accordance with 49 C.F.R. 18.36(i), the Contractor
agrees to provide the Purchaser, the FTA Administrator, the Comptroller General of the
RFP 8446 Transfort Bus Procurement 57
United States or any of their authorized representatives access to any books,
documents, papers and records of the Contractor which are directly pertinent to this
contract for the purposes of making audits, examinations, excerpts and transcriptions.
Contractor also agrees, pursuant to 49 C.F.R. 633.17 to provide the FTA Administrator
or his authorized representatives including any PMO Contractor access to Contractor's
records and construction sites pertaining to a major capital project, defined at 49 U.S.C.
5302(a)1, which is receiving federal financial assistance through the programs described
at 49 U.S.C. 5307, 5309 or 5311.
B. The Contractor agrees to permit any of the foregoing parties to reproduce by any means
whatsoever or to copy excerpts and transcriptions as reasonably needed.
C. The Contractor agrees to maintain all books, records, accounts and reports required
under this contract for a period of not less than three years after the date of termination
or expiration of this contract, except in the event of litigation or settlement of claims arising from the
performance of this contract, in which case Contractor agrees to maintain same until the
Purchaser, the FTA Administrator, the Comptroller General, or any of their duly
authorized representatives, have disposed of all such litigation, appeals, claims or
exceptions related thereto. Reference 49 CFR 18.39(i)(11).
D. FTA does not require the inclusion of these requirements in subcontracts.
Requirements for Access to Records and Reports by Types of Contract
Contract
Characteristics
Operational
Service
Contract
Turnkey Construction Architectural
Engineering
Acquisition
of Rolling
Stock
Professiona
l Services
I State Grantees
a. Contracts below SAT
($100,000)
b. Contracts above
$100,000/Capital
Projects
None
None
unless1 non-
competitive
award
Those
imposed on
state pass
thru to
Contractor
None
Yes, if non-
competitive
award or if
funded thru2
5307/5309/53
11
None
None unless
non-
competitive
award
RFP 8446 Transfort Bus Procurement 58
promulgated from time to time during the term of this contract. Contractor's failure to so comply
shall constitute a material breach of this contract.
FR 5. Termination
A. Termination for Convenience (General Provision) The (Recipient) may terminate this
contract, in whole or in part, at any time by written notice to the Contractor when it is in
the Government's best interest. The Contractor shall be paid its costs, including contract
close-out costs, and profit on work performed up to the time of termination. The
Contractor shall promptly submit its termination claim to (Recipient) to be paid the
Contractor. If the Contractor has any property in its possession belonging to the
(Recipient), the Contractor will account for the same, and dispose of it in the manner the
(Recipient) directs.
B. Termination for Default [Breach or Cause] (General Provision) If the Contractor
does not deliver supplies in accordance with the contract delivery schedule, or, if the
contract is for services, the Contractor fails to perform in the manner called for in the
contract, or if the Contractor fails to comply with any other provisions of the contract, the
(Recipient) may terminate this contract for default. Termination shall be effected by
serving a notice of termination on the contractor setting forth the manner in which the
Contractor is in default. The contractor will only be paid the contract price for supplies
delivered and accepted, or services performed in accordance with the manner of
performance set forth in the contract.
If it is later determined by the (Recipient) that the Contractor had an excusable reason
for not performing, such as a strike, fire, or flood, events which are not the fault of or are
beyond the control of the Contractor, the (Recipient), after setting up a new delivery of
performance schedule, may allow the Contractor to continue work, or treat the
termination as a termination for convenience.
C. Opportunity to Cure (General Provision) The (Recipient) in its sole discretion may, in
the case of a termination for breach or default, allow the Contractor [an appropriately
short period of time] in which to cure the defect. In such case, the notice of termination
will state the time period in which cure is permitted and other appropriate conditions
If Contractor fails to remedy to (Recipient)'s satisfaction the breach or default of any of
the terms, covenants, or conditions of this Contract within [ten (10) days] after receipt by
Contractor of written notice from (Recipient) setting forth the nature of said breach or
default, (Recipient) shall have the right to terminate the Contract without any further
obligation to Contractor. Any such termination for default shall not in any way operate to
preclude (Recipient) from also pursuing all available remedies against Contractor and its
sureties for said breach or default.
D. Waiver of Remedies for any Breach In the event that (Recipient) elects to waive its
remedies for any breach by Contractor of any covenant, term or condition of this
Contract, such waiver by (Recipient) shall not limit (Recipient)'s remedies for any
succeeding breach of that or of any other term, covenant, or condition of this Contract.
E. Termination for Convenience (Professional or Transit Service Contracts) The
(Recipient), by written notice, may terminate this contract, in whole or in part, when it is
in the Government's interest. If this contract is terminated, the Recipient shall be liable
only for payment under the payment provisions of this contract for services rendered
before the effective date of termination.
RFP 8446 Transfort Bus Procurement 59
F. Termination for Default (Supplies and Service) If the Contractor fails to deliver
supplies or to perform the services within the time specified in this contract or any
extension or if the Contractor fails to comply with any other provisions of this contract,
the (Recipient) may terminate this contract for default. The (Recipient) shall terminate
by delivering to the Contractor a Notice of Termination specifying the nature of the
default. The Contractor will only be paid the contract price for supplies delivered and
accepted, or services performed in accordance with the manner or performance set forth
in this contract.
If, after termination for failure to fulfill contract obligations, it is determined that the
Contractor was not in default, the rights and obligations of the parties shall be the same
as if the termination had been issued for the convenience of the Recipient.
G. Termination for Default (Transportation Services) If the Contractor fails to pick up the
commodities or to perform the services, including delivery services, within the time
specified in this contract or any extension or if the Contractor fails to comply with any
other provisions of this contract, the (Recipient) may terminate this contract for default.
The (Recipient) shall terminate by delivering to the Contractor a Notice of Termination
specifying the nature of default. The Contractor will only be paid the contract price for
services performed in accordance with the manner of performance set forth in this
contract.
If this contract is terminated while the Contractor has possession of Recipient goods, the
Contractor shall, upon direction of the (Recipient), protect and preserve the goods until
surrendered to the Recipient or its agent. The Contractor and (Recipient) shall agree on
payment for the preservation and protection of goods. Failure to agree on an amount
will be resolved under the Dispute clause.
If, after termination for failure to fulfill contract obligations, it is determined that the
Contractor was not in default, the rights and obligations of the parties shall be the same
as if the termination had been issued for the convenience of the (Recipient).
FR 6. Civil Rights Requirements
Civil Rights - The following requirements apply to the underlying contract:
(1) Nondiscrimination - In accordance with Title VI of the Civil Rights Act, as amended, 42
U.S.C. § 2000d, section 303 of the Age Discrimination Act of 1975, as amended, 42
U.S.C. § 6102, section 202 of the Americans with Disabilities Act of 1990, 42 U.S.C. §
12132, and Federal transit law at 49 U.S.C. § 5332, the Contractor agrees that it will not
discriminate against any employee or applicant for employment because of race, color,
creed, national origin, sex, age, or disability. In addition, the Contractor agrees to
comply with applicable Federal implementing regulations and other implementing
requirements FTA may issue.
(2) Equal Employment Opportunity - The following equal employment opportunity
requirements apply to the underlying contract:
(a) Race, Color, Creed, National Origin, Sex - In accordance with Title VII of the Civil
Rights Act, as amended, 42 U.S.C. § 2000e, and Federal transit laws at 49
U.S.C. § 5332, the Contractor agrees to comply with all applicable equal
employment opportunity requirements of U.S. Department of Labor (U.S. DOL)
regulations, "Office of Federal Contract Compliance Programs, Equal
Employment Opportunity, Department of Labor," 41 C.F.R. Parts 60 et seq.,
(which implement Executive Order No. 11246, "Equal Employment Opportunity,"
RFP 8446 Transfort Bus Procurement 60
as amended by Executive Order No. 11375, "Amending Executive Order 11246
Relating to Equal Employment Opportunity," 42 U.S.C. § 2000e note), and with
any applicable Federal statutes, executive orders, regulations, and Federal
policies that may in the future affect construction activities undertaken in the
course of the Project. The Contractor agrees to take affirmative action to ensure
that applicants are employed, and that employees are treated during
employment, without regard to their race, color, creed, national origin, sex, or
age. Such action shall include, but not be limited to, the following: employment,
upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or
termination; rates of pay or other forms of compensation; and selection for
training, including apprenticeship. In addition, the Contractor agrees to comply
with any implementing requirements FTA may issue.
(b) Age - In accordance with section 4 of the Age Discrimination in Employment Act
of 1967, as amended, 29 U.S.C. § § 623 and Federal transit law at 49 U.S.C. §
5332, the Contractor agrees to refrain from discrimination against present and
prospective employees for reason of age. In addition, the Contractor agrees to
comply with any implementing requirements FTA may issue.
(c) Disabilities - In accordance with section 102 of the Americans with Disabilities
Act, as amended, 42 U.S.C. § 12112, the Contractor agrees that it will comply
with the requirements of U.S. Equal Employment Opportunity Commission,
"Regulations to Implement the Equal Employment Provisions of the Americans
with Disabilities Act," 29 C.F.R. Part 1630, pertaining to employment of persons
with disabilities. In addition, the Contractor agrees to comply with any
implementing requirements FTA may issue.
(3) The Contractor also agrees to include these requirements in each subcontract financed
in whole or in part with Federal assistance provided by FTA, modified only if necessary
to identify the affected parties.
FR 7. Disadvantaged Business Enterprise (DBE)
a. This contract is subject to the requirements of Title 49, Code of Federal Regulations,
Part 26, Participation by Disadvantaged Business Enterprises in Department of
Transportation Financial Assistance Programs. The national goal for participation of
Disadvantaged Business Enterprises (DBE) is 10%. The agency’s overall goal for DBE
participation is 5 %.
b. The contractor shall not discriminate on the basis of race, color, national origin, or sex in
the performance of this contract. The contractor shall carry out applicable requirements
of 49 CFR Part 26 in the award and administration of this DOT-assisted
contract. Failure by the contractor to carry out these requirements is a material breach
of this contract, which may result in the termination of this contract or such other remedy
as City of Fort Collins deems appropriate. Each subcontract the contractor signs with
a subcontractor must include the assurance in this paragraph (see 49 CFR 26.13(b)).
[Bidders][Offerors] must present the information required above [as a matter of
responsiveness] [with initial proposals] [prior to contract award] (see 49 CFR
26.53(3)).
{If no separate contract goal has been established, use the following} The
successful bidder/offeror will be required to report its DBE participation obtained through
race-neutral means throughout the period of performance.
RFP 8446 Transfort Bus Procurement 61
d. The contractor is required to pay its subcontractors performing work related to this
contract for satisfactory performance of that work no later than 30 days after the
contractor’s receipt of payment for that work from the City of Fort Collins. In addition,is
required to return any retainage payments to those subcontractors within 30 days
after the subcontractor's work related to this contract is satisfactorily completed.
e. The contractor must promptly notify City of Fort Collins whenever a DBE subcontractor
performing work related to this contract is terminated or fails to complete its work, and
must make good faith efforts to engage another DBE subcontractor to perform at least
the same amount of work. The contractor may not terminate any DBE subcontractor
and perform that work through its own forces or those of an affiliate without prior written
consent of City of Fort Collins.
FR 8. Incorporation of Federal Transit Administration (FTA) Terms
Incorporation of Federal Transit Administration (FTA) Terms - The preceding provisions include,
in part, certain Standard Terms and Conditions required by DOT, whether or not expressly set
forth in the preceding contract provisions. All contractual provisions required by DOT, as set
forth in FTA Circular 4220.1E, are hereby incorporated by reference. Anything to the contrary
herein notwithstanding, all FTA mandated terms shall be deemed to control in the event of a
conflict with other provisions contained in this Agreement. The Contractor shall not perform any
act, fail to perform any act, or refuse to comply with any (name of grantee) requests which
would cause (name of grantee) to be in violation of the FTA terms and conditions.
FR 9. Government-Wide Debarment and Suspension (Nonprocurement)
Background and Applicability
In conjunction with the Office of Management and Budget and other affected Federal agencies,
DOT published an update to 49 CFR Part 29 on November 26, 2003. This government-wide
regulation implements Executive Order 12549, Debarment and Suspension, Executive Order
12689, Debarment and Suspension, and 31 U.S.C. 6101 note (Section 2455, Public Law 103-
355, 108 Stat. 3327).
The provisions of Part 29 apply to all grantee contracts and subcontracts at any level expected
to equal or exceed $25,000 as well as any contract or subcontract (at any level) for Federally
required auditing services. 49 CFR 29.220(b). This represents a change from prior practice in
that the dollar threshold for application of these rules has been lowered from $100,000 to
$25,000. These are contracts and subcontracts referred to in the regulation as “covered
transactions.”
Grantees, contractors, and subcontractors (at any level) that enter into covered transactions are
required to verify that the entity (as well as its principals and affiliates) they propose to contract
or subcontract with is not excluded or disqualified. They do this by (a) Checking the Excluded
Parties List System, (b) Collecting a certification from that person, or (c) Adding a clause or
condition to the contract or subcontract. This represents a change from prior practice in that
certification is still acceptable but is no longer required. 49 CFR 29.300.
Grantees, contractors, and subcontractors who enter into covered transactions also must
require the entities they contract with to comply with 49 CFR 29, subpart C and include this
requirement in their own subsequent covered transactions (i.e., the requirement flows down to
subcontracts at all levels).
Clause Language
RFP 8446 Transfort Bus Procurement 62
The following clause language is suggested, not mandatory. It incorporates the optional method
of verifying that contractors are not excluded or disqualified by certification.
Suspension and Debarment
This contract is a covered transaction for purposes of 49 CFR Part 29. As such, the contractor
is required to verify that none of the contractor, its principals, as defined at 49 CFR 29.995, or
affiliates, as defined at 49 CFR 29.905, are excluded or disqualified as defined at 49 CFR
29.940 and 29.945.
The contractor is required to comply with 49 CFR 29, Subpart C and must include the
requirement to comply with 49 CFR 29, Subpart C in any lower tier covered transaction it enters
into.
By signing and submitting its bid or proposal, the bidder or proposer certifies as follows:
The certification in this clause is a material representation of fact relied upon by {insert agency
name}. If it is later determined that the bidder or proposer knowingly rendered an erroneous
certification, in addition to remedies available to {insert agency name}, the Federal Government
may pursue available remedies, including but not limited to suspension and/or debarment. The
bidder or proposer agrees to comply with the requirements of 49 CFR 29, Subpart C while this
offer is valid and throughout the period of any contract that may arise from this offer. The bidder
or proposer further agrees to include a provision requiring such compliance in its lower tier
covered transactions.
FR 10. Buy America
The contractor agrees to comply with 49 U.S.C. 5323(j) and 49 C.F.R. Part 661, which provide
that Federal funds may not be obligated unless steel, iron, and manufactured products used in
FTA-funded projects are produced in the United States, unless a waiver has been granted by
FTA or the product is subject to a general waiver. General waivers are listed in 49 C.F.R. 661.7,
and include final assembly in the United States for 15 passenger vans and 15 passenger
wagons produced by Chrysler Corporation, and microcomputer equipment and software.
Separate requirements for rolling stock are set out at 49 U.S.C. 5323(j)(2)(C) and 49 C.F.R.
661.11. Rolling stock must be assembled in the United States and have a 60 percent domestic
content.
A bidder or offeror must submit to the FTA recipient the appropriate Buy America certification
(below) with all bids or offers on FTA-funded contracts, except those subject to a general
waiver. Bids or offers that are not accompanied by a completed Buy America certification must
be rejected as nonresponsive. This requirement does not apply to lower tier subcontractors.
Certification requirement for procurement of steel, iron, or manufactured products
Certificate of Compliance with 49 U.S.C. 5323(j)(1)
The bidder or offeror hereby certifies that it will meet the requirements of 49 U.S.C. 5323(j)(1)
and the applicable regulations in 49 C.F.R. Part 661.5.
Date _______________________________________________________________________
Signature ____________________________________________________________________
Company Name _______________________________________________________________
Title _______________________________________________________________________
Certificate of Non-Compliance with 49 U.S.C. 5323(j)(1)
RFP 8446 Transfort Bus Procurement 63
The bidder or offeror hereby certifies that it cannot comply with the requirements of 49 U.S.C.
5323(j)(1) and 49 C.F.R. 661.5, but it may qualify for an exception pursuant to 49 U.S.C.
5323(j)(2)(A), 5323(j)(2)(B), or 5323(j)(2)(D), and 49 C.F.R. 661.7.
Date _______________________________________________________________________
Signature ____________________________________________________________________
Company Name ______________________________________________________________
Title _______________________________________________________________________
Certification requirement for procurement of buses, other rolling stock and associated
equipment
Certificate of Compliance with 49 U.S.C. 5323(j)(2)(C).
The bidder or offeror hereby certifies that it will comply with the requirements of 49 U.S.C.
5323(j)(2)(C) and the regulations at 49 C.F.R. Part 661.11.
Date _______________________________________________________________________
Signature ____________________________________________________________________
Company Name ______________________________________________________________
Title _______________________________________________________________________
Certificate of Non-Compliance with 49 U.S.C. 5323(j)(2)(C)
The bidder or offeror hereby certifies that it cannot comply with the requirements of 49 U.S.C.
5323(j)(2)(C) and 49 C.F.R. 661.11, but may qualify for an exception pursuant to 49 U.S.C.
5323(j)(2)(A), 5323(j)(2)(B), or 5323(j)(2)(D), and 49 CFR 661.7.
Date _______________________________________________________________________
Signature ____________________________________________________________________
Company Name ______________________________________________________________
Title _______________________________________________________________________
FR 11. Breaches and Dispute Resolution
Disputes - Disputes arising in the performance of this Contract which are not resolved by
agreement of the parties shall be decided in writing by the authorized representative of City's
[title of employee]. This decision shall be final and conclusive unless within [ten (10)] days from
the date of receipt of its copy, the Contractor mails or otherwise furnishes a written appeal to the
[title of employee]. In connection with any such appeal, the Contractor shall be afforded an
opportunity to be heard and to offer evidence in support of its position. The decision of the [title
of employee] shall be binding upon the Contractor and the Contractor shall abide be the
decision.
Performance During Dispute - Unless otherwise directed by City, Contractor shall continue
performance under this Contract while matters in dispute are being resolved.
Claims for Damages - Should either party to the Contract suffer injury or damage to person or
property because of any act or omission of the party or of any of his employees, agents or
RFP 8446 Transfort Bus Procurement 64
others for whose acts he is legally liable, a claim for damages therefor shall be made in writing
to such other party within a reasonable time after the first observance of such injury of damage.
Remedies - Unless this contract provides otherwise, all claims, counterclaims, disputes and
other matters in question between the City and the Contractor arising out of or relating to this
agreement or its breach will be decided by arbitration if the parties mutually agree, or in a court
of competent jurisdiction within the State in which the City is located.
Rights and Remedies - The duties and obligations imposed by the Contract Documents and
the rights and remedies available thereunder shall be in addition to and not a limitation of any
duties, obligations, rights and remedies otherwise imposed or available by law. No action or
failure to act by the City, (Architect) or Contractor shall constitute a waiver of any right or duty
afforded any of them under the Contract, nor shall any such action or failure to act constitute an
approval of or acquiescence in any breach thereunder, except as may be specifically agreed in
writing.
FR 12. Lobbying
Modifications have been made to the Clause pursuant to Section 10 of the Lobbying Disclosure
Act of 1995, P.L. 104-65 [to be codified at 2 U.S.C. § 1601, et seq.]
- Lobbying Certification and Disclosure of Lobbying Activities for third party contractors are
mandated by 31 U.S.C. 1352(b)(5), as amended by Section 10 of the Lobbying
Disclosure Act of 1995, and DOT implementing regulation, "New Restrictions on
Lobbying," at 49 CFR § 20.110(d)
- Language in Lobbying Certification is mandated by 49 CFR Part 19, Appendix A, Section
7, which provides that contractors file the certification required by 49 CFR Part 20,
Appendix A.
Modifications have been made to the Lobbying Certification pursuant to Section 10 of
the Lobbying Disclosure Act of 1995.
- Use of "Disclosure of Lobbying Activities," Standard Form-LLL set forth in Appendix B of
49 CFR Part 20, as amended by "Government wide Guidance For New Restrictions on
Lobbying," 61 Fed. Reg. 1413 (1/19/96) is mandated by 49 CFR Part 20, Appendix A.
Byrd Anti-Lobbying Amendment, 31 U.S.C. 1352, as amended by the Lobbying Disclosure
Act of 1995, P.L. 104-65 [to be codified at 2 U.S.C. § 1601, et seq.] - Contractors who apply
or bid for an award of $100,000 or more shall file the certification required by 49 CFR part 20,
"New Restrictions on Lobbying." Each tier certifies to the tier above that it will not and has not
used Federal appropriated funds to pay any person or organization for influencing or attempting
to influence an officer or employee of any agency, a member of Congress, officer or employee
of Congress, or an employee of a member of Congress in connection with obtaining any Federal
contract, grant or any other award covered by 31 U.S.C. 1352. Each tier shall also disclose the
name of any registrant under the Lobbying Disclosure Act of 1995 who has made lobbying
contacts on its behalf with non-Federal funds with respect to that Federal contract, grant or
award covered by 31 U.S.C. 1352. Such disclosures are forwarded from tier to tier up to the
recipient.
APPENDIX A, 49 CFR PART 20--CERTIFICATION REGARDING LOBBYING
Certification for Contracts, Grants, Loans, and Cooperative Agreements (To be submitted with
each bid or offer exceeding $100,000)
The undersigned [Contractor] certifies, to the best of his or her knowledge and belief, that:
RFP 8446 Transfort Bus Procurement 65
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or
employee of an agency, a Member of Congress, an officer or employee of Congress, or
an employee of a Member of Congress in connection with the awarding of any Federal
contract, the making of any Federal grant, the making of any Federal loan, the entering
into of any cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any Federal contract, grant, loan, or cooperative
agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any
person for making lobbying contacts to an officer or employee of any agency, a Member
of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with this Federal contract, grant, loan, or cooperative
agreement, the undersigned shall complete and submit Standard Form--LLL, "Disclosure
Form to Report Lobbying," in accordance with its instructions [as amended by
"Government wide Guidance for New Restrictions on Lobbying," 61 Fed. Reg. 1413
(1/19/96). Note: Language in paragraph (2) herein has been modified in accordance
with Section 10 of the Lobbying Disclosure Act of 1995 (P.L. 104-65, to be codified at 2
U.S.C. 1601, et seq.)]
(3) The undersigned shall require that the language of this certification be included in the
award documents for all subawards at all tiers (including subcontracts, subgrants, and
contracts under grants, loans, and cooperative agreements) and that all subrecipients
shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for
making or entering into this transaction imposed by 31, U.S.C. § 1352 (as amended by the
Lobbying Disclosure Act of 1995). Any person who fails to file the required certification shall be
subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such
failure.
[Note: Pursuant to 31 U.S.C. § 1352(c)(1)-(2)(A), any person who makes a prohibited
expenditure or fails to file or amend a required certification or disclosure form shall be subject to
a civil penalty of not less than $10,000 and not more than $100,000 for each such expenditure
or failure.]
The Contractor, ___________________, certifies or affirms the truthfulness and accuracy of
each statement of its certification and disclosure, if any. In addition, the Contractor understands
and agrees that the provisions of 31 U.S.C. A 3801, et seq., apply to this certification and
disclosure, if any.
__________________________ Signature of Contractor's Authorized Official
__________________________Name and Title of Contractor's Authorized Official
___________________________ Date
FR 13. Clean Air
Clean Air –
(1) The Contractor agrees to comply with all applicable standards, orders or regulations
issued pursuant to the Clean Air Act, as amended, 42 U.S.C. §§ 7401 et seq. The
Contractor agrees to report each violation to the Purchaser and understands and agrees
RFP 8446 Transfort Bus Procurement 66
that the Purchaser will, in turn, report each violation as required to assure notification to
FTA and the appropriate EPA Regional Office.
(2) The Contractor also agrees to include these requirements in each subcontract exceeding
$100,000 financed in whole or in part with Federal assistance provided by FTA.
FR 14. Clean Water Requirements
Clean Water –
(1) The Contractor agrees to comply with all applicable standards, orders or regulations
issued pursuant to the Federal Water Pollution Control Act, as amended, 33 U.S.C. 1251
et seq. The Contractor agrees to report each violation to the Purchaser and
understands and agrees that the Purchaser will, in turn, report each violation as required
to assure notification to FTA and the appropriate EPA Regional Office.
(2) The Contractor also agrees to include these requirements in each subcontract exceeding
$100,000 financed in whole or in part with Federal assistance provided by FTA.
FR 15. Cargo Preference Requirements
Cargo Preference - Use of United States-Flag Vessels - The contractor agrees: a. to use
privately owned United States-Flag commercial vessels to ship at least 50 percent of the gross
tonnage (computed separately for dry bulk carriers, dry cargo liners, and tankers) involved,
whenever shipping any equipment, material, or commodities pursuant to the underlying contract
to the extent such vessels are available at fair and reasonable rates for United States-Flag
commercial vessels; b. to furnish within 20 working days following the date of loading for
shipments originating within the United States or within 30 working days following the date of
leading for shipments originating outside the United States, a legible copy of a rated, "on-board"
commercial ocean bill-of -lading in English for each shipment of cargo described in the
preceding paragraph to the Division of National Cargo, Office of Market Development, Maritime
Administration, Washington, DC 20590 and to the FTA recipient (through the contractor in the
case of a subcontractor's bill-of-lading.) c. to include these requirements in all subcontracts
issued pursuant to this contract when the subcontract may involve the transport of equipment,
material, or commodities by ocean vessel.
FR 16. Fly America Requirements
The Contractor agrees to comply with 49 U.S.C. 40118 (the “Fly America” Act) in accordance
with the General Services Administration’s regulations at 41 CFR Part 301-10, which provide
that recipients and subrecipients of Federal funds and their contractors are required to use U.S.
Flag air carriers for U.S Government-financed international air travel and transportation of their
personal effects or property, to the extent such service is available, unless travel by foreign air
carrier is a matter of necessity, as defined by the Fly America Act. The Contractor shall submit,
if a foreign air carrier was used, an appropriate certification or memorandum adequately
explaining why service by a U.S. flag air carrier was not available or why it was necessary to
use a foreign air carrier and shall, in any event, provide a certificate of compliance with the Fly
America requirements. The Contractor agrees to include the requirements of this section in all
subcontracts that may involve international air transportation.
FR 17. Contract Work Hours and Safety Standards Act
Background and Application
RFP 8446 Transfort Bus Procurement 67
The Contract Work Hours and Safety Standards Act is codified at 40 USC 3701, et seq. The
Act applies to grantee contracts and subcontracts “financed at least in part by loans or grants
from … the [Federal] Government.” 40 USC 3701(b)(1)(B)(iii) and (b)(2), 29 CFR 5.2(h), 49
CFR 18.36(i)(6). Although the original Act required its application in any construction contract
over $2,000 or non-construction contract to which the Act applied over $2,500 (and language to
that effect is still found in 49 CFR 18.36(i)(6)), the Act no longer applies to any “contract in an
amount that is not greater than $100,000.” 40 USC 3701(b)(3) (A)(iii).
The Act applies to construction contracts and, in very limited circumstances, non-construction
projects that employ “laborers or mechanics on a public work.” These non-construction
applications do not generally apply to transit procurements because transit procurements (to
include rail cars and buses) are deemed “commercial items.” 40 USC 3707, 41 USC 403 (12).
A grantee that contemplates entering into a contract to procure a developmental or unique item
should consult counsel to determine if the Act applies to that procurement and that additional
language required by 29 CFR 5.5(c) must be added to the basic clause below.
The clause language is drawn directly from 29 CFR 5.5(b) and any deviation from the model
clause below should be coordinated with counsel to ensure the Act’s requirements are satisfied.
Clause Language Contract Work Hours and Safety Standards
(1) Overtime requirements - No contractor or subcontractor contracting for any part of the
contract work which may require or involve the employment of laborers or mechanics
shall require or permit any such laborer or mechanic in any workweek in which he or she
is employed on such work to work in excess of forty hours in such workweek unless
such laborer or mechanic receives compensation at a rate not less than one and one-
half times the basic rate of pay for all hours worked in excess of forty hours in such
workweek.
(2) Violation; liability for unpaid wages; liquidated damages - In the event of any
violation of the clause set forth in paragraph (1) of this section the contractor and any
subcontractor responsible therefore- shall be liable for the unpaid wages. In addition,
such contractor and subcontractor shall be liable to the United States for liquidated
damages. Such liquidated damages shall be computed with respect to each individual
laborer or mechanic, including watchmen and guards, employed in violation of the
clause set forth in paragraph (1) of this section, in the sum of $10 for each calendar day
on which such individual was required or permitted to work in excess of the standard
workweek of forty hours without payment of the overtime wages required by the clause
set forth in paragraph (1) of this section.
(3) Withholding for unpaid wages and liquidated damages - The (write in the name of
the grantee) shall upon its own action or upon written request of an authorized
representative of the Department of Labor withhold or cause to be withheld, from any
moneys payable on account of work performed by the contractor or subcontractor under
any such contract or any other Federal contract with the same prime contractor, or any
other federally-assisted contract subject to the Contract Work Hours and Safety
Standards Act, which is held by the same prime contractor, such sums as may be
determined to be necessary to satisfy any liabilities of such contractor or subcontractor
for unpaid wages and liquidated damages as provided in the clause set forth in
paragraph (2) of this section.
(4) Subcontracts - The contractor or subcontractor shall insert in any subcontracts the
clauses set forth in paragraphs (1) through (4) of this section and also a clause requiring
the subcontractors to include these clauses in any lower tier subcontracts. The prime
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contractor shall be responsible for compliance by any subcontractor or lower tier
subcontractor with the clauses set forth in paragraphs (1) through (4) of this section.
FR 18. Energy Conservation Requirements
Energy Conservation - The contractor agrees to comply with mandatory standards and
policies relating to energy efficiency which are contained in the state energy conservation plan
issued in compliance with the Energy Policy and Conservation Act.
FR 19. Recycled Products
Recovered Materials - The contractor agrees to comply with all the requirements of Section
6002 of the Resource Conservation and Recovery Act (RCRA), as amended (42 U.S.C. 6962),
including but not limited to the regulatory provisions of 40 CFR Part 247, and Executive Order
12873, as they apply to the procurement of the items designated in Subpart B of 40 CFR Part
247.
FR 20. Conformance with ITS National Architecture
To the extent applicable, the Contractor agrees to conform to the National Intelligent
Transportation Systems (ITS) Architecture and Standards as required by SAFETEA-LU §
5307(c), 23 U.S.C. § 512 note, and follow the provisions of FTA Notice, “FTA National ITS
Architecture Policy on Transit Projects,” 66 Fed. Reg. 1455 et seq., January 8, 2001, and any
other implementing directives FTA may issue at a later date, except to the extent FTA
determines otherwise in writing.
FR 21. ADA Access
Accessibility. Facilities to be used in public transportation service must comply with 42 U.S.C.
Sections 12101 et seq. and DOT regulations, “Transportation Services for Individuals with
Disabilities (ADA),” 49 CFR Part 37; and Joint ATBCB/DOT regulations, “Americans with
Disabilities (ADA) Accessibility Specifications for Transportation Vehicles,” 36 CFR Part 1192
and 49 CFR Part 38. Notably, DOT incorporated by reference the ATBCB’s “Americans with
Disabilities Act Accessibility Guidelines” (ADAAG), revised July 2004, which include accessibility
guidelines for buildings and facilities, and are incorporated into Appendix A to 49 CFR Part 37.
DOT also added specific provisions to Appendix A modifying the ADAAG, with the result that
buildings and facilities must comply with both the ADAAG and amendments thereto in Appendix
A to 49 CFR Part 37.
FR 22. Bus Testing
Bus Testing - The Contractor [Manufacturer] agrees to comply with 49 U.S.C. A 5323(c) and
FTA's implementing regulation at 49 CFR Part 665 and shall perform the following:
1) A manufacturer of a new bus model or a bus produced with a major change in
components or configuration shall provide a copy of the final test report to the recipient
at a point in the procurement process specified by the recipient which will be prior to the
recipient's final acceptance of the first vehicle.
2) A manufacturer who releases a report under paragraph 1 above shall provide notice to
the operator of the testing facility that the report is available to the public.
3) If the manufacturer represents that the vehicle was previously tested, the vehicle being
sold should have the identical configuration and major components as the vehicle in the
test report, which must be provided to the recipient prior to recipient's final acceptance of
RFP 8446 Transfort Bus Procurement 69
the first vehicle. If the configuration or components are not identical, the manufacturer
shall provide a description of the change and the manufacturer's basis for concluding
that it is not a major change requiring additional testing.
4) If the manufacturer represents that the vehicle is "grandfathered" (has been used in
mass transit service in the United States before October 1, 1988, and is currently being
produced without a major change in configuration or components), the manufacturer
shall provide the name and address of the recipient of such a vehicle and the details of
that vehicle's configuration and major components.
CERTIFICATION OF COMPLIANCE WITH FTA'S BUS TESTING REQUIREMENTS
The undersigned [Contractor/Manufacturer] certifies that the vehicle offered in this procurement
complies with 49 U.S.C. A 5323(c) and FTA's implementing regulation at 49 CFR Part 665.
The undersigned understands that misrepresenting the testing status of a vehicle acquired with
Federal financial assistance may subject the undersigned to civil penalties as outlined in the
Department of Transportation's regulation on Program Fraud Civil Remedies, 49 CFR Part 31.
In addition, the undersigned understands that FTA may suspend or debar a manufacturer under
the procedures in 49 CFR Part 29.
Date: _______________________________________________________________________
Signature: ___________________________________________________________________
Company Name: ______________________________________________________________
Title: _______________________________________________________________________
FR 23. Pre-Award and Post Delivery Audits Requirements
- Buy America certification is mandated under FTA regulation, "Pre-Award and Post-Delivery
Audits of Rolling Stock Purchases," 49 C.F.R. 663.13.
-- Specific language for the Buy America certification is mandated by FTA regulation,
"Buy America Requirements--Surface Transportation Assistance Act of 1982, as amended,"
49 C.F.R. 661.12, but has been modified to include FTA's Buy America requirements codified at
49 U.S.C. A 5323(j).
Pre-Award and Post-Delivery Audit Requirements - The Contractor agrees to comply with 49
U.S.C. § 5323(l) and FTA's implementing regulation at 49 C.F.R. Part 663 and to submit the
following certifications:
(1) Buy America Requirements: The Contractor shall complete and submit a declaration
certifying either compliance or noncompliance with Buy America. If the Bidder/Offeror
certifies compliance with Buy America, it shall submit documentation which lists 1)
component and subcomponent parts of the rolling stock to be purchased identified by
manufacturer of the parts, their country of origin and costs; and 2) the location of the
final assembly point for the rolling stock, including a description of the activities that will
take place at the final assembly point and the cost of final assembly.
(2) Solicitation Specification Requirements: The Contractor shall submit evidence that it will
be capable of meeting the bid specifications.
(3) Federal Motor Vehicle Safety Standards (FMVSS): The Contractor shall submit 1)
manufacturer's FMVSS self-certification sticker information that the vehicle complies with
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relevant FMVSS or 2) manufacturer's certified statement that the contracted buses will
not be subject to FMVSS regulations.
BUY AMERICA CERTIFICATE OF COMPLIANCE WITH FTA REQUIREMENTS
FOR BUSES, OTHER ROLLING STOCK, OR ASSOCIATED EQUIPMENT
(To be submitted with a bid or offer exceeding the small purchase threshold for Federal
assistance programs, currently set at $100,000.)
Certificate of Compliance
The bidder hereby certifies that it will comply with the requirements of 49 U.S.C. Section
5323(j)(2)(C), Section 165(b)(3) of the Surface Transportation Assistance Act of 1982, as
amended, and the regulations of 49 C.F.R. 661.11:
Date: _______________________________________________________________________
Signature: ___________________________________________________________________
Company Name: ______________________________________________________________
Title: _______________________________________________________________________
Certificate of Non-Compliance
The bidder hereby certifies that it cannot comply with the requirements of 49 U.S.C. Section
5323(j)(2)(C) and Section 165(b)(3) of the Surface Transportation Assistance Act of 1982, as
amended, but may qualify for an exception to the requirements consistent with 49 U.S.C.
Sections 5323(j)(2)(B) or (j)(2)(D), Sections 165(b)(2) or (b)(4) of the Surface Transportation
Assistance Act, as amended, and regulations in 49 C.F.R. 661.7.
Date: _______________________________________________________________________
Signature: ___________________________________________________________________
Company Name: ______________________________________________________________
Title: _______________________________________________________________________
FR 24. City of Fort Collins Bid Protest Procedures
The City of Fort Collins has a protest procedure, covering any phase of solicitation or award,
including but not limited to specification or award. The protest procedures are available from
the Purchasing Department, City of Fort Collins, 215 N. Mason, Street, 2nd Floor, P. O. Box
580, Fort Collins, CO. 80522. You may also request a copy of the procedures by emailing:
Purchasing@fcgov.com or calling 970-221-6775.
RFP 8446 Transfort Bus Procurement 71
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SECTION 6: TECHNICAL SPECIFICATIONS
CITY OF FORT COLLINS-TRANSFORT SPECIAL OPERATING CONDITIONS
The following information is provided as an introduction to the Technical
Specifications to provide context for Proposers in terms of the overall environment;
climate and operating conditions the City of Fort Collins provides transit in on a
daily basis. This information is provided so that Proposals submitted are tailored
to best meet, along with Technical Specification requirements, the specific
environment this agency in Colorado provides service in. Any design modifications
should be noted in the Proposal with the intent of meeting City of Fort Collins (CFC)
operating requirements. Proposers are to specify if any other facility equipment or
ITS upgrades are required to support any design modifications proposed.
Documentation of successful high altitude, cold weather operation MUST be
submitted with Proposal.
Operating Elevations: 4,500 to 7,000 feet above sea level
Ambient Temperatures: -30 degrees to +110 degrees Fahrenheit; Daily temperature
variance of up to 70 degrees.
Prolonged High Speed Operations: 65 MPH for up to 1 hour
Steep Grades: 12% up to 1.5 Miles; 7-8% up to 10 Miles
5-6 months of heavy snow and ice conditions and contact with de-icing chemicals such as
magnesium chloride that corrode the bus under carriage.
GENERAL
TS 1. Scope
The following technical specifications define requirements for heavy-duty transit buses.
Public transit service may be used for suburban, commuter, and express service on urban
or arterial streets and highways. Buses shall have a minimum expected life of twelve (12)
years or 500,000 miles, whichever comes first, and are intended for the widest possible
spectrum of passengers, including children, adults, seniors and people with disabilities.
TS 2. Definitions
Alternative: An alternative specification condition to the default bus configuration. The
Agency may define alternatives to the default configuration to satisfy local operating
requirements. Alternatives for the default configuration will be clearly identified.
Ambient Temperature: The temperature of the surrounding air. For testing purposes,
ambient temperature must be between 16°C (50°F) and 38°C (100°F).
Analog Signals: A continuously variable signal that is solely dependent upon
magnitude to express information content.
Audible Discrete Frequency: An audible discrete frequency is determined to exist if the
sound power level in any 1/3-octave band exceeds the average of the sound power
levels of the two adjacent 1/3-octave bands by 4 decibels (dB) or more.
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Battery Compartment: Low-voltage energy storage, i.e. 12/24 VDC batteries.
Battery Management System (BMS): Monitors energy, as well as temperature, cell or
module voltages, and total pack voltage. The BMS adjusts the control strategy
algorithms to maintain the batteries at uniform state of charge and optimal temperatures.
Braking Resistor: Device that converts electrical energy into heat, typically used as a
retarder to supplement or replace the regenerative braking.
Burst Pressure: The highest pressure reached in a container during a burst test.
Capacity (fuel container): The water volume of a container in gallons (liters).
Cells: Individual components (i.e., battery or capacitor cells).
Code: A legal requirement.
Combination Gas Relief Device: A relief device that is activated by a combination of high
pressures or high temperatures, acting either independently or together.
Composite Container for CNG: A container fabricated of two or more materials that
interact to facilitate the container design criteria.
Compressed Natural Gas (CNG): Mixtures of hydrocarbon gases and vapors consisting
principally of methane in gaseous form that has been compressed for use as a vehicular
fuel.
Container: A pressure vessel, cylinder or cylinders permanently manifolded together, used
to store CNG.
Container Appurtenances: Devices connected to container openings for safety, control or
operating purposes.
Container Valve: A valve connected directly to a container outlet.
Curb Weight: Weight of vehicle, including maximum fuel, oil and coolant; and all
equipment required for operation and required by this Specification, but without
passengers or driver.
dBA: Decibels with reference to 0.0002 microbar as measured on the “A” scale.
DC to DC Converter: A module that converts a source of direct current from one voltage
level to another.
Default Configuration Bus: The bus described if no alternatives are selected. Signing,
colors, the destination sign reading list and other information must be provided by the
Agency.
Defueling: The process of removing fuel from a tank.
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Defueling Port: Device that allows for vehicle defueling, or the point at which this occurs.
Destroyed: Physically made permanently unusable.
Discrete Signal: A signal that can take only pre-defined values, usually of a binary 0
or 1 nature, where 0 is battery ground potential and 1 is a defined battery positive
potential.
Driver’s Eye Range: The 95th-percentile ellipse defined in SAE Recommended Practice
J941, except that the height of the ellipse shall be determined from the seat at its reference
height.
Energy Density: The relationship between the weight of an energy storage device and its
power output in units of watt-hours per kilogram (Wh/kg).
Energy Storage System (ESS): A component or system of components that stores
energy and for which its supply of energy is rechargeable by the on- vehicle system
(engine/regenerative braking/ generator) or an off-vehicle energy source.
Fill Pressure for CNG: The pressure attained at the actual time of filling. Fill pressure
varies according to the gas temperatures in the container, which are dependent on the
charging parameters and the ambient conditions. The maximum dispensed pressure shall
not exceed 125 percent of service pressure.
Flow Capacity: For natural gas flow, this is the capacity in volume per unit time (normal
cubic meters/minute or standard cubic feet per minute) discharged at the required flow
rating pressure.
Fuel Line: The pipe, tubing or hose on a vehicle, including all related fittings, through
which natural gas passes.
Fusible Material: A metal, alloy or other material capable of being melted by heat.
Fire Resistant: Materials that have a flame spread index less than 150 as measured in a
radiant panel flame test per ASTM-E 162-90.
Fireproof: Materials that will not burn or melt at temperatures less than 2000°F.
Free Floor Space: Floor area available to standees, excluding the area under seats, area
occupied by feet of seated passengers, the vestibule area forward of the standee line, and
any floor space indicated by manufacturer as non-standee areas, such as the floor space
“swept” by passenger doors during operation. Floor area of 1.5 sq. ft. shall be allocated
for the feet of each seated passenger protruding into the standee area.
Fuel Management System: Natural gas fuel system components that control or contribute
to engine air fuel mixing and metering, and the ignition and combustion of a given air-fuel
mixture. The fuel management system would include, but is not limited to,
reducer/regulator valves, fuel metering equipment (e.g. carburetor, injectors), sensors
(e.g., main throttle, wastegate).
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GAWR (Gross Axle Weight Rated): The maximum total weight as determined by the axle
manufacturer, at which the axle can be safely and reliably operated for its intended
purpose.
Gross Load: 175lbs for every designed passenger seating position, for the driver, and for
each 1.5 sq ft of free floor space.
GVW (Gross Vehicle Weight): Curb weight plus gross load.
GVWR (Gross Vehicle Weight Rated): The maximum total weight as determined by the
vehicle manufacturer, at which the vehicle can be safely and reliably operated for its
intended purpose.
High Pressure: Those portions of the CNG fuel system that see full container or cylinder
pressure.
High Voltage (HV): Greater than 50 V(AC and DC).
Hose: Flexible line.
Hybrid: A vehicle that uses two or more distinct power sources to propel the vehicle.
Hybrid System Controller (HSC): Regulates energy flow throughout hybrid system
components in order to provide motive performance and accessory loads, as applicable,
while maintaining critical system parameters (voltages, currents, temperatures, etc.) within
specified operating ranges.
Hybrid Drive System (HDS): The mechanical and/or electromechanical components,
including the engine, traction motors and energy storage system, which comprise the
traction drive portion of the hybrid propulsion system.
Intermediate Pressure: The portion of a CNG system after the first pressure regulator, but
before the engine pressure regulator. Intermediate pressure on a CNG vehicle is generally
from 3.5 to 0.5 MPa (510 to 70 psi).
Inverter: A module that converts DC to and from AC.
Labeled: Equipment or materials to which has been attached a label, symbol or other
identifying mark of an organization, which is acceptable to the authority having
jurisdiction and concerned with product evaluation, which maintains periodic inspection of
production labeled equipment or materials, and by whose labeling the manufacturer
indicates compliance with appropriate standards or performance in a specified manner.
Leakage: Release of contents through a Defect or a crack. See Rupture.
Line: All tubes, flexible and hard, that carry fluids.
Liner: Inner gas-tight container or gas container to which the overwrap is applied.
Local Regulations: Regulations below the state level.
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Low-Floor Bus: A bus that, between at least the front (entrance) and rear (exit) doors, has
a floor sufficiently low and level so as to remove the need for steps in the aisle between the
doors and in the vicinity of these doors.
Low Voltage (LV): 50 V or less (AC and DC).
Lower Explosive Limit: The lowest concentration of gas where, given an ignition source,
combustion is possible.
Maximum Service Temperature: The maximum temperature to which a
container/cylinder will be subjected in normal service.
Metallic Hose: A hose whose strength depends primarily on the strength of its metallic
parts; it can have metallic liners or covers, or both.
Metering Valve: A valve intended to control the rate of flow of natural gas.
Module: An assembly of individual components
Motor (Electric): A device that converts electrical energy into mechanical energy.
Motor (Traction): An electric motor used to power the driving wheels of the bus.
Operating Pressure: The varying pressure developed in a container during service.
Physical Layer: The first layer of the seven-layer International Standards Organization
(ISO) Open Systems Interconnect (OSI) reference model. This provides the mechanical,
electrical, functional and procedural characteristics required to gain access to the
transmission medium (e.g., cable) and are responsible for transporting binary information
between computerized systems.
Pipe: Nonflexible line.
Pressure Relief Device (PRD): A pressure and/or temperature activated device used to
vent the container/cylinder contents and thereby prevent rupture of an NGV fuel
container/cylinder, when subjected to a standard fire test as required by fuel
container/cylinder standards.
Power: Work or energy divided by time
Power Density: Power divided by mass, volume or area.
Propulsion System: System that provides propulsion for the vehicle proportional to
operator commands. Includes, as applicable, engine, transmission, traction motors, the
hybrid drive system, (HDS), energy storage system (ESS), and system controllers
including all wiring and converter/inverter.
Real-Time Clock (RTC): Computer clock that keeps track of the current time.
Regenerative Braking: Deceleration of the bus by switching motors to act as
generators, which return vehicle kinetic energy to the energy storage system.
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Rejectable Damage: In terms of NGV fuel containers/cylinders, this is damage as
outlined in CGA C-6.4, “Methods for External Visual Inspection of Natural Gas Vehicle Fuel
Containers and Their Installations,” and in agreement with the manufacturer’s
recommendations.
Retarder: Device used to augment or replace some of the functions of primary friction
based braking systems of the bus.
Rupture: Sudden and unstable damage propagation in the structural components of
the container resulting in a loss of contents. See Leakage.
Seated Load: 175lbs for every designed passenger seating position and for the driver.
SLW (Seated Load Weight): Curb weight plus seated load.
Serial Data Signals: A current loop based representation of ASCII or alphanumeric
data used for transferring information between devices by transmitting a sequence of
individual bits in a prearranged order of significance.
Service Pressure: The settled pressure at a uniform gas temperature of 21°C (70°F) and
full gas content. It is the pressure for which the equipment has been constructed, under
normal conditions. Also referred to as the nominal service pressure or working pressure.
Settled Pressure: The gas pressure when a given settled temperature, usually 21°C
(70°F), is reached.
Settled Temperature: The uniform gas temperature after any change in temperature
caused by filling has dissipated.
Solid State Alternator: A module that converts high-voltage DC to low-voltage DC
(typically 12/24 V systems).
Sources of Ignition: Devices or equipment that because of their modes of use or
operation, are capable of providing sufficient thermal energy to ignite flammable
compressed natural gas-air mixtures when introduced into such a mixture, or when such
a mixture comes into contact with them.
Special Tools: Tools not normally stocked by the Agency.
Specification: A particular or detailed statement, account or listing of the various elements,
materials, dimensions, etc. involved in the manufacturing and construction of a product.
Standard: A firm guideline from a consensus group. Standards referenced in “Section
6: Technical Specifications” are the latest revisions unless otherwise stated.
Standee Line: A line marked across the bus aisle to designate the forward area that
passengers may not occupy when the bus is moving.
State of Charge (SOC): Quantity of electric energy remaining in the battery relative to the
maximum rated amp-hour (Ah) capacity of the battery expressed in a percentage. This is
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a dynamic measurement used for the energy storage system. A full SOC indicates
that the energy storage system cannot accept further charging from the engine-driven
generator or the regenerative braking system.
Stress Loops: The “pigtails” commonly used to absorb flexing in piping.
Structure: The basic body, including floor deck material and installation, load- bearing
external panels, structural components, axle mounting provisions and suspension beams
and attachment points.
Thermally Activated Gas Relief Device: A relief device that is activated by high
temperatures and generally contains a fusible material.
Wheelchair: A mobility aid belonging to any class of three- or four-wheeled devices,
usable indoors, designed for and used by individuals with mobility impairments,
whether operated manually or powered. A “common wheelchair” is such a device that does
not exceed 30 in. in width and 48 in. in length measured 2 in. above the ground, and does
not weigh more than 600 lbs when occupied.
TS 3. Referenced Publications
The documents or portions thereof referenced within this specification shall be considered
part of the requirements of the specification. The edition indicated for each referenced
document is the current edition, as of the date of the APTA issuance of this
specification.
TS 4. Legal Requirements
The Contractor shall comply with all applicable federal, state and local regulations. These
shall include but not be limited to Americans with Disabilities Act (ADA), as well as state
and local accessibility, and safety and security requirements. Local regulations are
defined as those below the state level.
Buses shall meet all applicable FMVSS regulations and shall accommodate all applicable
FMCSR regulations in effect at the location of the CFC-Transfort member agencies and the
date of manufacture.
In the event of any conflict between the requirements of these specifications and any
applicable legal requirement, the legal requirement shall prevail. Technical
requirements that exceed the legal requirements are not considered to conflict.
TS 5. Overall Requirements
The Contractor shall ensure that the application and installation of major bus
subcomponents and systems are compliant with all such subcomponent vendors’
requirements and recommendations. Components used in the vehicle shall be of heavy-
duty design and proven in transit service.
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TS 5.1 Weight
It shall be a design goal to construct each bus as light in weight as possible without
degradation of safety, appearance, comfort, traction or performance.
Buses at a capacity load shall not exceed the tire factor limits, brake test criteria or
structural design criteria.
TS 5.2 Capacity
The vehicle shall be designed to carry the gross vehicle weight, which shall not
exceed the bus GVWR.
TS 5.3 Service Life
The minimum useful design life of the bus in transit service shall be at least twelve (12)
years or 500,000 miles. It shall be capable of operating at least 40,000 miles per year,
including the 12th year.
TS 5.4 Maintenance and Inspection
Scheduled maintenance tasks shall be related and shall be in accordance with the
manufacturer’s recommended preventative maintenance schedule (along with routine daily
service performed during the fueling operations).
Test ports, as required, shall be provided for commonly checked functions on the bus,
such as air intake, exhaust, hydraulic, pneumatic, charge-air and engine cooling systems.
The bus manufacturer shall give prime consideration to the routine problems of maintaining
the vehicle. All bus components and systems, both mechanical and electrical, which
will require periodic physical work or inspection processes shall be installed so that a
minimum of time is consumed in gaining access to the critical repair areas. It shall not be
necessary to disassemble portions of the bus structure and/or equipment such as seats
and flooring under seats in order to gain access to these areas. Each bus shall be
designed to facilitate the disassembly, reassembly, servicing or maintenance, using tools
and equipment that are normally available as standard commercial items.
Requirements for the use of unique specialized tools will be minimized. The body and
structure of the bus shall be designed for ease of maintenance and repair. Individual
panels or other equipment that may be damaged in normal service shall be repairable or
replaceable. Ease of repair shall be related to the vulnerability of the item to damage in
service.
Contractor shall provide a list of all special tools and pricing required for maintaining this
equipment. Said list shall be submitted as a supplement to the Pricing Schedule.
Note: Tools such as compartment door keys, bellows gauges and other tools that are
required for daily maintenance and inspections shall not be included in the special tool list
and shall be furnished for each vehicle.
TS 5.5 Interchangeability
Unless otherwise agreed, all units and components procured under this Contract,
whether provided by Suppliers or manufactured by the Contractor, shall be duplicates in
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design, manufacture and installation to ensure interchangeability among buses in each
order group in this procurement. This interchangeability shall extend to the individual
components as well as to their locations in the buses. These components shall include,
but are not limited to, passenger window hardware, interior trim, lamps, lamp lenses and
seat assemblies. Components with non-identical functions shall not be, or appear to be,
interchangeable.
Any one component or unit used in the construction of these buses shall be an exact
duplicate in design, manufacture and assembly for each bus in each order group in this
Contract. Contractor shall identify and secure approval for any changes in components or
unit construction provided within a Contract.
In the event that the Contractor is unable to comply with the interchangeability
requirement, the Contractor must notify the City of Fort Collins-Transfort agencies and
obtain the prior written approval, including any changes in pricing.
The City of Fort Collins-Transfort shall review proposed product changes on a case-by-
case basis and shall have the right to require extended warranties to ensure that
product changes perform at least as well as the originally supplied products.
TS 5.6 Training
The Contractor shall have at least one qualified instructor who shall be available at
CFC-Transfort’s property for 80 hours for the initial order, to include mechanic,
operator, and operator trainer training. For every additional order, CFC-Transfort
requires 40 hours of training. It must be able to be replicated throughout the useful
life of the vehicle due to employee turnover within the transit agency. In addition,
procedures and practices may be changed or modified by the manufacturer over
time. Rapid changes in technology and technological advances incorporated in
buses today require ongoing and refresher training. The City of Fort Collins-
Transfort has found that previously provided “traditional” training requirements
have not addressed these needs. While not a requirement, proposers are strongly
encouraged to provide training options in their Proposal that better address the
current needs of our industry and the Proposal evaluation process will reflect this
request. Training options provided by component manufacturers are as important
as those provided by the bus manufacturer.
To provide an example of what the CFC-Transfort is seeking, while it is understood
that there can be high costs associated with training, if some costs can be shared
through the development of electronic training modules, ongoing webinars, or
online training programs, the CFC-Transfort member agencies will score
favorably any of these provided options. Therefore, Proposers are encouraged to
submit a list of various training options and any associated costs as part of their
proposals.
At minimum, the CFC-Transfort is seeking qualified instructors to provide training at
the time of delivery on proper operation and maintenance of the bus as well as
provide teaching aids for use by the CFC-Transfort staff members after initial
training has been provided. Proposers who provide innovative training programs
and options could be awarded a significantly higher evaluation score under Training
for exceeding specifications.
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TS 5.6.1 Technical/Service Representatives
The Contractor shall, at its own expense, have one or more competent technical
service representatives available on request to assist the CFC-Transfort member agencies
in the solution of engineering or design problems within the scope of the specifications that
may arise during the warranty period. This does not relieve the Contractor of
responsibilities under the provisions of “Section 7: Warranty Requirements.”
Ongoing Technical and Service support beyond the warranty period is critical to the
efficient and cost-effective operation of transit equipment. This is becoming more
important due to the rapid changes in technologies and the implementation of State
of Good Repair (SGR) guidelines issued by the Federal Transit Administration (FTA).
Bus manufacturers should provide more and stronger assistance in helping transit
agencies manage the maintenance and repair of their vehicles. Similar to the
request made in the Training section above, proposers are encouraged to submit
enhanced Technical and Service support programs and any associated costs.
Proposers who provide innovative Technical and Service support programs/options
above and beyond the base specification requirement could be scored significantly
higher during the evaluation process. Both Training and Technical/Service
Support programs are part of the Proposal evaluation criteria.
TS 5.7 Operating Environment
The bus shall achieve normal operation in ambient temperature ranges of -30 ºF to 110 ºF,
at relative humidity between 5 percent and 100 percent, and at altitudes up to 6,000 ft
above sea level. Special equipment or procedures may be employed to start the bus after
being exposed for more than 4 hours to temperatures less than 30° F without the engine in
operation. Degradation of performance due to atmospheric conditions shall be minimized at
temperatures below 10 °F, above 115
°F or at altitudes above 3000 ft. Altitude requirements above 3000 ft. will need
separate discussions with the engine manufacturer to ensure that performance
requirements are not compromised. Speed, gradability and acceleration performance
requirements shall be met at, or corrected to, 77 °F, 29.31 in. Hg, dry air per SAEJ1995.
TS 5.8 Noise
TS 5.8.1 Interior Noise
The combination of inner and outer panels and any material used between them shall
provide sufficient sound insulation so that a sound source with a level of 80 dBA
measured at the outside skin of the bus shall have a sound level of 65 dBA or less at any
point inside the bus. These conditions shall prevail with all openings, including doors
and windows, closed and with the engine and accessories switched off.
The bus-generated noise level experienced by a passenger at any seat location in the
bus shall not exceed 80 dBA. The driver area shall not experience a noise level of more
than 75 dBA. Measurements of interior noise levels shall be taken in accordance with
SAEJ2805. An exception shall be made for the turntable area, which shall be considered a
separate environment.
RFP 8446 Transfort Bus Procurement 82
TS 5.8.2 Exterior Noise
Airborne noise generated by the bus and measured from either side shall not
exceed 80 dBA under full power acceleration when operated at 0 to 35 mph at curb weight.
The maximum noise level generated by the bus pulling away from a stop at full power shall
not exceed 83 dBA. The bus-generated noise at curb idle shall not exceed 65dBA. If the
noise contains an audible discrete frequency, a penalty of 5 dBA shall be added to the
sound level measured. The Contractor shall comply with the exterior noise requirements
defined in local laws and ordinances identified by the Agency and SAEJ366.
TS 5.9 Fire Safety
The bus shall be designed and manufactured in accordance with all applicable fire safety
and smoke emission regulations. These provisions shall include the use of fire-
retardant/low-smoke materials, fire detection systems, bulkheads and facilitation of
passenger evacuation.
TS 5.9.1 Materials
TS 5.10 Fire Suppression
TS 5.11 Respect for the Environment
In the design and manufacture of the bus, the Contractor shall make every effort to reduce
the amount of potentially hazardous waste. In accordance with Section 6002 of the
Resource Conservation and Recovery Act, the Contractor shall use, whenever possible
and allowed by the specifications, recycled materials in the manufacture of the bus.
DEFAULT
All materials used in the construction of the passenger compartment of the bus
shall be in accordance with the Recommended Fire Safety Practices defined in
FMVSS 302.
DEFAULT
Buses shall have a fire suppression system installed per manufacturer’s
recommendations; manufacturer and design of system shall be included in the Proposal.
ALTERNATIVE
Include pricing for a dry chemical and liquid based fire suppression system.
RFP 8446 Transfort Bus Procurement 83
DIMENSIONS
TS 6. Physical Size
With exceptions such as exterior mirrors, marker and signal lights, bumpers, fender skirts,
washers, wipers, ad frames, cameras, object detection systems, bicycle racks, feelers and
rubrails, the bus shall have the following overall dimensions as shown in Figure 1 at
static conditions and design height.
FIGURE 1
Transit Bus Exterior Dimensions
RFP 8446 Transfort Bus Procurement 84
TS 6.1 Bus Length
For ease of use, the following tolerances will be allowable for each given bus length. Bus
length is determined as the measurement from bumper to bumper.
• 29ft-30ft bus: 29 ft to 30ft, 11 in.
• 32ft bus: 31 ft to 32ft, 11 in.
• 35ft bus: 35 ft to 35ft, 11 in.
• 40ft bus: 40 ft to 40ft, 11 in.
TS 6.2 Bus Width
TS 6.2.1 Transit Coach
TS 6.3 Bus Height
TS 6.4 Step Height
TS 6.4.1 Transit Coach
The step height shall not exceed 15.5 in. at either doorway without kneeling. A
maximum of two steps are allowed to accommodate a raised aisle floor in the rear of the
bus.
TS 6.5 Underbody Clearance
The bus shall maintain the minimum clearance dimensions as defined and shown in Figure
2 of SAE Standard J689, regardless of load up to the gross vehicle weight rating.
TS 6.6 Ramp Clearances
The approach angle is the angle measured between a line tangent to the front tire static
loaded radius arc and the initial point of structural interference forward of the front tire to
the ground.
The departure angle is the angle measured between a line tangent to the rear tire static
loaded radius arc and the initial point of structural interference rearward of the rear tire to
the ground.
The breakover angle is the angle measured between two lines tangent to the front and rear
tire static loaded radius and intersecting at a point on the underside of the vehicle that
defines the largest ramp over which the vehicle can roll.
DEFAULT
102 in. Width Bus
Body width shall be 102 in. (+0, -1 in.).
DEFAULT
Maximum Overall Height
Maximum overall height shall be 140 in., including all rigid, roof-mounted items
such as A/C, exhaust, fuel system and cover, etc. Due to CFC-Transfort facility
door heights, any Proposer with an overall height of over 132 inches must
identify the maximum height in the Proposal.
RFP 8446 Transfort Bus Procurement 85
TABLE 2a
Default Breakover Angle
Angle 29 to 40ft Bus
Approach 8.6 deg (min.)
Front breakover 8 deg (min.)
Rear breakover (articulated
n/a
Departure 8.6 deg (min.)
TS 6.7 Ground Clearance
Ground clearance shall be no less than 9 in., (8 in. at jacking pad) except within the axle
zone and wheel area.
Axle zone clearance, which is the projected area between tires and wheels on the same
axial centerline, shall be no less than 5.4 in.
Wheel area clearance shall be no less than 8 in. for parts fixed to the bus body and 6 in. for
parts that move vertically with the axles.
– FIGURE 2
Transit Bus Minimum Road Clearance
TS 6.8 Floor Height
TS 6.8.1 Transit Bus
Height of the step above the street shall be no more than 15.5 in. measured at the
centerline of the front and rear doorway. All floor measurements shall be with the bus at the
design running height and on a level surface and with the standard installed tires. A
maximum of two steps are allowed to accommodate a raised aisle floor in the rear of the
bus.
RFP 8446 Transfort Bus Procurement 86
TS 6.9 Interior Headroom
Headroom above the aisle and at the centerline of the aisle seats shall be no less than
78 in. in the forward half of the bus tapering to no less than 74 in. forward of the rear
settee. At the centerline of the window seats, headroom shall be no lower than 65 in.,
except for parcel racks and reading lights, if specified. Headroom at the back of the rear
bench seat may be reduced to a minimum of 56 in., but it shall increase to the ceiling
height at the front of the seat cushion. In any area of the bus directly over the head of a
seated passenger and positioned where a passenger entering or leaving the seat is
prone to strike his or her head, padding shall be provided on the overhead paneling.
VEHICLE PERFORMANCE
TS 7. Power Requirements
The propulsion system shall be sized to provide sufficient power to enable the bus to meet
the defined acceleration, top speed and gradability requirements, and operate all
propulsion-driven accessories using actual road test results and computerized vehicle
performance data.
TS 7.1 Top Speed
NOTE: Values are assumed to be sustained. Manufacturer shall supply CFC-Transfort with
data if there is a variance between peak performance and sustained vehicle performance.
TS 7.2 Gradability
Gradability requirements shall be met on grades with a dry commercial asphalt or concrete
pavement at GVWR with all accessories operating at 6,000 feet above sea level.
TS 7.3 Acceleration
TS 7.3.1 Non-Hybrid
The acceleration shall meet the requirements in Table 3 below and shall be sufficiently
gradual and smooth to prevent throwing standing passengers off- balance. Acceleration
measurement shall commence when the accelerator is depressed.
DEFAULT
The bus shall be capable of achieving a top speed of 65 mph on a straight,
level road at GVWR with all accessories operating. The bus shall be capable
of safely maintaining the vehicle speed according to the recommendations by
the tire manufacturer.
DEFAULT
The propulsion system shall enable the bus to achieve and maintain a speed of
40 mph on a 2½ percent ascending grade and 15 mph on a 10 percent
ascending grade continuous.
RFP 8446 Transfort Bus Procurement 87
TABLE 3
Maximum Start Acceleration Times on a Level Surface1
Speed (mph)
Maximum time
(seconds)
10 5
20 10
30 18
40 30
50 60
Top speed
1. Vehicle weight = GVWR
TS 7.4 Operating Range
The operating range of the bus shall be designed to meet the operating profile as
stated in the “Design Operating Profile” section.
TS 7.4.2 CNG
TS 8. Fuel Economy (Design Operating Profile)
Test results from the FTA ABD Cycle economy tests or other applicable test procedures
shall be provided to the CFC-Transfort. Results shall include vehicle configuration
and test environment information. Fuel economy data shall be provided for each design
operating profile. The design operating profile is assumed to be defined by the FTA ABD
Cycle.
Fuel economy tests shall be run on these four duty cycles: 1) Manhattan: 6.8 mph;
2) Orange County: 12.7 mph; 3) UDDS: 19 mph; and 4) Idle time.
POWERPLANT
TS 9. Engine
The engine shall comply with applicable local, state and/or federal emissions and useful
life requirements. The engine shall have a design life of not less than 300,000 miles
without replacement or major service. The lifetime estimate is based on the design
operating profile. Due to high altitude operations and loss of power at altitude,
Proposers must take great care in proposing an appropriate engine capable of
providing acceptable performance for the size of bus proposed.
DEFAULT
The operating range of the bus when run on the FTA ABD cycle shall be at least
350 miles (560 km) or 20 hours with an initial gas-settled pressure of 3600 psi at
70°F.
ALTERNATIVE
Proposers to provide optional tank configurations and potential ranges.
RFP 8446 Transfort Bus Procurement 88
The engine shall be equipped with an electronically controlled management system,
compatible with either 12V or 24V power distribution. The engine control system shall
be capable of transmitting and receiving electronic inputs and data from other drivetrain
components and broadcasting that data to other vehicle systems. Communication between
electronic drivetrain components and other vehicle systems shall be made using the
communications networks. The engine’s electronic management system shall monitor
operating conditions and provide instantaneous adjustments to optimize both engine and
bus performance. The system shall be programmable to allow optimization of
programmable features.
The engine starting system shall be protected by an interlock that prevents its
engagement when the engine is running. Special equipment or procedures may be
employed to start the bus when exposed to temperatures less than 30 °F for a
minimum of four hours without the engine in operation. All cold weather starting aids,
engine heating devices and procedures shall be of the type recommended by the engine
manufacturer and approved by the CFC-Transfort member agencies. **Any such
items and procedures must be clearly identified and submitted with the Proposal.
The integration of all systems on the vehicle relative to engine idle speed shall be the
responsibility of the vehicle manufacturer to meet the requirements of the transit agency.
The engine control system shall protect the engine against progressive damage. The
system shall monitor conditions critical for safe operation and automatically derate
power and/or speed and initiate engine shutdown as needed.
The engine shall have on-board diagnostic capabilities, be able to monitor vital
functions, store out-of-parameter conditions in memory and communicate faults and
vital conditions to service personnel. Diagnostic reader device connector ports, suitably
protected against dirt and moisture, shall be provided in the operator’s area and near or
inside the engine compartment. The on-board diagnostic system shall inform the operator
via visual and/or audible alarms when out-of-parameter conditions exist for vital engine
functions.
DEFAULT
Supplier shall recommend powerplant. Documentation of successful
high altitude, (4000 – 6,000 feet above sea level) cold weather operation of the
proposed engine; a statement from the engine
manufacturer acknowledging: 1) Any potential altitude and/or cold weather
issues; 2) Any recommended operational procedures and design criteria
needed to address such issues; and the Proposer’s recommended
solutions to any recommendations of the engine manufacturer MUST be
submitted with the Proposal.
ALTERNATIVE
CFC-Transfort requests a quote for a spare complete power plant assembly.
RFP 8446 Transfort Bus Procurement 89
TS 9.1 Engine (CNG)
The engine shall meet all regulatory requirements when operating on fuel equal to CARB
Specifications for Compressed Natural Gas #2292.5. The four predominant
characteristics that must be met are methane, ethane, butane and propane.
TS 10. Cooling Systems
The cooling systems shall be of sufficient size to maintain all engine and transmission
fluids and engine intake air at safe, continuous operating temperatures during the
most severe operations possible and in accordance with engine and transmission
manufacturers’ cooling system requirements. The cooling system fan controls should sense
the temperatures of the operating fluids and the intake air, and if either is above safe
operating conditions, the cooling fan should be engaged. The fan control system shall be
designed with a fail-safe mode of “fan on.” The cooling system shall meet the
requirements stated in the operating environment.
TS 10.1 Engine Cooling
A means of determining satisfactory engine coolant level shall be provided. A spring-
loaded, push-button type valve or lever shall be provided to safely release pressure or
vacuum in the cooling system with both it and the water filler no more than ±60 in. above
the ground. Both shall be accessible through the same access door. A 1500 watt block
heater shall be included to aid in cold weather starting.
The cooling fan shall be temperature controlled, allowing the engine to reach operating
temperature quickly.
DEFAULT
Automatic Engine Protection/Shutdown Override Feature
A control shall be available to the operator/driver that when constantly depressed
and released will delay the engine shutdown or allow the bus to be moved.
Override action shall be recorded. This data shall be retrievable by the
CFC-Transfort member agencies.
DEFAULT
Standard Requirements for a Fast Idle Device
The engine shall be equipped with an operator-controlled fast idle device. The
fast idle control shall be a two-way switch mounted on the dash or side
console, and a second switch in the “rear run box”, and shall activate only with the
transmission in neutral and the parking brake applied.
ALTERNATIVE
The radiator and charge air cooler shall be of durable, corrosion-resistant construction
with non-removable radiator headers.
RFP 8446 Transfort Bus Procurement 90
TS 10.1.1 Radiator Screen
TS 10.1.2 Coolant
TS 10.1.3 Drive Design
TS 10.1.4 Mounting
TS 10.2 Charge Air Cooling
TS 10.3 Transmission Cooling
The transmission shall be cooled by a dedicated heat exchanger sized to maintain
operating fluid within the transmission manufacturer’s recommended parameters of flow,
pressure and temperature. The transmission cooling system shall be matched to the
ALTERNATIVE
Screen in Front of Radiator
The radiator input shall be protected by an easily cleanable screen designed
to collect large debris. Radiators with a fin density greater than 12 fins per inch or
a louvered slit design shall not be used. No heat-producing components or
climate- control system components shall be mounted between the engine cooling
air intake aperture and the radiator. The radiator and charge air cooler shall be
designed to withstand thermal fatigue and vibration associated with the installed
configuration. The radiator and charge air cooler cores shall be easily cleaned (to
include engine side core surface) with standard pressure-washing equipment.
DEFAULT
Standard Requirement for Coolant Filtration
The engine cooling system shall be equipped with a properly sized water filter with
a spin-on element and an automatic system for releasing supplemental
coolant additives as needed to replenish and maintain protection
properties. When replacing the water filter, only the water in the filter will be lost.
ALTERNATIVE
Electric Fans- Preferred
The bus shall be equipped with an electric fan drive bus cooling system. A
screen guard must be installed on electric motor fans per SAE J1308.
DEFAULT
Standard Mounting Design
Mounting location of radiator and charge air cooler shall be the
Contractor’s standard design.
DEFAULT
The charge air-cooling system, also referred to as after-coolers or inter-coolers,
shall provide maximum air intake temperature reduction with minimal pressure
loss. The charge air radiator shall be sized and positioned to meet
engine manufacturer’s requirements. The charge air radiator shall not be stacked
ahead of or behind the engine radiator and shall be positioned as close to the
engine as possible unless integrated with the radiator. Air ducting and
fittings shall be protected against heat sources and shall be configured to
minimize restrictions and maintain sealing integrity.
RFP 8446 Transfort Bus Procurement 91
retarder and engine cooling systems to ensure that all operating fluids remain within
recommended temperature limits established by each component manufacturer. The
engine cooling system should provide coolant bypass flow to the transmission cooling
system with the engine thermostats closed. Unless otherwise noted, the transmission
cooler is to be the first component to see cold water from the radiator outlet. In addition,
all return water piping, aside from the thermostat bypass line, is to be plumbed in after the
transmission cooler.
TS 11. Transmission (Conventional Powertrain)
The transmission shall be multiple speed, automatic shift with torque converter,
retarder and electronic controls. Gross input power, gross input torque and rated input
speed shall be compatible with the engine. The transmission shall be designed to operate
for not less than 300,000 miles on the design operating profile without replacement or
major service. The transmission should be easily removable without disturbing the engine
and accessible for service.
The electronic controls shall be capable of transmitting and receiving electronic inputs and
data from other drivetrain components and of broadcasting that data to other vehicle
systems. Communication between electronic drivetrain components and other vehicle
systems shall be made using the communications networks. Electronic controls shall
be compatible with either 12V or 24V power distribution, provide consistent shift quality,
and compensate for changing conditions, such as variations in vehicle weight and
engine power. At a minimum, drivetrain components consisting of the engine,
transmission, retarder, ASR, and anti-lock braking systems shall be powered by a
dedicated and isolated ignition supply voltage to ensure data communication among
components exists when the vehicle ignition is switched to the “on” position.
The electronically controlled transmission shall have on-board diagnostic capabilities,
be able to monitor functions, store and time-stamp out-of-parameter conditions in memory,
and communicate faults and vital conditions to service personnel. The transmission shall
contain built-in protection software to guard against severe damage. The on-board
diagnostic system shall trigger a visual alarm to the driver when the electronic control unit
detects a malfunction.
An electronic transmission fluid level monitoring and protection system shall be
provided.
TS 12. Retarder (Transit Bus)
The powertrain shall be equipped with a retarder designed to extend brake lining service
life. The application of the retarder shall cause a smooth blending of both retarder and
service brake function and shall not activate the brake lights.
Actuation of ABS and/or automatic traction control (ATC) shall override the operation of the
brake retarder.
DEFAULT
A nominal brake pedal application of 6 to 10 psi shall be required by the driver
to engage forward or reverse range from the neutral position to prevent
sudden acceleration of the bus from a parked position.
RFP 8446 Transfort Bus Procurement 92
TS 13. Mounting
All powerplant mounting shall be mechanically isolated to minimize transfer of vibration to
the body structure and provide a minimum clearance of 0.75 in. Mounts shall control the
movement of the powerplant so as not to affect performance of belt-driven accessories
or cause strain in piping and wiring connections to the powerplant.
TS 13.1 Service
The propulsion system shall be arranged for ease of access and maintenance. The
Contractor shall list all special tools, fixtures or facility requirements recommended for
servicing. The muffler, exhaust system, air cleaner, air compressor, starter, alternator,
radiator, all accessories and any other component requiring service or replacement shall
be easily removable and independent of the engine and transmission removal. An engine
oil pressure gauge and coolant temperature gauge shall be provided in the engine
compartment. These gauges shall be easily read during service and mounted in an
area where they shall not be damaged during minor or major repairs.
An air cleaner with a dry filter element and a graduated air filter restriction indicator shall be
provided. The location of the air intake system shall be designed to minimize the entry of
dust and debris and to maximize the life of the air filter. Location and design of the
fresh air intake shall preclude the buildup of ice and snow that has impeded
engine power for some of the CFC-Transfort local agency members in the past.
Proposers are requested to provide drawings and information on the design of the
fresh air intake system and any available options with their proposal. The engine air
duct shall be designed to minimize the entry of water into the air intake system. Drainage
provisions shall be included to allow any water/moisture to drain prior to entry into the air
filter.
DEFAULT
Accessible Retarder Disable Switch
The retarder disable switch location to be determined.
ALTERNATIVE
Brake lights shall illuminate when the retarder is activated.
ALTERNATIVE
There shall be a retarder disabled light on the rear exterior of the bus that shall
illuminate when the retarder is deactivated.
DEFAULT
Engine oil and the radiator filler caps shall be hinged to the filler neck and closed
with spring pressure or positive locks to prevent leakage. All fluid fill locations shall
be properly labeled to help ensure that correct fluid is added. All fillers shall be
easily accessible with standard funnels, pour spouts and automatic dispensing
equipment. All lubricant sumps shall be fitted with magnetic-type drain plugs
or magnets in pan.
RFP 8446 Transfort Bus Procurement 93
TS 13.2 Spare Power Plant
The CFC Transfort would like an option to purchase a spare power plant assembly. The
spare power plant assembly shall include a engine and transmission control modules –
programmed, air compressor, hydraulic pump, sensor and sending units, engine and
transmission wiring harness, flex plate/flywheel assembly, turbo charger and piping-oil and
return, air intake elbow at manifold, transmission cooler, all idlers and pulleys, all dipsticks
and dipstick tubes. The complete assembly shall include the engine cradle capable of R&R
both the engine and transmission as one unit.
TS 14. Hydraulic Systems
Hydraulic system service tasks shall be minimized and scheduled no more frequently than
those of other major coach systems. All elements of the hydraulic system shall be easily
accessible for service or unit replacement. Critical points in the hydraulic system shall be
fitted with service ports so that portable diagnostic equipment may be connected or
sensors for an off-board diagnostic system permanently attached to monitor system
operation when applicable. A tamper- proof priority system shall prevent the loss of
power steering during operation of the bus if other devices are also powered by the
hydraulic system.
The hydraulic system shall operate within the allowable temperature range as specified by
the lubricant manufacturer.
TS 14.1 Fluid Lines
All lines shall be rigidly supported to prevent chafing damage, Fatigue Failures,
degradation and tension strain. Lines should be sufficiently flexible to minimize mechanical
loads on the components. Lines passing through a panel, frame or bulkhead shall be
protected by grommets (or similar devices) that fit snugly to both the line and the
perimeter of the hole that the line passes through to prevent chafing and wear. Pipes
and fluid hoses shall not be bundled with or used to support electrical wire harnesses.
Lines shall be as short as practicable and shall be routed or shielded so that failure of a
line shall not allow the contents to spray or drain onto any component operable above the
auto-ignition temperature of the fluid.
All hoses, pipes, lines and fittings shall be specified and installed per the
manufacturer’s recommendations.
TS 14.2 Fittings and Clamps
All clamps shall maintain a constant tension at all times, expanding and contracting with
the line in response to temperature changes and aging of the line material. The lines
DEFAULT
Engine Oil Pressure and Coolant Temperature Display
Engine oil pressure and coolant temperature gauges required in engine compartment.
DEFAULT
No requirement for hydraulic system sensors.
RFP 8446 Transfort Bus Procurement 94
shall be designed for use in the environment where they are installed (for example, high-
temperature resistant in the engine compartment, resistant to road salts near the road
surface, and so on).
Compression fittings shall be standardized to prevent the intermixing of components.
Compression fitting components from more than one manufacturer shall not be mixed,
even if the components are known to be interchangeable.
Plastic wire ties shall not be used for securement of fuel, hydraulic, brake, coolant, or
electrical lines larger than ½ inch.
TS 14.3 Charge Air Piping
Charge air piping and fittings shall be designed to minimize air restrictions and leaks.
Piping shall be as short as possible, and the number of bends shall be minimized.
Bend radii shall be maximized to meet the pressure drop and temperature rise
requirements of the engine manufacturer. The cross-section of all charge air piping shall
not be less than the cross-section of the intake manifold inlet. Any changes in pipe
diameter shall be gradual to ensure a smooth passage of air and to minimize
restrictions. Piping shall be routed away from heat sources as practicable and shielded
as required to meet the temperature rise requirements of the engine manufacturer.
Charge air piping shall be constructed of stainless steel, aluminized steel, anodized
aluminum or painted steel rated at minimum 1000 hours of salt spray according to ASTM
B117, except between the air filter and turbocharger inlet, where piping may be
constructed of flexible heat-resistant material. Connections between all charge air piping
sections shall be sealed with a short section of reinforced hose and secured with
stainless steel constant tension clamps that provide a complete 360 deg seal.
TS 15. Radiator
Radiator piping shall be stainless steel, brass tubing or painted steel rated at 1000 hours of
salt spray according to ASTM B117 and where practicable, hoses shall be eliminated,
including biodiesel. Necessary hoses shall be impervious to all bus fluids. All hoses
shall be secured with stainless steel clamps that provide a complete 360 deg seal. The
clamps shall maintain a constant tension at all times, expanding and contracting with the
hose in response to temperature changes and aging of the hose material.
TS 16. Oil and Hydraulic Lines
Oil and hydraulic lines shall be compatible with the substances they carry. The lines shall
be designed and intended for use in the environment where they are installed (for example,
high-temperature resistant in the engine compartment, resistant to road salts near the road
surface and so on). Lines within the engine compartment shall be composed of steel tubing
where practicable, except in locations where flexible lines are required.
Hydraulic lines of the same size and with the same fittings as those on other piping
systems of the bus, but not interchangeable, shall be tagged or marked for use on the
hydraulic system only.
RFP 8446 Transfort Bus Procurement 95
TS 17. Fuel
TS 17.1 Fuel Lines
Fuel lines shall be securely mounted, braced and supported as designed by the bus
manufacturer to minimize vibration and chafing and shall be protected against damage,
corrosion or breakage due to strain or wear.
Manifolds connecting fuel containers shall be designed and fabricated to minimize vibration
and shall be installed in protected locations to prevent line or manifold damage from
unsecured objects or road debris.
Fuel hose and hose connections, where permitted, shall be made from materials
resistant to corrosion and fuel and protected from fretting and high heat. Fuel hoses shall be
accessible for ease of serviceability.
TS 17.1.2 Fuel Lines, CNG
Fuel lines shall comply with NFPA-52. All tubing shall be a minimum of seamless Type
304 stainless steel (ASTM A269 or equivalent). Fuel lines and fittings shall not be
fabricated from cast iron, galvanized pipe, aluminum, plastic or copper alloy with content
exceeding 70 percent copper. Pipe fittings and hoses shall be clear and free from cuttings,
burrs or scale. Pipe thread joining material that is impervious to CNG shall be utilized as
required. Fuel lines shall be identifiable as fuel lines only.
High-pressure CNG lines shall be pressure tested to a minimum of 125 percent of
system working pressure prior to fueling. CNG, nitrogen or clean, dry air shall be used to
pressure-test the lines/assembly. The bus manufacturer shall have a documented
procedure for testing the high-pressure line assembly.
Fuel lines shall be securely mounted, braced and supported using “split-block” type or
stainless steel P clamps; all mounting clamps shall be mounted to a rigid structure to
minimize vibration and shall be protected against damage, corrosion or breakage due to
strain, rubbing or wear. “Floating clamps” (not mounted to a rigid structure) shall not be
permitted. Fuel lines shall not be used to secure other components (wires, air lines,
etc.).
Manifolds connecting fuel containers shall be designed and fabricated to minimize vibration
and shall be installed in protected location(s) to prevent line or manifold damage from
unsecured objects or road debris.
Fuel hose connections, where permitted, shall be less than 48 in. in length, made from
materials resistant to corrosion and action of natural gas, and protected from fretting and
high heat and shall be supported approximately every 12 in.
DEFAULT
CNG will be used as fuel.
RFP 8446 Transfort Bus Procurement 96
TS 17.2 Design and Construction
TS 17.2.2 Design and Construction, CNG
Fuel Containers/Cylinders
CNG fuel containers/cylinders must be designed, constructed, manufactured and tested in
accordance with at least one of the following:
• NFPA 52-Standard for Compressed Natural Gas (CNG) Vehicular Fuel Systems
• FMVSS 304
• Any local standard(s) specifically intended for CNG fuel containers
The design and construction of the fuel system supplied by the OEM shall comply with
federal and local regulations.
Provide detailed specifications of the various tank options that are offered, including
useful life.
Installation
Fuel cylinders shall be installed in accordance with ANSI/IAS NGV2 - 1998, “Basic
Requirements for Compressed Natural Gas Vehicles (NGV) Fuel Containers” and
NFPA 52, “Compressed Natural Gas (CNG) Vehicular Fuel Systems Code,” 1998
edition, Section 303. In the case of a low-floor transit bus, the placement of tanks shall be
limited to the roof of the vehicle or in the compartment above the engine of the vehicle.
Fuel cylinders, attached valves, pressure relief devices, and mounting brackets should be
installed and protected so that their operation is not affected by bus washers and
environmental agents such as rain, snow, ice or mud. These components should be
protected from significant damage caused by road debris or collision.
The roof and area above the engine-mounted tanks shall be contained within a skeletal
structure resembling a roll cage and contained within an enclosure. The enclosure shall
incorporate a hinged clamshell type access. The access panels shall be designed to offer
protection from weather and to be sacrificial as a means of providing an escape path to
atmosphere upon rapid enclosure pressure rise. The latching method shall utilize
quick-release captive hardware that can be demonstrated to last the life of the bus.
Additional shielding shall be provided surrounding end fittings and valves as needed.
Shields shall be attached to the bus structure hinged in a manner that permits one
mechanic to unlatch and swing the shield open for routine inspections. As practical,
electrical components shall not be located within the roof enclosure, and if unavoidable,
they shall be intrinsically safe.
CNG fueled buses shall be equipped with an active automatic gas detection system, which
shall annunciate unsafe levels of methane. The automatic gas detection system shall
be integrated with an onboard fire suppression system.
ALTERNATIVE
The access panels shall also be interlocked via proximity sensors, such that, if
other than in their fully closed/locked position, an interlock will prevent engine
starter engagement, prevent selection of forward or reverse transmission and
shall apply the brake interlock at speeds less than 3 mph.
RFP 8446 Transfort Bus Procurement 97
Labeling
CNG fuel systems shall be labeled in accordance with NFPA 52, “Compressed
Natural Gas (CNG) Vehicular Fuel Systems Code,” 1998 edition.
Pressure Relief Devices (PRDs)
PRDs must be designed, constructed, manufactured and tested in accordance with
ANIS/IAS PRD1 - 1998, “Pressure Relief Devices for Natural Gas Vehicle (NGV) Fuel
Containers” and ANSI/IAS NGV2-1998, “Basic Requirements for Compressed Natural Gas
Vehicle (NGV) Fuel Containers.” All natural gas fuel system piping, including the PRD
vent line, shall be stainless steel. All PRDs must be vented to outside.
Valves
Valves must be installed in accordance with ANIS/IAS NGV2 - 1998, “Basic Requirements
for Compressed Natural Gas Vehicle (NGV) Fuel Containers” and NFPA 52, “Standard for
Compressed Natural Gas (CNG) Vehicular Fuel Systems.”
Fuel Filler
The fuel filler shall be located 7 to 38 ft (on a 30, 35 and 40ft coach) behind the
centerline of the front door on the curb side of the bus. The filler cap shall be retained to
prevent loss and shall be recessed into the body.
The fill and vent receptacles shall be located within an enclosure on the right side of the
bus, and include both an “Automotive” fill nozzle and a “Transit” fill nozzle. The access
door shall be sized to allow full viewing of gauges, ease of hookups and maneuver of
fuel nozzle.
The fuel fill receptacle and vent receptacle attachment shall be robust and capable of
routine fueling connects/disconnects without deflection or metal fatigue, and capable of
withstanding mechanical loads induced by a fueling drive-away incident without attachment
failure.
Fueling System
The CNG fueling port receptacle shall be an ANSI/AGA NGV1 or NGV2 certified
receptacle as designated by the CFC-Transfort. The coach shall be capable of being
fueled by a nozzle determined by the CFC-Transfort. The fueling port receptacle location
shall be such that connection by fueling personnel can be performed without physical
strain or interference. A dust cap shall be permanently “tethered” to the fueling port
receptacle. The fueling port receptacle access door shall be equipped with an interlock
sensor that disables the engine starting system when the access door is open, to prevent
drive-aways. The interlock shall be of the type such that if the sensor fails, the bus will not
start.
Fueling site characteristics such as pressure, flow rate and temperature shall be
provided by the CFC-Transfort.
ALTERNATIVE
The access door interlock shall also power on the fuel level gauges/illumination
when in the open position.
RFP 8446 Transfort Bus Procurement 98
Defueling System
The CNG defueling port shall be an NGV-3.1/CGA-12.3 certified receptacle. The CNG
defueling port shall be located on the curbside of the bus, in a location that is compatible
with the CFC-Transfort’s defueling station operation. The defueling system shall
incorporate the following characteristics:
• Dust cap permanently “tethered” to the defueling port.
• Device(s) to prevent inadvertent defueling. Specifications to be provided by CFC-
Transfort.
• Shall include a defueling hose of at least 15 feet in length.
• Components compatible with CFC-Transfort’s defueling operation.
• The piping and fittings onboard the bus shall be sized to allow the fueling station
to meet the following operating parameters:
TS 18. Emissions and Exhaust
TS 18.1 Exhaust Emissions
The engine and related systems shall meet all applicable emission and engine design
guidelines and standards.
TS 18.2 Exhaust System
The exhaust pipe shall be of sufficient height to prevent exhaust gases and waste heat
from discoloring or causing heat deformation to the bus. The entire exhaust system shall
be adequately shielded to prevent heat damage to any bus component, including the
exhaust aftertreatment compartment area. The exhaust outlet shall be designed to
minimize rain, snow or water generated from high- pressure washing systems from
entering into the exhaust pipe and causing damage to the aftertreatment.
TS 18.3 Exhaust Aftertreatment
An exhaust aftertreatment system will be provided to ensure compliance to all
applicable EPA regulations in effect.
DEFAULT
Fuel system shall be sized to allow a bus with 20,000 scf on board to defuel within
2.5 hours.
ALTERNATIVE
Location/method of attaching CNG fuel system to earth ground.
DEFAULT
Exhaust gases and waste heat shall be discharged from the roadside rear corner
of the roof.
RFP 8446 Transfort Bus Procurement 99
STRUCTURE
TS 19. General
TS 19.1 Design
The structure of the bus shall be designed to withstand the transit service conditions typical
of an urban and commuter duty cycle throughout its service life. The vehicle structural
frame shall be designed to operate with minimal maintenance throughout the 12-year
design operating profile. The design operating profile specified by the CFC-Transfort
member agencies shall be considered for this purpose.
Design should also withstand transit service conditions identified in the CFC-
Transfort Transit Agency Special Operation Conditions section in the Introduction of
this document.
TS 20. Altoona Testing
TS 20.1 Structural Validation
TS 21. Distortion
The bus, loaded to GVWR and under static conditions, shall not exhibit deflection or
deformation that impairs the operation of the steering mechanism, doors, windows,
passenger escape mechanisms or service doors. Static conditions shall include the vehicle
at rest with any one wheel or dual set of wheels on a 6 in. curb or in a 6 in. deep hole.
TS 22. Resonance and Vibration
All structure, body and panel-bending mode frequencies, including vertical, lateral and
torsional modes, shall be sufficiently removed from all primary excitation frequencies to
minimize audible, visible or sensible resonant vibrations during normal service.
TS 22.1 Engine Compartment Bulkheads
The passenger and engine compartment shall be separated by fire-resistant bulkheads.
The engine compartment shall include areas where the engine and exhaust system
are housed. This bulkhead shall preclude or retard propagation of an engine compartment
DEFAULT (MODIFIED)
The Altoona Test Report shall be provided to the CFC-Transfort with the
Proposal submission. Along the report, a plan of corrective action to
address deficiencies, breakdowns and other issues identified during Altoona
testing must be provided. The bus model tested shall match the bus
model proposed for procurement, including structure, axles and drivetrain. Base
model and partial Altoona test reports are acceptable when the
combination of these tests adequately represents the proposed bus model.
DEFAULT
Baseline Structural Analysis
The structure of the bus shall have undergone appropriate structural testing and/or
analysis. At minimum, appropriate structural testing and analysis shall
include Altoona testing or finite element analysis (FEA).
RFP 8446 Transfort Bus Procurement 100
fire into the passenger compartment and shall be in accordance with the Recommended
Fire Safety Practices defined in FTA Docket 90A, dated October 20, 1993. Only necessary
openings shall be allowed in the bulkhead, and these shall be fire-resistant. Any
passageways for the climate control system air shall be separated from the engine
compartment by fire-resistant material. Piping through the bulkhead shall have fire-
resistant fittings sealed at the bulkhead. Wiring may pass through the bulkhead only if
connectors or other means are provided to prevent or retard fire propagation through the
bulkhead. Engine access panels in the bulkhead shall be fabricated of fire-resistant
material and secured with fire-resistant fasteners. These panels, their fasteners and the
bulkhead shall be constructed and reinforced to minimize warping of the panels during a
fire that will compromise the integrity of the bulkhead.
TS 22.2 Crashworthiness (Transit Bus)
The bus body and roof structure shall withstand a static load equal to 150 percent of the
curb weight evenly distributed on the roof with no more than a 6 in. reduction in
any interior dimension. Windows shall remain in place and shall not open under such a
load. These requirements must be met without the roof- mounted equipment installed.
The bus shall withstand a 25 mph impact by a 4000 lb automobile at any side,
excluding doorways, along either side of the bus and the articulated joint, if applicable, with
no more than 3 in. of permanent structural deformation at seated passenger hip height.
This impact shall not result in sharp edges or protrusions in the bus interior.
Exterior panels below 35 in. from ground level shall withstand a static load of 2000 lbs
applied perpendicular to the bus by a pad no larger than 5 sq in. This load shall not result in
deformation that prevents installation of new exterior panels to restore the original
appearance of the bus.
TS 23. Corrosion
The bus flooring, sides, roof, understructure and axle suspension components shall be
designed to resist corrosion or deterioration from atmospheric conditions and de-icing
materials for a period of 12 years or 500,000 miles, whichever comes first. It shall maintain
structural integrity and nearly maintain original appearance throughout its service life, with
the CFC-Transfort’s use of proper cleaning and neutralizing agents.
All materials that are not inherently corrosion resistant shall be protected with
corrosion-resistant coatings. All joints and connections of dissimilar metals shall be
corrosion resistant and shall be protected from galvanic corrosion. Representative samples
of all materials and connections shall withstand a two-week (336-hour) salt spray test in
accordance with ASTM Procedure B-117 with no structural detrimental effects to normally
visible surfaces and no weight loss of over 1 percent.
ALTERNATIVE – MINIMUM REQUIREMENT
Corrosion Resistance Requirements
All exposed surfaces and the interior surfaces of tubing and other
enclosed members shall be corrosion resistant through application of a corrosion
protection system.
RFP 8446 Transfort Bus Procurement 101
TS 24. Towing
Each towing device shall withstand, without permanent deformation, tension loads up to 1.2
times the curb weight of the bus within 20 deg of the longitudinal axis of the bus. If
applicable, the rear towing device(s) shall not provide a toehold for unauthorized
riders. The method of attaching the towing device shall not require the removal, or
disconnection, of front suspension or steering components. Removal of the bike rack is
permitted for attachment of towing devices.
Two rear recovery devices/tie downs shall permit lifting and towing of the bus for a short
distance, such as in cases of an emergency, to allow access to provisions for front towing
of bus. The method of attaching the tow bar or adapter shall require the specific approval
of the CFC-Transfort. Any tow bar or adapter exceeding 50 lbs should have means to
maneuver or allow for ease of use and application. Each towing device shall
accommodate a crane hook with a 1 in. throat.
Two tow hooks, one for front and one for rear, shall be incorporated into the frame
for pulling the bus out with chain attached to loader.
TS 25. Jacking
It shall be possible to safely jack up the bus, at curb weight, with a common 10-ton floor
jack with or without special adapter, when a tire or dual set is completely flat and the bus
ALTERNATIVE – PREFERRED OPTION
Additional Corrosion Resistance Requirements
The vehicle shall be constructed using only inherently corrosion-resistant materials
and fasteners such as stainless steel or composites to minimize deterioration. The
structure shall not require corrosion-preventive coatings or after treatments, either
during construction or throughout the service life of the vehicle.
Additional technical evaluation points will be awarded to any Proposer
who meets this requirement.
DEFAULT
Shop air connectors shall be provided at the front and rear of the bus and shall
be capable of supplying all pneumatic systems of the bus with externally
sourced compressed air. The location of these shop air connectors shall
facilitate towing operations.
DEFAULT
No Provision of Glad-Hand Type Connectors for Towing
No glad-hand type connector shall be provided.
DEFAULT
Lifted (Supported) Front Axle and Flat Towing Capability
The front towing devices shall allow attachment of adapters for a rigid tow bar
and shall permit the lifting of the bus until the front wheels are clear off the
ground in order to position the bus on the towing equipment by the front
wheels. These devices shall also permit common flat towing. Manufacturer shall
provide towing adapters for each bus.
RFP 8446 Transfort Bus Procurement 102
is on a level, hard surface, without crawling under any portion of the bus. Jacking from a
single point shall permit raising the bus sufficiently high to remove and reinstall a wheel
and tire assembly. Jacking pads located on the axle or suspension near the wheels shall
permit easy and safe jacking with the flat tire or dual set on a 6 in. high run-up block not
wider than a single tire. The jacking pad locations shall marked on the exterior of the bus
for easy identification. The bus shall withstand such jacking at any one or any
combination of wheel locations without permanent deformation or damage.
TS 26. Hoisting
The bus axles or jacking plates shall accommodate the lifting pads of a two-post (or three-
post if 60 ft articulated bus) hoist system. Jacking plates, if used as hoisting pads, shall be
designed to prevent the bus from falling off the hoist. Other pads or the bus structure shall
support the bus on jack stands independent of the hoist.
The vehicle shall be capable of lifting by the wheels, and, as necessary to meet tire load
requirements, the proper number for wheel lifts and/or adapters must be used.
TS 27. Floor
TS 27.1 Design (Transit Bus)
The floor shall be essentially a continuous plane, except at the wheel housings and
platforms. Where the floor meets the walls of the bus, as well as other vertical
surfaces such as platform risers, the surface edges shall be blended with a circular section
of radius not less than ¼ in. or installed in a fully sealed butt joint. Similarly, a
molding or cover shall prevent debris accumulation between the floor and wheel
housings. The vehicle floor in the area of the entrance and exit doors shall have a
lateral slope not exceeding 2 deg to allow for drainage.
DEFAULT
Yellow Pads
Jacking pads shall be painted safety yellow.
DEFAULT
Bi-Level Floor Design
The floor design shall consist of two levels (bi-level construction). Aft of the
rear door extending to the rear settee riser, the floor height may be raised to a
height no more than 21 in. above the lower level, with equally spaced steps. An
increase slope shall be allowed on the upper level, not to exceed 3.5 deg off the
horizontal.
ALTERNATIVE
Floor Drain
A floor drain of noncorrosive materials shall be provided on the bus behind
the front, curbside wheelhouse near the wall to help drain any water that
may accumulate due to ice, snow, rain, etc. The drain pipe shall be approximately
1½ in. in diameter and shall extend no more than 5 in. below the floor. The
drain pipe shall be fitted with a rubber drain spout to minimize or prevent air
drafts to the interior of the bus. The strainer shall be firmly retained but also
removable to allow flushing of any accumulated debris.
RFP 8446 Transfort Bus Procurement 103
TS 27.2 Strength
The floor deck may be integral with the basic structure or mounted on the structure
securely to prevent chafing or horizontal movement and designed to last the life of the bus.
Sheet metal screws shall not be used to retain the floor, and all floor fasteners shall
be serviceable from one side only. Any adhesives, bolts or screws used to secure the
floor to the structure shall last and remain effective throughout the life of the coach.
Tapping plates, if used for the floor fasteners, shall be no less than the same thickness as
a standard nut, and all floor fasteners shall be secured and protected from corrosion for the
service life of the bus.
The floor deck shall be reinforced as needed to support passenger loads. At GVWR, the
floor shall have an elastic deflection of no more than 0.60 in. from the normal plane. The
floor shall withstand the application of 2.5 times gross load weight without permanent
detrimental deformation. The floor, with coverings applied, shall withstand a static load of
at least 150 lbs applied through the flat end of a ½ in. diameter rod, with 1/32 in. radius,
without permanent visible deformation.
TS 27.3 Construction
The floor shall consist of the subfloor and the floor covering that will last the life of the bus.
The floor as assembled, including the sealer, attachments and covering, shall be
waterproof, non-hygroscopic and resistant to mold growth. The subfloor shall be resistant
to the effects of moisture, including decay (dry rot). It shall be impervious to wood-
destroying insects such as termites.
TS 28. Platforms
TS 28.1 Driver’s Area
The covering of platform surfaces and risers, except where otherwise indicated, shall
be the same material as specified for floor covering. Trim shall be provided along top
edges of platforms unless integral nosing is provided.
DEFAULT
Pressure-Preserved Plywood Panel
Plywood shall be certified at the time of manufacturing by an industry-
approved third-party inspection agency such as APA – The Engineered
Wood Association (formerly the American Plywood Association). Plywood shall
be of a thickness adequate to support design loads, manufactured with
exterior glue, satisfy the requirements of a Group I Western panel as defined in
PS 1-95 (Voluntary Product Standard PS 1-95, “Construction and Industrial
Plywood”) and be of a grade that is manufactured with a solid face and back.
Plywood shall be installed with the highest-grade, veneer side up.
Plywood shall be pressure-treated with a preservative chemical and
process such as alkaline copper quaternary (ACQ) that prevents decay and
damage by insects. Preservative treatments shall utilize no EPA-listed
hazardous chemicals. The concentration of preservative chemicals shall be equal
to or greater than required for an above ground level application. Treated plywood
will be certified for preservative penetration and retention by a third-party
inspection agency. Pressure-preservative treated plywood shall have a
moisture content at or below 15 percent.
RFP 8446 Transfort Bus Procurement 104
TS 28.2 Driver’s Platform
The driver’s platform shall be of a height such that, in a seated position, the driver can see
an object located at an elevation of 42 in. above the road surface, 24 in. from the leading
edge of the bumper. Notwithstanding this requirement, the platform height shall not
position the driver such that the driver’s vertical upward view is less than 15 deg. A
warning decal or sign shall be provided to alert the driver to the change in floor level.
Figure 2 illustrates a means by which the platform height can be determined, using the
critical line of sight.
FIGURE 2
Determining Platform Height
TS 28.3 Farebox
Farebox placement should minimize impact to passenger access and minimize
interference with the driver’s line of sight.
DEFAULT
Driver Interface Required; Platform Needed to Bring Height to Driver Access
If the driver’s platform is higher than 12 in., then the farebox is to be mounted on a
platform of suitable height to provide accessibility for the driver
without compromising passengers’ access. Protective stanchions shall be located around
the farebox.
RFP 8446 Transfort Bus Procurement 105
TS 28.4 Rear Step Area to Rear Area (Transit Bus)
If the vehicle is of a bi-level floor design, then a rear step area shall be provided along
the center aisle of the bus to facilitate passenger traffic between the upper and lower
floor levels. This step area shall be cut into the rear platform and shall be approximately the
aisle width, a minimum 12 in. deep and approximately half the height of the upper level
relative to the lower level. The horizontal surface of this platform shall be covered with
skid-resistant material with a visually contrasting nosing and shall be sloped slightly for
drainage. A warning decal or sign shall be provided at the immediate platform area to
alert passengers to the change in floor level.
TS 29. Wheel Housing
TS 29.1 Design and Construction
Sufficient clearance and air circulation shall be provided around the tires, wheels and
brakes to preclude overheating when the bus is operating on the design operating profile.
Wheel housings shall be constructed of corrosion-resistant and fire-resistant material.
Wheel housings, as installed and trimmed, shall withstand impacts of a 2 in. steel ball
with at least 200 ft-lbs of energy without penetration.
TS 29.2 Design and Construction (Transit Bus)
Interference between the tires and any portion of the bus shall not be possible in
maneuvers up to the limit of tire adhesion with weights from curb weight to GVWR. Wheel
housings shall be adequately reinforced where seat pedestals are installed. Wheel
housings shall have sufficient sound insulation to minimize tire and road noise and
meet all noise requirements of this specification.
Design and construction of front wheel housings shall allow for the installation of a radio or
electronic equipment storage compartment on the interior top surface, or its use as a
luggage rack.
The finish of the front wheel housings shall be scratch-resistant and complement interior
finishes of the bus to minimize the visual impact of the wheel housing. If fiberglass
wheel housings are provided, then they shall be color-impregnated to match interior
finishes. The lower portion extending to approximately 10 to 12 in. above the floor shall be
equipped with scuff-resistant coating or stainless steel trim.
Wheel housings not equipped with seats or equipment enclosure shall have a horizontal
assist mounted on the top portion of the housing no more than 4 in. higher than the
wheel well housing.
ALTERNATIVE-PREFERRED
Manufacturer will install all fareboxes. The CFC-Transfort preferred supplier is Genfare
Model Cents-A-Bill.
ALTERNATIVE
The wheel housing shall be designed to have the ability to chain buses.
RFP 8446 Transfort Bus Procurement 106
CHASSIS
TS 30. Suspension
TS 30.1 General Requirements
The front, rear and mid (if articulated) suspensions shall be pneumatic type. The basic
suspension system shall last the service life of the bus without major overhaul or
replacement. Adjustment points shall be minimized and shall not be subject to a loss of
adjustment in service. Routine adjustments shall be easily accomplished by limiting the
removal or disconnecting the components.
TS 30.2 Alignment
All axles should be properly aligned so the vehicle tracks accurately within the size and
geometry of the vehicle.
TS 30.3 Springs and Shock Absorbers
TS 30.3.1 Suspension Travel
The suspension system shall permit a minimum wheel travel of 2.75 in. jounce- upward
travel of a wheel when the bus hits a bump (higher than street surface), and 2.75 in.
rebound-downward travel when the bus comes off a bump and the wheels fall relative to
the body. Elastomeric bumpers shall be provided at the limit of jounce travel. Rebound
travel may be limited by elastomeric bumpers or hydraulically within the shock absorbers.
Suspensions shall incorporate appropriate devices for automatic height control so that
regardless of load the bus height relative to the centerline of the wheels does not
change more than ½ in. at any point from the height required. The safe operation of a bus
cannot be impacted by ride height up to 1 in. from design normal ride height.
TS 30.3.2 Damping
Vertical damping of the suspension system shall be accomplished by hydraulic shock
absorbers mounted to the suspension arms or axles and attached to an appropriate
location on the chassis. Damping shall be sufficient to control coach motion to three
cycles or less after hitting road perturbations. The shock absorber bushing shall be made
of elastomeric material that will last the life of the shock absorber. The damper shall
incorporate a secondary hydraulic rebound stop.
TS 30.3.3 Lubrication
DEFAULT
Standard Grease Fittings
All elements of steering, suspension and drive systems requiring
scheduled lubrication shall be provided with grease fittings conforming to
SAE Standard J534.These fittings shall be located for ease of inspection and
shall be accessible with a standard grease gun from a pit or with the bus on
a hoist. Each element requiring lubrication shall have its own grease fitting
with a relief path. The lubricant specified shall be standard for all
elements on the bus serviced by standard fittings and shall be required no less
than every 6000 miles.
RFP 8446 Transfort Bus Procurement 107
TS 30.3.4 Kneeling
TS 31. Wheels and Tires
TS 31.1 Wheels
All wheels shall be interchangeable and shall be removable without a puller. Wheels shall
be compatible with tires in size and load-carrying capacity. Front wheels and tires shall be
balanced as an assembly per SAE J1986.
DEFAULT
A kneeling system shall lower the entrance(s) of the bus a minimum of 2 in. during
loading or unloading operations regardless of load up to GVWR, measured at the
longitudinal centerline of the entrance door(s) by the driver. The kneeling control
shall provide the following functions:
Downward control must be held to allow downward kneeling movement.
Release of the control during downward movement must completely stop the lowering
motion and hold the height of the bus at that position.
Upward control actuation must allow the bus to return to normal floor height without
the driver having to hold the control.
The brake and throttle interlock shall prevent movement when the bus is kneeled.
The kneeling control shall be disabled when the bus is in motion. The bus shall
kneel at a maximum rate of 1.25 in. per second at essentially a constant rate. After
kneeling, the bus shall rise within 4 seconds to a height permitting the bus to
resume service and shall rise to the correct operating height within 7 seconds
regardless of load up to GVWR. During the lowering and raising operation, the
maximum vertical acceleration shall not exceed 0.2g, and the jerk shall not exceed
0.3g/second.
An indicator visible to the driver shall be illuminated until the bus is raised to a height
adequate for safe street travel. An audible warning alarm will sound simultaneously
with the operation of the kneeler to alert passengers and bystanders. A warning
light mounted near the curbside of the front door, a minimum 2.5 in. diameter amber
lens, shall be provided that will blink when the kneel feature is activated. Kneeling
shall not be operational while the wheelchair ramp is deployed or in operation.
ALTERNATIVE
Add an over-raise function 2”.
DEFAULT
Painted Steel
Wheels and rims shall be hub-piloted with powder-coated steel (maximum 3.5 mil)
and shall resist rim flange wear.
ALTERNATIVE-PREFERRED
Wheels and rims shall be made from aluminum.
RFP 8446 Transfort Bus Procurement 108
TS 31.2 Tires
Tires shall be suitable for the conditions of transit service and sustained operation at the
maximum speed capability of the bus. Load on any tire at GVWR shall not exceed the
tire supplier’s rating.
Sufficient space shall be provided to allow the CFC-Transfort to carry a spare tire, if
required.
TS 32. Steering
TS 32.1 Steering Axle (Transit Bus)
All friction points on the front axle shall be equipped with replaceable bushings or inserts
and, if needed, lubrication fittings easily accessible from a pit or hoist.
The steering geometry of the outside (frontlock) wheel shall be within 2 deg of true
Ackerman up to 50 percent lock measured at the inside (backlock) wheel. The steering
geometry shall be within 3 deg of true Ackerman for the remaining 100 percent lock
measured at the inside (backlock) wheel.
TS 32.2 Steering Wheel
TS 32.2.1 Turning Effort
Steering effort shall be measured with the bus at GVWR, stopped with the brakes
released and the engine at normal idling speed on clean, dry, level, commercial
asphalt pavement and the tires inflated to recommended pressure.
DEFAULT
Self-centering shouldered skirt lug nut.
ALTERNATIVE
Spare wheel and tire provided at time of delivery to CFC-Transfort.
ALTERNATIVE
The tires shall be supplied by the Contractor. Front tires and spare shall have a
steer axle tread design. Rear tire shall have a traction type tread suitable for
winter driving conditions. Final tire determination will require the approval of
the CFC-Transfort.
DEFAULT
Hydraulically assisted steering shall be provided. The steering gear shall be
an integral type with the number and length of flexible lines minimized or
eliminated. Engine-driven hydraulic pump shall be provided for power steering.
DEFAULT
Solid Beam Axle and Grease-Type Front Bearings and Seals
The front axle shall be solid beam, non-driving with a load rating sufficient for the
bus loaded to GVWR and shall be equipped with OIL type front wheel bearings
d l
RFP 8446 Transfort Bus Procurement 109
Under these conditions, the torque required to turn the steering wheel 10 deg shall be no
less than 5 ft-lbs and no more than 10 ft-lbs. Steering torque may increase to 70 ft-lbs
when the wheels are approaching the steering stops, as the relief valve activates.
Power steering failure shall not result in loss of steering control. With the bus in
operation, the steering effort shall not exceed 55 lbs at the steering wheel rim, and
perceived free play in the steering system shall not materially increase as a result of power
assist failure. Gearing shall require no more than seven turns of the steering wheel
lock-to-lock.
Caster angle shall be selected to provide a tendency for the return of the front wheels
to the straight position with minimal assistance from the driver.
TS 32.2.2 Steering Wheel, General
The steering wheel diameter shall be approximately 18 to 20 in.; the rim diameter shall be
⅞ to 1¼ in. and shaped for firm grip with comfort for long periods of time.
Steering wheel spokes and wheel thickness shall ensure visibility of the dashboard so that
vital instrumentation is clearly visible at center neutral position (within the range of a 95th-
percentile male, as described in SAE 1050a, Sections 4.2.2 and 4.2.3). Placement of
steering column must be as far forward as possible, but either inline with or behind the
instrument cluster.
TS 32.2.3 Steering Column Tilt
The steering column shall have full tilt capability with an adjustment range of no less
than 40 deg from the vertical and easily adjustable by the driver and shall be accessible by
a 5th percentile female and 95th percentile male.
TS 32.2.4 Steering Wheel Telescopic Adjustment
The steering wheel shall have full telescoping capability and have a minimum
telescopic range of 2 in. and a minimum low-end adjustment of 29 in., measured from
the top of the steering wheel rim in the horizontal position to the cab floor at the heel point.
TABLE 4
Steering Wheel Height1
Relative to Angle of Slope
At Minimum Telescopic Height
Adjustment (29 in.)
– At Maximum Telescopic Height
Adjustment (5 in.)
ALTERNATIVE-PREFERRED
Steering wheel to only have two spokes.
RFP 8446 Transfort Bus Procurement 110
Angle of Slope – Height – Angle of Slope Height
0 deg 29 in. 0 deg 34 in.
15 deg 26.2 in. 15 deg 31.2 in.
25 deg 24.6 in. 25 deg 29.6 in.
35 deg 22.5 in. 35 deg 27.5 in.
– 1. Measured from bottom portion closest to driver.
TS 33. Drive Axle
The bus shall be driven by a heavy-duty axle with a load rating sufficient for the bus
loaded to GVWR. The drive axle shall have a design life to operate for not less than
300,000 miles on the design operating profile without replacement or major repairs. The
lubricant drain plug shall be magnetic type. If a planetary gear design is employed, the oil
level in the planetary gears shall be easily checked through the plug or sight gauge. The
axle and driveshaft components shall be rated for both propulsion and retardation modes
with respect to duty cycle.
NOTE: The retardation duty cycle can be more aggressive than propulsion.
The drive shaft shall be guarded to prevent hitting any critical systems, including brake
lines, coach floor or the ground, in the event of a tube or universal joint failure.
TS 33.1 Non-Drive Axle
The non-drive axle is the drive axle without the drive gear with a load rating
sufficient for the load to GVWR.
TS 34. Turning Radius
Bus Length
(approximate) Maximum Turning Radius (see Figure 3)
30 ft 31 ft (TR0)
35 ft 39 ft (TR0)
40 ft 44 ft (TR0)
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FIGURE 3
Turning Radius
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TS 35. Brakes
TS 35.1 Service Brake
TS 35.2 Actuation
TS 35.3 Friction Material
The brake linings shall be made of non-asbestos material. In order to aid maintenance
personnel in determining extent of wear, a provision such as a scribe line or a chamfer
indicating the thickness at which replacement becomes necessary shall be provided on
each brake lining. The complete brake lining wear indicator shall be clearly visible from
the hoist or pit without removing backing plates.
DEFAULT
Brakes shall be self-adjusting. Brake wear indicators (visible brake sensors) shall be
provided on exposed push rods.
ALTERNATIVE
Visible stroke indicators may be combined with electronic brake monitoring system
and vehicle brake warning system to notify driver and maintenance of unsafe brake
conditions.
DEFAULT
Service brakes shall be controlled and actuated by a compressed air system.
Force to activate the brake pedal control shall be an essentially linear function of
the bus deceleration rate and shall not exceed 75 lbs at a point 7 in. above the
heel point of the pedal to achieve maximum braking. The heel point is the location
of the driver’s heel when his or her foot is rested flat on the pedal and the heel
is touching the floor or heel pad of the pedal. The ECU for the ABS system shall
be protected, yet in an accessible location to allow for ease of service.
The total braking effort shall be distributed among all wheels in such a ratio as
to ensure equal friction material wear rate at all wheel locations. Manufacturer
shall demonstrate compliance by providing a copy of a thermodynamic brake
balance test upon request.
ALTERNATIVE
Microprocessor controlled automatic traction control (ATC) shall be provided.
ALTERNATIVE
The ABS/EBC controller must support EBC1 (PGN 61441) “Brake Pedal
Position” (SPN 521) to support and enhance fuel savings technologies.
ALTERNATIVE
Remote brake wear indicator shall be provided.
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TS 35.4 Hubs and Drums/Discs
Replaceable wheel bearing seals shall run on replaceable wear surfaces or be of an
integral wear surface sealed design. Wheel bearing and hub seals and unitized hub
assemblies shall not leak or weep lubricant when operating on the design operating profile
for the duration of the initial manufacturer’s warranty.
The brake system material and design shall be selected to absorb and dissipate heat
quickly so that the heat generated during braking operation does not glaze the brake
linings.
TS 35.5 Parking/Emergency Brake
The parking brake system shall incorporate an audible warning in the event the
bus is put into neutral without the parking brake being set. A secondary horn shall
begin honking repeatedly if the operator’s seatbelt is not fastened at any time the
parking brake is not set.
TS 36. Interlocks (Transit Bus)
TS 36.1 Passenger Door Interlocks
To prevent opening passenger doors while the bus is in motion, a speed sensor shall
be integrated with the door controls to prevent the doors from being enabled or opened
unless the bus speed is less than 2 mph.
To preclude movement of the bus, an accelerator interlock shall lock the accelerator in the
closed position, and a brake interlock shall engage the service brake system to stop
movement of the bus when the driver’s door control is moved to a door enable or open
position, or a door panel is opened more than 3 in. from the fully closed position (as
measured at the leading edge of the door panel). The interlock engagement shall bring the
bus to a smooth stop and shall be capable of holding a fully loaded bus on a 6 percent
grade, with the engine at idle and the transmission in gear, until the interlocks are
DEFAULT
Drum Brakes
The bus shall be equipped with brake drums. Brake drums shall allow
machining for oversized linings per manufacturer’s specifications.
ALTERNATIVE- PREFERRED
Disc Brakes on All Axles
The bus shall be equipped with disc brakes on all axles, and the brake discs shall
allow machining of each side of the disc to obtain smooth surfaces per manufacturer’s
specifications.
DEFAULT
Air Brakes
The parking brake shall be a spring-operated system, actuated by a valve
that exhausts compressed air to apply the brakes. The parking brake may be
manually enabled when the air pressure is at the operating level per FMVSS 121.
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released. These interlock functions shall be active whenever the vehicle master run switch
is in any run position.
All door systems employing brake and accelerator interlocks shall be supplied with
supporting failure mode effects analysis (FEMA) documentation, which demonstrates
that failure modes are of a failsafe type, thereby never allowing the possibility of release
of interlock while an interlocked door is in an unsecured condition, unless the door
master switch has been actuated to intentionally release the interlocks.
TS 37. Pneumatic System
TS 37.1 General
The bus air system shall operate the air-powered accessories and the braking system with
reserve capacity. New buses shall not leak down more than 5 psi over a 15-minute period
of time as indicated on the dash gauge.
Provision shall be made to apply shop air to the bus air systems. A quick disconnect fitting
shall be easily accessible and located in the engine compartment and near the front
bumper area for towing. Retained caps shall be installed to protect fitting against dirt and
moisture when not in use. Air for the compressor shall be filtered. The air system shall be
protected per FMVSS 121.
TS 37.2 Air Compressor
TS 37.3 Air Lines and Fittings
Air lines, except necessary flexible lines, shall conform to the installation and material
requirements of SAE Standard J1149 for copper tubing with standard, brass, flared or
ball sleeve fittings, or SAE Standard J844 for nylon tubing if not subject to temperatures
over 200 °F. The air on the delivery side of the compressor where it enters nylon housing
shall not be above the maximum limits as stated in SAE J844. Nylon tubing shall be
installed in accordance with the following color- coding standards:
Line supports shall prevent movement, flexing, tension, strain and vibration. Copper lines
shall be supported to prevent the lines from touching one another or any component of the
ALTERNATIVE
Braking effort adjustable with hand tools.
DEFAULT
The engine-driven air compressor shall be sized to charge the air system from
40 psi to the governor cut-off pressure in less than 4 minutes while not exceeding
the fast idle speed setting of the engine.
DEFAULT
• Green: Indicates primary brakes and supply.
• Red: Indicates secondary brakes.
• Brown: Indicates parking brake.
• Yellow: Indicates compressor governor signal.
• Black: Indicates accessories.
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bus. To the extent practicable and before installation, the lines shall be pre-bent on a
fixture that prevents tube flattening or excessive local strain. Copper lines shall be bent
only once at any point, including pre-bending and installation. Rigid lines shall be
supported at no more than 5 ft intervals. Nylon lines may be grouped and shall be
supported at 30 in. intervals or less.
The compressor discharge line between powerplant and body-mounted equipment shall be
flexible convoluted copper or stainless steel line, or may be flexible Teflon hose with a
braided stainless steel jacket. Other lines necessary to maintain system reliability shall be
flexible Teflon hose with a braided stainless steel jacket. End fittings shall be standard
SAE or JIC brass or steel, flanged, swivel-type fittings. Flexible hoses shall be as short
as practicable and individually supported. They shall not touch one another or any part of
the bus except for the supporting grommets. Flexible lines shall be supported at 2ft
intervals or less.
Air lines shall be clean before installation and shall be installed to minimize air leaks.
All air lines shall be routed to prevent water traps to the extent possible. Grommets or
insulated clamps shall protect the air lines at all points where they pass through
understructure components.
TS 37.4 Air Reservoirs
All air reservoirs shall meet the requirements of FMVSS Standard 121 and SAE
Standard J10 and shall be equipped with drain plugs and guarded or flush type drain
valves. Major structural members shall protect these valves and any automatic moisture
ejector valves from road hazards. Reservoirs shall be sloped toward the drain valve. All air
reservoirs shall have drain valves that discharge below floor level with lines routed to
eliminate the possibility of water traps and/or freezing in the drain line.
TS 37.5 Air System Dryer
An air dryer shall prevent accumulation of moisture and oil in the air system. The air dryer
system shall include one or more replaceable desiccant cartridges.
ALTERNATIVE
Requirement for Additional Oil Separator Provision
A provision shall be included to collect/remove oil from the air system to prevent
affecting function and/or damaging pneumatic system components.
ALTERNATIVE
The air system shall be equipped with an air dryer located before the no. 1 air
tank and as far from the compressor as possible to allow air to cool prior to
entering the air dryer.
ALTERNATIVE
Air Dryer shall be equipped with heated exhaust port.
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ELECTRICAL, ELECTRONIC AND DATA COMMUNICATION SYSTEMS
TS 38. Overview
The electrical system will consist of vehicle battery systems and components that
generate, distribute and store power throughout the vehicle. (e.g., generator, voltage
regulator, wiring, relays and connectors).
Electronic devices are individual systems and components that process and store data,
integrate electronic information or perform other specific functions.
The data communication system consists of the bi-directional communications networks
that electronic devices use to share data with other electronic devices and systems.
Communication networks are essential to integrating electronic functions, both on board the
vehicle and off.
Information level systems that require vehicle information for their operations or provide
information shall adhere to J1939 data standard.
Data communications systems are divided into three levels to reflect the use of
multiple data networks:
• Powertrain level: Components related to the powertrain, including the propulsion
system components (engine, transmission and hybrid units) and anti-lock braking
system (ABS), which may include traction control. At a minimum, powertrain
components consisting of the engine, transmission, retarder, ASR and anti-lock
braking systems shall be powered by a dedicated and isolated ignition supply
voltage to ensure data communication between components exists when the
vehicle ignition is switched to the “on” position.
• Information level: Components whose primary function is the collection, control or
display of data that is not necessary to the safe drivability of the vehicle (i.e., the
vehicle will continue to operate when those functions are inoperable). These
components typically consist of those required for automatic vehicle location (AVL)
systems, destination signs, fareboxes, passenger counters, radio systems,
automated voice and signage systems, video surveillance and similar components.
• Multiplex level: Electrical or electronic devices controlled through input/output
signals such as discrete, analog and serial data information (i.e., on/off switch
inputs, relay or relay control outputs). Multiplexing is used to control components
not typically found on the drive train or information levels, such as lights;
wheelchair lifts; doors; heating, ventilation and air conditioning (HVAC) systems
(if applicable); and gateway devices.
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FIGURE 4
Data Communications Systems Level
Information
level
Multiplex level
Drivetrain level
TS 38.1 Modular Design
Design of the electrical, electronic and data communication systems shall be modular so
that each electronic device, apparatus panel, or wiring bundle is easily separable from its
interconnect by means of connectors.
Power plant wiring shall be an independent wiring harness. Replacement of the
engine compartment wiring harness(es) shall not require pulling wires through any
bulkhead or removing any terminals from the wires.
TS 39. Environmental and Mounting Requirements
The electrical system and its electronic components shall be capable of operating in the
area of the vehicle in which they will be installed, as recommended in SAEJ1455.
Electrical and electronic equipment shall not be located in an environment that will reduce
the performance or shorten the life of the component or electrical system when operating
within the design operating profile. As a recommendation, no vehicle component shall
generate, or be affected by, electromagnetic interference or radio-frequency interference
(EMI/RFI) that can disturb the performance of electrical/electronic equipment as defined in
SAEJ1113 and UNECE Council Directive 95/54(R10).
The CFC-Transfort member agencies shall follow recommendations from bus
manufacturers and subsystem suppliers regarding methods to prevent damage from
voltage spikes generated from welding, jumpstarts, shorts, etc.
TS 39.1 Hardware Mounting
The mounting of the hardware shall not be used to provide the sole source ground, and all
hardware shall be isolated from potential EMI/RFI, as referenced in SAE J1113.
All electrical/electronic hardware mounted in the interior of the vehicle shall be
inaccessible to passengers and hidden from view unless intended to be viewed. The
hardware shall be mounted in such a manner as to protect it from splash or spray.
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All electrical/electronic hardware mounted on the exterior of the vehicle that is not
designed to be installed in an exposed environment shall be mounted in a sealed
enclosure.
All electrical/electronic hardware and its mounting shall comply with the shock and vibration
requirements of SAEJ1455.
TS 40. General Electrical Requirements
TS 40.1 Batteries
TS 40.1.1 Low-Voltage Batteries (24V)
TS 40.1.2 Battery Cables
The battery terminal ends and cable ends shall be color-coded with red for the
primary positive, black for negative and another color for any intermediate voltage cables.
Positive and negative battery cables shall not cross each other if at all possible, shall be
flexible and shall be sufficiently long to reach the batteries with the tray in the extended
position without stretching or pulling on any connection and shall not lie directly on top
of the batteries. Except as interrupted by the master battery switch, battery and starter
wiring shall be continuous cables with connections secured by bolted terminals and shall
conform to specification requirements of SAE Standard J1127–Type SGR, SGT, SGX or
GXL and SAE Recommended PracticeJ541, with 2100 strand 4/0 cable or greater
recommended.
TS 40.1.3 Jump-Start
DEFAULT
Four Group 31 Maintenance-Free Batteries
Four Group 31 Series deep-cycling maintenance-free battery units shall
be provided. Each battery shall have a minimum of 700 cold-cranking amps.
Each battery shall have a purchase date no more than one year from the date of
release for shipment to the Agency.
DEFAULT
Same Size Terminal Ends
Positive and negative terminal ends shall be the same size.
ALTERNATIVE
Color code each voltage, Red for 24volt and Orange for 12 volt
ALTERNATIVE
Jump-Start Connector
A jump-start connector, red for 24V and blue for 12V, shall be provided in
the engine compartment, equipped with dust cap and adequately protected
from moisture, dirt and debris.
ALTERNATIVE - PREFERRED
2 8-D Batteries with a minimum of 1475 cold-cranking amps for each battery, with side
mount terminals.
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TS 40.1.4 Battery Compartment
The battery compartment shall prevent accumulation of snow, ice and debris on top of the
batteries and shall be vented and self-draining. It shall be accessible only from the
outside of the vehicle. All components within the battery compartment, and the
compartment itself, shall be protected from damage or corrosion from the electrolyte. The
inside surface of the battery compartment’s access door shall be electrically insulated,
as required, to prevent the battery terminals from shorting on the door if the door is
damaged in an accident or if a battery comes loose. The battery compartment
temperature should not exceed manufacturer’s specification.
The vehicle shall be equipped with a 12V DC and 24V DC quick disconnect switch(es).
The battery compartment door shall conveniently accommodate operation of the12V DC
and 24V DC quick disconnect switch(es).
The battery quick disconnect access door shall be identified with a decal. The decal size
shall not be less than 3.5 × 5in. (8.89 × 12.7cm).
The battery hold-down bracket shall be constructed of a nonconductive and corrosion-
resistant material (plastic or fiberglass).
This access door shall not require any special locking devices to gain access to the switch,
and it shall be accessible without removing or lifting the panel. The door shall be flush-
fitting and incorporate a spring tensioner or equal to retain the door in a closed position
when not in use.
The access door shall have a securement device capable of holding the door open while
servicing the batteries.
The batteries shall be securely mounted on a stainless steel or equivalent tray that can
accommodate the size and weight of the batteries. The battery tray, if applicable, shall pull
out easily and properly support the batteries while they are being serviced. The tray shall
allow each battery cell to be easily serviced. A locking device shall retain the battery tray to
the stowed position.
If not located in the engine compartment, the same fire-resistant properties must apply to
the battery compartment. No sparking devices should be located within the battery box.
TS 40.1.5 Auxiliary Electronic Power Supply
If required, gel-pack, or any form of sealed (non-venting) batteries used for auxiliary power
are allowed to be mounted on the interior of the vehicle if they are contained in an
enclosed, non-airtight compartment and accessible only to maintenance personnel. This
compartment shall contain a warning label prohibiting the use of lead-acid batteries.
ALTERNATIVE
Jump-Start Connector
A jump-start connector shall be located next to the battery disconnect switch.
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TS 40.1.6 Master Battery Switch
The location of the master battery switch shall be clearly identified on the exterior access
panel, be accessible in less than 10 seconds for deactivation and prevent corrosion
from fumes and battery acid when the batteries are washed off or are in normal service.
Turning the master switch off with the powerplant operating, during an emergency, shall
shut off the engine and shall not damage any component of the electrical system. The
master switch shall be capable of carrying and interrupting the total circuit load.
TS 40.1.7 Low-Voltage Generation and Distribution
The low-voltage generating system shall maintain the charge on fully charged batteries,
except when the vehicle is at standard idle with a total low-voltage generator load
exceeding 70 percent of the low-voltage generator name plate rating.
Voltage monitoring and over-voltage output protection (recommended at 32V) shall be
provided.
Dedicated power and ground shall be provided as specified by the component or
system manufacturer. Cabling to the equipment must be sized to supply the current
requirements with no greater than a 5 percent volt drop across the length of the cable.
TS 40.1.8 Circuit Protection
All branch circuits, except battery-to-starting motor and battery-to- generator/alternator
circuits, shall be protected by current-limiting devices such as circuit breakers, fuses or
solid-state devices sized to the requirements of the circuit. Electronic circuit protection for
the cranking motor shall be provided to prevent engaging of the motor for more than 30
seconds at a time to prevent overheating. The circuit breakers or fuses shall be easily
accessible for authorized personnel. Fuses shall be used only where it can be
demonstrated that circuit breakers are not practicable. This requirement applies to in-line
fuses supplied by either the Contractor or a supplier. Fuse holders shall be constructed to
be rugged and waterproof. All manual reset circuit breakers critical to the operation of
the bus shall be mounted in a location convenient to the CFC-Transfort member agencies’
mechanics with visible indication of open circuits. The CFC-Transfort shall consider
the application of automatic reset circuit breakers on a case-by-case basis. The Contractor
shall show all in-line fuses in the final harness drawings. Any manually resettable circuit
breakers shall provide a visible indication of open circuits. Any manually resettable
circuit breakers shall provide a visible indication of open circuits.
Circuit breakers or fuses shall be sized to a minimum of 15 percent larger than the total
circuit load. The current rating for the wire used for each circuit must exceed the size of the
circuit protection being used.
TS 40.2 Grounds
The battery shall be grounded to the vehicle chassis/frame at one location only, as close to
the batteries as possible. When using a chassis ground system, the chassis shall be
grounded to the frame in multiple locations, evenly distributed throughout the vehicle to
DEFAULT
Single Switch
The batteries shall be equipped with a single switch for disconnecting both12V
and 24Vpower.
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eliminate ground loops. No more than five ground ring/spade terminal connections shall be
made per ground stud with spacing between studs ensuring contactivity and
serviceability. Electronic equipment requiring an isolated ground to the battery (i.e.,
electronic ground) shall not be grounded through the chassis.
TS 40.3 Low Voltage/Low Current Wiring and Terminals
All power and ground wiring shall conform to specification requirements of SAE
Recommended Practice J1127, J1128 and J1292. Double insulation shall be maintained as
close to the junction box, electrical compartment or terminals as possible. The requirement
for double insulation shall be met by wrapping the harness with plastic electrical tape or
by sheathing all wires and harnesses with non-conductive, rigid or flexible conduit.
Wiring shall be grouped, numbered and/or color-coded. Wiring harnesses shall not contain
wires of different voltage classes unless all wires within the harness are insulated for
the highest voltage present in the harness. Kinking, grounding at multiple points,
stretching, and exceeding minimum bend radius shall be prevented.
Strain-relief fittings shall be provided at all points where wiring enters electrical
compartments. Grommets or other protective material shall be installed at points where
wiring penetrates metal structures outside of electrical enclosures. Wiring supports shall
be protective and non-conductive at areas of wire contact and shall not be damaged by
heat, water, solvents, or chafing.
To the extent practicable, wiring shall not be located in environmentally exposed
locations under the vehicle. Wiring and electrical equipment necessarily located under the
vehicle shall be insulated from water, heat, corrosion and mechanical damage. Where
feasible, front-to-rear electrical harnesses should be installed above the window line of the
vehicle.
All wiring harnesses over 5 ft long and containing at least five wires shall include 10 percent
(minimum one wire) excess wires for spares. This requirement for spare wires does not
apply to data links and communication cables. Wiring harness length shall allow end
terminals to be replaced twice without pulling, stretching or replacing the wire. Terminals
shall be crimped to the wiring according to the connector manufacturer’s recommendations
for techniques and tools. All cable connectors shall be locking type, keyed and sealed,
unless enclosed in water tight cabinets or vehicle interior. Pins shall be removable,
crimp contact type, of the correct size and rating for the wire being terminated. Unused
pin positions shall be sealed with sealing plugs. Adjacent connectors shall use either
different inserts or different insert orientations to prevent incorrect connections.
Terminals shall be crimped; corrosion-resistant and full ring type or interlocking lugs
with insulating ferrules. When using pressure type screw terminal strips, only stranded wire
shall be used. Insulation clearance shall ensure that wires have a minimum of “visible
clearance” and a maximum of two times the conductor diameter or 1/16 in., whichever is
less. When using shielded or coaxial cable, upon stripping of the insulation, the metallic
braid shall be free from frayed strands that can penetrate the insulation of the inner wires.
Ultra-sonic and T-splices may be used with 8 AWG or smaller wire. When a T-splice is
used, it shall meet these additional requirements:
• It shall include a mechanical clamp in addition to solder on the splice.
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• The wire shall support no mechanical load in the area of the splice.
• The wire shall be supported to prevent flexing.
All splicing shall be staggered in the harness so that no two splices are positioned in the
same location within the harness.
Wiring located in the engine compartment shall be routed away from high-heat
sources or shielded and/or insulated from temperatures exceeding the wiring and
connector operating requirements.
The instrument panel and wiring shall be easily accessible for service from the
driver’s seat or top of the panel. The instrument panel shall be separately removable and
replaceable without damaging the instrument panel or gauges. Wiring shall have sufficient
length and be routed to permit service without stretching or chafing the wires.
TS 40.4 Electrical Components
All electrical components, including switches, relays, flashers and circuit breakers, shall be
heavy-duty designs with either a successful history of application in heavy- duty vehicles or
design specifications for an equivalent environment.
All electric motors shall be heavy-duty brushless type where practical, and have a
continuous duty rating of no less than 40,000 hours (except cranking motors, washer
pumps, auxiliary heater pumps, defroster and wiper motors). All electric motors shall be
easily accessible for servicing.
TS 40.5 Electrical Compartments
All relays, controllers, flashers, circuit breakers and other electrical components shall
be mounted in easily accessible electrical compartments. All compartments exposed to
the outside environment shall be corrosion-resistant and sealed. The components and
their functions in each electrical compartment, including the battery compartment, shall
be identified and their location permanently recorded on a drawing attached to the inside of
the access panel or door. The drawing shall be protected from oil, grease, fuel and
abrasion.
The front compartment shall be completely serviceable from the driver’s seat, vestibule or
from the outside. “Rear start and run” controls shall be mounted in an accessible location
in the engine compartment and shall be protected from the environment.
TS 41. General Electronic Requirements
If an electronic component has an internal real-time clock, it shall provide its own battery
backup to monitor time when battery power is disconnected, and/or it may be updated by
a network component. If an electronic component has an hour meter, it shall record
accumulated service time without relying on battery backup.
All electronic component suppliers shall ensure that their equipment is self- protecting in
the event of shorts in the cabling, and also in over-voltage (over 32V DC on a 24V DC
nominal voltage rating with a maximum of 50V DC) and reverse polarity conditions. If an
electronic component is required to interface with other components, it shall not require
external pull-up and/or pull-down resistors. Where this is not possible, the use of a pull-up
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or pull-down resistor shall be limited as much as possible and easily accessible and
labeled.
TS 41.1 Wiring and Terminals
Kinking, grounding at multiple points, stretching and reducing the bend radius
below the manufacturer’s recommended minimum shall not be permitted.
TS 41.1.1 Discrete I/O (Inputs/Outputs)
All wiring to I/O devices, either at the harness level or individual wires, shall be
labeled, stamped or color-coded in a fashion that allows unique identification at a
spacing not exceeding 4 in. Wiring for each I/O device shall be bundled together. If the I/O
terminals are the same voltages, then jumpers may be used to connect the common nodes
of each I/O terminal.
TS 41.1.2 Shielding
All wiring that requires shielding shall meet the following minimum requirements. A shield
shall be generated by connecting to a ground, which is sourced from a power distribution
bus bar or chassis. A shield shall be connected at one location only, typically at one end
of the cable. However, certain standards or special requirements, such as SAEJ1939 or
RF applications, have separate shielding techniques that also shall be used as applicable.
When using shielded or coaxial cable, upon stripping of the insulation, the metallic braid
shall be free from frayed strands, which can penetrate the insulation of the inner wires.
To prevent the introduction of noise, the shield shall not be connected to the common side
of a logic circuit.
TS 41.1.3 Communications
The data network cabling shall be selected and installed according to the selected
protocol requirements. The physical layer of all network communication systems shall
not be used for any purpose other than communication between the system
components, unless provided for in the network specifications.
Communications networks that use power line carriers (e.g., data modulated on a 24V
power line) shall meet the most stringent applicable wiring and terminal specifications.
TS 41.1.4 Radio Frequency (RF)
RF components, such as radios, video devices, cameras, global positioning systems
(GPS), etc., shall use coaxial cable to carry the signal. All RF systems require
special design consideration for losses along the cable. Connectors shall be minimized,
since each connector and crimp has a loss that will attribute to attenuation of the signal.
Cabling should allow for the removal of antennas or attached electronics without
removing the installed cable between them. If this cannot be done, then a conduit of
sufficient size shall be provided for ease of attachment of antenna and cable assembly. The
corresponding component vendors shall be consulted for proper application of equipment,
including installation of cables.
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TS 41.1.5 Audio
Cabling used for microphone level and line level signals shall be 22 AWG minimum with
shielded twisted pair. Cabling used for amplifier level signals shall be 18 AWG minimum.
TS 42. Multiplexing
TS 42.1 General
The primary purpose of the multiplexing system is control of components necessary to
operate the vehicle. This is accomplished by processing information from input devices
and controlling output devices through the use of an internal logic program.
Versatility and future expansion shall be provided for by expandable system architecture.
The multiplex system shall be capable of accepting new inputs and outputs through the
addition of new modules and/or the utilization of existing spare inputs and outputs. All like
components in the multiplex system shall be modular and interchangeable with self-
diagnostic capabilities. The modules shall be easily accessible for troubleshooting
electrical failures and performing system maintenance. Multiplex input/output modules shall
use solid-state devices to provide extended service life and individual circuit protection.
TS 42.2 System Configuration
Multiplexing may either be distributed or centralized. A distributed system shall
process information on multiple control modules within the network. A centralized system
shall process the information on a single control module. Either system shall consist of
several modules connected to form a control network.
TS 42.2.1 I/O Signals
The input/output for the multiplex system may contain four types of electrical signals:
discrete, modulating, analog or serial data.
Discrete signals shall reflect the on/off status of switches, levers, limit switches, lights,
etc. Analog signals shall reflect numerical data as represented by a voltage signal (0–12V,
10–24V, etc.) or current signal (4–20 mA). Both types of analog signals shall
represent the status of variable devices such as rheostats, potentiometers,
temperature probes, etc. Serial data signals shall reflect ASCII or alphanumeric data used
in the communication between other on-board components.
TS 43. Data Communications
TS 43.1 General
All data communication networks shall be either in accordance with a nationally
recognized interface standard, such as those published by SAE, IEEE or ISO, or shall
be published to the CFC-Transfort with the following minimum information:
DEFAULT
Ten percent of the total number of inputs and outputs, or at least one each for
each voltage type utilized (0V, 12V, 24V) at each module location shall be
designated as spares.
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• Protocol requirements for all timing issues (bit, byte, packet, inter-packet timing, idle
line timing, etc.) packet sizes, error checking and transport (bulk transfer of data
to/from the device).
• Data definition requirements that ensure access to diagnostic information and
performance characteristics.
• The capability and procedures for uploading new application or configuration data.
• Access to revision level of data, application software and firmware.
• The capability and procedures for uploading new firmware or application software.
• Evidence that applicable data shall be broadcast to the network in an efficient
manner such that the overall network integrity is not compromised.
Any electronic vehicle components used on a network shall be conformance tested to the
corresponding network standard.
TS 43.2 Drivetrain Level
Drivetrain components, consisting of the engine, transmission, retarder, anti-lock braking
system and all other related components, shall be integrated and communicate fully with
respect to vehicle operation with data using SAE Recommended Communications
Protocols such as J1939 and/or J1708/J1587 with forward and backward compatibilities or
other open protocols. At a minimum, drivetrain components consisting of the engine,
transmission, retarder ASR, and anti-lock braking systems shall be powered by a
dedicated and isolated ignition supply voltage to ensure data communication among
components exists when the vehicle ignition is switched to the “on” position.
TS 43.2.1 Diagnostics, Fault Detection and Data Access
Drivetrain performance, maintenance and diagnostic data, and other electronic messages
shall be formatted and transmitted on the communications networks.
The drivetrain level shall have the ability to record abnormal events in memory and provide
diagnostic codes and other information to service personnel. At a minimum, this network
level shall provide live/fail status, current hardware serial number, software/data revisions
and uninterrupted timing functions.
TS 43.2.2 Programmability (Software)
The drivetrain level components shall be programmable by the CFC-Transfort with
limitations as specified by the subsystem Supplier.
TS 43.3 Multiplex Level
TS 43.3.1 Data Access
At a minimum, information shall be made available via a communication port on the
multiplex system. The location of the communication port shall be easily accessible. A
hardware gateway and/or wireless communications system are options if requested by the
CFC-Transfort. The communication port(s) shall be located as specified by the CFC-
Transfort member agencies.
TS 43.3.2 Diagnostics and Fault Detection
The multiplex system shall have a proven method of determining its status (system health
and input/output status) and detecting either active (online) or inactive (offline) faults
through the use of on-board visual/audible indicators.
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In addition to the indicators, the system shall employ an advanced diagnostic and fault
detection system, which shall be accessible via either a personal computer or a hand held
unit. Either unit shall have the ability to check logic function. The diagnostic data can
be incorporated into the information level network or the central data access system.
TS 43.3.3 Programmability (Software)
The multiplex system shall have security provisions to protect its software from
unwanted changes. This shall be achieved through any or all of the following
procedures:
• Password protection
• Limited distribution of the configuration software
• Limited access to the programming tools required to change the software
• Hardware protection that prevents undesired changes to the software
Provisions for programming the multiplex system shall be possible through a PC or laptop.
The multiplex system shall have proper revision control to ensure that the hardware and
software are identical on each vehicle equipped with the system. Revision control shall
be provided by all of the following:
• Hardware component identification where labels are included on all multiplex
hardware to identify components
• Hardware series identification where all multiplex hardware displays the current
hardware serial number and firmware revision employed by the module
• Software revision identification where all copies of the software in service display the
most recent revision number
• A method of determining which version of the software is currently in use in the
multiplex system
TS 43.4 Electronic Noise Control
Electrical and electronic subsystems and components on all buses shall not emit
electromagnetic radiation that will interfere with on-board systems, components or
equipment, telephone service, radio or TV reception, or violate regulations of the
Federal Communications Commission.
DEFAULT
No requirement for mock-up board.
ALTERNATIVE – OPTIONAL PRICING REQUESTED
Provide Mock-Up Board
A mock-up board, where key components of the multiplexing system are replicated
on a functional model, shall be provided as a tool for CFC-Transfort member
agencies to share for diagnostic, design verification and training purposes.
DEFAULT
Revision control labels shall be electronic.
RFP 8446 Transfort Bus Procurement 127
Electrical and electronic subsystems on buses shall not be affected by external
sources of RFI/EMI. This includes, but is not limited to, radio and TV transmission, portable
electronic devices including computers in the vicinity of or onboard the buses, AC or
DC power lines and RFI/EMI emissions from other vehicles.
DRIVER PROVISIONS, CONTROLS AND INSTRUMENTATION
TS 44. Driver’s Area Controls
TS 44.1 General
In general when designing the driver’s area, it is recommended that SAE J833,
“Human Physical Dimensions,” be used.
Switches and controls shall be divided into basic groups and assigned to specific
areas, in conformance with SAE Recommended Practice J680, Revised 1988, “Location
and Operation of Instruments and Controls in Motor Truck Cabs,” and be essentially within
the hand reach envelope described in SAE Recommended Practice J287, “Driver Hand
Control Reach.” Switches and control placement shall be adjusted by the manufacturer per
the Transfort-CFC representative’s specifications.
TS 44.2 Glare
The driver’s work area shall be designed to minimize glare to the extent possible.
Objects within and adjacent to this area shall be matte black or dark gray in color wherever
possible to reduce the reflection of light onto the windshield. The use of polished metal
and light-colored surfaces within and adjacent to the driver’s area shall be avoided.
TS 44.3 Visors/Sun Shades
TS 44.4 Driver’s Controls
Frequently used controls must be in easily accessible locations. These include the door
control, kneel control, windshield wiper/washer controls, hazard light switch, ramp, and
lift and run switch. Any switches and controls necessary for the safe operation of the bus
shall be conveniently located and shall provide for ease of operation. They shall be
ALTERNATIVE
Driver’s Window Sunscreens
An adjustable roller type sunscreen shall be provided over the driver’s
windshield and/or the driver’s side window. The sunscreen shall be capable of
being lowered to the midpoint of the driver’s window. When deployed, the screen
shall be secure, stable, and shall not rattle, sway or intrude into the driver’s field
of view due to the motion of the coach or as a result of air movement. Once
lowered, the screen shall remain in the lowered position until returned to the
stowed position by the driver. Sunscreen shall be shaped to minimize light
leakage between the visor and windshield pillars to the extent possible.
ALTERNATIVE - PERFERRED
An electrically controlled front visor with a full shade (no screen material). Drivers side
shade to be solid material as well.
RFP 8446 Transfort Bus Procurement 128
identifiable by shape, touch and permanent markings. Controls also shall be located so that
passengers may not easily tamper with control settings.
All panel-mounted switches and controls shall be marked with easily read identifiers.
Graphic symbols shall conform to SAE Recommended Practice J2402, “Road Vehicles –
Symbols For Controls, Indicators, and Tell Tales,” where available and applicable. Color of
switches and controls shall be dark with contrasting typography or symbols.
Mechanical switches and controls shall be replaceable, and the wiring at these
controls shall be serviceable from a convenient location. Switches, controls and
instruments shall be dust and water-resistant.
TS 44.5 Normal Bus Operation Instrumentation and Controls
The following list identifies bus controls used to operate the bus. These controls are either
frequently used or critical to the operation of the bus. They shall be located within easy
reach of the operator. The operator shall not be required to stand or turn to view or
actuate these controls unless specified otherwise.
Systems or components monitored by onboard diagnostics system shall be displayed in
clear view of the operator and provide visual and/or audible indicators. The intensity of
indicators shall permit easy determination of on/off status in bright sunlight but shall not
cause a distraction or visibility problem at night. All indicators shall be illuminated using
backlighting.
The indicator panel shall be located in Area 1 or Area 5, within easy view of the
operator instrument panel. All indicators shall have a method of momentarily testing their
operation. The audible alarm shall be tamper-resistant and shall have an outlet level
between 80 and 83 dBA when measured at the location of the operator’s ear.
On-board displays visible to the operator shall be limited to indicating the status of those
functions described herein that are necessary for the operation of the bus. All other
indicators needed for diagnostics and their related interface hardware shall be concealed
and protected from unauthorized access. Table 6 represents instruments and alarms. The
intent of the overall physical layout of the indicators shall be in a logical grouping of
systems and severity nature of the fault.
Consideration shall be provided for future additions of spare indicators as the
capability of onboard diagnostic systems improves. Blank spaces shall contain LEDs.
DEFAULT
All switches/controls in the driver’s controls area shall be mounted in an
angled panel steep enough to discourage drivers from using it as a personal
storage area for items like food, drinks, cell phones, etc.
RFP 8446 Transfort Bus Procurement 129
Device Description Location Function Visual/
Audible
Master run
switch
Rotary, four- position
detent Side console
Master control for bus, off, day run,
night run and clearance ID lights
Engine start,
front
Approved momentary
switch
Side console Activates engine starter motor
Engine start,
rear
Approved momentary
switch
Engine
compartment Activates engine starter motor
Engine run,
rear
Three-position toggle
switch
Engine
compartment
Permits running engine from rear start,
normal front run position and off
Amber
light
Drive selector Touch panel switch Side console Provides selection of propulsion:
forward, reverse and neutral
Gear
selection
HVAC Switch or switches to
control HVAC Side console
Permits selection of passenger
ventilation: off, cool, heat, low fan, high
fan or full auto with on/off only
Driver’s
ventilation
Rotary, three- position
detent
Side console or
dash left wing
Permits supplemental ventilation: fan
off, low or high
Defroster fan Rotary, three- position
detent
Side console or
dash left wing
Permits defroster: fan off, low, medium
or high
Defroster
temperature Variable position
Side console or
dash left wing
Adjusts defroster water flow and
temperature
Windshield
RFP 8446 Transfort Bus Procurement 130
Device Description Location Function Visual/ Audible
Front door
ramp/kneel
enable
Two-position keyed
switch1
Front door
remote or
dash right
wing
Permits ramp and kneel activation
from front door area, key required1
Amber light
Front door
ramp
Three-position
momentary switch
Right side of
steering wheel
Permits deploy and stow of front
ramp Red light
Front kneel Three-position
momentary switch
Front door
remote
Permits kneeling activation and
raise and normal at front door
remote location
Amber or red dash
indicator; exterior
alarm and amber
light
Rear door
ramp/kneel
enable
Two-position keyed
switch1
Rear door
remote
Permits ramp and kneel activation
from rear door area; key required1
Red light
Rear door
ramp
Three-position
momentary switch
Rear door
remote
Permits deploy and stow of rear
ramp
Silent alarm
Recessed push
button, NO and NC
contacts momentary
Side console
Activates emergency radio alarm
at dispatch and permits covert
microphone and/or enables
destination sign emergency
RFP 8446 Transfort Bus Procurement 131
Device Description Location Function Visual/ Audible
Rear door
override
Two-position switch in
approved location
Side console,
forward
Allows driver to override activation
of rear door passenger tape
switches
Engine
shutdown
override
Momentary switch with
operation protection Side console
Permits driver to override auto
engine shutdown
Hazard
flashers Two-position switch Side console Activates emergency flashers Two green lights
Fire
suppression
Red push button with
protective cover
Dash left
wing
Permits driver to override and
manually discharge fire
suppression system
Red light
Mobile data
terminal
Mobile data terminal
coach operator
interface panel
Above right
dash wing
Facilitates driver interaction with
communication system and master
log-on
LCD display with
visual status and
text messages
Farebox
interface
Farebox coach operator
interface panel Near farebox
Facilitates driver interaction with
farebox system LCD display
Destination
sign interface
Destination sign
interface panel
In approved
location
Facilitates driver interaction with
destination sign system, manual
entry
LCD display
Turn signals
RFP 8446 Transfort Bus Procurement 132
Device Description Location Function Visual/
Audible
Remote engine
speed Rotary rheostat
Engine
compartment
Permits technician to raise and
lower engine RPM from engine
compartment
Master door/
interlock
Multi-pole toggle,
detented
Out of operator’s
reach
Permits driver override to disable
door and brake/throttle interlock Red light
Warning
interlocks
deactivated
Red indicator light Dash panel center Illuminates to warn driver that
interlocks have been deactivated Red light
Retarder disable
Multi-pole switch
detented
Approved location Permits driver override to disable
brake retardation/regeneration
Red light
Alarm
acknowledge
Push button
momentary Approved location
Permits driver to acknowledge
alarm condition
Rear door
passenger
sensor disable
Multi-pole toggle,
detented
In sign
compartment or
driver’s barrier
compartment
Permits driver to override rear door
passenger sensing system
Indicator/ alarm
test button
Momentary switch or
programming1
Dash center
panel/left wing
Permits driver to activate test of
sentry, indicators and audible
alarms
All visuals
and
audibles
Auxiliary power 110 V power
receptacle Approved location
RFP 8446 Transfort Bus Procurement 133
Device Description Location Function Visual/
Audible
Low system
air pressure
Sensing low primary and
secondary air tank
pressure
Dash center Indication of low air system
pressure
Buzzer and red
light
Methane
detection
function
Detection of system
integrity
Property
specific or
dash center
Detects system failure
No start
condition,
amber light
Methane
detection
Indication of 20% LED
emergency light (LEL)
Property
specific or
dash center
Detects levels of methane Flashing red at
20% LEL
Methane
detection Indication of 50% LEL
Property
specific or
dash center
Detects levels of methane Solid red at
50% LEL
Engine
coolant
indicator
Low coolant indicator may
be supplied as audible
alert and visual and/or text
message
Within
driver’s sight Detects low coolant condition Amber light
Hot engine
indicator
Coolant temperature
indicator may be supplied
as audible alert and visual
and/or text message
Within
driver’s sight
Detects hot engine condition and
initiates time delay shutdown Red light
Low engine
RFP 8446 Transfort Bus Procurement 134
TS 44.6 Driver Foot Controls
Accelerator and brake pedals shall be designed for ankle motion. Foot surfaces of the
pedals shall be faced with wear-resistant, nonskid, replaceable material.
TS 44.6.1 Pedal Angle
The vertical angle of the accelerator and brake pedals shall be determined from a
horizontal plane regardless of the slope of the cab floor. The accelerator and brake pedals
shall be positioned at an angle of 37 to 50 deg at the point of initiation of contact and
extend downward to an angle of 10 to 18 deg at full throttle.
The location of the brake and accelerator pedals shall be determined by the manufacturer,
based on space needs, visibility, lower edge of windshield and vertical H-point.
TS 44.6.2 Pedal Dimensions and Position
The floor-mounted accelerator pedal shall be 10 to 12 in. long and 3 to 4 in. wide.
Clearance around the pedal must allow for no interference precluding operation.
The accelerator and brake pedals shall be positioned such that the spacing between
them, measured at the heel of the pedals, is between 1 and 2 in. Both pedals should be
located approximately on the same plane coincident to the surface of the pedals.
TS 44.7 Brake and Accelerator Pedals
TS 44.8 Driver Foot Switches
Floor-Mounted Foot Control Platform
The angle of the turn signal platform shall be determined from a horizontal plane,
regardless of the slope of the cab floor. The turn signal platform shall be angled at a
minimum of 10 deg and a maximum of 37 deg. It shall be located no closer to the seat front
than the heel point of the accelerator pedal.
ALTERNATIVE
Adjustable Brake and Accelerator Pedals
Both pedals shall be adjustable forward and rearward a minimum of 3 in.
The adjustment shall be made by use of a dash-mounted toggle or rocker switch.
The switch shall be clearly labeled to identify it as pedal adjustment and shall be
within easy reach of the driver. Pedal adjustment shall be enabled only when the
bus is stationary and the parking brake engaged.
DEFAULT
Turn Signal Controls
Turn signal controls shall be floor-mounted, foot-controlled, water-resistant, heavy-
duty, momentary contact switches.
RFP 8446 Transfort Bus Procurement 135
TS 45. Driver’s Amenities
TS 45.1 Coat Hanger
TS 45.2 Drink Holder
TS 45.3 Storage Box
TS 46. Windshield Wipers and Washers
TS 46.1 Windshield Wipers
The bus shall be equipped with a windshield wiper for each half of the windshield. At 60
mph, no more than 10 percent of the wiped area shall be lost due to windshield
wiper lift. For two-piece windshields, both wipers shall park along the center edges of
the windshield glass. For single-piece windshields, wipers shall park along the bottom edge
of the windshield. Windshield wiper motors and mechanisms shall be easily accessible for
repairs or service. The fastener that secures the wiper arm to the drive mechanism shall be
corrosion-resistant.
DEFAULT
Foot Switch Control
The control switches for the turn signals shall be mounted on an inclined,
floor- mounted stainless steel enclosure or metal plate mounted to an incline
integrated into the driver’s platform, located to the left of the steering column.
The location and design of this enclosure shall be such that foot room for the
operator is not impeded. The inclined mounting surface shall be skid-resistant.
All other signals, including high beam and public address system, shall be in
approved locations.
The foot switches shall be UL-listed, heavy-duty type, of a rugged,
corrosion- resistant metal construction. The foot switches for the
directionals shall be momentary type, while those for the PA system and the high
beam shall be latching type. The spacing of the switches shall be such that
inadvertent simultaneous deflection of switches is prevented.
ALTERNATIVE
Coat Hook
A hook and loop shall be provided to secure the driver’s coat.
DEFAULT
Drink holder in approved area.
DEFAULT
Storage Box
An enclosed driver storage area shall be provided with a positive latching
door and/or lock. The minimum size is 2750 in.3
RFP 8446 Transfort Bus Procurement 136
TS 46.2 Windshield Washers
The windshield washer system, when used with the wipers, shall deposit washing fluid
evenly and completely wet the entire wiped area.
The windshield washer system shall have a minimum 3-gallon reservoir, located for easy
refilling from outside the bus. Reservoir pumps, lines and fittings shall be corrosion-
resistant and must include a means to determine fluid level.
TS 47. Driver’s Seat
FIGURE 5
Driver’s Seat
TS 47.1 Dimensions
The driver’s seat shall be comfortable and adjustable so that people ranging in size from a
95th-percentile male to a 5th-percentile female may operate the bus.
ALTERNATIVE
Intermittent Wiper with Variable Control
A variable-speed feature shall be provided to allow adjustment of wiper speed
for each side of the windshield between approximately five (5) and twenty-five
(25) cycles per minute.
ALTERNATIVE - PERFERRED
Electrically operated windshield wipers.
RFP 8446 Transfort Bus Procurement 137
TS 47.1.1 Seat Pan Cushion Length
Measurement shall be from the front edge of the seat pan to the rear at its
intersection with the seat back. The adjustment of the seat pan length shall be no less than
16.5 in. at its minimum length and no more than 20.5 in. at its maximum length. The seat
cushion shall have an adjustable thigh extension with a minimum of 2’’ of travel.
SP 1.1.1 Seat Pan Cushion Height
TS 47.1.2 Seat Pan Cushion Slope
Measurement is the slope of the plane created by connecting the two high points of the
seat, one at the rear of the seat at its intersection with the seat back and the other at the
front of the seat just before it waterfalls downward at the edge. The slope can be
measured using an inclinometer and shall be stated in degrees of incline relative to the
horizontal plane (0 deg). The seat pan shall adjust in its slope from no less than plus 12
deg (rearward “bucket seat” incline) to no less than minus 5 deg (forward slope). The
seat cushion tilt shall operate independently of the suspension and seat back recline.
TS 47.1.3 Seat Base Fore/Aft Adjustment
Measurement is the horizontal distance from the heel point to the front edge of the seat.
The minimum and maximum distances shall be measured from the front edge of the seat
when it is adjusted to its minimum seat pan depth (approximately 15 in.). On all low-floor
buses, the seat base shall travel horizontally a minimum of 9 in. It shall adjust no closer to
the heel point than 6 in. On all high-floor buses, the seat base shall travel a minimum of 9
in. and adjust no closer to the heel point than 6 in.
TS 47.1.4 Seat Pan Cushion Width
Measurement is the horizontal distance across the seat cushion. The seat pan
cushion shall be 17 to 21 in. across at the front edge of the seat cushion and 20 to 23 in.
across at the side bolsters.
TS 47.1.5 Seat Suspension
The driver’s seat shall be appropriately dampened to support a minimum weight of
380 lbs. The suspension shall be capable of dampening adjustment in both directions.
Rubber bumpers shall be provided to prevent metal-to-metal contact. Seat suspension
shall be equipped with dual adjustable shocks.
TS 47.1.6 Seat Back
Width
Measurement is the distance between the outermost points of the front of the seat back, at
or near its midpoint in height. The seat back width shall be no less than 19 in. Seat back
will include dual recliner gears on both sides of the seat.
Height
Standard height seat back.
TS 47.1.7 Headrests
DEFAULT
Dimensions
Measurement shall be from the cab floor to the top of the level seat at its
center midpoint. The seat shall adjust in height from a minimum of 14 in., with a
minimum 6 in. vertical range of adjustment.
RFP 8446 Transfort Bus Procurement 138
TS 47.1.8 Seat Back Lumbar Support
Measurement is from the bottom of the seat back at its intersection with the seat pan to
the top of the lumbar cushioning. The seat back shall provide adjustable- depth lumbar
back support with three individual operating lumbar cells within a minimum range of 7 to 11
in.
TS 47.1.9 Seat Back Angle Adjustment
The seat back angle shall be measured relative to a level seat pan, where 90 deg is the
upright position and 90 deg-plus represents the amount of recline.
The seat back shall adjust in angle from a minimum of no more than 90 deg
(upright) to at least 105 deg (reclined), with infinite adjustment in between. The seat
back shall be equipped with a plastic back protector to avoid damage of the seat during
reclining.
TS 47.2 Seat Belt
The belt assembly should be an auto-locking retractor (ALR). All seat belts should be
stored in automatic retractors. The belts shall be mounted to the seat frame so that the
driver may adjust the seat without resetting the seat belt.
The seat and seatbelt assemblies as installed in the bus shall withstand static
horizontal forces as required in FMVSS 207 and 21.
Lap Belt Length
TS 47.3 Adjustable Armrest
DEFAULT
Adjustable headrest.
ALTERNATIVE
Adjustable-height D-ring.
ALTERNATIVE
All seatbelt assemblies shall come equipped with a warning switch device to
remind operators to buckle up.
ALTERNATIVE
72 in. with Extension
The lap belt assembly shall be 72 in. in length with an 8 in. seat belt extension,
as long as the OEM provides it.
DEFAULT
No armrests.
RFP 8446 Transfort Bus Procurement 139
TS 47.4 Seat Control Locations
While seated, the driver shall be able to make seat adjustments by hand without
complexity, excessive effort or being pinched. Adjustment mechanisms shall hold the
adjustments and shall not be subject to inadvertent changes.
TS 47.5 Seat Structure and Materials
Cushions
Cushions shall be fully padded with at least 3 in. of materials in the seating areas at the
bottom and back.
Cushion Materials
TS 47.6 Pedestal
TS 47.7 Seat Options
• seat alarm
• fabric options: USSC Evolution G2 with black fabric and head rest
• seat air vent
• side bolsters adjustments
• silicone seat cushion
TS 47.8 Mirrors
TS 47.8.1 Exterior Mirrors
The bus shall be equipped with corrosion-resistant, outside rearview mirrors mounted with
stable supports to minimize vibration. Mirrors shall be firmly attached to the bus to minimize
vibration and to prevent loss of adjustment with a breakaway mounting system. Mirrors
shall permit the driver to view the roadway along the sides of the bus, including the rear
wheels. Mirrors should be positioned to prevent blind spots.
Mirrors shall retract or fold sufficiently to allow bus washing operations but avoid contact
with windshield.
DEFAULT
Open-cell polyurethane (FMVSS 302).
DEFAULT
Powder-coated steel.
ALTERNATIVE
Exterior mirrors shall be installed with a breakaway mounting system.
ALTERNATIVE
Spring-loaded mirror heads auto return.
ALTERNATIVE PREFERRED OPTION
B/R Hadley 5x7 CX-HO Curbside and Street side combination of flat and convex mirrors
referred to as transit-specific.
RFP 8446 Transfort Bus Procurement 140
Curbside Mirrors
The curbside rearview mirror shall be mounted so that its lower edge is no less than
76 in. above the street surface. A lower mount may be required due to mirror configuration
requests.
Street-Side Mirrors
TS 47.8.2 Interior Mirrors
Mirrors shall be provided for the driver to observe passengers throughout the bus without
leaving the seat and without shoulder movement. The driver shall be able to observe
passengers in the front/entrance and rear/exit areas (if applicable), anywhere in the aisle,
and in the rear seats.
CFC Transfort requires five interior mirrors. Location and size to be determined during
design process.
DEFAULT
Remote Adjustment of Curbside Mirror
The driver shall be able to adjust the curbside mirror remotely while seated in the
driving position. The control for remote positioning of the mirror shall be a single
switch or device, capable of adjusting the curbside convex mirror as well.
ALTERNATIVE
Heated and Remote Mirrors
The heaters shall be energized whenever the driver’s heater and/or defroster
is activated or activated independently.
ALTERNATIVE
Remote Adjustment of Curbside Mirror
The driver shall be able to adjust the street-side mirror remotely while seated in the
driving position. The control for remote positioning of the mirror shall be a single
switch or device, capable of adjusting the street-side convex mirror as well
ALTERNATIVE
Heated Street-Side Mirrors
The street-side mirrors shall have heaters that energize whenever the
driver’s heater and/or defroster is activated, or can be activated independently.
RFP 8446 Transfort Bus Procurement 141
WINDOWS
TS 48. General
Use with 29-30 ft length: A minimum of 6000 sq in. of window area, including operator and
door windows, shall be required on each side of the standard configuration bus.
Use with 35 ft length: A minimum of 8000 sq in. of window area, including operator and
door windows, shall be required on each side of the standard configuration bus.
Use with 40 ft length: A minimum of 10,000 sq in. of window area, including
operator and door windows, shall be required on each side of the standard configuration
bus.
TS 49. Windshield
The windshield shall permit an operator’s field of view as referenced in SAE
Recommended Practice J1050.The vertically upward view shall be a minimum of 14 deg,
measured above the horizontal and excluding any shaded band. The vertically downward
view shall permit detection of an object 3½ ft high no more than 2 ft in front of the bus. The
horizontal view shall be a minimum of 90 deg above the line of sight. Any binocular
obscuration due to a center divider may be ignored when determining the 90 deg
requirement, provided that the divider does not exceed a 3 deg angle in the operator’s field
of view. Windshield pillars shall not exceed 10 deg of binocular obscuration. The
windshield shall be designed and installed to minimize external glare as well as reflections
from inside the bus.
The windshield shall be easily replaceable by removing zip-locks from the windshield
retaining moldings. Bonded-in-place windshields shall not be used. Winglets may be
bonded.
TS 49.1 Glazing
The windshield glazing material shall have a ¼ in. nominal thickness laminated safety
glass conforming to the requirements of ANSI Z26.1 Test Grouping AS-1 and the
recommended practices defined in SAE J673.
TS 50. Driver’s Side Window
The driver’s side window shall be the sliding type, requiring only the rear half of the sash to
latch upon closing, and shall open sufficiently to permit the seated operator to easily adjust
the street-side outside rearview mirror. When in an open position, the window shall not
rattle or close during braking. This window section shall slide in tracks or channels
designed to last the service life of the bus. The operator’s side window shall not be
bonded in place and shall be easily replaceable. The glazing material shall have a
single-density tint.
ALTERNATIVE
No band required.
DEFAULT
Two-piece windshield.
RFP 8446 Transfort Bus Procurement 142
The driver’s view, perpendicular through operator’s side window glazing, should extend
a minimum of 33 in. (840 mm) to the rear of the heel point on the accelerator,
and in any case must accommodate a 95th percentile male operator. The view through
the glazing at the front of the assembly should begin not more than 26 in. (560 mm)
above the operator’s floor to ensure visibility of an under- mounted convex mirror.
Driver’s window construction shall maximize ability for full opening of the window.
The design shall prevent sections from freezing closed in the winter. Light transmittance
shall be 75 percent on the glass area below 53 in. from the operator platform floor. On the
top-fixed-over-bottom-slider configuration, the top fixed area above 53 in. may have a
maximum 0 percent light transmittance.
TS 51. Side Windows
TS 51.1 Configuration
Side windows shall not be bonded in place, but shall be easily replaceable without
disturbing adjacent windows and shall be mounted so that flexing or vibration from engine
operation or normal road excitation is not apparent. All aluminum and steel material will be
treated to prevent corrosion.
TS 51.2 Emergency Exit (Egress) Configuration
DEFAULT
The driver’s side window glazing material shall have a ¼ in. nominal
thickness laminated safety glass conforming to the requirements of ANSI Z26.1-
1996 Test Grouping AS-2 and the recommended practices defined in SAE J673.
ALTERNATIVE
Hidden Frame (Flush “Euro-Look”) Driver’s Side Window
Agency to choose from the following options:
• top fixed over bottom slider
• non-egress
ALTERNATIVE
Maximum Egress
Every window shall be capable of being made an egress window.
ALTERNATIVE
Hidden Frame (Seamless)
• openable windows with inward-opening transom panels
RFP 8446 Transfort Bus Procurement 143
TS 51.3 Configuration
TS 51.4 Materials
NOTE: All glass treatments must be permanent, within the glass and/or in the center
membrane. Surface films are not permitted.
SHGC and light transmission performance shall be defined by the National Fenestration
Rating Council.
TS 51.5 Rear Window
HEATING, VENTILATING AND AIR CONDITIONING
TS 52. Capacity and Performance
The HVAC climate control system shall be capable of controlling the temperature and
maintaining the humidity levels of the interior of the bus as defined in the following
paragraphs.
ALTERNATIVE – PREFERRED
Operable Windows with Inward-Opening Transom Panels (Fixed Bottom,
Tip-In Top) Hidden frame (Seamless)
Each operable side window shall incorporate an upper transom portion.
The transom shall be between 25 and 35 percent of the total window area. The
lower portion of the window shall be fixed. The transom portion shall be hinged
along the lower edge and open inward.
DEFAULT
Safety Glass Glazing Panels
Side windows glazing material shall have a minimum of 3/16 in. nominal
thickness tempered safety glass. The material shall conform to the
requirements of ANSI Z26.1-1996 Test Grouping 2 and the recommended practices
d fi d i SAE J673
DEFAULT
Windows on the bus sides and in the rear door shall be tinted a neutral
color, complementary to the bus exterior. The maximum solar energy transmittance
shall not exceed 37 percent, as measured by ASTM E-424. Luminous
transmittance shall be measured by ASTM D-1003. Windows over the
d ti ti i h ll t b ti t d
DEFAULT
Safety Glass Glazing Panels
Side windows glazing material shall have a minimum of 3/16 in. nominal
thickness tempered safety glass. The material shall conform to the
requirements of ANSI Z26.1 Test Grouping 2 and the recommended practices
defined in SAE J673.
DEFAULT
No requirement for rear window.
RFP 8446 Transfort Bus Procurement 144
With the bus running at the design operating profile with corresponding door opening cycle,
and carrying a number of passengers equal to 150 percent of the seated load, the
HVAC system shall control the average passenger compartment temperature within a
range between 65 and 80 °F, while maintaining the relative humidity to a value of 50
percent or less. The system shall maintain these conditions while subjected to any outside
ambient temperatures within a range of 10 to 95 °F and at any ambient relative humidity
levels between 5 and 50 percent.
When the bus is operated in outside ambient temperatures of 95 to 115 °F, the interior
temperature of the bus shall be permitted to rise 0.5°F for each degree of exterior
temperature in excess of 95 °F.
When the bus is operated in outside ambient temperatures in the range of -10 to 10 °F,
the interior temperature of the bus shall not fall below 55 °F while the bus is running on the
design operating profile. A minimum of two underseat heaters are required on each bus.
The location of the heaters in the bus will be determined by the CFC-Transfort
representative.
Due to CFC-Transfort agencies’ operating conditions, Proposers offering higher
capacity heating systems that can maintain a temperature closer to 70 degrees
F when the outside ambient temperatures are in the range of -30 degrees to 10
degrees F, while minimizing interior noise levels, will be awarded additional bonus
evaluation points for exceeding basic specification requirements, as this is a
fundamental evaluation criteria in the technical specification area.
System capacity testing, including pull-down/warm-up, stabilization and profile, shall be
conducted in accordance to APTA’s Recommended Practice “Transit Bus HVAC System
Instrumentation and Performance Testing.”
NOTE: The recommended locations of temperature probes are only guidelines and
may require slight modifications to address actual bus design. Care must be taken
to avoid placement of sensing devices in the immediate path of an air duct outlet.
In general, the locations are intended to accurately represent the interior passenger
area.
Additional testing shall be performed as necessary to ensure compliance to performance
requirements stated herein.
DEFAULT
HVAC equipped. See below for configuration.
DEFAULT – PREFERRED OPTION
Rear-Mounted HVAC Unit
The HVAC unit will be rear-mounted. Note that a rear-mounted unit will preclude a
rear window. All motors shall be brushless.
RFP 8446 Transfort Bus Procurement 145
TS 53. Controls and Temperature Uniformity
The HVAC system excluding the driver’s heater/defroster shall be centrally controlled with
an advanced electronic/diagnostic control system with provisions for extracting/reading
data. The system shall be compliant with J1939 Communication Protocol for receiving and
broadcasting of data.
Hot engine coolant water shall be delivered to the HVAC system driver’s defroster/heater
and other heater cores by means of an auxiliary coolant pump, sized for the required flow,
which is brushless and sealless having a minimum maintenance-free service life for both
the brushless motor and the pump of at least 40,000 hours at full power.
Interior temperature distribution shall be uniform to the extent practicable to prevent hot
and/or cold spots. After stabilization with doors closed, the temperatures between any
two points in the passenger compartment in the same vertical plane, and 6 to 72 in. above
the floor, shall not vary by more than 5 °F with doors closed. The interior temperatures,
measured at the same height above the floor, shall not vary more than ±5 °F from the
front to the rear from the average temperature determined in accordance with APTA’s
“Recommended Instrumentation and Performance Testing for Transit Bus Air Conditioning
System.” Variations of greater than ±5 °F will be allowed for limited, localized areas
provided that the majority of the measured temperatures fall within the specified
requirement.
DEFAULT
Capacity and Performance Requirements
The air-conditioning portion of the HVAC system shall be capable of reducing
the passenger compartment temperature from 115 to 95 °F in less than 20
minutes after engine start-up. Engine temperature shall be within the normal
operating range at the time of start-up of the cool-down test, and the engine
speed shall be limited to fast idle, which may be activated by a driver-controlled
device. During the cool-down period, the refrigerant pressure shall not exceed
safe high-side pressures, and the condenser discharge air temperature, measured
6 in. from the surface of the coil, shall be less than 45 °F above the
condenser inlet air temperature. The appropriate solar load as
recommended in the APTA “Recommended Instrumentation and
Performance Testing for Transit Bus Air Conditioning System,” representing 4
p.m. on August 21, shall be used. There shall be no passengers on board, and the
doors and windows shall be closed.
ALTERNATIVE
Colder Ambient Conditions
The pull-up requirements for the heating system shall be in accordance with
Section 11.1of APTA’s Recommended Practice “Transit Bus HVAC System
Instrumentation and Performance Testing.” With ambient temperature at -20 °F,
and vehicle cold soaked at that temperature, the bus heating system shall
warm the interior passenger compartment to an average temperature of 70
°F ±2 °F within 70 minutes.
RFP 8446 Transfort Bus Procurement 146
TS 53.1 Auxiliary Heater
TS 54. Air Flow
TS 54.1 Passenger Area
The cooling mode of the interior climate control system shall introduce air into the bus at or
near the ceiling height at a minimum rate of 25 cubic ft per minute (cfm) per passenger
based on the standard configuration bus carrying a number of passengers equal to 150
percent of the seated load. Airflow shall be evenly distributed throughout the bus, with air
velocity not exceeding 100 ft per minute on any passenger. The ventilating mode shall
provide air at a minimum flow rate of 20 cfm per passenger.
Airflow may be reduced to 15 cfm per passenger (150 percent of seated load) when
operating in the heating mode. The fans shall not activate until the heating element has
warmed sufficiently to ensure at least 70 °F air outlet temperature. The heating air outlet
temperature shall not exceed 120 °F under any normal operating conditions.
ALTERNATIVE
Auxiliary Heater – CNG Engine
An auxiliary heater fired by CNG fuel shall be provided to supplement the heat supplied by
the engine and shall have an output necessary to meet the performance criteria. The
heater shall be equipped with safety devices to prevent overfueling, overheating due to
loss of coolant or water pump failure, and operation during conditions of low battery
voltage. The auxiliary heater shall have capability of functioning in the supplemental mode
and preheat mode. The supplemental mode shall automatically cycle the auxiliary heater
“on” and “off” according to the coolant temperature. No driver input shall be required when
the engine is running. The preheat mode shall be enabled through a single-pole double-
throw momentary switch. With the master run switch in the “off” position, toggling the
switch to its momentary upward (“on”) position shall enable the auxiliary heater to operate
in preheat. Once in preheat, the unit shall continue to operate and cycle until either the
preheat switch is toggled to its momentary downward (“off”) position, or the master run
switch is turned “on,” or the time elapsed exceeds 60 minutes, at which time the preheat
mode will automatically be disabled. The supplement mode will always override the
preheat mode.
The auxiliary heater coolant pump shall shut down when the coolant is up to temperature
during the supplemental mode. With the engine running, there shall be coolant flow
through the heater all the time. The temperature sensor shall constantly measure the
coolant temperature and cycle “on” if required, at which time the coolant pump turns on.
The auxiliary heater shall be equipped with a self-priming fuel pump. The unit shall be
electronically controlled with appropriate diagnostics for troubleshooting. Operation, as
well as diagnostic data, shall be stored and shall be retrievable through an IBM compatible
PC. The auxiliary heater maintenance/diagnostic information shall be communicated
through the appropriate protocol, SAE J1708 or J1939.
The auxiliary heater must be sized accordingly to prevent short cycling and meet the
manufacturers recommended minimum heater cycle on run time. The heater must operate
within manufacturer’s emissions specifications up to 6,000 feet above sea level.
RFP 8446 Transfort Bus Procurement 147
The climate control blower motors and fan shall be designed such that their operation
complies with the interior noise level requirements.
TS 54.2 Driver’s Area
The bus interior climate control system shall deliver at least 100 cfm of air to the driver’s
area when operating in the ventilating and cooling modes. Adjustable nozzles shall permit
variable distribution or shutdown of the airflow. Airflow in the heating mode shall be
reduced proportionally to the reduction of airflow into the passenger area. The
windshield defroster unit shall meet the requirements of SAE Recommended Practice
J382, “Windshield Defrosting Systems Performance Requirements,” and shall have the
capability of diverting heated air to both sides of the steering column to accommodate the
driver’s feet and legs. The defroster or interior climate control system shall maintain visibility
through the driver’s side window.
TS 54.3 Controls for the Climate Control System (CCS)
The controls for the driver’s compartment for heating, ventilation and cooling systems shall
be integrated and shall meet the following requirements:
• The heat/defrost system fan shall be controlled by a separate switch that has an
“off” position and at least two positions for speed control. All switches and controls
shall preclude the possibility of clothing becoming entangled, and shields shall
be provided, if required. If the fans are approved by the CFC-Transfort, an “on/off”
switch shall be located to the right of or near the main defroster switch.
• A manually operated control valve shall control the coolant flow through the heater
core.
• If a cable-operated manual control valve is used, then the cable length shall be kept
to a minimum to reduce cable seizing. Heater water control valves shall be
“positive” type, closed or open.
TS 54.4 Driver’s Compartment Requirements
A separate heating, ventilation and defroster system for the driver’s area shall be
provided and shall be controlled by the driver. The system shall meet the following
requirements:
• The heater and defroster system shall provide heating for the driver and
heated air to completely defrost and defog the windshield, driver’s side window, and
the front door glasses in all operating conditions. Fan(s) shall be able to draw air
from the bus body interior and/or exterior through a control device and pass it
through the heater core to the defroster system and over the driver’s feet. A
minimum capacity of 100 cfm shall be provided. The driver shall have complete
control of the heat and fresh airflow for the driver’s area.
• The defroster supply outlets shall be located at the lower edge of the windshield.
These outlets shall be durable and shall be free of sharp edges that can catch
clothes during normal daily cleaning. The system shall be such that foreign objects
such as coins or tickets cannot fall into the defroster air outlets. Adjustable ball
ALTERNATIVE
Requirement for 10 Percent “Fresh Air” Mixture
The air shall be composed of no less than 10 percent outside air.
RFP 8446 Transfort Bus Procurement 148
vents or louvers shall be provided at the left of the driver’s position to allow
direction of air onto the side windows.
A ventilation system shall be provided to ensure driver comfort and shall be capable of
providing fresh air in both the foot and head areas. Vents shall be controllable by the driver
from the normal driving position. Decals shall be provided, indicating “operating
instructions” and “open” and “closed” positions. When closed, vents shall be sealed to
prevent the migration of water or air into the bus.
TS 54.5 Driver’s Cooling
TS 55. Air Filtration
Air shall be filtered before entering the AC system and being discharged into the
passenger compartment. The filter shall meet the ANSI/ASHRAE 52.1 requirement for 5
percent or better atmospheric dust spot efficiency, 50 percent weight arrestance, and a
minimum dust holding capacity of 120 g per 1000 cfm cell. Air filters shall be easily
removable for service.
TS 56. Roof Ventilators
Each ventilator shall be easily opened and closed manually. When open with the bus in
motion, this ventilator shall provide fresh air inside the bus. The ventilator shall cover an
opening area no less than 425 sq in. and shall be capable of being positioned as a
scoop with either the leading or trailing edge open no less than 4 in., or with all four
edges raised simultaneously to a height of no less than 3½ in. An escape hatch shall be
incorporated into the roof ventilator. Roof ventilator(s) shall be sealed to prevent entry of
water when closed.
DEFAULT
No dedicated evaporator.
ALTERNATIVE
A separate fan unit shall provide 100 cfm of air to the driver’s area
through directionally adjustable nozzles and an infinitely variable fan control, both
of which shall be located above and ahead of the driver.
ALTERNATIVE
Driver’s booster blower.
DEFAULT
Cleanable Filters
Air filters shall be cleanable.
ALTERNATIVE
Two Roof Ventilators
Two roof ventilators shall be provided in the roof of the bus, one
approximately over or just forward of the front axle and the other approximately
over the rear axle.
RFP 8446 Transfort Bus Procurement 149
TS 57. Maintainability
Manually controlled shut-off valves in the refrigerant lines shall allow isolation of the
compressor and dehydrator filter for service. To the extent practicable, self- sealing
couplings utilizing O-ring seals shall be used to break and seal the refrigerant lines during
removal of major components, such as the refrigerant compressor. Shut-off valves may be
provided in lieu of self-sealing couplings. The condenser shall be located to efficiently
transfer heat to the atmosphere and shall not ingest air warmed above the ambient
temperature by the bus mechanical equipment, or to discharge air into any other system of
the bus. The location of the condenser shall preclude its obstruction by wheel splash, road
dirt or debris. HVAC components located within 6 in. of floor level shall be constructed to
resist damage and corrosion.
TS 58. Entrance/Exit Area Heating
TS 59. Floor-Level Heating
TS 59.1 Transit Coach
DEFAULT
High and low refrigerant pressure electronic gauges to be located in the return air
area.
ALTERNATIVE
Entrance/Exit Area Heating
Heat shall be supplied to the entrance and exit areas to maintain a tread
surface temperature no less than 35 °F in an ambient of -10 °F to prevent
accumulation of snow, ice or slush with the bus operating under design
operating profile and corresponding door opening cycle.
ALTERNATIVE
Floor-Level Heating
Sufficient floor-level heaters shall be provided to evenly supply heated forced air.
Control of the floor-level heating shall be through the main heating
system electronic control.
ALTERNATIVE – OPTIONAL PRICING REQUESTED
Forced Air Floor-Level Heating
Sufficient floor-level heaters shall be provided to evenly supply heated forced
air through floor ducts across the length of the bus. Floor ducts may be
discontinued at the upper level, but additional provisions to prevent cold
floors and ensure temperature uniformity shall be included. Control of the floor-
level heating shall be through the main heating system electronic control.
ALTERNATIVE – OPTIONAL PRICING REQUESTED
Convector Air Floor-Level Heating
Sufficient floor-level heaters shall be provided that evenly supply convector
air across the length of the bus. Control of the floor-level heating shall be through
the main heating system’s electronic control.
RFP 8446 Transfort Bus Procurement 150
EXTERIOR PANELS, FINISHES AND EXTERIOR LIGHTING
TS 60. Design
The bus shall have a clean, smooth, simple design, primarily derived from bus
performance requirements and passenger service criteria. The exterior and body
features, including grilles and louvers, shall be shaped to facilitate cleaning by
automatic bus washers without snagging washer brushes. Water and dirt shall not be
retained in or on any body feature to freeze or bleed out onto the bus after leaving the
washer. The body and windows shall be sealed to prevent leaking of air, dust or water
under normal operating conditions and during cleaning in automatic bus washers for the
service life of the bus.
For evaluation purposes, CFC-Transfort requests that low-floor styled vehicles be
the primary design. Proposers are strongly encouraged to submit multiple body
designs and pricing information if they so choose.
Exterior panels shall be sufficiently stiff to minimize vibration, drumming or flexing while the
bus is in service. When panels are lapped, the upper and forward panels shall act as a
watershed. However, if entry of moisture into the interior of the vehicle is prevented by
other means, then rear cap panels may be lapped otherwise. The windows, hatches and
doors shall be able to be sealed. Accumulation of spray and splash generated by the
bus’s wheels shall be minimized on windows and mirrors.
TS 60.1 Materials
Body materials shall be selected and the body fabricated to reduce maintenance, extend
durability and provide consistency of appearance throughout the service life of the bus.
Detailing shall be kept simple, and add-on devices and trim shall be minimized and
integrated into the basic design.
TS 60.2 Roof-Mounted Equipment (Transit Bus)
A non-skid, clearly marked walkway or steps shall be incorporated on the roof to provide
access to equipment without damaging any system or bus paneling.
TS 61. Pedestrian Safety
Exterior protrusions along the side and front of the bus greater than ½ in. and within
80 in. of the ground shall have a radius no less than the amount of the protrusion.
The exterior rearview mirrors, cameras and required lights and reflectors are exempt from
the protrusion requirement. Advertising frames shall
ALTERNATIVE – OPTIONAL PRICING REQUESTED
Warm Wall Heating
Sufficient heaters shall be provided with ducting to blow warm air upward through
a cavity in the wall and discharge the warm air at the base of the windows.
Control of the warm wall heating shall be through the main heating system
electronic control.
DEFAULT
No requirement for protection against graffiti/vandalism for body material surfaces.
RFP 8446 Transfort Bus Procurement 151
protrude no more than ⅞ in. from the body surface. Grilles, doors, bumpers and other
features on the sides and rear of the bus shall be designed to minimize toeholds or
handholds.
Exterior protrusions shall not cause a line-of-sight blockage for the driver.
TS 62. Repair and Replacement
TS 62.1 Side Body Panels (Transit Bus)
Structural elements supporting exterior body panels shall allow side body panels below the
windows to be repaired in lengths not greater than 12.5 ft.
TS 63. Rain Gutters
Rain gutters shall be provided to prevent water flowing from the roof onto the
passenger doors and driver’s side window. When the bus is decelerated, the gutters shall
not drain onto the windshield, driver’s side window or door boarding area. Cross
sections of the gutters shall be adequate for proper operation.
TS 64. License Plate Provisions
Provisions shall be made to mount standard-size U.S./Canada license plates per SAE
J686 on the front and rear of the bus. These provisions shall direct-mount or recess the
license plates so that they can be cleaned by automatic bus-washing equipment
without being caught by the brushes. The rear license plate provision shall be
illuminated per SAE J587.
TS 64.1 Rub rails
TS 65. Fender Skirts
DEFAULT
Standard attachment of side body panels.
ALTERNATIVE
Front Plate or Holder is Required
Location to be provided to OEM.
DEFAULT
No requirement for rub rails.
DEFAULT – OPTIONAL PRICING REQUESTED
Features to minimize water spray from the bus in wet conditions shall be included
in wheel housing design. Any fender skirts shall be easily replaceable. They shall
be flexible if they extend beyond the allowable body width. Wheels and tires shall
be removable with the fender skirts in place.
RFP 8446 Transfort Bus Procurement 152
TS 66. Wheel Covers (Transit Bus)
TS 66.1 Splash Aprons
TS 67. Service Compartments and Access Doors
TS 67.1 Access Doors (Transit Bus)
Conventional or pantograph hinged doors shall be used for the engine compartment and for
all auxiliary equipment compartments, including doors for checking the quantity and adding
to the engine coolant, engine lubricant and transmission fluid. Access openings shall be
sized for easy performance of tasks within the compartment, including tool operating
space. Access doors shall be of rugged construction and shall maintain mechanical
integrity and function under normal operations throughout the service life of the bus.
They shall close flush with the body surface. All doors shall be hinged at the top or on the
forward edge and shall be prevented from coming loose or opening during transit service or
in bus washing operations. All access doors shall be retained in the open position by
props or counterbalancing with over-center or gas-filled springs with safety props and shall
be easily operable by one person. Springs and hinges shall be corrosion resistant. Latch
handles shall be flush with, or recessed behind, the body contour and shall be sized to
provide an adequate grip for opening. Access doors, when opened, shall not restrict
access for servicing other components or systems.
If precluded by design, the manufacturer shall provide door design information specifying
how the requirements are met.
DEFAULT
Wheel covers not required.
DEFAULT
Standard Splash Aprons
Splash aprons, composed of ¼ in. minimum composition or rubberized fabric, shall
be installed behind and/or in front of wheels as needed to reduce road splash and
to protect underfloor components. The splash aprons shall extend downward to
within 6 in. off the road surface at static conditions. Apron widths shall be no less
than tire widths. Splash aprons shall be bolted to the bus understructure. Splash
aprons and their attachments shall be inherently weaker than the structure to
which they are attached. The flexible portions of the splash aprons shall not
be included in the road clearance measurements. Splash apron shall be installed
as necessary to protect the wheelchair loading device from road splash. Other
splash aprons shall be installed where necessary to protect bus equipment.
ALTERNATIVE (TRANSIT BUS)
Full width front and rear splash apron.
RFP 8446 Transfort Bus Procurement 153
TS 67.2 Access Door Latch/Locks
Engine access cover over rear settee shall be designed to preclude fumes and heat
into the passenger compartment yet allow access to necessary components in the
engine compartment.
TS 68. Bumpers
TS 68.1 Location
Bumpers shall provide impact protection for the front and rear of the bus with the top of the
bumper being 27 in., ±2 in., above the ground. Bumper height shall be such that when one
bus is parked behind another, a portion of the bumper faces will contact each other.
TS 68.2 Front Bumper
No part of the bus, including the bumper, shall be damaged as a result of a 5 mph impact of
the bus at curb weight with a fixed, flat barrier perpendicular to the bus’s longitudinal
centerline. The bumper shall return to its pre-impact shape within 10 minutes of the
impact. The bumper shall protect the bus from damage as a result of 6.5 mph impacts at
any point by the common carriage with contoured impact surface defined in Figure 2 of
FMVSS 301 loaded to 4000 lbs parallel to the longitudinal centerline of the bus. It shall
protect the bus from damage as a result of 5.5 mph impacts into the corners at a 30 deg
angle to the longitudinal centerline of the bus. The energy absorption system of the
bumper shall be independent of every power system of the bus and shall not require
service or maintenance in normal operation during the service life of the bus. The
bumper may increase the overall bus length specified by no more than 7 in.
TS 68.3 Rear Bumper
No part of the bus, including the bumper, shall be damaged as a result of a 2 mph impact
with a fixed, flat barrier perpendicular to the longitudinal centerline of the bus. The
bumper shall return to its pre-impact shape within 10 minutes of the impact. When
using a yard tug with a smooth, flat plate bumper 2 ft wide contacting the horizontal
centerline of the rear bumper, the bumper shall provide protection at speeds up to 5
mph, over pavement discontinuities up to 1 in. high, and at accelerations up to 2 mph/sec.
The rear bumper shall protect the bus when impacted anywhere along its width by the
common carriage with contoured impact surface defined in Figure 2 of FMVSS 301 loaded
to 4000 lbs, at 4 mph parallel to or up to a 30 deg angle to the longitudinal centerline of the
bus. The rear bumper shall be shaped to preclude unauthorized riders standing on the
bumper. The bumper shall not require service or maintenance in normal operation during
DEFAULT
Requirement for Latches on Access Doors
Access doors larger than 100 sq in. in area shall be equipped with
corrosion- resistant flush-mounted latches or locks except for coolant and fuel
fill access doors. All such access doors that require a tool to open shall be
standardized throughout the vehicle and will require a nominal 5/16 in. square male
tool to open or lock.
ALTERNATIVE
Mounting provisions for integrated bike rack.
RFP 8446 Transfort Bus Procurement 154
the service life of the bus. The bumper may increase the overall bus length specified by
no more than 7 in.
TS 68.4 Bumper Material
Bumper material shall be corrosion-resistant and withstand repeated impacts of the
specified loads without sustaining damage. These bumper qualities shall be sustained
throughout the service life of the bus.
TS 69. Finish and Color
TS 69.1 Appearance
All exterior surfaces shall be smooth and free of wrinkles and dents. Exterior
surfaces to be painted shall be properly prepared as required by the paint system Supplier
prior to application of paint to ensure a proper bond between the basic surface and
successive coats of original paint for the service life of the bus. Drilled holes and cutouts in
exterior surfaces shall be made prior to cleaning, priming and painting, where possible, to
prevent corrosion. The bus shall be painted prior to installation of exterior lights,
windows, mirrors and other items that are applied to the exterior of the bus. Body filler
materials may be used for surface dressing, but not for repair of damaged or improperly
fitted panels.
Paint shall be applied smoothly and evenly with the finished surface free of visible dirt and
the following other imperfections:
• blisters or bubbles appearing in the topcoat film
• chips, scratches or gouges of the surface finish
• cracks in the paint film
• craters where paint failed to cover due to surface contamination
• overspray
• peeling
• runs or sags from excessive flow and failure to adhere uniformly to the surface
• chemical stains and water spots
• dry patches due to incorrect mixing of paint activators
• buffing swirls
All exterior finished surfaces shall be impervious to diesel fuel, gasoline and commercial
cleaning agents. Finished surfaces shall resist damage by controlled applications of
commonly used graffiti-removing chemicals.
Proper adhesion between the basic surface and successive coats of the original paint
shall be measured using an Elcometer adhesion tester as outlined in ASTM D4541-85.
Adhesion shall be a minimum 300 ft-lbs. The bus manufacturer shall supply test
samples of the exterior surface for each step of the painting process that may be
subject to adhesion testing per ASTM G4541-87 and ASTM D4145-85. ASTM D4541-93
may be used for inspection testing during assembly of the vehicle.
ALTERNATIVE
Standard OEM exterior paint system.
RFP 8446 Transfort Bus Procurement 155
For purposes of evaluation, CFC-Transfort is requesting pricing on the CFC-
Transfort paint scheme. At time of order, any chosen Proposer will negotiate paint
scheme requirements with CFC-Transfort member agencies.
RFP 8446 Transfort Bus Procurement 156
TS 70. Decals, Numbering and Signing
Monograms, numbers and other special signing shall be applied to the inside and
outside of the bus as required. Signs shall be durable and fade-, chip- and peel-
resistant. They may be painted signs, decals or pressure-sensitive appliqués. All decals
shall be installed per the decal Supplier recommendations. Signs shall be provided in
compliance with the ADA requirements defined in 49 CFR Part 38, Subpart B, 38.27.
See additional required internal signage in pictures on the following page. *double
check whether or not we have extra signage not included in the standard. *ASK
MGMT
RFP 8446 Transfort Bus Procurement 157
TS 70.1 Passenger Information
ADA priority seating signs as required and defined by 49 CFR shall be provided to
identify the seats designated for passengers with disabilities.
Requirements for a public information system in accordance with 49 CFR shall be
provided.
TS 71. Exterior Lighting
All exterior lights shall be designed to prevent entry and accumulation of moisture or dust.
Lamps, lenses and fixtures shall be interchangeable to the extent practicable. Two hazard
lamps at the rear of the bus shall be visible from behind when the engine service doors
are opened. Light lenses shall be designed and located to prevent damage when
running the vehicle through an automatic bus washer.
TS 71.1 Backup Light/Alarm
Visible and audible warnings shall inform following vehicles or pedestrians of reverse
operation. Visible reverse operation warning shall conform to SAE Standard J593. Audible
reverse operation warning shall conform to SAE Recommended Practice J994 Type C or
D.
TS 71.2 Doorway Lighting
Lamps at the front and rear passenger doorways (if applicable) shall comply with ADA
requirements and shall activate only when the doors open. These lamps shall illuminate
the street surface to a level of no less than 1 foot-candle for a distance of 3 ft outward from
the outboard edge of the door threshold. The lights may be positioned above or below
the lower daylight opening of the windows and shall be shielded to protect passengers’
eyes from glare.
TS 71.3 Turn Signals
DEFAULT
Commercially available LED-type lamps shall be utilized at all exterior
lamp locations. All LED lamps shall be standard installation of the OEM.
The entire assembly shall be specifically coated to protect the light from chemical
and abrasion degradation. LED lamps shall be potted type and designed to last the
life of the bus with a 12 year warranty.
ALTERNATIVE
Contractor to provide details of exterior lighting system.
DEFAULT
Standard Size
Size of LED lamps used for tail, brake and turn signal lamps shall be
standard installation of OEM.
ALTERNATIVE
Wraparound Front Turn Signals
Front turn signals shall be of wraparound design or shall be designed to be
visible from the front and the near side of the bus.
RFP 8446 Transfort Bus Procurement 158
TS 71.4 Headlights
Headlamps shall be designed for ease of replacement.
TS 71.5 Brake Lights
TS 71.5.1 Transit Bus
Brake lights shall be provided in accordance with federal regulations.
TS 71.6 Service Area Lighting (Interior and Exterior)
LED lamps shall be provided in the engine and all other compartments where service may
be required to generally illuminate the area for night emergency repairs or adjustments.
These service areas shall include, but not be limited to, the engine compartment, the
communication box, junction/apparatus panels and passenger door operator
compartments. Lighting shall be adequate to light the space of the service areas to
levels needed to complete typical emergency repairs and adjustments. The service area
lamps shall be suitable for the environment in which they are mounted.
Engine compartment lamps shall be controlled by a switch mounted near the rear start
controls. All other service area lamps shall be controlled by switches mounted on or
convenient to the lamp assemblies. Power to the service area lighting shall be
programmable. Power shall latch on with activation of the switch and shall be
automatically discontinued (timed out) after 30 minutes to prevent damage caused by
inadvertently leaving the service area lighting switch in the “on” position after repairs are
made.
DEFAULT
Standard Installation
Standard OEM headlight installation shall be provided in accordance with
federal regulations and shall be LED.
ALTERNATIVE
High and Center Mount Red Brake Lamp
Bus shall include red, high and center mount brake lamp(s) along the backside of
the bus in addition to the lower brake lamps required under FMVSS. The high
and center mount brake lamp(s) shall illuminate steadily with brake application.
RFP 8446 Transfort Bus Procurement 159
INTERIOR PANELS AND FINISHES
TS 72. General Requirements
Materials shall be selected on the basis of maintenance, durability, appearance,
safety, flammability and tactile qualities. Materials shall be strong enough to resist
everyday abuse and be vandalism and corrosion resistant. Trim and attachment details
shall be kept simple and unobtrusive. Interior trim shall be secured to avoid resonant
vibrations under normal operational conditions.
Interior surfaces more than 10 in. below the lower edge of the side windows or
windshield shall be shaped so that objects placed on them fall to the floor when the coach
is parked on a level surface. Any components and other electrical components within close
proximity to these surfaces shall also be resistant to this cleaning method.
TS 73. Interior Panels
Panels shall be easily replaceable and tamper resistant. They shall be reinforced, as
necessary, to resist vandalism and other rigors of transit bus service. Individual trim
panels and parts shall be interchangeable to the extent practicable.
TS 73.1 Driver Area Barrier
TS 73.1.1 Transit Bus
A barrier or bulkhead between the driver and the street-side front passenger seat shall be
provided. The barrier shall minimize glare and reflections in the windshield directly in front
of the barrier from interior lighting during night operation. Location and shape must permit
full seat travel and reclining possibilities that can accommodate the shoulders of a 95th-
percentile male. The partition shall have a side return and stanchion to prevent
passengers from reaching the driver by standing behind the driver’s seat. The lower area
between the seat and panel must be accessible to the driver. The partition must be strong
enough in conjunction with the entire partition assembly for mounting of such
equipment as flare kits, fire extinguishers (1.2kg), microcomputer, public address
amplifier, etc. The panel should be properly attached to minimize noise and rattles.
DEFAULT
No requirement for anti-graffiti/vandalism surface treatments.
DEFAULT
Interior panel required to meet FMVSS 302.
DEFAULT (TC)
Wheel-Well-to-Ceiling Configuration of Driver’s Barrier
The driver’s barrier shall extend from the top of the wheelwell to the ceiling the
level of the seated driver and shall fit close to the bus side windows and wall
to prevent passengers from reaching the driver or the driver’s personal effects.
RFP 8446 Transfort Bus Procurement 160
TS 73.2 Modesty Panels
Sturdy divider panels constructed of durable, unpainted, corrosion-resistant material
complementing the interior shall be provided to act as both a physical and visual barrier for
seated passengers.
Design and installation of modesty panels located in front of forward-facing seats shall
include a handhold or grab handle along its top edge. These dividers shall be mounted on
the sidewall and shall project toward the aisle no farther than passenger knee projection in
longitudinal seats or the aisle side of the transverse seats. Modesty panels shall extend
from at least the window opening of the side windows, and those forward of transverse
seats shall extend downward to 1 and 1½ in. above the floor. Panels forward of
longitudinal seats shall extend to below the level of the seat cushion. Dividers positioned
at the doorways, where applicable, shall provide no less than a 2½ in. clearance between
the modesty panel and a fully open, inward opening door, or the path of a deploying
flip-out ramp to protect passengers from being pinched. Modesty panels installed at
doorways shall be equipped with grab rails if passenger assists are not provided by other
means.
The modesty panel and its mounting shall withstand a static force of 250 lbs applied to a 4 ×
4 in. area in the center of the panel without permanent visible deformation.
TS 73.3 Front End
The entire front end of the bus shall be sealed to prevent debris accumulation behind
the dash and to prevent the driver’s feet from kicking or fouling wiring and other equipment.
The front end shall be free of protrusions that are hazardous to passengers standing at
the front of the standee line area of the bus during rapid decelerations. Paneling across
the front of the bus and any trim around the driver’s compartment shall be formed metal or
composite material. Composite dash panels shall be reinforced as necessary, vandal-
resistant and replaceable. All colored, painted and plated parts forward of the driver’s
barrier shall be finished with a surface that reduces glare. Any mounted equipment must
have provision to support the weight of equipment.
TS 73.4 Rear Bulkhead
The rear bulkhead and rear interior surfaces shall be material suitable for exterior skin;
painted and finished to exterior quality; or paneled with melamine-type material, composite,
scratch-resistant plastic or carpeting and trimmed with stainless steel, aluminum or
composite.
The rear bulkhead paneling shall be contoured to fit the ceiling, sidewalls and seat backs
so that any litter or trash will tend to fall to the floor or seating surface when the bus is on a
level surface. Any air vents in this area shall be louvered to reduce airflow noise and to
reduce the probability of trash or liter being thrown or drawn through the grille. If it is
necessary to remove the panel to service components located on the rear bulkhead,
then the panel shall be hinged or shall be able to be easily removed and replaced. Grilles
where access to or adjustment of equipment is required shall be heavy duty and designed
to minimize damage and limit unauthorized access.
DEFAULT
Modesty panels shall be installed as stated.
RFP 8446 Transfort Bus Procurement 161
TS 73.5 Headlining
Ceiling panels shall be made of durable, corrosion resistant, easily cleanable material.
Headlining shall be supported to prevent buckling, drumming or flexing and shall be
secured without loose edges. Headlining materials shall be treated or insulated to prevent
marks due to condensation where panels are in contact with metal members. Moldings
and trim strips, as required to make the edges tamperproof, shall be stainless steel,
aluminum or plastic, colored to complement the ceiling material. Headlining panels
covering operational equipment that is mounted above the ceiling shall be on hinges for
ease of service but retained to prevent inadvertent opening.
Headlining, rear bulkhead, and upper side walls shall be covered with melamine.
Wilsonart Designer White D354 matte 60 - Lower sidewalls to be covered with
melamine Wilsonart Pewter Mesh 4878
TS 73.6 Fastening
Interior panels shall be attached so that there are no exposed unfinished or rough edges or
rough surfaces. Fasteners should be corrosion resistant. Panels and fasteners shall not be
easily removable by passengers. Exposed interior fasteners should be minimized, and
where required shall be tamper resistant.
TS 73.7 Insulation
Any insulation material used between the inner and outer panels shall minimize the entry
and/or retention of moisture. Insulation properties shall be unimpaired during the service life
of the bus. Any insulation material used inside the engine compartment shall not absorb
or retain oils or water and shall be designed to prevent casual damage that may occur
during maintenance operations.
The combination of inner and outer panels on the sides, roof, wheel wells and ends of the
bus, and any material used between these panels, shall provide a thermal insulation
sufficient to meet the interior temperature requirements. The bus body shall be thoroughly
sealed so that the driver or passengers cannot feel drafts during normal operations with the
passenger doors closed.
TS 73.8 Floor Covering
The floor covering shall have a non-skid walking surface that remains effective in all
weather conditions. The floor covering, as well as transitions of flooring material to the
main floor and to the entrance and exit area, shall be smooth and present no tripping
hazards. Seams shall be sealed/welded per manufacturer’s specifications. The standee
line shall be approximately 2 in. wide and shall extend across the bus aisle. The color and
pattern shall be consistent throughout the floor covering.
Any areas on the floor that are not intended for standees, such as areas “swept”
during passenger door operation, shall be clearly and permanently marked.
The floor shall be easily cleaned and shall be arranged to minimize debris accumulation.
ALTERNATIVE
FMVSS 302
Insulation shall meet the requirements of FMVSS 302.
RFP 8446 Transfort Bus Procurement 162
A one-piece center strip shall extend from the vertical wall of the rear settee between the
aisle sides of transverse seats to the standee line. If the floor is of a bi-level construction,
then the center strip shall be one piece at each level. The covering between the center
strip and the wheel housings may be separate pieces. At the rear door, however, a
separate strip as wide as the door shall extend from the center strip to the outboard edge
of the rear/exit area.
The floor under the seats shall be covered with smooth surface flooring material. The
floor covering shall closely fit the sidewall in a fully sealed butt joint or extend to the top of
the cove.
TS 73.9 Interior Lighting
The light source shall be located to minimize windshield glare, with distribution of the
light focused primarily on the passengers’ reading plane while casting sufficient light onto
the advertising display. The lighting system may be designed to form part of or the entire air
distribution duct.
The lens material shall be translucent polycarbonate. Lenses shall be designed to
effectively “mask” the light source. Lenses shall be sealed to inhibit incursion of dust and
insects yet be easily removable for service. Access panels shall be provided to allow
servicing of components located behind light panels. If necessary, the entire light fixture
shall be hinged.
TS 73.10 Passenger
All interior lighting shall be turned off whenever the transmission selector is in
reverse and the engine run switch is in the “on” position.
ALTERNATIVE- PREFERRED
Stainless steel kick paneling for the wall length of the bus.
ALTERNATIVE- PREFERRED
I/O Controlled LED Lighting
Interior lights shall be programmable through the I/O system.
DEFAULT
First Row Lights
The first light on each side (behind the driver and the front door) is normally turned
on only when the front door is opened, in “night run” and “night park.” As soon as
the door closes, these lights shall go out. These lights shall be turned on at
any time if the switch is in the “on” position.
ALTERNATIVE
Dimming Last Row Lights
To help eliminate windshield reflection on suburban roads where street lighting is at
a low level, the rear light on the street side, when “night run” or “night park”
is selected, shall be controlled by the switch; off in “off” and on in “normal.”
These lights shall be turned on at any time if the switch is in the “on” position.
RFP 8446 Transfort Bus Procurement 163
The interior lighting design shall require the approval of the CFC-Transfort member
agencies.
TS 73.11 Driver’s Area
The driver’s area shall have a light to provide general illumination, and it shall
illuminate the half of the steering wheel nearest the driver to a level of 5 to 10 foot- candles.
TS 73.12 Seating Areas (Transit Bus)
The interior lighting system shall provide a minimum 15 foot-candle illumination on a 1 sq ft
plane at an angle of 45 degrees from horizontal, centered 33 in. above the floor and 24 in.
in front of the seat back at each seat position. Allowable average light level for the rear
bench seats shall be 7 foot-candles.
TS 73.13 Vestibules/Doors (Transit Bus)
Floor surface in the aisles shall be a minimum of 10 foot-candles, and the vestibule area a
minimum of 4 foot-candles with the front doors open and a minimum of 2 foot-candles
with the front doors closed. The front entrance area and curb lights shall illuminate
when the front door is open and master run switch is in the “lights” positions. Rear exit area
and curb lights shall illuminate when the rear door is unlocked.
TS 73.14 Step Lighting
Step lighting for the intermediate steps between lower and upper floor levels shall be a
minimum of 4 foot-candles and shall illuminate in all engine run positions. The step lighting
shall be low profile to minimize tripping and snagging hazards for passengers and
shall be shielded as necessary to protect passengers’ eyes from glare.
TS 73.15 Ramp Lighting (Transit Bus)
Exterior and interior ramp lighting shall comply with federal regulations.
TS 73.16 Farebox Lighting
TS 73.16.1 Transit Bus
DEFAULT
LED lights.
DEFAULT
First Light Modules Dim/Extinguish When Front Door is Closed
When the master switch is in the “run” or “night/run” mode, the first light module
on each side of the bus shall automatically extinguish or dim when the front door
is in the closed position and illuminate when the door is opened.
DEFAULT (TC)
Farebox Light
A light fixture shall be mounted in the ceiling above the farebox location.
The fixture shall be capable of projecting a concentrated beam of light on the
farebox. This light will automatically come on whenever the front doors are opened
and the run switch is in the “night run” or “night park” position.
RFP 8446 Transfort Bus Procurement 164
TS 74. Fare Collection
Space and structural provisions shall be made for installation of currently available fare
collection devices, which shall be as far forward as practicable. Location of the fare
collection device shall not restrict traffic in the vestibule, including wheelchairs if a front
door loading device is used, and shall allow the driver to easily reach the farebox controls
and to view the fare register. The farebox shall not restrict access to the driver area, shall
not restrict operation of driver controls and shall not— either by itself or in combination
with stanchions, transfer mounting, cutting and punching equipment, or route destination
signs—restrict the driver’s field of view per SAE Recommended Practice J1050. The
location and mounting of the fare collection device shall allow use, without restriction,
by passengers. The farebox location shall permit accessibility to the vault for easy manual
removal or attachment of suction devices. Meters and counters on the farebox shall be
readable on a daily basis. The floor under the farebox shall be reinforced as necessary to
provide a sturdy mounting platform and to prevent shaking of the farebox.
Contractor shall provide fare collection installation layout to the CFC-Transfort
member agencies for approval.
Transfer mounting, cutting and punching equipment shall be located in a position
convenient to the driver.
TS 75. Interior Access Panels and Doors (Transit Bus)
Access for maintenance and replacement of equipment shall be provided by panels and
doors that appear to be an integral part of the interior. Access doors shall be hinged with
gas props or over-center springs, where practical, to hold the doors out of the mechanic’s
way. Panels shall prevent entry of mechanism lubricant into the bus interior. All fasteners
that retain access panels shall be captive in the cover.
TS 75.1 Floor Panels
Access openings in the floor shall be sealed to prevent entry of fumes and water into
the bus interior. Flooring material at or around access openings shall be flush with the floor
and shall be edge-bound with stainless steel or another material that is acceptable to the
CFC-Transfort to prevent the edges from coming loose. Access openings shall be
asymmetrical so that reinstalled flooring shall be properly aligned. Fasteners shall tighten
flush with the floor. The number of special fastener tools required for panel and access
door fasteners shall be minimized.
DEFAULT
Agency will install its own farebox. Wiring to be installed at factory for CFC-
Transfort member agencies to install fareboxes at each individual agency location.
OPTION-PREFERRED
Farebox and wiring to be installed at factory.
DEFAULT
Access Doors that Do Not Require Tools or Keys to Open
Access doors shall be secured with hand screws or latches. All fasteners that
retain access panels shall be captive in the cover.
RFP 8446 Transfort Bus Procurement 165
PASSENGER ACCOMMODATIONS
TS 76. Passenger Seating
Proposers shall submit make and model of seat, and seating layout in Proposal for
each vehicle size proposed.
TS 76.1 Arrangements and Seat Style (Transit Bus)
The passenger seating arrangement in the bus shall be such that seating capacity is
maximized and in compliance to the following requirements.
NOTE: The CFC-Transfort recognizes that ramp location, foot room, hip-to-knee
room, doorway type, width, seat construction, floor level type, seat spacing
requirements, ramp or lift, number of wheelchair positions, etc. ultimately affect
seating capacity and layout.
TS 76.2 Rearward Facing Seats (Transit Bus)
TS 76.3 Padded Inserts/Cushioned Seats (Transit Bus)
TS 76.4 Seat back fitness
TS 76.5 Drain Hole in Seats
DEFAULT
Forward-Facing Seat Configuration
Passenger seats shall be arranged in a transverse, forward-facing
configuration, except at the wheel housings, where aisle-facing seats may
be arranged as appropriate with due regard for passenger access and comfort.
Other areas where aisle-facing seats may be provided are at wheelchair
securement areas and platforms (such as for fuel tank storage space).
ALTERNATIVE
Passenger comfort is paramount. Midback non-reclining seat shall be use
wherever possible. AMSCO 6468 should be used for pricing purposes only.
ALTERNATIVE
Seating in the forward section of the bus shall be installed on raised
platforms wherever possible.
DEFAULT
Rearward facing seats not allowed.
ALTERNATIVE – OPTIONAL PRICING REQUESTED
Seats shall be constructed of anti-vandal materials.
DEFAULT
No requirements for drain hole provision in seat inserts.
RFP 8446 Transfort Bus Procurement 166
TS 76.6 Hip-to-Knee Room
Hip-to-knee room measured from the center of the seating position, from the front of one
seat back horizontally across the highest part of the seat to a vertical surface immediately in
front, shall be a minimum of 26 in. At all seating positions in paired transverse seats
immediately behind other seating positions, hip-to-knee room shall be no less than 27 in.
TS 76.7 Foot Room
Foot room, measured at the floor forward from a point vertically below the front of the seat
cushion, shall be no less than 14 in. Seats immediately behind the wheel housings and
modesty panels may have foot room reduced.
TS 76.8 Aisles (Transit Bus)
The aisle between the seats shall be no less than 20 in. wide at seated passenger hip
height. Seat backs shall be shaped to increase this dimension to no less than 24 in. at 32
in. above the floor (standing passenger hip height).
TS 76.9 Dimensions (Transit Bus)
FIGURE 6
Seating Dimensions and Standard Configuration
RFP 8446 Transfort Bus Procurement 167
TS 76.10 Structure and Design (Transit Bus)
The passenger seat frame and its supporting structure shall be constructed and
mounted so that space under the seat is maximized and is completely free of
obstructions to facilitate cleaning.
Seats, structures and restraints around the securement area should not infringe into
the mobility device envelope or maneuverability.
The transverse seat structure shall be fully cantilevered from the sidewall with
sufficient strength for the intended service. The lowest part of the seat assembly that is
within 12 in. of the aisle shall be at least 10 in. above the floor.
In locations at which cantilevered installation is precluded by design and/or structure, other
seat mounting may be allowed.
All transverse objects—including seat backs, modesty panels, and longitudinal seats—in
front of forward-facing seats shall not impart a compressive load in excess of 1000lbs onto
the femur of passengers ranging in size from a 5th-percentile female to a 95th-
percentile male during a 10g deceleration of the bus. This deceleration shall peak at 0.05
to 0.015 seconds from initiation. Permanent deformation of the seat resulting from two
95th-percentile males striking the seat back during this 10g deceleration shall not exceed 2
in., measured at the aisle side of the seat frame at height H. The seat back should not
deflect more than 14 in., measured at the top of the seat back, in a controlled manner to
minimize passenger injury. Structural failure of any part of the seat or sidewall shall not
introduce a laceration hazard.
The seat assembly shall withstand static vertical forces of 500 lbs applied to the top of the
seat cushion in each seating position with less than ¼in. permanent deformation in the
seat or its mountings. The seat assembly shall withstand static horizontal forces of 500 lbs
evenly distributed along the top of the seat back with less than ¼in. permanent
deformation in the seat or its mountings. The seat backs at the aisle position and at the
window position shall withstand repeated impacts of two 40-lb sandbags without visible
deterioration. One sandbag shall strike the front 40,000 times and the other sandbag
DEFAULT
Seat dimensions for the various seating arrangements shall have the dimensions as
follows (refer to Figure 6):
• The width, W, of the two-passenger transverse seat shall be a minimum 35
in.
• The length, L, shall be 17 in., ±1 in.
• The seat back height, B, shall be a minimum of 15 in.
• The seat height, H, shall be 17 in., ± 1 in. For the rear lounge (or settee) and
longitudinal seats, and seats located above raised areas for storage of under-
floor components, a cushion height of up to 18 in., ±2 in., will be allowed. This
shall also be allowed for limited transverse seats, but only with the expressed
approval of the CFC-Transfort.
• Foot room = F.
• The seat cushion slope, S, shall be between 5 and 11 deg.
• The seat back slope, C, shall be between 8 and 17 deg.
• Hip to knee room = K.
• The pitch, P, is shown as reference only.
RFP 8446 Transfort Bus Procurement 168
shall strike the rear 40,000 times. Each sandbag shall be suspended on a 36 in.
pendulum and shall strike the seat back 10,000 times each from distances of 6, 8, 10
and 12 in. Seats at both seating positions shall withstand 4000 vertical drops of a 40-
lb sandbag without visible deterioration. The sandbag shall be dropped 1000 times each
from heights of 6, 8, 10 and 12 in. Seat cushions shall withstand 100,000 randomly
positioned 3½ in. drops of a squirming, 150-lb, smooth-surfaced, buttocks-shaped striker
with only minimal wear on the seat covering and no failures to seat structure or
cushion suspension components.
The back of each transverse seat shall incorporate a handhold no less than ⅞ in. in
diameter for standees and seat access/egress. The handhold shall not be a safety hazard
during severe decelerations. The handhold shall extend above the seat back near the aisle
so that standees shall have a convenient vertical assist, no less than 4 in. long that may be
grasped with the full hand. This handhold shall not cause a standee using this assist to
interfere with a seated 50th-percentile male passenger. The handhold shall also be usable
by a 5th-percentile female, as well as by larger passengers, to assist with seat
access/egress for either transverse seating position. The upper rear portion of the seat
back and the seat back handhold immediately forward of transverse seats shall be padded
and/or constructed of energy-absorbing materials. During a 10g deceleration of the bus, the
HIC number (as defined by SAE Standard J211a) shall not exceed 400 for passengers
ranging in size from a 5th percentile female through a 95th percentile male.
The seat back handhold may be deleted from seats that do not have another
transverse seat directly behind and where a vertical assist is provided.
Longitudinal seats shall be the same general design as transverse seats but without seat
back handholds. Longitudinal seats may be mounted on the wheelhouses. Armrests
shall be included on the ends of each set of longitudinal seats except on the forward end
of a seat set that is immediately to the rear of a transverse seat, the driver’s barrier, or a
modesty panel, when these fixtures perform the function of restraining passengers from
sliding forward off the seat. Armrests are not required on longitudinal seats located in the
wheelchair parking area that fold up when the armrest on the adjacent fixed longitudinal
seat is within 3½ in. of the end of the seat cushion. Armrests shall be located from 7 to 9
in. above the seat cushion surface. The area between the armrest and the seat cushion
shall be closed by a barrier or panel. The top and sides of the armrests shall have a
minimum width of 1 in. and shall be free from sharp protrusions that form a safety hazard.
Seat back handhold and armrests shall withstand static horizontal and vertical forces of
250 lbs applied anywhere along their length with less than ¼ in. permanent deformation.
Seat back handhold and armrests shall withstand 25,000 impacts in each direction of a
horizontal force of 125 lbs with less than ¼in. permanent deformation and without visible
deterioration.
TS 76.11 Construction and Materials (Transit Bus)
Selected materials shall minimize damage from vandalism and shall reduce cleaning time.
The seats shall be attached to the frame with tamper-resistant fasteners. Coloring shall be
consistent throughout the seat material, with no visually exposed portion painted. Any
exposed metal touching the sides or the floor of the bus shall be stainless steel. The seat,
pads and cushions shall be contoured for individuality, lateral support and maximum
comfort and shall fit the framework to reduce exposed edges.
RFP 8446 Transfort Bus Procurement 169
The minimum radius of any part of the seat back, handhold or modesty panel in the head
or chest impact zone shall be a nominal ¼in. The seat back and seat back handhold
immediately forward of transverse seats shall be constructed of energy- absorbing
materials to provide passenger protection and, in a severe crash, to allow the passenger to
deform the seating materials in the impact areas. Complete seat assemblies shall be
interchangeable to the extent practicable.
TS 77. Passenger Assists (Transit Bus)
Passenger assists in the form of full grip, vertical stanchions or handholds shall be
provided for the safety of standees and for ingress/egress. Passenger assists shall be
convenient in location, shape and size for both the 95th-percentile male and the 5th-
percentile female standee. Starting from the entrance door and moving anywhere in the
bus and out the exit door, a vertical assist shall be provided either as the vertical portion of
the seat back assist or as a separate item so that a 5th- percentile female passenger may
easily move from one assist to another using one hand and the other without losing
support. All handholds and stanchions at the front doorway, around the farebox, and at
interior steps for bi-level designs shall be stainless steel.
TS 77.1 Assists (Transit Bus)
Excluding those mounted on the seats and doors, the assists shall have a cross-
sectional diameter between 1¼ and 1½ in. or shall provide an equivalent gripping surface
with no corner radii less than ¼ in. All passenger assists shall permit a full handgrip with no
less than 1½ in. of knuckle clearance around the assist. Passenger assists shall be
designed to minimize catching or snagging of clothes or personal items and shall be
capable of passing the NHTSA Drawstring Test.
Any joints in the assist structure shall be underneath supporting brackets and
securely clamped to prevent passengers from moving or twisting the assists. Seat
handholds may be of the same construction and finish as the seat frame. Door- mounted
passenger assists shall be of anodized aluminum, stainless steel or powder-coated metal.
Connecting tees and angles may be powder-coated metal castings. Assists shall
withstand a force of 300 lbs applied over a 12in. lineal dimension in any direction
normal to the assist without permanent visible deformation. All passenger assist
components, including brackets, clamps, screw heads and other fasteners used on
the passenger assists shall be designed to eliminate pinching, snagging and cutting
hazards and shall be free from burrs or rough edges.
TS 77.2 Front Doorway
Front doors, or the entry area, shall be fitted with ADA-compliant assists. Assists shall
be as far outward as practicable, but shall be located no farther inboard than 6 in. from the
outside edge of the entrance step and shall be easily grasped by a 5th- percentile female
boarding from street level. Door assists shall be functionally continuous with the horizontal
front passenger assist and the vertical assist and the assists on the wheel housing or on
the front modesty panel.
DEFAULT
CFC-Transfort designated Seat Fabric: Lantal-Color Number F77470038D52
RFP 8446 Transfort Bus Procurement 170
TS 77.3 Vestibule (Transit Bus)
The aisle side of the driver’s barrier, the wheel housings and when applicable the
modesty panels shall be fitted with vertical passenger assists that are functionally
continuous with the overhead assist and that extend to within 36 in. of the floor.
These assists shall have sufficient clearance from the barrier to prevent inadvertent
wedging of a passenger’s arm.
A horizontal passenger assist shall be located across the front of the bus and shall prevent
passengers from sustaining injuries on the fare collection device or windshield in the event
of a sudden deceleration. Without restricting the vestibule space, the assist shall provide
support for a boarding passenger from the front door through the fare collection procedure.
The assist shall be no less than 36 in. above the floor. The assists at the front of the bus
shall be arranged to permit a 5th- percentile female passenger to easily reach from the
door assist, to the front assist, to vertical assists on the driver’s barrier, wheel housings or
front modesty panel.
TS 77.4 Rear Doorway(s) (Transit Bus)
Vertical assists that are functionally continuous with the overhead assist shall be
provided at the aisle side of the transverse seat immediately forward of the rear door
and on the aisle side of the rear door modesty panel(s). Passenger assists shall be
provided on modesty panels that are functionally continuous with the rear door assists.
Rear doors, or the exit area, shall be fitted with assists having a cross- sectional diameter
between 1¼ and 1½ in. or providing an equivalent gripping surface with no corner radii
less than ¼ in., and shall provide at least 1½ in. of knuckle clearance between the
assists and their mounting. The assists shall be designed to permit a 5th-percentile
female to easily move from one assist to another during the entire exiting process.
The assists shall be located no farther inboard than 6 in. from the outside edge of the rear
doorway step.
TS 77.5 Overhead (Transit Bus)
Except forward of the standee line and at the rear door, a continuous, full-grip,
overhead assist shall be provided. This assist shall be located over the center of the aisle
seating position of the transverse seats. The assist shall be no less than 70 in. above the
floor.
Overhead assists shall simultaneously support 150 lbs on any 12in. length. No more than 5
percent of the full grip feature shall be lost due to assist supports.
TS 77.6 Longitudinal Seat Assists (Transit Bus)
Longitudinal seats shall have vertical assists located between every other designated
seating position, except for seats that fold/flip up to accommodate wheelchair securement.
Assists shall extend from near the leading edge of the seat and shall be functionally
DEFAULT
No requirements for overhead grab straps/extensions.
ALTERNATIVE- PREFERRED
Overhead grab straps provided throughout the bus.
RFP 8446 Transfort Bus Procurement 171
continuous with the overhead assist. Assists shall be staggered across the aisle from
each other where practicable and shall be no more than 52 in. apart or functionally
continuous for a 5th percentile female passenger.
TS 77.7 Wheel Housing Barriers/Assists (Transit Bus)
Unless passenger seating is provided on top of wheel housings, passenger assists shall
be mounted around the exposed sides of the wheel housings (and propulsion
compartments if applicable), which shall also be designed to prevent passengers from
sitting on wheel housings. Such passenger assists shall also effectively retain items, such
as bags and luggage, placed on top of wheel housings.
TS 78. Passenger Doors
TS 78.1 Transit Bus
Doorways will be provided in the locations and styles as follows. Passenger doors and
doorways shall comply with ADA requirements.
TS 78.1.1 Front door
TS 78.1.2 Rear Door(s)
TS 78.2 Materials and Construction
Structure of the doors, their attachments, inside and outside trim panels and any
mechanism exposed to the elements shall be corrosion resistant. Door panel construction
shall be of corrosion-resistant metal or reinforced non-metallic composite materials.
When fully opened, the doors shall provide a firm support and shall not be damaged if used
as an assist by passengers during ingress or egress. Door edges shall be sealed to
prevent infiltration of exterior moisture, noise, dirt, and air elements from entering the
passenger compartment, to the maximum extent possible based on door types.
The closing edge of each door panel shall have no less than 2 in. of soft weather
stripping. The doors, when closed, shall be effectively sealed, and the hard surfaces of the
doors shall be at least 4 in. apart (not applicable to single doors). The combined weather
seal and window glazing elements of the front door shall not exceed 10 deg of binocular
obstruction of the driver’s view through the closed door.
DEFAULT
Door shall be forward of the front wheels and under direct observation of the driver.
ALTERNATIVE
Curbside doorway centerline located rearward of the point midway between
the front door centerline and the rearmost seat back.
DEFAULT
If air-powered, the door system shall operate per specification at air pressures
between 90 and 130 psi.
ALTERNATIVE – OPTIONAL PRICING REQUESTED
Electric-powered doors.
RFP 8446 Transfort Bus Procurement 172
TS 78.3 Dimensions
TS 78.3.1 Transit Coach
FIGURE 7
Transit Bus Minimum Door Opening
When open, the doors shall leave an opening no less than 75 in. in height.
If the CFC-Transfort requires a minimum rear door clear width of 31¾ in. or greater and an
outward opening (swing) door is specified, then the maximum outboard excursion of 13 in.
may be exceeded.
DEFAULT
31¾ in. Minimum Doorway Clear Width
Front door clear width shall be a minimum of 31¾ in. with the doors fully opened.
Rear door opening clear width shall be a minimum of 24 in. with the doors
fully opened. If area door ramp or lift is provided, then the clear door opening
width shall be a minimum of 31¾ in. with door fully opened.
ALTERNATIVE – OPTIONAL PRICING REQUESTED
48 in. Rear Door Width
Rear door opening width shall be a minimum of 48 in.
RFP 8446 Transfort Bus Procurement 173
TS 78.4 Door Glazing
The upper section of both front and rear doors shall be glazed for no less than 45
percent of the respective door opening area of each section. The lower section of the
front door shall be glazed for no less than 25 percent of the door opening area of the
section.
Door glazing shall be easily replaceable.
Glazing material in the rear doorway door panels shall be defined by the CFC-Transfort.
TS 78.5 Door Projection (Transit Bus)
TS 78.5.1 Exterior
The exterior projection of the front doors beyond the side of the bus shall be
minimized and shall not block the line of sight of the rear exit door via the curbside mirror
when the doors are fully open. The exterior projection of both doors shall be minimized and
shall not exceed 14 in. during the opening or closing cycles or when doors are fully opened
TS 78.5.2 Interior
Projection inside the bus shall not cause an obstruction of the rear door mirror or cause
a hazard for standees.
TS 78.6 Door Height Above Pavement
It shall be possible to open and close either passenger door when the bus loaded to gross
vehicle weight rating is not knelt and parked with the tires touching a 9 in. high curb on a
street sloping toward the curb so that the street-side wheels are 5 in. higher than the
right-side wheels.
TS 78.7 Closing Force
Closing door edge speed shall not exceed 12 in. per second, and opening door
speed shall not exceed 19 in. per second. Power doors shall not slam closed under any
circumstance, even if the door is obstructed during the closing cycle. If a door is obstructed
during the closing cycle, the pressure exerted on the obstruction shall not increase once
initial contact has been made.
Doors closed by a return spring or counterweight-type device shall be equipped with
an obstruction-sensing device that, at a minimum, alerts the driver if an obstruction is
detected between the closing doors. Doors closed by a return spring or counterweight type
device, when unlocked, shall be capable of being pushed to the point where the door starts
to open with a force not to exceed 25 lbs applied to the center edge of the forward door
panel.
DEFAULT
Zip type glazing rubber.
DEFAULT
The front door panel glazing material shall have a nominal ¼ in. thick
laminated safety glass conforming with the requirements of ANSI Z26.1 Test
Grouping 2 and the recommended practices defined in SAE J673.
RFP 8446 Transfort Bus Procurement 174
Whether or not the obstruction-sensing system is present or functional, it shall be possible
to withdraw a 1½ in. diameter cylinder from between the center edges of a closed and
locked door with an outward force not greater than 35 lbs.
TS 78.7.1 Rear Door Closing Force (Transit Bus)
Power-close rear doors shall be equipped with an obstruction-sensing system such that if
an obstruction is within the path of the closing doors, the doors will stop and/or reverse
direction prior to imparting a 10-lb force on 1 sq in. of that obstruction. If a contactless
obstruction sensing system is employed, it shall be capable of discriminating between
the normal doorway environment and passengers or other obstructions within the
doorway, and of altering the zones of detection based upon the operating state of the door
system.
TS 78.8 Actuators
Doors shall open or close completely in not more than 3.5 seconds from the time of control
actuation and shall be subject to the closing force requirements.
Door actuators shall be adjustable so that the door opening and closing speeds can be
independently adjustable to satisfy the above requirements. Actuators and the complex
door mechanism shall be concealed from passengers but shall be easily accessible for
servicing. The door actuators shall be rebuildable. If powered by compressed air,
exhaust from the door system shall be routed below the floor of the bus to prevent
accumulation of any oil that may be present in the air system and to muffle sound.
Door actuators and associated linkages shall maximize door holding forces in the fully
open and fully closed positions to provide firm, non-rattling, non-fluttering door panels
while minimizing the force exerted by the doors on an obstruction midway between the
fully open and closed positions.
Doors that employ a “swing” or pantograph geometry and/or are closed by a return spring
or counterweight-type device shall be equipped with a positive mechanical holding
device that automatically engages and prevents the actuation mechanism from being back-
driven from the fully closed position. The holding device shall be overcome only when
the driver’s door control is moved to an “Exit Door Enable” position and the vehicle is
moving at a speed of less than 2 mph, or in the event of actuation of the emergency door
release.
Locked doors shall require a force of more than 300 lbs. to open manually. When the
locked doors are manually forced to open, damage shall be limited to the bending of
minor door linkage with no resulting damage to the doors, actuators or complex
mechanism.
DEFAULT
The rear door actuator(s) shall be under the complete control of the
vehicle operator and shall open and close in response to the position of the
driver’s door control.
RFP 8446 Transfort Bus Procurement 175
TS 78.8.1 Rear Door Interlocks (Transit Bus)
See “Hardware Mounting” for door system interlock requirements.
TS 78.9 Emergency Operation
In the event of an emergency, it shall be possible to manually open doors designated as
emergency exits from inside the bus using a force of no more than
25 lbs after actuating an unlocking device. The unlocking device shall be clearly
marked as an emergency-only device and shall require two distinct actions to
actuate. The respective door emergency unlocking device shall be accessible from the
doorway area. The unlocking device shall be easily reset by the operator without
special tools or opening the door mechanism enclosure. Doors that are required to be
classified as “emergency exits” shall meet the requirements of FMVSS 217.
TS 78.10 Door Control
The door control shall be located in the operator’s area within the hand reach
envelope described in SAE Recommended Practice J287, “Driver Hand Control Reach.”
The driver’s door control shall provide tactile feedback to indicate commanded door
position and resist inadvertent door actuation.
TS 78.11 Door Controller
TS 78.11.1 Transit Bus
DEFAULT
Door control located on street side.
DEFAULT
The front door shall remain in commanded state position even if power is removed
or lost.
DEFAULT
Five-Position Driver’s Door Controller
The control device shall be protected from moisture. Mounting and location of the
door control device handle shall be designed so that it is within comfortable, easy
arm’s reach of the seated driver. The door control device handle shall be free
from interference by other equipment and have adequate clearance so as not to
create a pinching hazard.
Position of the door control handle shall result in the following operation of the front
and rear doors:
• Center position: Front door closed; rear door(s) closed or set to lock.
• First position forward: Front door open, rear door(s) closed or set to lock.
• Second position forward: Front door open, rear door(s) open or set to
open.
• First position back: Front door closed; rear door(s) open or set to
open.
• Second position back: Front door open, rear door(s) open or set to
open.
RFP 8446 Transfort Bus Procurement 176
TS 78.12 Door Open/Close
TS 79. Accessibility Provisions
Space and body structural provisions shall be provided at the front or rear door of the bus
to accommodate a wheelchair loading system.
TS 79.1 Loading Systems
• Shall be low-floor ramp
TS 79.2 Loading System for Low-Floor Bus
An automatically controlled, power-operated ramp system compliant to requirements
defined in 49 CFR Part 38, Subpart B, §38.23c shall provide ingress and egress quickly,
safely and comfortably, both in forward and rearward directions, for a passenger in a
wheelchair from a level street or curb.
TS 79.3 Wheelchair Accommodations
NOTE: CFC-Transfort will approve acceptable securement system.
ALTERNATIVE
Operator-Controlled Front and Rear Doors (If Applicable)
Operation of, and power to, the passenger doors shall be completely controlled by
the operator.
DEFAULT
Front Door Location of Loading System, Flip-Out Design Ramp with 6:1 Slope
The wheelchair loading system shall be located at the front door, with the ramp
being of a simple hinged, flip-out type design being capable of deploying to
the ground at a maximum 6:1 slope.
ALTERNATIVE – OPTIONAL PRICING REQUESTED
Rear Door Location of Loading System, Flip-Out Design Ramp with 4:1
Slope The wheelchair loading system shall be located at the rear door, with
the ramp being of a simple hinged, flip-out type design being capable of
deploying to the ground at a maximum 4:1 slope.
DEFAULT
Two Forward-Facing Wheelchair Securement Locations
Two forward-facing locations, as close to the wheelchair loading system
as practical, shall provide parking space and securement system compliant with
ADA requirements for a passenger in a wheelchair.
ALTERNATIVE – OPTIONAL PRICING REQUESTED
QPod type wheelchair restraint system
RFP 8446 Transfort Bus Procurement 177
TS 79.4 Interior Circulation
Maneuvering room inside the bus shall accommodate easy travel for a passenger in a
wheelchair from the loading device and from the designated securement area. It shall be
designed so that no portion of the wheelchair protrudes into the aisle of the bus when
parked in the designated parking space(s). When the positions are fully utilized, an aisle
space of no less than 20 in. shall be maintained. As a guide, no width dimension should
be less than 34 in. Areas requiring 90 deg turns of wheelchairs should have a clearance
arc dimension no less than 45 in., and in the parking area where 180 deg turns are
expected, space should be clear in a full 60 in. diameter circle. A vertical clearance of
12in. above the floor surface should be provided on the outside of turning areas for
wheelchair footrests.
SIGNAGE AND COMMUNICATION
TS 80. Destination Signs
All signs shall be controlled via a single human-machine interface (HMI). In the
absence of a single mobile data terminal (MDT), the HMI shall be conveniently
located for the bus driver within reach of the seated driver. The sign shall have a J-1708
control.
TS 81. Passenger Information and Advertising (Transit Bus)
TS 81.1 Interior Displays
Provisions shall be made on the rear of the driver’s barrier or equipment box
located on the wheel well for a frame to retain information such as routes and schedules.
Advertising media 11 in. high and 0.09 in. thick shall be retained near the juncture of the
bus ceiling and sidewall. The retainers may be concave and shall support the media
without adhesives. The media shall be illuminated by the interior light system.
DEFAULT
A destination sign system shall be furnished on the front and on the right side near
the front door. An interior sign shall be located within the bus that can be
viewed by all seated passengers that, when connected to the ITS system, is
capable of displaying “Next Stop” information.
DEFAULT
The destination sign compartments shall meet the following minimum
requirements:
• Compartments shall be designed to prevent condensation and entry of
moisture and dirt.
• Compartments shall be designed to prevent fogging of both
compartment window and glazing on the unit itself.
• Access shall be provided to allow cleaning of inside compartment
window and unit glazing.
• The front window shall have an exterior display area of no less than 8.5 in. high
by 56 in. wide.
RFP 8446 Transfort Bus Procurement 178
TS 82. Passenger Stop Request/Exit Signal
TS 82.1 Transit Bus
TS 82.2 Signal Chime
TS 82.2.1 Transit Bus
ALTERNATIVE
Pull Cord Passenger Signal
A passenger “stop requested” signal system that complies with applicable
ADA requirements defined in 49 CFR, Part 38.37, shall be provided. The system
shall consist of a heavy-duty pull cable, chime and interior sign message. The pull
cable shall be located the full length of the bus on the sidewalls at the level
where the transom is located. If no transom window is required, then the height
of the pull cable shall approximate this transom level and shall be no greater
than 63 in. as measured from the floor surface. It shall be easily accessible to
all passengers, seated or standing. Drop cords shall be provided between windows in the
seating areas of the bus, including handicap seating area. Pull cable(s) shall activate one
or more solid state or magnetic proximity switches. At each wheelchair passenger
position and at priority seating positions, additional provisions shall be included to
allow a passenger in a mobility aid to easily activate the “stop requested” signal.
An auxiliary passenger “stop requested” signal shall be installed at the rear door to
provide passengers standing in the rear door/exit area a convenient means
of activating the signal system. The signal shall be a heavy-duty push button
type located in the rear door vicinity. Button shall be clearly identified as
“passenger signal.”
ALTERNATIVE
Additional “Stop Request” Button on Rear Door Stanchion
A heavy-duty “stop request” signal button shall be installed on the modesty panel
stanchion immediately forward of the rear door and clearly identified as “STOP.”
ALTERNATIVE-PREFERRED
A Clever Devices interior LED sign will be used to display route information to
passengers. The interior sign will also display stop requests when passengers
pull the cable or initiate the stop request system.
DEFAULT
A single “stop requested” chime shall sound when the system is first activated. A
double chime shall sound anytime the system is activated from
wheelchair passenger areas.
Exit signals located in the wheelchair passenger area shall be no higher than 4
ft above the floor. Instructions shall be provided to clearly indicate function
and operation of these signals.
ALTERNATIVE
Provide ability for adjustable speaker volume in driver’s area for next stop chime.
RFP 8446 Transfort Bus Procurement 179
TS 83. Intelligent Transportation Systems (ITS) / Communications Systems
TS 83.1 Camera Surveillance System
TS 83.2 PREFERRED SYSTEM REQUIREMENTS FOR CFC-TRANSFORT
DATA INFRASTRUCTURE
a) Transfort currently operates Microsoft Windows 2008R2 and 2012R2 servers. Desktop
systems utilize Microsoft Windows 7 Professional.
b) Each bus communicates through an onboard mobile router (Digi WR44) for both
wireless and cellular data connections. WiFi is the desired method for bulk data
downloading from the buses.
GENERAL SYSTEM REQUIREMENTS
On-board electrical requirements
a) Nominal voltage: 12 - 24 volts DC nominal (auto or transit battery).
b) Operating range: 9VDC – 39 VDC.
c) Firms shall provide information concerning equipment performance such as corruption of
data and memory loss associated with low, high, and extremely high peak voltage
conditions.
d) The equipment, including all cables and connectors to and from the recorder, must be
electrically protected to withstand low and high voltage and electrical spikes resulting
from jump-starting. The equipment shall be capable of “self-reset” in the event of one of
these conditions.
e) The Contractor shall be responsible for any filters, power stabilizers, rectifiers and other
devices that protect the DVR from spikes, drops, harmonic resonance and other power
issues routinely experienced in a transit environment.
f) The Contractor shall ensure that the DVR fully performs in the intended operational
environments without being affected by, or causing harmful interference to, other on-
board systems. DVR must be shielded against radio frequency and all other
interference including electromagnetic (RFI/EMI) emission sources, as well as internal
conductive or inductive emissions.
ALTERNATIVE
Provide all wiring and mounting locations for a multi-camera surveillance system,
including the installation of cameras, recorder, microphone, etc. System shall
incorporate a minimum of eight cameras, including one forward facing windshield
camera. Cameras monitoring the interior of the bus shall provide the highest quality
picture, especially under low light/dark conditions. System should also include Mobile
DVR, with a hard drive 2 gig in size. System shall be compatible and wired to the ITS
System IVN for communication of ITS system information to the video system.
RFP 8446 Transfort Bus Procurement 180
ON-BOARD DIGITAL VIDEO RECORDER (DVR)
a) DVR units must be installed in secure data cabinets so hardware is not accessible to
passengers.
b) The DVR shall have an embedded, configurable, non-corruptible operating system. The
parameters configured shall not be corrupted by environmental factors, powering down,
power failure, power fluctuations, or other irregularities. The programmed parameters
must remain intact and usable after five years of powered down storage.
c) The unit must power down at a user selectable time after ignition power is removed.
d) If the operating system stops or stalls it must automatically restart.
e) The DVR shall be designed specifically for use in mobile applications such as transit. It
shall incorporate internal shock and vibration isolation systems that allow recording while
the unit is subjected to the vibration and impacts that occur in a moving transit vehicle.
f) The DVR shall be designed to operate reliably in the environmental situations typical of
transit usage. Its ability to accurately record shall not be affected by dirt, moisture,
solvents, detergents, oil and other environmental contaminants. The on-board system
shall operate in humidity ranges between 0% and 95%.
g) The DVR and all other on-board system equipment must operate reliably in temperature
ranges between 0° and 150°. Extended storage in the same temperature range must
not result in equipment degradation.
h) The DVR shall capture high quality images and sound in a digital format such as WMV,
MPEG, H.264, etc. The images and sound shall be stored on a high capacity hard disk
drive for review and playback at central viewing stations or through on-board connection
to a laptop computer. Proposals shall describe in detail how the proposed system
captures and stores images and sound. Proposals shall also explain in detail the
benefits and tradeoffs of the proposed format(s) for Transfort.
i) The Hard Disk Drive (HDD) shall be removable. It shall be housed in a rugged enclosure
that locks to the recording unit with a preference for Solid State Drives (SSD).
j) When inserted, the hard drive shall automatically connect and synchronize to the DVR
operating system with no additional formatting required.
k) A common key shall be used for all of the DVRs. Five (5) copies of this key shall be
provided. The device shall be designed to restrict access, prevent alteration of images
and prevent tampering with the unit.
l) External connections are necessary to off load data and run set-up diagnostics via a
laptop computer.
m) The DVR should have, at a minimum, four (4) auxiliary inputs in addition to a J1708 or
J1939 interface with the vehicle. The vehicle inputs and J1708 or J1939 data shall be
synchronized and displayed with recorded video.
n) Stored video on the DVR must have the capability to transfer video events via wireless
connection, downloaded directly to a laptop connected to the video system or by
removal of the storage media.
RFP 8446 Transfort Bus Procurement 181
RECORDING METHOD
a) As pre-allocated video hard drive space is filled, the oldest video stored shall be
automatically overwritten so that video is recorded on a continuous basis.
b) Video that is tagged shall not be overwritten until after the tag is removed. Tags shall be
removed by download of the video or manual override with the software.
c) Audio shall be fully synchronized with video during playback and export.
d) Video that has been recorded shall not be lost if the DVR unit has to restart or reboot for
any reason.
RECORDING CAPACITY
a) Each of the video channels shall have a user programmable frame rate of (30) frames
per second or more.
b) The DVR shall be capable of recording video at a rate of 30 frames per second per
camera for up to eight or more cameras simultaneously.
c) The system must have the capability of recording data from all cameras while they are
operating at different frame rates.
d) Transfort’s goal is to have 1TB of storage for each DVR, to store at least 250 hours
(approximately 14 days of 18hr shifts) of quality recorded video and audio before it is
overwritten.
e) The system shall have the capability of saving and storing video at a higher frame rate
when tagged by either the operator of the vehicle or remotely. Firms shall explain how
their system can tag and store an enhanced frame rate.
f) The system shall have user selectable video compression levels. The onboard video
system shall be capable of storing a minimum of 240 hours of video and audio on fixed
disk storage at 30 FPS. Saved or tagged system data shall be securely write protected,
stored on the onboard unit, wirelessly transferred to the District’s video server and
archived. Preserving the integrity and privacy of the data is of the upmost importance.
INTERNAL CLOCK
a) The DVR unit shall have an internal clock to time and date stamp recorded audio and
video.
b) Each vehicle’s on-board clock will be synchronized with GPS-based time. The proposed
MVSS (Mobile Video Surveillance System) must have a means of avoiding time drift.
This may be achieved by synchronizing each DVR with the on-board clock or by directly
obtaining GPS time. Proposals shall explain how their proposed unit shall accomplish
this specification.
c) The internal clock shall operate independently of the main power supply. Powering down
or sudden removal of power shall have no negative effects on the DVR unit’s ability to
continue accurate time and date stamping of recorded video.
INTEGRATION WITH EXTERNAL EVENT BUTTON FOR VIDEO TAGGING
a) The DVR system installed in each vehicle shall integrate with an on-board event button
located near the operator. When the event button is pushed, the DVR system must tag
the video and increase frame rates to specified values and mark the video and audio in
such a way as to save the information and not allow it to be overwritten.
RFP 8446 Transfort Bus Procurement 182
b) Activation of this tagging feature shall mark the video for a period of time before and
after the event. The time parameters shall be user programmable and shall allow
marking for up to twenty (20) minutes before an event and up to thirty (30) minutes after.
VIEWING METHOD
a) Recorded video and audio shall be viewed and heard by three distinct methods:
• By removing the hard drive and viewing the contents of the hard drive at
reviewing stations.
• By connecting a laptop computer directly or wirelessly to the DVR.
• By having the marked event, or selected time and date specified video and
audio, downloaded through a wireless connection whenever the transit vehicle
travels within range of the wireless connection.
b) Software and licenses shall be supplied for reviewing stations and workstations.
c) Transfort requires that existing PC workstations and laptops be used for these purposes.
If there is a compelling reason why the existing PC workstations or laptops cannot be
used, the proposer shall explain the reasons, the system requirements, and pricing for
each in their proposal.
SYSTEM STATUS DISPLAY
The DVR shall have a system status display visible to the operator. It shall provide information
about the status of the system. The DVR shall perform a self-test upon power up and indicate
that the system is operational.
DATA INTEGRITY AND AUTHENTICATION OF IMAGERY
a) Features shall be provided to confirm to City staff that there has been no data loss at
any point in the system and that there have been no unauthorized changes to or
destruction of data.
b) Viewing, search and enhancement usage shall not alter the original recorded data.
c) The MVSS shall include an embedded means to authenticate and validate images,
recordings and data integrity so that the recorded audio and video shall be legally
defensible in prosecuting offenders and settling legal claims.
ON BOARD/EMBEDDED GPS
The DVR must provide location GPS at all times, as well as date and time stamp the video. The
GPS receiver shall be part of this proposal, or embedded within the DVR. Transfort prefers the
option for multiple GPS sentence structures (NMEA, TAIP, RTCM, etc.). The DVR must also
capture vehicle events such as designated event markers, speed, signal indicators, hazard
flashers, G-Force events, as well as any other industry standards.
DVR DIAGNOSTICS AND TROUBLESHOOTING
a) The DVR operating system shall include a diagnostic program that provides information
about the operating condition of the DVR, cameras and audio recording device.
b) The diagnostic program shall be accessed by laptop computer. Transfort requires that
the software be available and loaded on at least two of the laptops currently in use for
other Transfort Maintenance diagnostics.
RFP 8446 Transfort Bus Procurement 183
c) Transfort staff shall be able to reset each DVR’s programmable parameters using the
diagnostic software.
d) The diagnostic program shall include the capability of live viewing through the vehicle’s
cameras and the capability to adjust, setup, and troubleshoot the programmable features
of the cameras.
SYSTEM STATUS DISPLAY
The DVR shall have a system status display visible to the operator. It shall provide information
about the status of the system. The DVR shall perform a self-test upon power up and indicate
that the system is operational.
VIDEO CAMERAS
a) All cameras shall be color and high resolution with consideration and preference given to
cameras capable of Infrared. Under all operating conditions and applications, the
camera images shall be of sufficient quality to distinguish facial features, apparel details
and activity. Still and video images obtained from the system must be of sufficient quality
to support prosecution of offenders and resolution of legal claims. Any exported video
must have an encryption algorithm that will stand up to scrutiny in a legal claim as being
unaltered.
b) Transfort’s vehicles operate from early in the morning until late at night on urban and
rural routes. The cameras must maximize image quality and be adjustable through the
range of lighting conditions including extremely low light and nighttime operation.
Provide a camera listing that includes an infrared camera for interior use on paratransit
vehicles.
c) The minimum resolution shall be 704x480 pixels. The resolution shall be user
adjustable to allow higher resolution for selected cameras. Please provide pricing for
varied resolution options.
d) The focal length, angle and adjustability of each camera lens shall be selected to
maximize viewable area and image quality for each camera.
e) Power preference for cameras capable of POE provided by the DVR.
f) The cameras shall be mounted in a tamper resistant housing with a preference for IP66
(Ingress Protection) or higher.
g) The cameras shall be synchronized by the recorder.
h) The cameras shall have the capability to determine if the image is altered and therefore
not functional.
PLACEMENT OF CAMERAS, 8+
a) All cameras need to be as inaccessible to passengers as possible. While interior
cameras are positioned for maximum passenger coverage, exterior cameras must
capture views and angles around the bus, to include bullets 5-8 at a minimum. Interior
views must completely cover bullets 1-4.
1. passengers boarding through the front door.
2. passengers exiting through the rear door.
3. rear passenger area looking forward.
4. front area looking towards the rear.
RFP 8446 Transfort Bus Procurement 184
5. forward through the front windshield.
6. outside forward exterior on the passenger side, facing towards the rear.
7. drivers side viewing traffic passing along the left.
8. rear mounted rear view camera.
AUDIO RECORDING DEVICE
a) Two audio recording devices shall be installed in fixed route vehicles: one in the fare
transaction area and one towards the rear of the coach.
b) Audio recordings shall be of sufficient quality to identify speakers, provide the content of
their speech, and support prosecution of offenders and resolution of legal claims.
MOUNTING OF EQUIPMENT
DVRs, cameras or other equipment in the vehicles must be mounted ensuring each device is
properly secured in its place. Installed equipment must be accessible by service personnel.
Sheet metal screws must have anti-tamper heads with preference for lock nuts and bolts.
WIRING AND CABLING
a) Firms must submit wiring and cabling product information for review and approval.
b) All wiring shall be multi-strand, flame retardant and made of flexible material.
c) All video and audio cable connectors and sockets shall be of positive locking design.
d) All multiple-wire electrical connections shall be made using mechanically-locking, sealed
connectors with crimped and sealed terminals, cable seals, cavity seals, and TPA locks.
e) All single-wire electrical connections shall use crimped nylon-insulated connectors with
polyolefin heat-shrink tubing and adhesive melt liner.
f) All wire sizes and insulation shall be based on the current carrying capability, voltage
drop, mechanical strength, temperature, and flexibility requirements.
g) Wiring shall be uniformly color coded and tagged.
h) Wiring shall be wrapped in wire loom encasement, and tied with “all weather UV type”
nylon ties.
i) The power source wires must be sized appropriately to meet specified requirements for
unit start up and normal operation and should prevent unacceptable voltage drops.
j) Wherever there is a possibility of interference, wiring and interconnecting cables shall be
properly shielded. Video and audio cables shall be gauged to minimize signal loss.
k) Installed equipment, wiring and cabling shall be firmly held in place. Cabling and wiring
shall be installed in secure metal or plastic conduit, where it is exposed to the passenger
compartment, and in wire loom encasement for the rest of the installation, which shall be
secured, at a minimum, every eighteen (18) inches. Fastenings, supports, and hangers
shall be adequate to support their loads and meet transit usage.
l) A protective plastic or rubber grommet must be installed in every hole that provides
passage for conduit or wiring to avoid chaffing or cutting of the conduit or wiring.
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VIEWING AND ADMINISTRATION SOFTWARE SUITE
a) The software shall provide the ability to set up multiple user accounts and the ability to
configure each user account with specific privileges for the use of the software.
b) The MVSS software shall have the capability to display date, time, GPS location, vehicle
speed, DVR or hard drive electronic serial number, vehicle identification number and
camera source on the stored and printed images. Additionally, all auxiliary inputs shall
have the capability to be displayed.
c) The software shall allow the user to configure download criteria for the administration
suite.
d) The software shall allow analysis and review of video and audio recordings and allow
download of selected recordings to Transfort’s designated server.
e) A reviewing station shall be capable of the following functions:
1. Search and retrieve video based on a specific date, time or vehicle identifier.
2. Playback previously recorded video at user-selectable speed.
3. Step forward or back in increments of one frame during playback.
4. Skip to the beginning or end of the selected video recording.
5. Maximize the size of the selected image to the largest image window with
minimal distortion
6. Pause the video during playback.
7. Display one or multiple video viewing windows. Allow all cameras or just one
camera to be displayed synchronized in video and audio components.
8. Use all features for the selected viewing window.
9. Zoom in and out on the selected image.
10. Sharpen or smooth an image to enhance the image.
11. Restore an image back to its pre-enhanced state.
12. Change the brightness and contrast of an image.
13. Preview an image before printing.
14. Save an image in a variety of standard graphic formats.
15. Synchronize all recorded audio with the associated video files
16. Save an entire video clip, portion of a clip, or selected image.
17. Be allowed to save recorded images and audio to server, CD, DVD or any other
digital media with preference given to embedded ability to wrap and encrypt
video.
f) Proposals shall include mobile viewing software for Transfort Supervisors and City of
Fort Collins Police Services. Please include software, hardware, and license
requirements for these remote mobile viewers. Mobile viewing software shall be capable
of installation on a laptop computer and connecting to the vehicle through a WIFI
connection.
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LIVE “LOOK IN”
a) Transfort seeks to have a secure, live “Look-In” ability via cellular communication so
events and random monitoring are possible at any time.
b) Preference is given to applications that run on multiple platforms, such as Apple and
Android.
c) Live “Look-In” needs to be accessible via smart device, mobile phone, tablet, etc. as well
as remote desktop and workstations.
SYSTEM UPGRADES
a) The MVSS operating system shall be the current, most stable version of the operating
system for the equipment and components proposed.
b) Software shall contain version control numbers and features shall be included to identify
the software version on each device.
c) The MVSS shall be capable of expansion and/or upgrade as a means of extending the
system life expectancy.
d) Upgrades and updates to the MVSS or any component of the system shall be made
available at no cost to Transfort during the warranty.
e) All DVR software and firmware shall be upgradeable without having to remove the DVR
unit from its host vehicle, with a preference for firmware updates via WiFi.
SOFTWARE LICENSES
Proposals must fully describe any software licenses required for the purchase and operation of
any part of the proposed MVSS. This shall include any per unit costs, the terms and conditions
of use and any upgrade costs.
TRAINING
a) The Contractor shall provide training through hands-on demonstration, classroom,
manuals and other related technical procedures.
b) Training schedules shall be coordinated with Transfort’s Project Manager. Transfort
reserves the right to adjust the schedule. Transfort shall determine how many of
Transfort’s staff need to complete the training and shall have final approval of the
number of training sessions required.
c) The Contractor shall provide full systems administration and operation training which
shall include proper methods for day-to-day operation of both the hardware and
software.
d) The Contractor shall also supply maintenance training to allow Transfort staff to maintain
equipment and materials for reliable performance and maximum service life. This shall
include a recommended schedule for routine inspection and preventive maintenance
activities, inspection checklists, and procedures.
SYSTEM DOCUMENTATION
a) The Contractor shall provide documentation and diagrams showing the installation of the
MVSS fixed-end component and vehicle systems. This documentation shall not be
generic, but shall depict the systems as-installed.
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b) The Contractor shall supply complete systems operations and maintenance manuals for
each type or model of equipment purchased. The manuals will cover all hardware and
software. Additionally, the manuals will cover troubleshooting steps for both hardware
and software related issues.
c) All documentation provided shall be in both hard copy and electronic formats.
d) Transfort shall review the documentation, diagrams and manuals for completeness and
clarity. If Transfort determines additional information is required, the Contractor will
supply the requested information in a format specified by Transfort.
TESTING AND ACCEPTANCE
On-site Interview and Demonstration
Each Contractor invited for an interview shall provide a live demonstration at the Transfort
facility, 6570 Portner Road, Fort Collins. The live demonstration will show the following
characteristics of the MVSS system being proposed:
a) A working DVR with a multiple camera system such as to be installed in the vehicles.
b) The administration and viewing software will be tested by Transfort staff during the
demonstration.
c) Live video and audio recording during the demonstration is to be burned to a CD/DVD
for playback on a standard Microsoft Windows 7 PC.
d) Live, wireless download demonstrations of marked events for use in a reviewing station.
e) A typical installation of the viewing software and a wireless connection to the DVR for
remote viewing demonstration.
SERVICE SUPPORT
a) Qualified technical support staff must be available to assist Transfort during normal
business hours, 8:00am to 5:00pm (MT), Monday through Friday. Proposals must
explain how after-hours support will be provided.
b) Vendor support staff must be trained to troubleshoot and resolve repair and technical
concerns. Proposals must explain how on-site service will be provided at short notice
when technical assistance is necessary to resolve equipment failure.
WARRANTY
a) The selected firm will provide at a minimum, a one-year warranty for the Mobile Video
Security System that includes all equipment, parts and service, as well as all critical
software updates and any related hardware updates as necessary for continued proper
operation of the system.
b) Proposals shall provide an explanation of the coverage provided by the warranty
including response method and plan for provision of parts and labor. It shall also address
how Transfort will be reimbursed if Transfort personnel complete authorized warranty
work.
c) The Contractor warrants the documentation provided completely and that is accurately
reflects the operation and maintenance of the equipment and software, and provides all
information necessary to maintain the system.
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SYSTEM WIDE REPLACEMENT
If at least 25% of a given component requires repair or replacement within the warranty period
then the component is deemed in need of system wide replacement, which requires the
contractor to replace all units, functioning or not, of the suspect component.
MAINTENANCE AGREEMENT PRICING OPTION
Transfort seeks a maintenance agreement in support of the MVSS. The maintenance
agreement would begin at the end of the warranty period. Proposals must include pricing for
maintenance agreements and provide an explanation of the coverage provided, including
response times and plans for provision of parts and labor. Proposals must address maintenance
agreement provisions for software patches and version upgrades.
SPARE PARTS AND MAINTENANCE REQUIREMENTS
a) The proposal shall include a recommended level of inventory for other spare parts
required for the support of the proposed system; for example, number of full functioning
DVRs for hot swapping, cameras, cables, disk drives, etc.
b) The proposal shall provide a recommended list of any special tools and test equipment
required for operating, maintaining and repairing the proposed system. This shall include
a test bench, if one is available for the proposed system, so equipment and system parts
can be tested outside of the vehicle.
c) The lists of recommended items shall include quantities, associated pricing information,
and if commercially available or from a restricted source.
d) Pricing shall be effective for a minimum of one year.
e) Firms must guarantee that replacement parts or superior substitute parts shall be
available for a period of ten (10) years after the completion of the warranty period.
f) Proposals must include the location and availability of support services for all major
components in the proposed system.
TS 83.2 Public Address System
A public address system shall be provided on each bus for facilitating ITS related and
driver-originated announcements to passengers. The ITS system will utilize the speaker
system of the bus. The gooseneck microphone will be implemented as part of this
system.
TS 83.2.1 Speakers
DEFAULT
Six interior loudspeakers and one exterior speaker between the two doors
shall be provided, semi-flush mounted, on alternate sides of the bus
passenger compartment, installed with proper phasing. Total impedance seen
at the input connecting end shall be 8 Ohms. Mounting shall be accomplished
with riv-nuts and machine screws.
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TS 83.3 Automatic Passenger Counter (APC)
TS 83.4 Radio Handset and Control System
TS 83.4.1 Drivers Speaker
Each bus shall have a recessed speaker in the ceiling panel above the driver. This
speaker shall be the same component used for the speakers in the passenger
compartment. It shall have 8 Ohms of impedance.
TS 83.4.2 Handset
Contractor will install a handset for driver use that includes ability for Voice over Internet
Protocol (VoIP) communications.
TS 83.4.3 Driver Display Unit (DDU)
Contractor shall install a driver display unit as close to the Driver’s instrument panel as
possible.
TS 83.4.4 Emergency Alarm
Contractor shall install an emergency alarm that is accessible to the driver but hidden
from view. The EA switch should be installed on the left side of the driver, next to
the driver’s left leg in a discrete location.
TS 83.4.5 Traffic signal priority emitter for transit signal
Opticom model 792T low priority emitter equipped with a visible light filter. The traffic
control switch shall be equipped with a timer to shut down the emitter after 30 seconds.
This timer can be controlled either through a switched relay or through multiplexing.
The emitter shall have the following features:
• Discrete, penetrating infrared communication
—Directional
—Consistent, day and night transmission
—All-weather performance
• Compact, single source system
• High- and low-priority operation as well as probe-frequency capability
• Encoded signal transmission
—High priority: 10,000 discrete vehicle IDs
(10 classes of vehicles and 1,000 individual codes available within each class)
—Low priority: 10,000 discrete vehicle IDs
(10 classes of vehicles and 1,000 individual codes available within each class)
—Probe frequency: 10,000 discrete vehicle IDs
(10 classes of vehicles and 1,000 individual codes available within each class)
• Remote range-setting capability
ALTERNATIVE-CleverDevices APC system preferred
An infrared APC system shall be installed on each door. CFC-Transfort to provide
details of APC system, including installation locations and number of buses to be
equipped. The APC controller shall be installed in a location that can be accessed for
maintenance or replacement. See further requirements listed in 83.5.
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• Compliancy with FCC part 15, subpart J, Class A regulations for electromagnetic
interference
• RS485, J1708 serial interface
• Low power consumption
• Improved installation flexibility
—Mounts directly on vehicle
—Incorporates into many lightbars
• Automatic emitter disable, indicated by slow flashing of the emitter switch’s indicator light
• Self-diagnostic with visual feedback through the switch’s indicator light
• Cumulative flash counts available through the interface software
• Grating for precise directionality control
• Optional light-blocking filter
The emitter shall include the following operating parameters:
• High- or low-priority and probe-frequency operation selected by model and switch
combination
• 10,000 vehicle codes available in high priority
• 10,000 vehicle codes available in low priority
• 10,000 vehicle codes available in probe frequency
• Automated range-setting feature selected by model
• Isolated power supply and emitter for positive or negative ground vehicle power system
• Less than 5 amps peak current draw
• Self-diagnostic
• Precisely controlled high-priority flash rate of 14 Hz
• Precisely controlled low-priority flash rate of 10 Hz
• Precisely controlled probe-frequency flash rate of 11 Hz
• Transmission range up to 2,500 feet (762 m) with clear lens and up to 1,800 feet (549 m)
with visible light filter
• Electrical
—Input voltage: 10 to 16 VDC
—Current: less than 5 amps
• Environmental
—Temperature: -30° F (-34° C) to +165° F (+74° C)
—Relative Humidity: 5% to 95%
Physical Dimensions:
• Depth: 3.5 in. (8 cm)
• Width: 5.8 in. (14 cm)
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• Height: 3.7 in. (9 cm)
• Weight: 1.9 lb. (.8 kg)
TS 83.5 ITS Components
TS 83.5.1 Clever Device AVL/CAD System that includes the following components:
• VN4 unit
• Interior LED display
• Transit control head, 10” Swivel mount
• Emergency alarm switch
• Digi modem for CAD communication
• Exterior speaker
• Interior connector for existing PA speaker connection
• PA plate/broke out parts for existing dash locations
• APC controller and sensor
• Traffic signal priority emitter for transit signal – See above
• Wire harness with appropriate connectors for bus inputs (reverse, odometer, door,
APC etc.) to be engineered by Clever Devices. A Clever Devices application engineer
shall be contracted by chosen vendor to perform on site factory set up and testing. This
will also include final testing at the Transfort main facility. Final testing shall be done at
the Transfort main facility to confirm factory acceptance testing and any
repairs/adjustments identified have been corrected. This will also include and site visit
expenses for Clever Devices application engineer.
TS 83.5.2 SPX:
• SPX Centsabill Farebox with OCU, Mounting Bracket and
wiring harness, J1708 wiring harness to connect to CleverDevices input.
TS 83.5.3 Motorola:
• Motorola APX 4500 7/800MHZ Radio with mounting kit, antenna, and programming
TS 83.5.3 24v DC-UPS
Provide a DC-UPS which contains a 1.2 amp-hour sealed lead acid battery. It is charged from
the vehicle's electrical system and switches the load to its internal battery when the engine is
turned off, or at any other time that the electrical bus drops below 23.6 volts. This should be
designed to keep computers and video systems alive during engine starting or other
interruptions in power. Should meet the following specifications:
PST-Backup-1.2-24V or equivalent
Maximum pass-through current 12 Amps continuous
Max Charge Current 400 milliamps.
Maximum input voltage (steady state) 30V
Maximum input voltage (transient) 40V
RFP 8446 Transfort Bus Procurement 192
Maximum pass-through wattage 288 Watts
Transient pass-through current 16 amps for 40 seconds
20 amps for 5 seconds
Over 20 amps immediate shutdown
Transition time Less than 50 microseconds from main battery to
auxiliary battery
less than 50 microseconds from auxiliary battery to
main battery. We have a capacitor to keep the
voltage up during the transition and have not had
any problem with customer's equipment dropping
out during the switchover.
Backup time 12A for 50 seconds
9A for 100 seconds
6A for 200 seconds
2A for 1000 seconds
1A for 44 minutes
60mA for 20 hours
Charge voltage Factory selectable, default is 23.6V
This is the input voltage at which the internal
charger starts boosting the voltage to charge the
auxiliary battery
Internal battery 1.2 AH 24V Sealed lead acid battery
Charge algorithm Constant current until the battery voltage reaches
26.8 volts, taper charge above 26.8 volts to zero
current at 28.2 volts
Nominal Battery Voltage 24 Volts
Size 3 x 4.9 x 5.7 inches (6.8" incuding flanges)
76 x 124 x 145 mm (173 mm including flanges)
Vehicle's electrical bus reconnects to 26 volts
the load when its voltage raises to:
External battery is disconnected from 23.6 volts
the load when the external battery's
voltage drops below
Temperature Range Minimum ambient temperature -10°C (-40°C
available upon request) Maximum ambient
temperature of 70° When the case temperature
gets above 45°C the charge current is
automatically reduced to maintain system operation
at higher temperatures.
Storage Temperature -20°C to 70°C
Connection Screw terminals, included are spade terminal
adapters
LEDs LEDs light up showing whether the load is being
powered by the car or the auxiliary battery
RFP 8446 Transfort Bus Procurement 193
Weight 3.3 lbs or 1.5 kg
TS 83.5.4
A Clever Devices application engineer shall be contracted by chosen vendor to perform on site
factory set up and testing. This will also include final testing at the Transfort main facility. Final
testing shall be done at the Transfort main facility to confirm factory acceptance testing and any
repairs/adjustments identified have been corrected. This will also include and site visit expenses
for Clever Devices application engineer.
TS 83.5.5
System Testing
1.1 Test Configuration
The following tasks must be completed before testing can begin:
• Integration between existing back office software and reporting systems:
o Bus Communication Software
o Bus API Generation Software
o Computer Aided Dispatching
• Includes respective interfaces to Trapeze OPS
o Reporting Software
o Data Command and Control Software
o Interactive Voice Response
o APC reporting software
• Onboard installations/interfaces completed and operational
2 System Acceptance Test Objective
The objective of this System Acceptance Test procedure is to demonstrate the system’s
capabilities in accordance with the system’s contractual requirements. Testing is to be done for
On Board ITS Systems before the vehicles leave the factory. Final testing shall be done at the
Transfort main facility to confirm factory acceptance testing and any repairs/adjustments
identified have been corrected. Integration between on board systems and existing back office
systems and software will be done at the Transfort main facility and during on road/existing
route testing.
3 Onboard Systems Remaining Procedures
Perform an EA switch test.
1a: Power up the bus within the depot area.
1b: Activate the EA switch.
1c: Validate an EA event is not created.
1d: Validate operator is prompted with a checklist.
ATP 1: Validation of EA switch test.
Verify MDT and information sharing.
1e: Verify the time is displayed.
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1f: Verify the Operator Information screens provide visual and audible feedback.
1g: Verify the screen is color, and displays fonts of variable size.
1h: Verify buttons are provided to control the destination sign.
1i: Verify the brightness controls are functional.
1j: Identify the connectors used and ease of replacement.
1k: Access diagnostic/maintenance screens, and verify status and setup is available to an
administrator.
1l: Logon to a valid piece of work.
1m: Verify the farebox is automatically logged on.
1n: While logged on, verify the back office system reports the operator ID in the grids.
ATP 2: Verification of Operator Information screens capabilities and operator & work
information sharing.
Send and receive text messages from dispatch.
1o: Compose a canned message from a list and send to dispatch.
1p: Verify receipt of the message at the back office client.
1q: Reply to the message from the back office client with a lengthy response.
1r: Verify receipt of the message on the vehicle, and display of the entire message.
1s: Send several more messages from the back office client
1t: Verify the vehicle receives and provides all for selection/display.
1u: Send a message that requires an acknowledgment from back office client to the vehicle.
1v: Verify the operator is prompted to respond, and respond.
1w: Verify receipt of the response at the back office client.
1x: Send a message from dispatch to play over the onboard announcement system.
1y: Verify receipt and playback of the message text.
ATP 3: Verification of messaging capability.
4 BackOffice System Remaining Procedures
Create an incident report.
1z: After completing required information, save and close the incident.
1aa: Verify the incident report is duplicated in Trapeze OPS.
1bb: Verify the incident report can not be further edited from the Back Office client.
ATP 4: Verification of incident management.
Review SQL task logs.
1cc: Verify the log contains information regarding the creation and transfer of the incident
data.
ATP 5: Verification of interface monitoring.
Monitor vehicle status.
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1dd: Open the vehicle status grid.
1ee: Verify the status of any vehicle is displayed in the grid, including GPS validity and last
data transmission.
ATP 6: Verification of vehicle status reporting.
Coordinate with a vehicle operator to depart the depot after logging in and not cycling the
wheelchair.
1ff: Validate an event is generated to alert dispatch that the vehicle left without a wheelchair
cycle.
ATP 7: Verification of an event upon departure without wheelchair cycle.
Monitor real-time schedule adherence display.
1gg: Verify events are generated for early and late status of vehicles
1hh: Verify the display of the vehicle on the map changes with early and late
1ii: Verify the number of minutes early or late is displayed
1jj: Open back Office Administration software
1kk: Verify schedule adherence parameters are configurable
ATP 8: Verification of schedule adherence display
5 Back Office System Remaining Procedures
5.1 Web Client
Open the mobile website on an Android or iOS native browser.
1ll: In the map, verify the new vehicles, stops and routes are displayed.
ATP 9: Verification of website mobile access.
5.2 Mobile Application
Verify integration with Google Maps & Trip Planner
1mm: Verify display of stops, routes & new vehicles on the map.
1nn: Verify it is posted to the to the notification section of the mobile application when
viewing information for that stop.
ATP 10: Verification of service bulletin functionality.
5.3 Variable Message Sign (VMS) Display
Verify the display of prediction information on the existing VMS.
1oo: Monitor the sign for prediction information and compare to web arrival grid.
ATP 11: Verification of VMS prediction information display.
5.4 Paging System Integration
Listen to arrival announcements at stops & transit centers.
1pp: Upon vehicle arrival, verify an announcement is played at that vehicle’s next stop,
station or transit center.
1qq: Verify a route-specific bulletin is played at the impacted stop, station and transit
center.
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ATP 12: Verification of automated arrival announcements & paging system integration.
6 Reporting Software Remaining Procedures
View the Event Details Report.
1rr: Verify date filters are applied properly, and the chart is populated with data as expected.
1ss: Verify the report details geographic locations.
ATP 13: Verification of event geographic location information.
View the Deadhead Report.
1tt: Verify date filters are applied properly, and the chart is populated with data as expected.
ATP 14: Verify deadhead running time reporting.
View the Schedule Adherence Statistics Report
1uu: Verify the report shows the required statistical information, and filters are applied
properly.
ATP 15: Verification of schedule adherence statistics data.
View the on-time performance dashboard & reports
1vv: Validate on-time performance is provided in summaries with various levels of detail as
required
ATP 16: Verification of on-time performance reporting
View the Wheelchair Deployments report
1ww: Validate the report shows wheelchair lift usage by route, day and direction of travel.
ATP 17: Verification of wheelchair lift reporting.
7 Scheduling Software
Verify the new buses are available for scheduling
1xx: Perform operation on a day(s) where a service exception is present.
1yy: Validate the system operates as expected.
ATP 18: Verification of service exception support.
8 Bus Communication Software
8.1 Data Upload
Verify the system facilitates the upload of performance data and logs.
1zz: Verify the vehicle is authenticated via Bus Communication Authentication.
1aaa: Run a History Report and verify files have been uploaded by the authenticated
vehicle(s)
1bbb: Verify a BusState file has been automatically uploaded recently via Bus
Communication Authentication
Note: BusState uploads only once every 24 hours
ATP 19: Verification of data upload.
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8.2 Software Update
Verify the system provides for automated download and distribution of software and
configuration data updates to vehicles via the Transfort’s depot WLAN
1ccc: Build an update of a new version of On Board Bus Software
1ddd: Distribute the update to the test vehicle(s)
1eee: Restart the MDT and verify that the new software was downloaded and applied
1fff: From the MDT, verify the version of On Board Bus Software matches the distributed
version
1ggg: Repeat the previous substeps for a parameter export from the Schedule Creation
database.
ATP 20: Verification of automated download and distribution of software and
configuration data updates
9 Network & System Monitoring
Verify PA system integration
1hhh: Generate PA system events
1iii: Verfy PA announcements are as expected
ATP 21: Verification of PA Integration installation
Validate system time is in-sync with GPS time.
1jjj: Verify the Data Communication and Command software is synchronized with the city-
provided GPS time server.
1kkk: Verify the vehicles are synchronized with the Data Communication and Command
software, and no more than 5 seconds different from that time.
ATP 22: Verification of system time synchronization.
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10 ACCEPTANCE TEST REPORT
TO BE COMPLETED AND RETURNED TO Chosen provider
FAX NUMBER: ATTENTION: Project Management
Transit Authority: Transfort
Location Test Conducted: Ft. Collins, CO – Transfort facility
Test Date or Date Range:
Test Data Date Range:
Scheduling Software Database Version:
On Board Version:
Data Communication and Command Version:
Computer Aided Dispatch Integration:
Reporting Integration Version:
Scheduling Integration:
Bus Communication Integration:
ATP
Test #
Requirement
Item Description Pass Fail
ATP 1: Validation of EA switch test.
ATP 2: Verification of Operator Information screens capabilities and operator &
work information sharing.
ATP 3: Verification of messaging capability.
ATP 4: Verification of incident management.
ATP 5: Verification of interface monitoring.
ATP 6: Verification of vehicle status reporting.
ATP 7: Verification of an event upon departure without wheelchair cycle.
ATP 8: Verification of schedule adherence display
ATP 9: Verification of website mobile access
ATP 10: Verification of service bulletin functionality.
ATP 11: Verification of VMS prediction information display.
ATP 12: Verification of automated arrival announcements & paging system
integration.
ATP 13: Verification of event geographic location information.
ATP 14: Verify deadhead running time reporting.
ATP 15: Verification of schedule adherence statistics data.
ATP 16: Verification of on-time performance reporting
ATP 17: Verification of wheelchair lift reporting.
ATP 18: Verification of service exception support.
ATP 19: Verification of data upload.
ATP 20: Verification of automated download and distribution of software and
configuration data updates
ATP 22: Verification of system time synchronization.
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11 TEST REPORT APPROVAL
Testing
Performed
By:
Print Name Signature Required Date
Transfort
Acceptance:
Print Name Signature Required Date
Vendor
Acceptance:
Print Name Signature Required Date
COMMENTS:
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RFP 8446 Transfort Bus Procurement 201
TS 84. Event Data Recorders (EDR)
TS 85. Base Component List
Table 8 lists products that have been previously used and deemed “acceptable.”
The list is intended to provide a consistent baseline for preparing proposals and is
not intended to be a comprehensive listing of every product required for the manufacture
of the subject buses. Product categories not listed are left to the discretion of the
Contractor so long as the product complies with the specifications. Product specification
information is for reference only and may not reflect the latest or future improvements by
manufacturers. Any change, revision or substitution of specified products requires approval
of the CFC-Transfort.
TABLE 8
Base Component List
Product Manufacturer Product Specification
Driver’s Seat USSC Evolution G2
Passenger Seat American Seating Model 6468
Seat Fabric Lantal Color Number F77470038D52
Brochure Rack Transit Information Products Base Part No. OBIC T 12P IL
Video System
Flooring Altro Chroma Sigma TFCR2782
2.7mm
Digital Recording System
Oil Filter Standard is per engine OEM
Steer Tires / Spare Michelin X Incity Z 305/70R 22.5
Drive Axle Tires Michelin X Incity Z 305/70R 22.5
Bumpers – front and rear Romeo Rim, Inc. Black HELP Bumpers
HVAC System Thermo-King – IntelligAIRE III T14, TK-5391 w/ R407C
Destination Signs Luminator Gen 4 – Amber
ALTERNATIVE – OPTIONAL PRICING REQUESTED
EDRs shall be installed on the bus, one at the front and the other at the rear. These
units are to be installed as low as possible. The EDRs shall be able to communicate
over the Jl939 CAN line and shall each be equipped with three-axis accelerometers.
Settings are to be finalized with the Agency during pre-production. EDRs shall
broadcast via the Jl939 data communication link severe impact events to the
vehicle monitoring system and also trigger an event in the camera system. The EDR
shall also tag an event from a signal received over the Jl939 CAN line from the
silent alarm switch signal and the camera event button and in turn broadcast these
events to the vehicle monitoring system. The EDR shall also record the following
operational data: headlights on or off, turn signals and hazard lights on or off,
ignition on or off, low air pressure warning, whether moving in forward or reverse or
idling, and whether parking brake is on or off.
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Alternator EMP Power 450 Brushless
Transmission Allison B-400R
Auxiliary CNG Heater Webasto NGW 300
Farebox Genfare Cents-A-Bill
TS 86. Special Equipment
Items specified in this section are not covered by the SBPG Technical Specifications.
TS 86.1 Three-Position Bicycle Rack
A Sportworks Trinity three-position fold-down bicycle rack shall be installed on the front of
the bus. The mounting design shall facilitate easy removal during seasonal change over.
TS 86.2 Radio box (Secure Special Equipment Cabinet)
A secure radio box/special equipment cabinet shall be installed within the interior of the
bus, with at minimum four sliding racks, to house and mount video, ITS and other
special electronic equipment. The radio box should have electric fans to circulate the
heat from the ITS equipment out of the radio box. This box should have a lock, if
possible, the preference is the locks are keyed to current City radio box locks. The radio
box should have a power block available for wiring additional equipment. The power
supplied shall include both 12 volt and 24 volt battery and ignitron power sources. There
shall be a minimum of 2 interior lights which shall be on a timer that will shut off at a
predetermined-time. The shelves shall be level and include a minimum of 11 inches
between each shelf. Shelves should be a minimum of 20 inches wide and 20 inches deep.
The sliding racks shall lock in position when in the closed or fully open position.
TS 86.3 Yield to Bus Sign
10 second operator activation switch.
TS 86.4 Emergency Safety Equipment
TS 86.4.2 Five-Pound A-B-C Fire Extinguisher
Each CFC-Transfort to designate mounting location.
TS 864.3 Three DOT Required Emergency Triangle Reflectors To be provided in a box,
each CFC-Transfort designates mounting location.
TS 86.4.4 Bodily Fluid Clean Up / Biohazard Kit
Each CFC-Transfort to designate mounting location.
ALTERNATIVE-PREFERRED
FMVSS 302
Yield to bus sign programmed through the Dinex system. CFC-Transfort to provide specifications.
RFP 8446 Transfort Bus Procurement 203
TS 86.5 Trashcans and Holders
TS 86.6 Dash Fans
Bus shall be equipped with variable speed two dash fans located near the center of the
dash. Switches controlling the fan shall be located on the Driver’s switch panel.
TS 87. CFC-Transfort Alternative Required Equipment
The following are required equipment CFC-Transfort member agencies will request at
the time of order. Proposer is to identify in the Proposal, by completing the document in
Section 9, whether the proposed bus model offered is compatible with the following
manufacturers, systems or other configuration requirements. Evaluators will be evaluated
and scored during the evaluation process in relation to how many of the below alternative
required equipment items are compatible with the make and model of bus(es)
proposed.
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TABLE 9
Alternative Required Equipment
Product / Configuration Manufacturer Product Specification
Automated Passenger
Counts (APC) Clever Devices See Below
Automated Voice
Annunciation (AVA) Clever Devices See below
Back Up Camera System Luminator Built in camera that interfaces with ODK providing a backup
display when the bus is in reverse.
Bike Rack Sportworks 3-Position Bike Rack
Destination Sign System Luminator Gen 4 SMT with ODK4, front, curb side and rear signs.
Paratransit Scheduling
Software/Hardware
Trapeze FX,
Blockbuster, OPS
Perimeter Seating Seat
Configuration
Passenger seats shall be arranged in a forward-facing
configuration.
Radio Motorola MOTOROLA Model APX 4500 7/800MHZ; GPS surface mount
antenna
Related ITS Components Clever Devices Announcement and Public Address System; Infrared APC
system
Digi Modem Digi Digi WR44-L5F1-NE1-RD
Surveillance Camera
System 8-12 camera system; GPS & antenna, event button.
Two forward facing
wheelchair securement
locations.
Two forward-facing locations, as close to the wheelchair
loading system as practical, shall provide parking space and
securement system compliant with ADA requirements for a
passenger is a wheelchair.
Wheelchair ramp system Lift-U 6:1 ramp in front door and a 4:1 ramp in rear door
Electrical Dinex I/O G3 with the multi-function display
Driver’s exterior mirrors Hadley 5x7 CX-HO and 5x7 CS-HO
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ITS Component Bill of Materials
Quantity Item name
1 IVN4™ Controller
1 IVN4™ Mounting Bracket
1 Kit, IVN Bracket Ground Hardware
1 Harness Assembly, Custom per CleverDevices and vehicle Manufacturer
1 IVN™ Transit Control Head, DVI, 9" Display
1 Cable, DVI-I Dual Link M/M, 25'
1 Swivel Mount, Pedestal TCH, 10.73"
1 Plate, Pedestal Mount
1 IVN2™ PA Controls w/XLR Jack
1 Bracket, Circuit Breakers
1 Cable Assembly, EA/AUX Switch
1 IVN™ LED Sign, 20 Character RED w/Molex
1 Antenna, Multi-Band, 4 Element
1 Gasket, Antenna Self-Adhesive, 4.25" Round
1 Cable, GPS Antenna, RG58 (SMA Plug to TNC Plug), 23'
1 IVN™ AVC Microphone
1 Bracket, Modem Mounting IVN4
1 Harness, Adapter, Engine/Trans Data
1 Ethernet 7' Cable
1 Kit, Installation Hardware,
1 Harness, APC,
1 APC Controller Assembly (w/Optoisolated Inputs)
2 APC Receiver Assembly
2 APC Transmitter Assembly
1 Bracket, APC Sensor FT RX
1 Bracket, APC Sensor Mounting
1 Bracket, APC Rear Rx NABI
3 Cover, APC Sensor Cable Cover, 30"
3 Strain Relief, APC Sensor Cable
1 Backing Plate, Rear Rx
RFP 8446 Transfort Bus Procurement 206
SECTION 7: WARRANTY REQUIREMENTS
WR 1. Basic Provisions
WR 1.1 Warranty Requirements
WR 1.1.1 Contractor Warranty
Warranties in this document are in addition to any statutory remedies or warranties
imposed on the Contractor. Consistent with this requirement, the Contractor warrants and
guarantees to the CFC-Transfort each complete bus and specific subsystems and
components as follows. Performance requirements based on design criteria shall not be
deemed a warranty item.
WR 1.1.2 Complete Bus
The complete bus, propulsion system, components, major subsystems and body and
chassis structure are warranted to be free from Defects and Related Defects for one
year or 50,000 miles, whichever comes first, beginning on the date of revenue service but
not longer than 15 days after acceptance under “Inspection, Testing and Acceptance.” The
warranty is based on regular operation of the bus under the operating conditions prevailing
in the CFC-Transfort locale.
WR 1.1.3 Body and Chassis Structure
Body, body structure, structural elements of the suspension and engine cradle are
warranted to be free from Defects and Related Defects for three years or 150,000
miles, whichever comes first.
Primary load-carrying members of the bus structure, including structural elements of the
suspension, are warranted against corrosion failure and/or Fatigue Failure sufficient to
cause a Class 1 or Class 2 Failure for a period of 12 years or 500,000 miles,
whichever comes first.
WR 1.1.4 Propulsion System
Propulsion system components, including the engine, transmission or drive motors, and
drive and non-drive axles shall be warranted to be free from Defects and Related Defects
for the standard two years or 100,000 miles, whichever comes first, unless a particular
manufacturer (i.e. engine) offers a more advantageous standard warranty. An Extended
Warranty to a maximum of five years or 300,000 miles, whichever comes first, may
be purchased at an additional cost. The propulsion system manufacturer’s
standard warranty, delineating items excluded from the Extended Warranty,
should be submitted in accordance with the with the Form for Proposal Deviation.
WR 1.1.5 Emission Control System (ECS)
The Contractor warrants the emission control system for five years or 250,000 miles,
whichever comes first. The ECS shall include, but is not limited to, the following
components:
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• complete exhaust system, including catalytic converter (if required), and turbo
charger
• after treatment device
• components identified as emission control devices
WR 1.1.6 Subsystems
Other subsystems shall be warranted to be free from Defects and Related Defects for two
years or 100,000 miles, whichever comes first. Other subsystems are listed below:
• Brake system: Foundation brake components, including advancing mechanisms, as
supplied with the axles, excluding friction surfaces.
• Destination signs: All destination sign equipment for the front, side and rear signs,
power modules and operator control.
• Heating, ventilating: Roof and/or rear main unit only, excluding floor heaters and
front defroster.
• AC unit and compressor: Roof and/or rear main unit only, excluding floor heaters
and front defroster.
• Door systems: Door operating actuators and linkages.
• Air compressor.
• Air dryer.
• Wheelchair lift and ramp system: Lift and/or ramp parts and mechanical only.
• Starter.
• Alternator: Alternator only. Does not include the drive system.
• Charge air cooler: Charge air cooler including core, tanks and including related
surrounding framework and fittings.
• Fire suppression: Fire suppression system including tank and extinguishing agent
dispensing system.
• Hydraulic systems: Including radiator fan drive and power
steering as applicable.
• Engine cooling systems:
o Radiator including core, tanks and related framework, including surge tank.
o Transmission cooler.
• Passenger seating excluding upholstery.
• Fuel storage and delivery system.
• Surveillance system including cameras and video recorders.
o If systems are pre-wired at the manufacturer location, the manufacturer shall
warranty the wiring and any installation. The CFC-Transfort will have the
option to have an equipment testing session at the bus manufacturer to
ensure equipment will function appropriately once installed at the CFC-
Transfort site ahead of the bus being delivered to the agency location.
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• Flooring:
Flooring material shall be warrantied for 12 years against materials defect.
WR 1.1.7 Extended Warranty
The CFC-Transfort requests Proposers to provide on the Pricing Proposal Form any other
potential advantageous extended warranties given the technical specification
requirements identified in Section 6.
WR 1.1.8 Serial Numbers
Upon delivery of each bus, the Contractor shall provide a complete electronic list of
serialized units installed on each bus to facilitate warranty tracking. The list shall
include, but is not limited to the following:
• engine
• transmission
• alternator
• starter
• A/C compressor and condenser/evaporator unit
• drive axle
• power steering unit
• fuel cylinders (if applicable)
• air compressor
• wheelchair ramp (if applicable)
The Contractor shall provide updated serial numbers resulting from warranty campaigns.
The format of the list shall be approved by the CFC-Transfort prior to delivery of the first
production bus.
WR 1.1.9 Extension of Warranty
If, during the warranty period, repairs or modifications on any bus are made necessary by
defective design, materials or workmanship but are not completed due to lack of
material or inability to provide the proper repair for thirty (30) calendar days, then the
applicable warranty period shall be extended by the number of days equal to the delay
period.
WR 1.2 Exceptions and Additions to Warranty
The warranty shall not apply to the following items:
• scheduled maintenance items
• normal wear-out items
• items furnished by the CFC-Transfort
Should the CFC-Transfort require the use of a specific product and has rejected the
Contractor’s request for an alternate product, then the standard Supplier warranty for that
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product shall be the only warranty provided to the CFC-Transfort. This product will not be
eligible under “Fleet Defects,” below.
The Contractor shall not be required to provide warranty information for any warranty that is
less than or equal to the warranty periods listed.
WR 1.2.1 Pass-Through Warranty
Should the Contractor elect to not administer warranty claims on certain components and
wish to transfer this responsibility to the sub-suppliers, or to others, the Contractor shall
request this waiver.
Contractor shall state in writing that the CFC-Transfort warranty reimbursements will
not be impacted. The Contractor also shall state in writing any exceptions and
reimbursement including all costs incurred in transport of vehicles and/or components.
At any time during the warranty period, the Contractor may request approval from the
CFC-Transfort to assign its warranty obligations to others, but only on a case-by-case basis
approved in writing by the CFC-Transfort. Otherwise, the Contractor shall be solely
responsible for the administration of the warranty as specified. Warranty administration
by others does not eliminate the warranty liability and responsibility of the Contractor.
WR 1.2.2 Superior Warranty
The Contractor shall pass on to the CFC-Transfort any warranty offered by a
component Supplier that is superior to that required herein. The Contractor shall provide a
list to the CFC-Transfort noting the conditions and limitations of the Superior Warranty not
later than the start of production. The Superior Warranty shall not be administered by the
Contractor.
WR 1.3 Fleet Defects
WR 1.3.1 Occurrence and Remedy
A Fleet Defect is defined as cumulative failures of twenty-five (25) percent of the same
components in the same or similar application where such items are covered by
warranty. A Fleet Defect shall apply only to the base warranty period in sections
entitled “Complete Bus,” “Propulsion System” and “Major Subsystems.” When a Fleet
Defect is declared, the remaining warranty on that item/component stops. The warranty
period does not restart until the Fleet Defect is corrected.
For the purpose of Fleet Defects in relation to the CFC-Transfort procurement design, all
similar manufacturer, model and size (length) bus orders delivered by year (i.e: 2016
deliveries) shall be treated as a separate bus fleet. In addition, should there be a
change in a major component over the five year contract period, the buses containing the
new major component shall become a separate bus fleet for the purposes of Fleet Defects.
The Contractor shall correct a Fleet Defect under the warranty provisions defined in
“Repair Procedures.” After correcting the Defect, the CFC-Transfort and the Contractor
shall mutually agree to and the Contractor shall promptly undertake and complete a
work program reasonably designed to prevent the occurrence of the same Defect in all
other buses and spare parts purchased under this Contract. Where the specific Defect
can be solely attributed to particular identifiable part(s), the work program shall
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include redesign and/or replacement of only the defectively designed and/or
manufactured part(s). In all other cases, the work program shall include inspection and/or
correction of all the buses in the fleet via a mutually agreed-to arrangement. The
Contractor shall update, as necessary, technical support information (parts, service and
operator’s manuals) due to changes resulting from warranty repairs. The CFC-Transfort
may immediately declare a Defect in design resulting in a safety hazard to be a Fleet
Defect. The Contractor shall be responsible to furnish, install and replace all defective units.
WR 2. Repair Procedures
WR 2.1 Repair Performance
The Contractor is responsible for all warranty-covered repair work. To the extent
practicable, the CFC-Transfort will allow the Contractor or its designated
representative to perform such work. At its discretion, the CFC-Transfort may perform such
work if it determines it needs to do so based on transit service or other requirements. Such
work shall be reimbursed by the Contractor.
WR 2.2 Repairs by the Contractor
If the CFC-Transfort detects a Defect within the warranty periods defined in this section,
it shall, within thirty (30) days, notify the Contractor’s designated representative. The
Contractor or its designated representative shall, if requested, begin work on warranty-
covered repairs within five (5) calendar days after receiving notification of a Defect from
the CFC-Transfort. The CFC-Transfort shall make the bus available to complete repairs
timely with the Contractor’s repair schedule.
The Contractor shall provide at its own expense all spare parts, tools and space
required to complete repairs. At the CFC-Transfort option, the Contractor may be required
to remove the bus from the CFC-Transfort property while repairs are being effected. If
the bus is removed from the CFC-Transfort property, then repair procedures must be
diligently pursued by the Contractor’s representative.
WR 2.3 Repairs by the Agency
WR 2.3.1 Parts Used
If the CFC-Transfort performs the warranty-covered repairs, then it shall correct or
repair the Defect and any Related Defects utilizing parts supplied by the Contractor
specifically for this repair. At its discretion, the CFC-Transfort may use Contractor-
specified parts available from its own stock if deemed in its best interests.
WR 2.3.2 Contractor-Supplied Parts
The CFC-Transfort may require that the Contractor supply parts for warranty- covered
repairs being performed by the CFC-Transfort. Those parts may be remanufactured but
shall have the same form, fit and function, and warranty. The parts shall be shipped
prepaid to the CFC-Transfort from any source selected by the Contractor within 72 hours of
receipt of the request for said parts and shall not be subject to a CFC-Transfort handling
charge.
WR 2.3.3 Defective Component Return
The Contractor may request that parts covered by the warranty be returned to the
manufacturing plant. The freight costs for this action shall be paid by the Contractor.
RFP 8446 Transfort Bus Procurement 211
Materials should be returned in accordance with the procedures outlined in “Warranty
Processing Procedures.”
WR 2.3.4 Failure Analysis
The Contractor shall, upon specific request of the CFC-Transfort, provide a failure
analysis of Fleet Defect or safety-related parts, or major components, removed from buses
under the terms of the warranty that could affect fleet operation. Such reports shall be
delivered within 60 days of the receipt of failed parts.
WR 2.3.5 Reimbursement for Labor and Other Related Costs
The CFC-Transfort shall be reimbursed by the Contractor for labor. The amount shall be
determined by the CFC-Transfort for a qualified mechanic at a straight time wage rate of
$97.00 per hour, which includes fringe benefits and overhead adjusted for the CFC-
Transfort member agencies’ most recently published rates in effect at the time the work
is performed, plus the cost of towing in the bus, if such action was necessary. *Please
note, the cost will be $97.00 per hour in the first year of the contract and increase each
year by the same amount as the increase of the Consumer Price Index, Denver-
Boulder-Greeley, as posted by the Bureau of Labor and Statistics, Mountain–Plains
Information Office.
WR 2.3.6 Reimbursement for Parts
The CFC-Transfort shall be reimbursed by the Contractor for defective parts and for
parts that must be replaced to correct the Defect. The reimbursement shall be at the
current price at the time of repair. Handling costs shall not be paid if parts are supplied by
the Contractor and shipped to the CFC-Transfort.
WR 2.3.7 Reimbursement Requirements
The Contractor shall respond to the warranty claim with an accept/reject decision
including necessary failure analysis no later than sixty (60) days after the CFC-
Transfort submits the claim and defective part(s), when requested. Reimbursement
for all accepted claims shall occur no later than sixty (60) days from the date of
acceptance of a valid claim. The CFC-Transfort may dispute rejected claims or claims
for which the Contractor did not reimburse the full amount. The parties agree to review
disputed warranty claims during the following quarter to reach an equitable decision to
permit the disputed claim to be resolved and closed, of which the CFC-Transfort Program
Administrator will be involved. The parties also agree to review all claims at least once
per quarter throughout the entire warranty period to ensure that open claims are being
tracked and properly dispositioned. This review will also involve the CFC-Transfort
Program Administrator.
WR 2.4 Warranty after Replacement/Repairs
If any component, unit or subsystem is repaired, rebuilt or replaced by the Contractor or by
the CFC-Transfort with the concurrence of the Contractor, then the component, unit or
subsystem shall have the unexpired warranty period of the original. Repairs shall not be
warranted if Contractor-provided or authorized parts are not used for the repair, unless the
Contractor has failed to respond within five days, in accordance with “Repairs by the
Contractor.”
If an item is declared to be a Fleet Defect, then the warranty stops with the declaration of
the Fleet Defect. Once the Fleet Defect is corrected, the item(s) shall have three (3)
months or remaining time and/or miles of the original warranty, whichever is greater. This
RFP 8446 Transfort Bus Procurement 212
remaining warranty period shall begin on the repair/replacement date for corrected items
on each bus if the repairs are completed by the Contractor or on the date the Contractor
provides all parts to the CFC-Transfort.
WR 2.4.1 Warranty Processing Procedures
The following list represents requirements by the Contractor to the CFC-Transfort for
processing warranty claims. One failure per bus per claim is allowed.
• bus number and VIN
• total vehicle life mileage at time of repair
• date of failure/repair
• acceptance/in-service date
• Contractor part number and description
• component serial number
• description of failure
• all costs associated with each failure/repair (invoices may be required for third-
party costs):
• towing
• road calls
• labor
• materials
• parts
• handling
• troubleshooting time
WR 2.5 Forms
The CFC-Transfort forms will be accepted by the Contractor if all of the above
information is included. Electronic submittal may be used if available between the
Contractor and the CFC-Transfort.
WR 2.6 Return of Parts
When returning defective parts to the Contractor, the CFC-Transfort shall tag each part
with the following:
• bus number and VIN
• claim number
• part number
• serial number (if available)
WR 2.7 Timeframe
Each claim must be submitted no more than ninety (90) days from the date of failure
and/or repair, whichever is later. All defective parts must be returned to the Contractor,
when requested, no more than ninety (90) days from the date of repair.
RFP 8446 Transfort Bus Procurement 213
WR 2.8 Reimbursements
Reimbursements are to be transmitted to the CFC-Transfort address specified in the
individual purchase agreement between the agency and the Contractor.
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SECTION 8: QUALITY ASSURANCE
QA 1. Contractor’s In-Plant Quality Assurance Requirements
QA 1.1 Quality Assurance Organization
QA 1.1.1 Organization Establishment
The Contractor shall establish and maintain an effective in-plant quality assurance
organization. It shall be a specifically defined organization and should be directly
responsible to the Contractor’s top management.
QA 1.1.2 Control
The quality assurance organization shall exercise quality control over all phases of
production, from initiation of design through manufacture and preparation for delivery. The
organization shall also control the quality of supplied articles.
QA 1.1.3 Authority and Responsibility
The quality assurance organization shall have the authority and responsibility for reliability,
quality control, inspection planning, establishment of the quality control system, and
acceptance/rejection of materials and manufactured articles in the production of the transit
buses.
QA 1.2 Quality Assurance Organization Functions
QA 1.2.1 Minimum Functions
The quality assurance organization shall include the following minimum functions:
• Work instructions: The quality assurance organization shall verify inspection
operation instructions to ascertain that the manufactured product meets all
prescribed requirements.
• Records maintenance: The quality assurance organization shall maintain and use
records and data essential to the effective operation of its program. These records
and data shall be available for review by the resident inspectors. Inspection and test
records for this procurement shall be available for a minimum of one year after
inspections and tests are completed.
• Corrective action: The quality assurance organization shall detect and promptly
ensure correction of any conditions that may result in the production of defective
transit buses. These conditions may occur in designs, purchases, manufacture,
tests or operations that culminate in defective supplies, services, facilities, technical
data or standards.
QA 1.2.2 Basic Standards and Facilities
The following standards and facilities shall be basic in the quality assurance process:
• Configuration control: The Contractor shall maintain drawings, assembly
procedures and other documentation that completely describe a qualified bus
that meets all of the options and special requirements of this procurement. The
quality assurance organization shall verify that each transit bus is manufactured in
accordance with these controlled drawings, procedures and documentation.
• Measuring and testing facilities: The Contractor shall provide and maintain the
necessary gauges and other measuring and testing devices for use by the quality
RFP 8446 Transfort Bus Procurement 215
assurance organization to verify that the buses conform to all specification
requirements. These devices shall be calibrated at established periods against
certified measurement standards that have known, valid relationships to national
standards.
• Production tooling as media of inspection: When production jigs, fixtures, tooling
masters, templates, patterns and other devices are used as media of inspection,
they shall be proved for accuracy at formally established intervals and adjusted,
replaced or repaired as required to maintain quality.
• Equipment use by resident inspectors: The Contractor’s gauges and other
measuring and testing devices shall be made available for use by the resident
inspectors to verify that the buses conform to all specification requirements. If
necessary, the Contractor’s personnel shall be made available to operate the
devices and to verify their condition and accuracy.
QA 1.2.3 Maintenance of Control
The Contractor shall maintain quality control of purchases:
• Supplier control: The Contractor shall require each Supplier to maintain a quality
control program for the services and supplies that it provides. The Contractor’s
quality assurance organization shall inspect and test materials provided by
Suppliers for conformance to specification requirements. Materials that have
been inspected, tested and approved shall be identified as acceptable to the
point of use in the manufacturing or assembly processes. Controls shall be
established to prevent inadvertent use of nonconforming materials.
• Purchasing data: The Contractor shall verify that all applicable specification
requirements are properly included or referenced in purchase orders of articles to
be used on transit buses.
QA 1.2.4 Manufacturing Control
• Controlled conditions: The Contractor shall ensure that all basic production
operations, as well as all other processing and fabricating, are performed under
controlled conditions. Establishment of these controlled conditions shall be based on
the documented Work instructions, adequate production equipment and special
working environments if necessary.
• Completed items: A system for final inspection and test of completed transit
buses shall be provided by the quality assurance organization. It shall measure the
overall quality of each completed bus.
• Nonconforming materials: The quality assurance organization shall monitor the
Contractor’s system for controlling nonconforming materials. The system shall
include procedures for identification, segregation and disposition.
• Statistical techniques: Statistical analysis, tests and other quality control
procedures may be used when appropriate in the quality assurance processes.
• Inspection status: A system shall be maintained by the quality assurance
organization for identifying the inspection status of components and completed
transit buses. Identification may include cards, tags or other normal quality
control devices.
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QA 1.2.5 Inspection System
The quality assurance organization shall establish, maintain and periodically audit a
fully documented inspection system. The system shall prescribe inspection and test of
materials, work in process and completed articles. As a minimum, it shall include the
following controls:
• Inspection personnel: Sufficient trained inspectors shall be used to ensure that all
materials, components and assemblies are inspected for conformance with the
qualified bus design.
• Inspection records: Acceptance, rework or rejection identification shall be
attached to inspected articles. Articles that have been accepted as a result of
approved materials review actions shall be identified. Articles that have been
reworked to specified drawing configurations shall not require special
identification. Articles rejected as unsuitable or scrap shall be plainly marked
and controlled to prevent installation on the bus. Articles that become obsolete as a
result of engineering changes or other actions shall be controlled to prevent
unauthorized assembly or installation. Unusable articles shall be isolated and then
scrapped. Discrepancies noted by the Contractor or resident inspectors during
assembly shall be entered by the inspection personnel on a record that
accompanies the major component, subassembly, assembly or bus from start of
assembly through final inspection. Actions shall be taken to correct
discrepancies or deficiencies in the manufacturing processes, procedures or other
conditions that cause articles to be in nonconformity with the requirements of
the Contract specifications. The inspection personnel shall verify the corrective
actions and mark the discrepancy record. If discrepancies cannot be corrected by
replacing the nonconforming materials, then the City of Fort Collins shall approve
the modification, repair or method of correction to the extent that the Contract
specifications are affected. Inspection Records should note all dates of inspection.
• Quality assurance audits: The quality assurance organization shall establish and
maintain a quality control audit program. Records of this program shall be
subject to review by the City of Fort Collins.
QA 2. Inspection
QA 2.1 Inspection Stations
Inspection stations shall be at the best locations to provide for the work content and
characteristics to be inspected. Stations shall provide the facilities and equipment to
inspect structural, electrical, hydraulic and other components and assemblies for
compliance with the design requirements.
Stations shall also be at the best locations to inspect or test characteristics before they are
concealed by subsequent fabrication or assembly operations. These locations shall
minimally include underbody structure completion, body framing completion, body prior
to paint preparation, water test, engine installation completion, underbody dress- up and
completion, bus prior to final paint touchup, bus prior to road test and bus final road test
completion.
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QA 2.2 Resident Inspectors
QA 2.2.1 Resident Inspector’s Role
The City of Fort Collins may (depending on quantity purchased) be represented at the
Contractor’s plant by resident inspectors, as required by FTA. Resident inspectors may be
City of Fort Collins employees or outside contractors. The City of Fort Collins shall provide
the identity of each inspector and shall also identify his or her level of authority in
writing. They shall monitor, in the Contractor’s plant, the manufacture of transit buses
built under the procurement. The presence of these resident inspectors in the plant
shall not relieve the Contractor of its responsibility to meet all the requirements of this
procurement. The City of Fort Collins shall designate a primary resident inspector, whose
duties and responsibilities are delineated in “Pre-Production Meetings,” “Authority” and
“Pre-Delivery Tests,” below. Contractor and resident inspector relations shall be governed
by the guidelines included as Attachment A to this section.
QA 2.2.2 Pre-Production Meetings
The primary resident inspector may participate in design review and Pre-Production
Meetings with the City of Fort Collins. At these meetings, the configuration of the buses
and the manufacturing processes shall be finalized, and all Contract documentation
provided to the inspector.
No less than thirty (30) days prior to the beginning of bus manufacture, the primary
resident inspector may meet with the Contractor’s quality assurance manager and may
conduct a pre-production audit meeting. They shall review the inspection procedures and
finalize inspection checklists. The resident inspectors may begin monitoring bus
construction activities two weeks prior to the start of bus fabrication.
QA 2.2.3 Authority
Records and data maintained by the quality assurance organization shall be available for
review by the resident inspectors. Inspection and test records for this procurement shall be
available for a minimum of one year after inspections and tests are completed.
The Contractor’s gauges and other measuring and testing devices shall be made available
for use by the resident inspectors to verify that the buses conform to all specification
requirements. If necessary, the Contractor’s personnel shall be made available to
operate the devices and to verify their condition and accuracy.
Discrepancies noted by the resident inspector during assembly shall be entered by the
Contractor’s inspection personnel on a record that accompanies the major component,
subassembly, assembly or bus from start of assembly through final inspection. Actions
shall be taken to correct discrepancies or deficiencies in the manufacturing processes,
procedures or other conditions that cause articles to be in nonconformity with the
requirements of the Contract specifications. The inspection personnel shall verify the
corrective actions and mark the discrepancy record. If discrepancies cannot be corrected
by replacing the nonconforming materials, then the City of Fort Collins shall approve the
modification, repair or method of correction to the extent that the Contract specifications
are affected.
The primary resident inspector shall remain in the Contractor’s plant for the duration of bus
assembly work under this Contract. Only the primary resident inspector or designee shall
be authorized to release the buses for delivery. The resident inspectors shall be authorized
to approve the pre-delivery acceptance tests. Upon request to the quality assurance
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supervisors, the resident inspectors shall have access to the Contractor’s quality
assurance files related to this procurement. These files shall include drawings, assembly
procedures, material standards, parts lists, inspection processing and reports, and records
of Defects.
QA 2.2.4 Support Provisions
The Contractor shall provide office space for the resident inspectors in close proximity to
the final assembly area. This office space shall be equipped with desks, outside and
interplant telephones, Internet access, file cabinet and chairs.
QA 2.2.5 Compliance with Safety Requirements
At the time of the Pre-Production Meeting, the Contractor shall provide all safety and other
operational restrictions that govern the Contractor’s facilities. These issues will be
discussed and the parties will agree which rules/restrictions will govern the City of Fort
Collins’s inspector(s) and any other City of Fort Collins representatives during the course
of the Contract.
QA 3. Acceptance Tests
QA 3.1 Responsibility
Fully documented tests shall be conducted on each production bus following manufacture
to determine its acceptance to the City of Fort Collins. These acceptance tests shall
include pre-delivery inspections and testing by the Contractor and inspections and
testing by the City of Fort Collins after the buses have been delivered.
QA 3.2 Pre-Delivery Tests
The Contractor shall conduct acceptance tests at its plant on each bus following completion
of manufacture and before delivery to the City of Fort Collins. These pre-delivery tests
shall include visual and measured inspections, as well as testing the total bus operation.
The tests shall be conducted and documented in accordance with written test plans
approved by the City of Fort Collins.
Additional tests may be conducted at the Contractor’s discretion to ensure that the
completed buses have attained the required quality and have met the requirements in
“Section 6: Technical Specifications.” The City of Fort Collins may, prior to commencement
of production, demand that the Contractor demonstrate compliance with any
requirement in that section if there is evidence that prior tests have been invalidated by
the Contractor’s change of Supplier or change in manufacturing process. Such
demonstration shall be by actual test, or by supplying a report of a previously performed
test on similar or like components and configuration. Any additional testing shall be
recorded on appropriate test forms provided by the Contractor and shall be conducted
before acceptance of the bus.
The pre-delivery tests shall be scheduled and conducted with thirty (30) days’ notice so
that they may be witnessed by the resident inspectors, who may accept or reject the
results of the tests. The results of pre-delivery tests, and any other tests, shall be filed with
the assembly inspection records for each bus. The underfloor equipment shall be available
for inspection by the resident inspectors, using a pit or bus hoist provided by the
Contractor. A hoist, scaffold or elevated platform shall be provided by the Contractor to
easily and safely inspect bus roofs. Delivery of each bus shall require written
authorization of the primary resident inspector. Authorization forms for the release of
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each bus for delivery shall be provided by the Contractor. An executed copy of the
authorization shall accompany the delivery of each bus.
QA 3.2.1 Visual and Measured Inspections
Visual and measured inspections shall be conducted with the bus in a static condition. The
purpose of the inspection testing includes verification of overall dimension and weight
requirements, that required components are included and are ready for operation, and that
components and subsystems designed to operate with the bus in a static condition do
function as designed.
QA 3.2.2 Total Bus Operation
Total bus operation shall be evaluated during road tests. The purpose of the road tests is
to observe and verify the operation of the bus as a system and to verify the
functional operation of the subsystems that can be operated only while the bus is in
motion.
Each bus shall be driven for a minimum of thirty (30) miles during the road tests. If
requested, computerized diagnostic printouts showing the performance of each bus
shall be produced and provided to the City of Fort Collins. Observed Defects shall be
recorded on the test forms. The bus shall be retested when Defects are corrected and
adjustments are made. This process shall continue until Defects or required adjustments
are no longer detected.
QA 4. Agency-Specific Requirements
The City of Fort Collins requires that copies of all related Quality Assurance documents
accompany each bus ordered upon delivery.
The City of Fort Collins are to be provided the option to visit the Manufacturer’s site at
95% bus completion or prepaint. This allows City of Fort Collins to go through the build
sheet and ensure all requirements are being met independent of the Manufacturer and
resident inspector quality assurance provisions required in the above sections.
Attachment A: New Bus Manufacturing Inspection Guidelines Pre-Production Meeting
Responsibilities City of Fort Collins
• Provides conformed copy of technical requirements.
• Recommended staff to be involved may include the following:
o Project manager
o Technical engineer
o Quality assurance administrator
o Warranty administrator
• Process for inspector’s role (to deal with City of Fort Collins) for negotiated changes
after freeze date.
• Contractual requirements:
o Milestones
o Documentation
o Title requirements
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o Deliverables
o Payments
o Reliability tracking
Manufacturer
• Identifies any open issues.
• Recommended staff to be involved may include the following:
o Project manager
o Technical engineer(s)
o Quality assurance administrator
o Warranty administrator
• Production flow (buses/week, shifts).
• Delivery schedule and offsite component build-up schedule.
• Bus QA documentation (including supplier application approvals and/or any
certifications required for the specific production).
• Communication flow/decision making.
Inspector (if needed per FTA requirements or City of Fort Collins)
• Agree on decisions inspectors can and cannot make.
• Primary contact for problems, etc.
• Production flow process (description of manufacturing by station).
• Factory hours (manage inspection schedule based on production hours).
• Plant rules.
• Safety requirements.
• Orientation requirements.
• Work environment.
• Inspector’s office space (per contract).
Build Schedule
The bus manufacturer’s contract administrator shall supply a fleet build production
schedule based on the dates in the City of Fort Collins Purchase Agreement /
Purchase Order, and a description of the manufacturer’s schedule for plant operations.
The production schedule should contain specific milestone dates, such as the following:
• First vehicle on production line (date on which any work will begin).
• First vehicle off production line.
• First vehicle through manufacturer’s quality assurance inspections.
• First vehicle shipped to the City of Fort Collins.
• Last vehicle on production line.
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• Last vehicle off production line.
• Last vehicle shipped to the City of Fort Collins.
Plant Tour (if Meeting at OEM’s Location)
The City of Fort Collins will review the entire process from start to finish and review
the work completed at each line station, including quality control measures. City of Fort
Collins is to be provided the option to visit the Manufacturer’s site at 95% bus completion or
prepaint. This allows City of Fort Collins to go through the build sheet and ensure all
requirements are being met independent of the Manufacturer and resident inspector quality
assurance provisions required in the above sections.
Resident Inspection Process for Serial Production
At the discretion of the City of Fort Collins, a decision may be made to perform resident
inspection using the City of Fort Collins’s personnel, a contract inspector, or a combination
of both. The decision is based on factors such as the availability of personnel,
knowledge/expertise in bus build project management, the size of the bus order, etc.
Inspector Responsibilities
The resident inspection process for the serial production of the buses begins according to
the serial bus production schedule. Resident inspectors should represent the City of Fort
Collins for all build-related issues (quality, conformance, etc.). Resident inspectors can
also address contractual type issues but should only do so under the consult of the City
of Fort Collins. Resident inspectors are sent to the manufacturer’s facility according to a
Resident Inspection Schedule. Typically, one or two inspectors arrive onsite at the
manufacturing facility about one week prior to actual production to setup the resident
inspection process and to begin preliminary quality assurance inspections for items such as
power plant build-up and wire harness production, and to inspect incoming parts,
fasteners, fluids, etc., that will be used in the production of the buses. During the serial
production of the buses, the resident inspectors should monitor the production of each
bus, verifying the quality of materials, components, sub-assemblies and manufacturing
standards. In addition, the configuration of each vehicle should be audited using the
vehicle manufacturer’s Build Specification and other documents to ensure contract
compliance and uniformity.
Inspector Rotation/Scheduling
During the resident inspection phase, a single inspector or multiple inspectors could be
used. If it is decided to use multiple inspectors, then the inspectors could be rotated on a
biweekly to monthly basis as required. During the rotation of inspectors, a sufficient period
of overlap should be provided to guarantee the consistency of the resident inspection
process.
Resident Inspector Orientation
A resident inspector orientation by the bus manufacturer should take place upon the
arrival of the initial inspection team. The orientation should include expectations for the
use of personal protective equipment (safety shoes, safety glasses, etc.), daily check-in
and check-out requirements, lines of communication, use of production documents such
as speed memos and line movement charts, inspector/production meetings, inspector
office arrangements, and anything else pertinent to the inspection team’s involvement
during the build. Many of the above items should already be formalized during the
Pre-Production Meeting.
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Audits, Inspections and Tests
The resident inspection process monitors the production of each vehicle. Inspection
stations should be strategically placed to test or inspect components or other installations
before they are concealed by subsequent fabrication or assembly operations. These
locations typically are placed for the inspection of underbody structure, body framing,
electrical panels and harnesses, air and hydraulic line routings, installation of insulation,
power plant build-up and installation, rust inhibitor/undercoating application, floor
installation, front suspension alignment, and other critical areas.
Vehicle Inspections
Each bus is subjected to a series of inspections after the bus reaches the point of final
completion on the assembly line. Typically, the vehicle manufacturer performs its own
quality assurance inspections following assembly line completion before releasing each
bus to the resident inspectors. The inspections for each vehicle are documented,
signed off upon passing and included in the vehicle record. These are the typical
inspections performed on each bus by the resident inspectors:
• Water test inspection
• Road test inspection
• Interior inspection (including functionality)
• Hoist/undercarriage inspection
• Exterior inspection (including roof)
• Electrical inspection
• Wheelchair ramp/lift inspection
Water Test Inspection
The water test inspection checks the integrity of the vehicle’s body seams, window
frame seals and other exterior component close-outs for their ability to keep rainwater, road
splash, melting snow and slush, and other exterior water from entering the inside of the
vehicle. The vehicle’s interior is inspected for signs of moisture and water leaks. To
perform the leak inspection, interior ceiling and side panels are removed, and access
doors are opened. If any moisture or water is detected, then the source of the leak will be
located and repaired by the manufacturer, and the vehicle will be tested again.
Road Test Inspection
The road test inspection checks all the vehicle’s systems and subsystems while the vehicle
is in operation. Typically, the road test inspection is performed immediately following
the water test inspection to reveal any standing water that may be present due to a leak,
but was not noticed during the “static” water test. Objectionable vibrations, air leakage
and other factors that affect ride quality are recorded and reported to the vehicle
manufacturer for resolution. Vehicle stability, performance, braking and interlock
systems, HVAC, and other critical areas are checked to ensure that the vehicle is
complete and ready to provide safe and reliable service.
The following tests may be performed and recorded during the road test:
• Acceleration test
• Top speed test
• Gradability test
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• Service brake test
• Parking brake test
• Turning effort test
• Turning radius test
• Shift quality
• Quality of retarder or regenerative braking action
During the road test, a vehicle may be taken to a weigh station to record the vehicle’s front
axle weight, rear axle weight and total vehicle (curb) weight.
Interior Inspection
The interior inspection checks the fit and finish of the interior installations.
In addition, the inspection also verifies the installation and function of systems and
subsystems according to the Build Specification. All systems and functions accessed
from the interior are inspected for functionality, appearance and safety.
Examples of systems/functions inspected include the following:
• Interior and exterior lighting controls
• Front and rear door systems
• Flooring installation
• Passenger and operator’s seat systems
• Wheelchair securement and ramp systems
• Fire suppression system
• Electrical installations (multiplex, tell-tale wiring, panels, etc.)
• Window systems and emergency escape portals
• Operator dash/side panel controls/indicators
Hoist/Undercarriage Inspection
The hoist/undercarriage inspection checks the installation of components, wiring, air
lines, presence of fluid leaks, etc., located under the vehicle. Typically, this inspection is
performed following the road test. The vehicle is lifted onto a hoist or pulled over a pit for
the inspection. Areas inspected are the front suspension, air bags, air line routings,
electrical connections and routings, drivetrain components, linkages and any other system
or component that may be prone to early failure due to inadequate installation
techniques. All lines, cables, hoses, etc., are inspected for proper securement and
protection to prevent rubbing, chafing or any other condition that could result in a
failure. The engine/powerplant and HVAC compartments are also inspected during this
time.
Exterior Inspection
The exterior inspection checks the fit and finish of components installed on the exterior of
the vehicle. Access panels are opened and accessories are inspected for proper
installation. In addition, vehicle paint, graphics and proper decals are also inspected.
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Acceptable paint finish quality (orange peel, adhesion, etc.) should be agreed on with the
vehicle manufacturer prior to production to ensure consistency of inspections.
Electrical Inspection
The vehicle’s main electrical panels and other subpanels are inspected for proper
components, to include relays, fuses, modules, terminal strips, decals, etc. In addition,
electrical harnesses are inspected for proper wiring and termination techniques, bulkhead
protection, looming and other items that could result in future electrical failure. On
board vehicle compartment schematics are verified for accuracy.
Wheelchair Ramp Inspection
The wheelchair ramp assembly is inspected for proper installation and performance.
Clearances critical to the operation of the ramp are verified, and the ramp’s electrical
systems are inspected to ensure appropriate wire routings and protection. The successful
integration of the ramp assembly into the vehicle is verified, and the vehicle interlocks are
checked during automatic and manual ramp operation.
Audits
During serial production of the bus’s quality assurance inspection, tests may be performed
to ensure that the manufacturer’s quality standards are being followed. These
inspection audits could be on items such as torque wrench calibrations, proper techniques
for fastener installations, proper use and type of adhesives, use of correct installation
drawings on the production line, etc.
Communications
The lines of communications, formal and informal, should be discussed and outlined in the
Pre-Production Meeting. As previously discussed, resident inspectors should represent the
City of Fort Collins for all bus-build related issues (quality, conformance, etc.). Resident
inspectors can relay communications addressing contractual type issues but should do
so only under the consult of the City of Fort Collins. Actual personnel contacts for the
manufacturing facility should be established during resident inspector orientation. These
contacts could include quality assurance, production, material handling, engineering and
buy-off area personnel.
Documentation
The following documents/reports are typically generated during the bus build process:
• Vehicle build specification
• Sales order
• Pre-Production Meeting notes
• Prototype and production correspondence (vehicle build file)
• Manufacturer’s vehicle record (Warranty file)
• Vehicle line documents
• Serialization documents (Warranty file)
• Alignment verification
• Brake testing
• HVAC testing and checkout
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• Manufacturer’s QA checklist and signoff
• Weight slip (prototype and Warranty file)
• Prototype performance tests document (vehicle build file)
o Acceleration Test
o Top Speed Test
o Gradability Test
o Interior Noise Test A- Stationary
o Interior Noise Test B- Dynamic
o Exterior Noise Test A- Pull Away
o Exterior Noise Test B- Pass-By
o Exterior Noise Test C- Curb Idle
o Turning Radius Test
o Turning Effort Test
o Parking Brake Test
o Service Brake Test
• Vehicle acceptance inspections—production (Warranty file)
o Water Test Inspection
o Road Test Inspection Report
o Interior Inspection Report
o Hoist/Undercarriage Inspection Report
o Exterior Inspection Report
o Electrical Inspection Report
o Wheelchair Inspection Report
• Speed Memos (Warranty file)
• City of Fort Collins Vehicle Inspection record (Warranty file)
• Release for delivery documentation (Warranty file)
• Post-Production Acceptance – Certificate of Acceptance (Accounting)
• Post-Delivery Inspection Report – (Fleet Management & Warranty files)
Buy America Audit
A post-delivery Buy America audit is required for federally funded bus procurements
(see 49 CFR Part 663 for additional information). The onsite resident inspectors are to
monitor the production processes to verify compliance with final assembly
requirements identified by the Buy America pre-award audit. This audit is to verify
compliance with final assembly requirements and final documentation of Buy America
compliance and must be completed prior to title transfer.
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Vehicle Release for Delivery
Upon satisfactory completion of all inspection, audit and test criteria, and resolution of any
outstanding issues affecting the purchase of any or all buses, proper documentation
(the Release for Delivery) is signed by the designated resident inspector authorizing the
bus manufacturer to deliver the vehicle to the City of Fort Collins’s facility, where it will
undergo a post-delivery inspection process and final
acceptance. The satisfactory sign-off of the Release for Delivery should complete the
resident inspector’s duties for each bus. In final preparation for delivery, the bus
manufacturer may request the resident inspector to do a final walk-through of the bus after
it has been cleaned and prepped for shipping.
Post-Delivery and Final Acceptance
The City of Fort Collins shall conduct acceptance tests on each delivered bus. These
tests shall be completed within ten (10) business days after bus delivery and shall be
conducted in accordance with the City of Fort Collins’s written test plans. The purpose of
these tests is to identify defects that have become apparent between the time of bus
release and delivery to the City of Fort Collins. The post-delivery tests shall include visual
inspection, along with a verification of system(s) functionality and overall bus operations.
No post-delivery test shall apply new criteria that are different from criteria applied in a
pre-delivery test. The cost of delivery of the vehicles shall be included in the proposed bus
pricing.
Buses that fail to pass the post-delivery tests are subject to non-acceptance. The City of
Fort Collins shall record details of all defects on the appropriate test forms and shall
notify the Contractor of acceptance or non-acceptance of each bus within five days
after completion of the tests. The defects detected during these tests shall be repaired
according to procedures defined in the contract after non-acceptance.
Certificate of Acceptance
• Accepted
• Not accepted: In the event that the bus does not meet all requirements for
acceptance. The City of Fort Collins must identify reasons for non- acceptance and
work with the OEM to develop a timeline of addressing the problem for a
satisfactory resolution and redelivery.
• Conditional acceptance: In the event that the bus does not meet all requirements
for acceptance, the City of Fort Collins may conditionally accept the bus and place
it into revenue service pending receipt of Contractor furnished materials and/or
labor necessary to address the identified issue(s).
RFP 8446 Transfort Bus Procurement 227
CER 1. Other Forms
CER 1.1 Request for Clarification / Question
This form must be used for requested clarifications or questions in regards to RFP#
8446. Please complete form as required and submit by deadline specified in Section 2.
Request #:
Proposer:
RFP Section:
Page:
Question/clarification:
City of Fort Collins response:
RFP 8446 Transfort Bus Procurement 228
SECTION 9: FORMS AND CERTIFICATIONS
CER 1. Proposer’s Checklist
Package 1: Technical Proposal
□ 1. Letter of Transmittal
□ 2. Proposal Contents / Consideration (form)
□ 3. Technical Proposal (including all required items specified in Section 2)
□ 4. Adherence to Technical Specifications (form)
□ 5. Form for Proposal Deviation (without price data) (form)
□ 6. Vehicle Questionnaire (form)
□ 7. Form for Acknowledgement of City of Fort Collins Alternative Required Equipment
(form)
□ 8. Production schedule and other Contract commitments for the duration of this
Contract
Package 2: Price Proposal
□ 1. Letter of Transmittal
□ 2. Proposal Contents / Consideration (form)
□ 3. Pricing Proposal (form)
□ 4. Form for Proposal Deviation (with price data) (form)
□ 5. Explanation of Method for Price Adjustments of Base Pricing Proposed
Package 3: Qualifications Package
□ 1. Pre-Award Evaluation Data Form (form)
□ 2. A copy of the three (3) most recent audited financial statements or a statement from
the Proposer regarding how financial information may be reviewed by the City of Fort
Collins
□ 3. Letter for insurance
□ 4. Engineering organization chart, engineering change control procedure, field
modification process
□ 5. Manufacturing facility plant layout, other contracts, staffing
□ 6. Contractor Service & Parts Support Data (form)
□ 7. Quality Assurance Program
□ 8. References of last six (6) customer purchases / references of agencies – similar
conditions
RFP 8446 Transfort Bus Procurement 229
□ 9. Proposal Form (form)
□ 10. Acknowledgement of Addenda (form)
□ 11. All Federal Certifications: (forms)
□ Buy America Certification
□ Debarment and Suspension Certification for Prospective Contractor
□ Debarment and Suspension Certification (Lower-Tier Covered Transaction)
□ Non-Collusion Affidavit
□ Lobbying Certification
□ Certificate of Compliance with Bus Testing Requirement
□ DBE Approval Certification
□ Federal Motor Vehicle Safety Standards
□ Certification of Compliance with the Americans with Disabilities Act of 1990
Package 4: Proprietary/Confidential Information
1. Proprietary/Confidential Information
□ There may be items in the first three packages that are included in Package 4
because they are considered to be proprietary/confidential information. When
this occurs, the Proposer must note that fact in packages 1 through 3.
RFP 8446 Transfort Bus Procurement 230
PACKAGE 1 FORMS
CER 2. Proposal Contents / Consideration
Document Number: 8446
Proposers are to identify what size(s) and fuel type(s) the proposal submitted is to be
considered for.
□ 40 foot
□ 35 foot
□ 32 foot
□ 30 foot
□ 29 foot
□ Compressed Natural Gas (CNG)
RFP 8446 Transfort Bus Procurement 231
CER 3. ADHERENCE TO TECHNICAL SPECIFICATIONS
Proposers are to complete this form with information to explain if the Section 6 Techni- cal
Specification sections as defined below can be met, and if not, what deviations are
proposed. Deviations are to be supported with information provided in the Form for
Proposal Deviation. Please also note in this form if the Proposer exceeds speci-
fications in any of the defined sections.
1. General
Includes:
• TS 4 Legal Requirements;
• TS 5.3 Service Life; and
• TS 5.4 Maintenance and Inspection
Proposer Meets Section Specifications
Yes
No
Noted Deviations (list all section deviations for consideration here):
2. General
• TS 5.6 Training
Proposer Meets Section Specifications
Yes
No
Noted Deviations (list all section deviations for consideration here):
3. General
Includes:
• TS 5.7 Operating Environment;
• TS 5.8 Noise;
• TS 5.9 Fire Safety; and
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• TS 5.10 Fire Suppression
Proposer Meets Section Specifications
Yes
No
Noted Deviations (list all section deviations for consideration here):
4. Dimensions
• TS 6 Physical Size
Proposer Meets Section Specifications
Yes
No
Noted Deviations (list all section deviations for consideration here):
5. Vehicle Performance
Includes:
• TS 7 Power Requirements; and
• TS 8 Fuel Economy
Proposer Meets Section Specifications
Yes
No
Noted Deviations (list all section deviations for consideration here):
RFP 8446 Transfort Bus Procurement 233
6. Powerplant
Includes:
• TS 9 Engine;
• TS 10 Cooling Systems;
• TS 11 Transmission;
• TS 12 Retarder;
• TS 13 Mounting;
• TS 14 Hydraulic Systems;
• TS 15 Radiator;
• TS 16 Oil and Hydraulic Lines;
• TS 17 Fuel; and
• TS 18 Emissions and Exhaust
Proposer Meets Section Specifications
Yes
No
Noted Deviations (list all section deviations for consideration here):
7. Structure
Includes:
• TS 19 General;
• TS 20 Altoona Testing;
• TS 21 Distortion;
• TS 22 Resonance and Vibration;
• TS 23 Corrosion;
• TS 24 Towing;
• TS 25 Jacking;
• TS 26 Hoisting;
• TS 27 Floor;
• TS 28 Platforms; and
• TS 29 Wheel Housing
RFP 8446 Transfort Bus Procurement 234
Proposer Meets Section Specifications
Yes
No
Noted Deviations (list all section deviations for consideration here):
8. Chassis
Includes:
• TS 30 Suspension;
• TS 31 Wheels and Tires;
• TS 32 Steering;
• TS 33 Drive Axle;
• TS 34 Turning Radius;
• TS 35 Brakes;
• TS 36 Interlocks; and
• TS 37 Pneumatic System
Proposer Meets Section Specifications
Yes
No
9. Electrical, Electronic and Data Communication Systems
Includes:
• TS 38 Overview;
• TS 39 Environmental and Mounting Requirements;
• TS 40 General Electrical Requirements;
• TS 41 General Electronic Requirements;
• TS 42 Multiplexing; and
• TS 43 Data Communications
Proposer Meets Section Specifications
Yes
RFP 8446 Transfort Bus Procurement 235
No
Noted Deviations (list all section deviations for consideration here):
10. Driver Provisions, Controls and Instrumentation
Includes:
• TS 44 Driver’s Area Controls;
• TS 45 Driver’s Amenities;
• TS 46 Windshield Wipers and Washers; and
• TS 47 Driver’s Seat
Proposer Meets Section Specifications
Yes
No
11. Windows
Includes:
• TS 48 General;
• TS 49 Windshield;
• TS 50 Driver’s Side Window; and
• TS 51 Side Windows
Proposer Meets Section Specifications
Yes
No
Noted Deviations (list all section deviations for consideration here):
12. Heating, Ventilating, and Air Conditioning
Includes:
• TS 52 Capacity and Performance;
• TS 53 Controls and Temperature Uniformity;
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• TS 54 Air Flow;
• TS 55 Air Filtration;
• TS 56 Roof Ventilators;
• TS 57. Maintainability;
• TS 58 Entrance/Exit Area Heating; and
• TS 59 Floor-Level Heating
Proposer Meets Section Specifications
Yes
No
13. Exterior Panels, Finishes and Exterior Lighting
Includes:
• TS 60 Design;
• TS 61 Pedestrian Safety;
• TS 62 Repair and Replacement;
• TS 63 Rain Gutters;
• TS 64 License Plate Provisions;
• TS 65 Fender Skirts;
• TS 66 Wheel Covers;
• TS 67 Service Compartments and Access Doors;
• TS 68 Bumpers;
• TS 69 Finish and Color;
• TS 70 Decals, Numbering and Signing; and
• TS 71 Exterior Lighting
Proposer Meets Section Specifications
Yes
No
Noted Deviations (list all section deviations for consideration here):
RFP 8446 Transfort Bus Procurement 237
14. Interior Panels and Finishes
Includes:
• TS 72 General Requirements;
• TS 73 Interior Panels;
• TS 74 Fare Collection; and
• TS 75 Interior Access Panels and Doors
Proposer Meets Section Specifications
Yes
No
Noted Deviations (list all section deviations for consideration here):
15. Passenger Accommodations
Includes:
• TS 76 Passenger Seating;
• TS 77 Passenger Assists;
• TS 78 Passenger Doors; and
• TS 79 Accessibility Provisions
Proposer Meets Section Specifications
Yes
No
Noted Deviations (list all section deviations for consideration here):
16. Signage and Communication
Includes:
• TS 80 Destination Signs;
• TS 81 Passenger Information and Advertising;
• TS 82 Passenger Stop Request / Exit Signal;
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• TS 83 ITS / Communications Systems; and
• TS 84 Event Data Recorders
Proposer Meets Section Specifications
Yes
No
Noted Deviations (list all section deviations for consideration here):
17. TS 86 Special Equipment
Proposer Meets Section Specifications
Yes
No
Noted Deviations (list all section deviations for consideration here):
RFP 8446 Transfort Bus Procurement 239
CER 4. Form for Proposal Deviation (without price data)
This form shall be completed for each condition, exception, reservation or
understanding (i.e., Deviation) in the Proposal according to “Conditions, Exceptions,
Reservations or Understandings.” One copy without any price/cost information is to be
placed in the Technical Proposal as specified in “Technical Proposal Requirements,” and a
separate copy with any price/cost information placed in the Price Proposal as specified in
“Price Proposal Requirements.”
Please note in your deviation if you exceed the specification, do not meet the
specification, or are providing an alternative to the specification.
Deviation No.: Contractor: RFP section: Page:
Exceed Do Not Meet Provide Alternative
Complete description of Deviation:
Rationale (pros and cons):
RFP 8446 Transfort Bus Procurement 240
CER 5. Vehicle Questionnaire
This form must be completed and included in the Technical Proposal.
GENERAL COACH DATA SHEET
Bus manufacturer:
Bus model:
Understructure manufacturer:
Model number:
Basic Body Construction
Type:
Tubing or frame member thickness and
dimensions
Overstructure
Understructure
Skin thickness and material
Roof
Sidewall
Skirt
Panel
Front end
Rear end
Dimensions
Overall length Over bumpers ft in.
Over body ft in.
Overall width Over body excluding mirrors ft in.
Over body including mirrors- driving position ft in.
Over tires front axles ft in.
Over tires center axle ft in.
Over tires rear axles ft in.
Overall height (maximum) ft in.
Overall height (main roof line) ft in.
Angle of approach deg
Breakover angle deg
Breakover angle (rear) deg
Angle of departure deg
Doorway Dimensions Front Rear
Width between door posts in. in.
Door width between panels in. in.
RFP 8446 Transfort Bus Procurement 241
Clear door width in. in.
Doorway height in. in.
Knuckle clearance in. in.
Step height from ground measured at center of doorway
Front doorway, empty Ramp angle Rear Doorway, empty
Kneeled a. in. R1 deg a. in.
Unkneeled b. in. R2 deg b. in.
Interior head room (center of aisle)
Front axle location in.
Center axle location in.
Rear axle location in.
Aisle width between transverse seats in.
Floor height above ground (centerline of bus)
At front door in.
At front axle in.
At drive axle in.
At rear door in.
Minimum ground clearance (between bus and ground, with bus unkneeled)
Excluding axles in.
Including axles in.
Horizontal turning envelope (see diagram below)
Outside body turning radius, TR0 (including bumper) ft in.
Front inner corner radius, TR1 ft in.
Front wheel inner turning radius, TR2 ft in.
Front wheel outer turning radius, TR3 ft in.
Inside Body Turning Radius innermost point, TR4
(including bumper) ft in.
RFP 8446 Transfort Bus Procurement 242
Wheel base
Front in.
Rear in.
Overhang, centerline of axle over bumper
Front in.
Rear in.
Floor
Interior length ft in.
Interior width (excluding coving) ftin.
Total standee area (approximately) ft in.
Minimum distance between Front in.
wheelhouses: Rear in.
Center in.
Maximum interior floor slope (from deg
Horizontal)
Passenger capacity provided
Total maximum seating
Standee capacity
Minimum hip to knee room in.
Minimum foot room in.
RFP 8446 Transfort Bus Procurement 243
Weight
No. of
people
Left
Front axle
Right Total
Left
Center axle
Right Total
Left
Rear axle
Right Total
Total
bus
Empty bus, full
fuel and farebox
Fully seated, full
fuel and farebox
Fully loaded
standee and
fully seated, full
fuel and farebox
Crush load (1.5x
fully loaded)
GVWR
GAWR
Engine, main
Manufacturer
Type and weight rating
Model number
Bore in.
Stroke in.
Displacement in.
Compression ratio
Injector type and size
Net SAE horsepower hp at RPM
Net SAE torque lb/ft at RPM
Crankcase oil capacity
New engine, dry gal
New engine, wet gal
Turbocharger make and
model
Maximum speed, no load RPM
Maximum speed, full load RPM
Speed at idle RPM
Speed at fast idle RPM
Engine information/graphs to be attached with this form:
Engine speed vs. road speed
Torque vs. engine speed
Horsepower vs. engine speed
Fuel consumption vs. engine speed
Vehicle speed vs. time (both loaded and unloaded)
Vehicle speed vs. grade (both loaded and unloaded)
Acceleration vs. time
RFP 8446 Transfort Bus Procurement 244
Change of acceleration vs. time
Hybrid drive or transmission
Manufacturer
Type
Speeds
Gear Ratios
Shift Speeds Forward Reverse
1st-2nd mph
2nd-3rd mph
3rd-4th mph
4th-5th mph
5th-6th mph
Fuel capacity (including heat exchanger and filters
Voltage regulator
Manufacturer
Model
Voltage equalizer
Manufacturer
Model
Alternator
Manufacturer
Type
Model
Output at idle
Output at Maximum Speed
Maximum warranted speed
Speed at Idle (approximately)
Drive Type
Starter motor
Manufacturer
Type
Model
Air compressor
Manufaturer
Type
Rated Capacity CFM
Capacity at idle (approximately) CFMs
Capacity at maximum speed (engine) CFM
Maximum warranted speed RPM
Speed idle RPM
Drive type
Governor
Cut-in pressure psi
RFP 8446 Transfort Bus Procurement 245
Cut-out pressure psi
Axles
First
Manufacturer
Type
Model Number
Gross axle weight rating lbs
Axle load lbs
Second
Manufacturer
Type
Model Number
Gross axle weight rating lbs
Axle load lbs
Third
Manufacturer
Type
Model Number
Gross axle weight rating lbs
Axle load lbs
Suspension System
Manufacturer
Type
First
Second
Third
Springs
First
Second
Third
Joint
Manufacturer
Type
Model number
Wheels and tires
Wheels
Make
Size
Capacity
Material
Tires
Manufacturer
RFP 8446 Transfort Bus Procurement 246
Type
Size
Load range/air pressure psi
Steering, power
Pump
Manufacturer
Model number
Type
Relief pressure psi
Booster/gear box
Manfacturer
Model number
Type
Ratio
Power steering fluid capacity gal
Maximum effort at steering wheel lbs (unloaded stationary coach on
dry asphalt pavement)
Steering wheel diameter in.
Brakes
Make of fundamental brake system
Brake chambers vendor size and part number
First
Second
Third
Brake operation effort
Slack adjuster’s vendor’s type and part numbers
First Right
Left
Second Right
Left
Third Right
Left
Length First take-up
Second take-up
Third take-up
Brake drums/discs
First Manufacturer
Part number
Diameter In.
Second Manufacturer
Part number
Diameter In.
Third Manufacturer
Part number
RFP 8446 Transfort Bus Procurement 247
Diameter In.
Brake lining manufacturer
Type
Brake lining identification
First Forward
Reverse
Second Forward
Reverse
Third Forward
Reverse
Brake linings per shoe
First
Second
Third
Brake lining widths
First In.
Second in.
Third in.
Brake lining lengths
First In.
Second in.
Third in.
Brake lining per axle
First In.
Second in.
Third in.
Cooling system
Radiator/charge air cooler
Manufacturer
Type
Model number
Number of tubes
Tubes outer diameter in./ in.
Fins per inch fins
Fin thickness in.
Total cooling and heating system capacity gal
Radiator fan speed control
Surge tank capacity quarts
Engine thermostat temperature setting Initial opening
(fully closed)
°F
Fully open °F
Overheat alarm temperature sending unit °F
Shutdown temperature setting °F
RFP 8446 Transfort Bus Procurement 248
Air reservoir capacity
Supply reservoir in.3
Primary reservoir in.3
Secondary reservoir in.3
Packing reservoir in.3
Accessory reservoir in.3
Other reservoir type in.3
Heating, ventilation and air conditioning equipment
Heating system capacity BTU/hr
Air conditioning capacity BTU
Ventilating capacity CFM
Compressor
Manufacturer
Model
Number of cyclinders
Drive ratio
Maximum warranted speed RPM
Operating speed RPM (recommended)
Weight lbs.
Oil capacity Dry gal
Wet gal
Refrigerator Type lbs
Condenser
Manufacturer
Model
Number of fins/in.
Outer diameter of tube in.
Fin thickness in.
Condenser fan
Manufacturer
Model
Fan diameter in.
Speed maximum RPM
Flow rate (maximum) CFM
Receiver
Manufacturer
Model
Capacity lbs.
RFP 8446 Transfort Bus Procurement 249
Condenser fan drive motors
Manufacturer
Model
Type
Horsepower hp
Operating speed RPM
Evaporator fan drive motors
Manufacturer
Model
Type
Horsepower hp
Operating speed RPM
Evaporator(s)
Manufacturer
Model
Number of rows
Number of fins/in.
Outer diameter of tube in.
Fin thickness in.
Number of evaporators
Expansion valve
Manufacturer
Model
Filter-drier
Manufacturer
Model
Heater cores
Manufacturer
Model
Capacity BTU/hr
Number of rows
Number of fins/in.
Outer diameter of tube in.
Fin thickness in.
Number of heater cores
Floor heater blowers
Front
Rear
Controls
Manufacturer
Model
RFP 8446 Transfort Bus Procurement 250
Driver’s heater
Manufacturer
Model
Capacity BTU/hr
Ventilation System
Type
Coolant heater
Make
Model
Capacity BTU
Interior lighting
Manufacturer
Type
Number of fixtures
Size of fixtures
Power pack
Doors
Front
Manufacturer of operating
equipment
Type of door
Type of operating equipment
Rear
Manufacturer of operating
equipment
Type of door
Type of operating equipment
Passenger windows
Front
Manufacturer
Model
Type
Number Side
Rear
Sizes
Glazing Type
Thickness
Color of tint
Light transmission
RFP 8446 Transfort Bus Procurement 251
Mirrors
Size Type Manufacturer Part no. Model No.
Right side exterior
Left side exterior
Center rearview
Front entrance area
Upper-right corner
Rear exit area
Seats
Passenger
Manufacturer
Model
Type
Operator
Manufacturer
Model and part number
Type
Paint
Manufacturer
Type
Wheelchair ramp equipment
Manufacturer
Model number
Capacity lbs.
Width of platform in.
Length of platform in.
System fluid capacity quarts
Type of fluid used
Operating hydraulic pressure psi
Hydraulic cylinders Size
Number
Wheelchair securement equipment
Manufacturer
Model number
Destination signes
Manufacturer
Type
Character length
Front destination in.
Front route in.
Curbside destination in.
Rear route in.
RFP 8446 Transfort Bus Procurement 252
Character height
Front destination in.
Front route in.
Curbside destination in.
Rear route in.
Number of characters
Front destination
Front route
Curbside destination
Rear route
Message width
Front destination in.
Front route in.
Curbside destination in.
Rear route in.
Electrical
Multiplex system
Manufacturer
Model number
Batteries
Manufacturer
Model number
Type
Communication system
GPS
Manufacturer
Model number
PA system
Manufacturer Model number Number
Amplifier
Microphone
Internal speakers
External speaker
Energy storage (hybrid drive)
Type
Number of cells V
Battery pack V
Voltage weight lbs
RFP 8446 Transfort Bus Procurement 253
Security camera system
Manufacturer
Model number
Number of cameras
Storage capacity
Bike racks
Manufacturer
Model number
Fire detection system
Manufacturer
Model number
Fire detectors
Type (thermal or
optical)
Number of detectors
Automatic voice annunciator system
Manufacturer
Model and part
number
Annunciator LED sign
Number of signs
Housing dimensions
Character length in.
Character height in.
Character width in.
GPS antenna
Manufacturer
Model and part
number
Automatic passenger counter
Manufacturer
Model and part number a.
b.
c.
Sensor type
Real-time bus arrival prediction system
Manufacturer Model number
Router
Cellular modem
Charge protection
RFP 8446 Transfort Bus Procurement 254
Electronic tire pressure monitoring system
Manufacturer
Model number
Electronic brake stroke/wear indicator system
Manufacturer
Model number
Note: All information above is accurate to the timeframe upon submission. The Agency
reserves the right to update above data if changes occur, upon consultation with the
customer.
RFP 8446 Transfort Bus Procurement 255
CER 6. Acknowledgment of City of Fort Collins Required Equipment
Product /
Configuration Manufacturer Product Specification
Proposer
Compatibility
(Y/N)
Bike Rack Sportworks 3-Position Trilogy Bike
Rack
Destination Sign System Luminator Gen 4 SMT with ODK4, rear run
sign.
Paratransit Scheduling
Software/ Hardware Trapeze
Forward Seating Seat
Configurat ion
Passenger seats shall be
arranged in a forward- facing
position.
Radio Motorola Model APX4500 w/hand mic;
7/800 MHZ Radio
Related ITS
Components Clever Devices
Announcement and Public
Address System; Infrared APC
system
Surveillance Camera
System
8 camera system; Wifi capable
for upload/download; high
definition, high capacity mobile
DVR. Event button, GPS, G-
force sensor
Two forward facing
wheelchair securement
locations.
Two forward-facing locations, as
close to the wheelchair loading
system as practical, shall provide
parking space and securement
system compli ant with ADA
requirements
RFP 8446 Transfort Bus Procurement 256
PACKAGE 2 FORMS
CER 7. Proposal Contents / Consideration
Document Number: 8446
Proposers are to identify what size(s) and fuel type(s) the proposal submitted is to be
considered for.
□ 40 foot
□ 35 foot
□ 32 foot
□ 30 foot
□ 29 foot
□ Compressed Natural Gas (CNG)
RFP 8446 Transfort Bus Procurement 257
__
__
__
__
__
CER 8. Price Proposal Form
Complete and submit one form for each vehicle length proposed.
Body Style Options: Cost (difference from base +/-)
Conventional Low Floor Body Design $
Low Floor Trolley Façade Design $
ar wh ch s e eh c e pr ce
pr p sed f r:
F us – CNG
F us – CNG
F us – CNG
F us – CNG
F us – CNG
ase de mp nen s Spec f anufac urer / de umber
1. Bus Mode and Des gn
2. Eng ne
3. Transm ss on
4. Dr ver Seat
5. Passenger Seat
6. Whee cha r Securement
7. A r Cond t on ng System
$
RFP 8446 Transfort Bus Procurement 258
Additional Options
(blue highlighted in Section 6):
Cost: (difference from base +/-)
1. Roof Mounted Radiator Pressure Filler
Provided in Engine Compartment
$
2. CNG Fuel Fillers – Located on Both
Sides of Bus
$
3. Disc Brakes on All Axles $
4. Mock Up Board $
5. High Voltage Electric Driven A/C
System
$
6. Forced Air Floor-Level Heating $
7. Convector Air Floor-Level Heating $
8. Warm Wall Heating $
9. Fender Skirt $
10. Passenger Seats Constructed of Anti-
Vandal Materials
$
11. Electric-Powered Doors $
12. 48 Inch Rear Door Width $
13. Rear Door Location W/C Loading
System: Flip-Out Design Ramp
$
14. Event Data Recorders
(one front/one rear)
$
RFP 8446 Transfort Bus Procurement 259
Training / Support Programs Cost (difference from base +/-)
Training Program Options:
Describe: $
Describe: $
Technical / Service Support Options:
Describe: $
Describe: $
Extended Warranties (List Covered Component
/ Subcomponent and Term)
Cost (difference from
base +/-)
Covered Component/Subcomponent Term
1. Propulsion System (identify any excluded
items)
Five years /
300,000 miles $
2. $
3. $
4. $
RFP 8446 Transfort Bus Procurement 260
Spare Parts (Firm Fixed Price for 180 days following Proposal
Opening Date)
Cost
Engine (list descriptions below)
1. $
2. $
3. $
Transmission (list descriptions below)
1. $
2. $
Proposer hereby acknowledges that cost information submitted with the proposal is
complete and valid upon date of submission.
Company Name: ___________________________________________________________
Contact Name: _____________________________________________________________
Title: _____________________________________________________________________
Authorized Signature: _______________________________________________________
Date: _____________________________________________________________________
RFP 8446 Transfort Bus Procurement 261
CER 9. Form for Proposal Deviation (with price data)
This form shall be completed for each condition, exception, reservation or
understanding (i.e., Deviation) in the Proposal according to “Conditions, Exceptions,
Reservations or Understandings.” One copy without any price/cost information is to be
placed in the Technical Proposal as specified in “Technical Proposal Requirements,” and a
separate copy with any price/cost information placed in the Price Proposal as specified in
“Price Proposal Requirements.”
Please note in your deviation if you exceed the specification, do not meet the
specification, or are providing an alternative to the specification.
Deviation No.: Contractor: RFP section: Page:
□ Exceed □ Do Not Meet □ Provide Alternative
Complete description of Deviation:
Rationale (pros and cons):
Price data:
RFP 8446 Transfort Bus Procurement 262
PACKAGE 3 FORMS
CER 10. Pre-Award Evaluation Data Form
NOTE: Attach additional pages if required.
1. Name of firm:
2. Address:
3. Individual Partnership Corporation Joint Venture
4. Date organized:
State in which incorporated:
5. Names of officers or partners:
a.
b.
c.
d.
e.
6. How long has your firm been in business under its present name?
7. Attach as SCHEDULE ONE a list of similar current contracts that demonstrates your available capacity,
including the quantity and type of bus, name of contracting party, percentage completed and expected
completion date.
8. Attach as SCHEDULE TWO a list of at least three similar contracts that demonstrates your technical
proficiency, each with the name of the contracting party and number and they type of buses completed within
the last five years.
9.Have you been terminated or defaulted, in the past five years, on any Contract you were awarded?
Yes No
If yes, then attach as SCHEDULE THREE the full particulars regarding each occurrence.
10. Attach as SCHEDULE FOUR Proposer’s last three (3) financial statements prepared in accordance with
generally accepted accounting principles of the jurisdiction in which the Proposer is located, and audited by an
independent certified public accountant; or a statement from the Proposer regarding how financial information
may be reviewed by the Agency (This may require execution of an acceptable non- disclosure agreement
between the Agency and the Proposer.)
Attach as SCHEDULE FIVE a list of all principal Subcontractors and the percentage and character of Work
(Contract amount) that each will perform on this Contract. If the Contractor or Subcontractor is a joint venture,
submit PRE-AWARD EVALUATION DATA forms for each member of the joint venture.
The above information is confidential and will not be divulged to any unauthorized personnel.
The undersigned certifies to the accuracy of all information:
Name and title: ____________________________________________________________________________
Company: ________________________________________________________________________________
Authorized signature Date
RFP 8446 Transfort Bus Procurement 263
CER 11. Contractor Service and Parts Support Data
– Location of nearest Technical Service Representative to Fort Collins, Colorado
Name:
Address:
Telephone:
Describe technical services readily available from said representative:
– Location of nearest Parts Distribution Center to Fort Collins, Colorado
Name:
Address:
Telephone:
Describe the extent of parts available at said center:
– Policy for delivery of parts and components to be purchased for
service and maintenance:
Regular method of shipment:
Cost to City of Fort Collins:
RFP 8446 Transfort Bus Procurement 264
CER 12. Proposal Form
PROPOSAL
By execution below by a duly authorized representative(s) of the Proposer, the Proposer
hereby offers to furnish equipment and services as specified in its Proposal submitted to
the City of Fort Collins in response to Request for Proposal No. 8446 in its entirety.
Proposer:
Street address:
City, state, ZIP:
Name and title of Authorized Signer(s):
Name and title of Authorized Signer(s):
Phone:
Authorized signature Date
Authorized signature Date
RFP 8446 Transfort Bus Procurement 265
CER 13. Acknowledgement of Addenda
Failure to acknowledge receipt of all addenda may cause the Proposal to be considered
nonresponsive to the Solicitation. Acknowledged receipt of each addendum must be
clearly established and included with the Proposal.
The undersigned acknowledges receipt of the following addenda to the documents:
No Addenda Were Received
Addendum No.: Dated:
Addendum No.: Dated:
Addendum No.: Dated:
Addendum No.: Dated:
Addendum No.: Dated:
Addendum No.: Dated:
Proposer Name:
Contact Name:
Title:
Phone:
Street address:
City, State, ZIP:
Authorized signature: Date:
RFP 8446 Transfort Bus Procurement 266
CER 14. Federal Certifications
CER 14.1 Buy America Certification
This form is to be submitted with an offer exceeding the small purchase threshold for
federal assistance programs, currently set at $100,000.
er f c e f mp ance
er f c e f n mp ance
RFP 8446 Transfort Bus Procurement 267
CER 14.2 Debarment and Suspension Certification for Prospective Contractor
Primary covered transactions must be completed by Proposer for contract value over
$25,000.
Choose one alternative:
-The Proposer, [insert name], certifies to the best of its knowledge and belief that it and
its principals:
1. Are not presently debarred, suspended, proposed for debarment, declared ineligible,
or voluntarily excluded from covered transactions by any federal department or
agency;
2. Have not within a three-year period preceding this Proposal been convicted of or
had a civil judgment rendered against them for commission of fraud or a criminal
offense in connection with obtaining, attempting to obtain, or performing a public
(federal, state or local) transaction or Contract under a public transaction; violation of
federal or state antitrust statutes or commission or embezzlement, theft, forgery,
bribery, falsification or destruction of records, making false statements, or receiving
stolen property;
3. Are not presently indicted for or otherwise criminally or civilly charged by a
governmental entity (federal, state, or local) with commission of any of the offenses
enumerated in Paragraph 2 of this certification; and
4. Have not within a three-year period preceding this Proposal had one or more public
transactions (federal, state or local) terminated for cause or default.
OR
□ -The Proposer is unable to certify to all of the statements in this certification, and
attaches its explanation to this certification. (In explanation, certify to those statements
that can be certified to and explain those that cannot.)
The Proposer certifies or affirms the truthfulness and accuracy of the contents of the
statements submitted on or with this certification and understands that the provisions of
Title 31 USC § Sections 3801 are applicable thereto.
– Executed in [insert city and state]. Name:
Authorized signature Date
RFP 8446 Transfort Bus Procurement 268
CER 14.3 Debarment and Suspension Certification (Lower-Tier Covered Transaction)
This form is to be submitted by each Subcontractor receiving an amount exceeding
$25,000.
RFP 8446 Transfort Bus Procurement 269
CER 14.4 Non-Collusion Affidavit (notarize)
This affidavit is to be filled out and executed by the Proposer; if a corporation submits the
proposal, then by its properly executed agent. The name of the individual swearing to the
affidavit should appear on the line marked “Name of Affiant.” The affiant’s capacity, when a
partner or officer of a corporation, should be inserted on the line marked “Capacity.” The
representative of the Proposer should sign his or her individual name at the end, not a
partnership or corporation name, and swear to this affidavit before a notary public, who
must attach his or her seal.
State of , County of
I, , being first duly sworn, do
hereby state that (Name of Affiant)
I am of
(Capacity) (Name of Firm, Partnership or Corporation)
whose business is
and who resides at
and that
(Give names of all persons, firms, or corporations interested in the bid)
is/are the only person(s) with me in the profits of the herein contained Contract; that the
Contract is made without any connection or interest in the profits thereof with any persons
making any Proposal for said Work; that the said Contract is on my part, in all respects, fair
and without collusion or fraud, and also that no members of the Board of Trustees, head of
any department or bureau, or employee therein, or any employee of the Authority, is directly
or indirectly interested therein.
Signature of Affiant Date
Sworn to before me this day of , 20 .
Notary public
My commission expires:
– Seal
RFP 8446 Transfort Bus Procurement 270
CER 14.5 Lobbying Certification
This form is to be submitted with an offer exceeding $100,000.
The Proposer certifies, to the best its knowledge and belief, that:
1. No federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or
employee of a federal department or agency, a member of the U.S. Congress, an
officer or employee of the U.S. Congress, or an employee of a member of the U.S.
Congress in connection with the awarding of any federal Contract, the making of any
federal grant, the making of any federal loan, the entering into of any cooperative
agreement, and the extension, continuation, renewal, amendment or modification thereof.
2. If any funds other than federal appropriated funds have been paid or will be paid to any
person for making lobbying contacts to an officer or employee of any agency, a member of
Congress, an officer or employee of Congress, or an employee of a member of
Congress in connection with this federal Contract, grant, loan or cooperative agreement,
the undersigned shall complete and submit Standard Form LLL, “Disclosure Form to
Report Lobbying,” in accordance with its instruction, as amended by “Government wide
Guidance for New Restrictions on Lobbying,” 61 Fed. Reg. 1413 (1/19/96).
3. The undersigned shall require that the language of this certification be included in the
award documents for all subawards at all tiers (including subcontracts, subgrants and
contracts under grants, loans and cooperative agreements) and that all subrecipients shall
certify and disclose accordingly. This certification is a material representation of fact
upon which reliance was placed when this transaction was made or entered into.
Submission of this certification is a prerequisite for making or entering into this
transaction imposed by 31, USC § 1352 (as amended by the Lobbying Disclosure Act of
1995). Any person who fails to file the required certification shall be subject to a civil
penalty of not less than $10,000 and not more than $100,000 for each such failure.
THE PROPOSER, , CERTIFIES OR AFFIRMS THE TRUTHFULNESS AND
ACCURACY OF EACH STATEMENT OF ITS CERTIFICATION AND DISCLOSURE, IF
ANY. IN ADDITION, THE PROPOSER UNDERSTANDS AND AGREES THAT THE
PROVISIONS OF 31 USC §§ 3801 ET SEQ. APPLY TO THIS CERTIFICATION AND
DISCLOSURE, IF ANY.
Name of the bidder or Proposer’s authorized official:
Title:
Signature Date
Per paragraph 2 of the included form Lobbying Certification, add Standard Form–
LLL, “Disclosure Form to Report Lobbying,” if applicable.
RFP 8446 Transfort Bus Procurement 271
CER 14.6 Certificate of Compliance with Bus Testing Requirement
The undersigned certifies that the vehicle offered in this procurement complies and will,
when delivered, comply with 49 USC § 5323(c) and FTA’s implementing regulation at 49
CFR Part 665 according to the indicated one of the following three alternatives.
Mark one and only one of the three blank spaces with an “X.”
1. The buses offered herewith have been tested in accordance with 49 CFR Part
665 on (date). If multiple buses are being proposed, provide additional
bus testing information below or on attached sheet. The vehicles being sold should have
the identical configuration and major components as the vehicle in the test report, which
must be submitted with this Proposal. If the configuration or components are not
identical, then the manufacturer shall provide with its Proposal a description of the
change and the manufacturer’s basis for concluding that it is not a major change
requiring additional testing. If multiple buses are being proposed, testing data on
additional buses shall be listed on the bottom of this page.
2. The manufacturer represents that the vehicle is
“grandfathered” (has been used in mass transit service in the United States before
October 1, 1988, and is currently being produced without a major change in configuration
or components), and submits with this Proposal the name and address of the recipient of
such a vehicle and the details of that vehicle’s configuration and major components.
3. The vehicle is a new model and will be tested and the
results will be submitted to the Agency prior to acceptance of the first bus.
The undersigned understands that misrepresenting the testing status of a vehicle acquired
with federal financial assistance may subject the undersigned to civil penalties as
outlined in the Department of Transportation’s regulation on Program Fraud Civil
Remedies, 49 CFR Part 31. In addition, the undersigned understands that FTA may
suspend or debar a manufacturer under the procedures in 49 CFR Part 29.
Company name:
Name and title of the Proposer’s authorized official:
Authorized Signature Date
RFP 8446 Transfort Bus Procurement 272
CER 14.7 Disadvantaged Business Enterprise TVM Certification
The Proposer, if a Transit Vehicle Manufacturer (TVM), hereby certifies that is has
complied with the requirements of 49 CFR, Section 26.49 by submitting an annual DBE
/ WBE goal to the Federal Transit Administration (FTA). The goal has either been
approved or not approved by FTA.
The Proposer, if a Dealer or non-manufacturer supplier, hereby certifies that the
manufacturer of the transit vehicle to be supplied has complied with the above
referenced requirement of 49 CFR Section 26.49 and that I am duly authorized by said
manufacturer to make this certification.
Proposer / Manufacturer
Name of Manufacturer / Proposer
Authorized Signature of Representative Date
Type or Print Name Title
RFP 8446 Transfort Bus Procurement 273
CER 14.8 Federal Motor Vehicle Safety Standards
The Proposer hereby certifies that it shall comply with the safety related FMVSS
requirements contained in Section 6: Technical Specifications.
The Proposer and (if selected) Contractor shall submit (1) manufacturer’s FMVSS self-
certification sticker information that the vehicle complies with relevant FMVSS or (2)
manufacturer’s certified statement that the contracted buses will not be subject to FMVSS
regulations.
Company name:
Name of signer:
Title:
Authorized Signature: Date
RFP 8446 Transfort Bus Procurement 274
CER 14.9 Certification of Compliance with the Americans with Disabilities Act of 1990
The Proposer hereby certifies that it shall comply with all requirements contained in Section
6 – Technical Specifications relating to bus design or special equipment required by the
Americans with Disabilities Act of 1990.
Company name:
Name of signer:
Title:
Authorized Signature: Date
RFP 8446 Transfort Bus Procurement 275
CER 15. Other Forms
CER 15.1 Request for Clarification / Question
This form must be used for requested clarifications or questions in regards to RFP #
8446. Please complete form as required and submit by deadline specified in Section 2.
Request #:
Proposer:
RFP Section:
Page:
Question/clarification:
City of Fort Collins response:
RFP 8446 Transfort Bus Procurement 276
SECTION 10: CONTRACT
AGREEMENT TO PURCHASE
LOW FLOOR, HEAVY DUTY, CNG-FUELED
TRANSIT BUSES
SERVICES AGREEMENT
THIS AGREEMENT made and entered into the day and year set forth below by and
between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter
referred to as the "City" and , hereinafter referred to as "Service Provider".
WITNESSETH:
In consideration of the mutual covenants and obligations herein expressed, it is agreed
by and between the parties hereto as follows:
1. Scope of Services. The Service Provider agrees to provide services in accordance with
the scope of services attached hereto as Exhibit "A", consisting of ( )
page and incorporated herein by this reference. Irrespective of references in Exhibit
A to certain named third parties, Service Provider shall be solely responsible for
performance of all duties hereunder.
2. The Work Schedule. [Optional] The services to be performed pursuant to this Agreement
shall be performed in accordance with the Work Schedule attached hereto as Exhibit "B",
consisting of ( ) page , and incorporated herein by this reference.
3. Time of Commencement and Completion of Services. The services to be performed
pursuant to this Agreement shall be initiated within ( ) days following
execution of this Agreement. Services shall be completed no later than . Time is of
the essence. Any extensions of the time limit set forth above must be agreed upon in a
writing signed by the parties.
4. Contract Period. This Agreement shall commence , 200 , and shall continue in
full force and effect until , 200 , unless sooner terminated as herein provided.
In addition, at the option of the City, the Agreement may be extended for additional one
year periods not to exceed ( ) additional one year periods. Renewals and
pricing changes shall be negotiated by and agreed to by both parties. Written notice of
renewal shall be provided to the Service Provider and mailed no later than thirty (30) days
prior to contract end.
5. Delay. If either party is prevented in whole or in part from performing its obligations by
unforeseeable causes beyond its reasonable control and without its fault or negligence,
then the party so prevented shall be excused from whatever performance is prevented by
such cause. To the extent that the performance is actually prevented, the Service
Provider must provide written notice to the City of such condition within fifteen (15) days
RFP 8446 Transfort Bus Procurement 277
from the onset of such condition.
6. Early Termination by City/Notice. Notwithstanding the time periods contained herein, the
City may terminate this Agreement at any time without cause by providing written notice of
termination to the Service Provider. Such notice shall be delivered at least fifteen (15)
days prior to the termination date contained in said notice unless otherwise agreed in
writing by the parties. All notices provided under this Agreement shall be effective when
mailed, postage prepaid and sent to the following addresses:
Service Provider: City: Copy to:
Attn:
City of Fort Collins
Attn:
PO Box 580
Fort Collins, CO 80522
City of Fort Collins
Attn: Purchasing Dept.
PO Box 580
Fort Collins, CO 80522
In the event of early termination by the City, the Service Provider shall be paid for services
rendered to the date of termination, subject only to the satisfactory performance of the
Service Provider's obligations under this Agreement. Such payment shall be the Service
Provider's sole right and remedy for such termination.
7. Contract Sum. The City shall pay the Service Provider for the performance of this
Contract, subject to additions and deletions provided herein, ($ ) as per the
attached Exhibit " ", consisting of page , and incorporated herein by this
reference.
8. City Representative. The City will designate, prior to commencement of the work, its
representative who shall make, within the scope of his or her authority, all necessary and
proper decisions with reference to the services provided under this agreement. All
requests concerning this agreement shall be directed to the City Representative.
9. Independent Service provider. The services to be performed by Service Provider are
those of an independent service provider and not of an employee of the City of Fort
Collins. The City shall not be responsible for withholding any portion of Service Provider's
compensation hereunder for the payment of FICA, Workmen's Compensation or other
taxes or benefits or for any other purpose.
10. Subcontractors. Service Provider may not subcontract any of the Work set forth in the
Exhibit A, Statement of Work without the prior written consent of the city, which shall not
be unreasonably withheld. If any of the Work is subcontracted hereunder (with the
consent of the City), then the following provisions shall apply: (a) the subcontractor must
be a reputable, qualified firm with an established record of successful performance in its
respective trade performing identical or substantially similar work, (b) the subcontractor will
be required to comply with all applicable terms of this Agreement, (c) the subcontract will
not create any contractual relationship between any such subcontractor and the City, nor
will it obligate the City to pay or see to the payment of any subcontractor, and (d) the work
of the subcontractor will be subject to inspection by the City to the same extent as the
RFP 8446 Transfort Bus Procurement 278
work of the Service Provider.
11. Personal Services. It is understood that the City enters into the Agreement based on the
special abilities of the Service Provider and that this Agreement shall be considered as an
agreement for personal services. Accordingly, the Service Provider shall neither assign
any responsibilities nor delegate any duties arising under the Agreement without the prior
written consent of the City.
12. Acceptance Not Waiver. The City's approval or acceptance of, or payment for any of the
services shall not be construed to operate as a waiver of any rights or benefits provided to
the City under this Agreement or cause of action arising out of performance of this
Agreement.
13. Warranty.
a. Service Provider warrants that all work performed hereunder shall be performed with
the highest degree of competence and care in accordance with accepted standards for
work of a similar nature.
b. Unless otherwise provided in the Agreement, all materials and equipment incorporated
into any work shall be new and, where not specified, of the most suitable grade of their
respective kinds for their intended use, and all workmanship shall be acceptable to
City.
c. Service Provider warrants all equipment, materials, labor and other work, provided
under this Agreement, except City-furnished materials, equipment and labor, against
defects and nonconformances in design, materials and workmanship/workwomanship
for a period beginning with the start of the work and ending twelve (12) months from
and after final acceptance under the Agreement, regardless whether the same were
furnished or performed by Service Provider or by any of its subcontractors of any tier.
Upon receipt of written notice from City of any such defect or nonconformances, the
affected item or part thereof shall be redesigned, repaired or replaced by Service
Provider in a manner and at a time acceptable to City.
14. Default. Each and every term and condition hereof shall be deemed to be a material
element of this Agreement. In the event either party should fail or refuse to perform
according to the terms of this agreement, such party may be declared in default thereof.
15. Remedies. In the event a party has been declared in default, such defaulting party shall
be allowed a period of ten (10) days within which to cure said default. In the event the
default remains uncorrected, the party declaring default may elect to (a) terminate the
Agreement and seek damages; (b) treat the Agreement as continuing and require specific
performance; or (c) avail himself of any other remedy at law or equity. If the non-defaulting
party commences legal or equitable actions against the defaulting party, the defaulting
party shall be liable to the non-defaulting party for the non-defaulting party's reasonable
attorney fees and costs incurred because of the default.
RFP 8446 Transfort Bus Procurement 279
16. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire
agreement between the parties and shall be binding upon said parties, their officers,
employees, agents and assigns and shall inure to the benefit of the respective survivors,
heirs, personal representatives, successors and assigns of said parties.
17. Indemnity/Insurance.
a. The Service Provider agrees to indemnify and save harmless the City, its officers,
agents and employees against and from any and all actions, suits, claims, demands or
liability of any character whatsoever brought or asserted for injuries to or death of any
person or persons, or damages to property arising out of, result from or occurring in
connection with the performance of any service hereunder.
b. The Service Provider shall take all necessary precautions in performing the work
hereunder to prevent injury to persons and property.
c. Without limiting any of the Service Provider's obligations hereunder, the Service
Provider shall provide and maintain insurance coverage naming the City as an
additional insured under this Agreement of the type and with the limits specified within
Exhibit , consisting of one (1) page, attached hereto and incorporated herein by
this reference. The Service Provider before commencing services hereunder, shall
deliver to the City's Purchasing Director, P. O. Box 580, Fort Collins, Colorado 80522,
one copy of a certificate evidencing the insurance coverage required from an
insurance company acceptable to the City.
18. Entire Agreement. This Agreement, along with all Exhibits and other documents
incorporated herein, shall constitute the entire Agreement of the parties. Covenants or
representations not contained in this Agreement shall not be binding on the parties.
19. Law/Severability. The laws of the State of Colorado shall govern the construction
interpretation, execution and enforcement of this Agreement. In the event any provision of
this Agreement shall be held invalid or unenforceable by any court of competent
jurisdiction, such holding shall not invalidate or render unenforceable any other provision
of this Agreement.
20. Prohibition Against Employing Illegal Aliens. Pursuant to Section 8-17.5-101, C.R.S., et.
seq., Service Provider represents and agrees that:
a. As of the date of this Agreement:
1. Service Provider does not knowingly employ or contract with an illegal alien who
will perform work under this Agreement; and
2. Service Provider will participate in either the e-Verify program created in Public
Law 208, 104th Congress, as amended, and expanded in Public Law 156, 108th
Congress, as amended, administered by the United States Department of
Homeland Security (the “e-Verify Program”) or the Department Program (the
“Department Program”), an employment verification program established pursuant
RFP 8446 Transfort Bus Procurement 280
to Section 8-17.5-102(5)(c) C.R.S. in order to confirm the employment eligibility of
all newly hired employees to perform work under this Agreement.
b. Service Provider shall not knowingly employ or contract with an illegal alien to perform
work under this Agreement or knowingly enter into a contract with a subcontractor that
knowingly employs or contracts with an illegal alien to perform work under this
Agreement.
c. Service Provider is prohibited from using the e-Verify Program or Department Program
procedures to undertake pre-employment screening of job applicants while this
Agreement is being performed.
d. If Service Provider obtains actual knowledge that a subcontractor performing work
under this Agreement knowingly employs or contracts with an illegal alien, Service
Provider shall:
1. Notify such subcontractor and the City within three days that Service Provider has
actual knowledge that the subcontractor is employing or contracting with an illegal
alien; and
2. Terminate the subcontract with the subcontractor if within three days of receiving
the notice required pursuant to this section the subcontractor does not cease
employing or contracting with the illegal alien; except that Service Provider shall
not terminate the contract with the subcontractor if during such three days the
subcontractor provides information to establish that the subcontractor has not
knowingly employed or contracted with an illegal alien.
e. Service Provider shall comply with any reasonable request by the Colorado
Department of Labor and Employment (the “Department”) made in the course of an
investigation that the Department undertakes or is undertaking pursuant to the
authority established in Subsection 8-17.5-102 (5), C.R.S.
f. If Service Provider violates any provision of this Agreement pertaining to the duties
imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this Agreement. If
this Agreement is so terminated, Service Provider shall be liable for actual and
consequential damages to the City arising out of Service Provider’s violation of
Subsection 8-17.5-102, C.R.S.
g. The City will notify the Office of the Secretary of State if Service Provider violates this
provision of this Agreement and the City terminates the Agreement for such breach.
21. Special Provisions. Special provisions or conditions relating to the services to be
performed pursuant to this Agreement are set forth in Exhibit " " - Confidentiality,
consisting of one (1) page, attached hereto and incorporated herein by this reference.
RFP 8446 Transfort Bus Procurement 281
THE CITY OF FORT COLLINS, COLORADO
By:
Gerry Paul
Purchasing Director
DATE:
ATTEST:
APPROVED AS TO FORM:
SERVICE PROVIDER'S NAME
By:
Printed:
Title:
CORPORATE PRESIDENT OR VICE PRESIDENT
Date:
RFP 8446 Transfort Bus Procurement 282
EXHIBIT
INSURANCE REQUIREMENTS
3. The Service Provider will provide, from insurance companies acceptable to the City, the
insurance coverage designated hereinafter and pay all costs. Before commencing work
under this bid, the Service Provider shall furnish the City with certificates of insurance
showing the type, amount, class of operations covered, effective dates and date of
expiration of policies, and containing substantially the following statement:
“The insurance evidenced by this Certificate will not reduce coverage or limits and
will not be cancelled, except after thirty (30) days written notice has been received
by the City of Fort Collins.”
In case of the breach of any provision of the Insurance Requirements, the City, at its
option, may take out and maintain, at the expense of the Service Provider, such
insurance as the City may deem proper and may deduct the cost of such insurance from
any monies which may be due or become due the Service Provider under this
Agreement. The City, its officers, agents and employees shall be named as additional
insureds on the Service Provider 's general liability and automobile liability insurance
policies for any claims arising out of work performed under this Agreement.
2. Insurance coverages shall be as follows:
A. Workers' Compensation & Employer's Liability. The Service Provider shall
maintain during the life of this Agreement for all of the Service Provider's
employees engaged in work performed under this agreement:
1. Workers' Compensation insurance with statutory limits as required by
Colorado law.
2. Employer's Liability insurance with limits of $100,000 per accident,
$500,000 disease aggregate, and $100,000 disease each employee.
B. Commercial General & Vehicle Liability. The Service Provider shall maintain
during the life of this Agreement such commercial general liability and automobile
liability insurance as will provide coverage for damage claims of personal injury,
including accidental death, as well as for claims for property damage, which may
arise directly or indirectly from the performance of work under this Agreement.
Coverage for property damage shall be on a "broad form" basis. The amount of
insurance for each coverage, Commercial General and Vehicle, shall not be less
than $1,000,000 combined single limits for bodily injury and property damage.
In the event any work is performed by a subcontractor, the Service Provider shall
be responsible for any liability directly or indirectly arising out of the work
performed under this Agreement by a subcontractor, which liability is not covered
by the subcontractor's insurance.
oil pressure
indicator
Engine oil pressure
indicator may be supplied
as audible alert and visual
and/or text message
Within
driver’s sight
Detects low engine oil pressure
condition and initiates time-delayed
shutdown
Red light
ABS indicator Detects system status Dash center Displays system failure Amber light
HVAC
indicator Detects system status Dash center Displays system failure
Amber or red
light
Charging
system
indicator
(12/24 V)
Detect charging system
status Dash center
Detects no charge condition and
optionally detects battery high, low,
imbalance, no charge condition, and
initiates time-delayed shutdown
Red light
flashing or solid
based on
condition
Bike rack
deployed
indicator
Detects bike rack position Dash center Indication of bike rack not being in
fully stowed position
Amber or red
light
Fuel tank
level
Analog gauge, graduated
based on fuel type Dash center Indication of fuel tank level/pressure
1. Indicate area by drawing. Break up switch control from indicator lights.
Property to specify what function to
supply
Speedometer
Speedometer,
odometer, and
diagnostic capability,
5-mile increments
Dash center panel
Visual indication of speed and
distance traveled, accumulated
vehicle mileage, fault condition
display
Visual
Air pressure
gauge
Primary and
secondary,
5 psi increments
Dash center panel Visual indication of primary and
secondary air systems
Red light
and buzzer
Fire detection Coach operator display Property specific
or dash center
Indication of fire detection activation
by zone/location
Buzzer and
red light
Door obstruction Sensing of door
obstruction Dash center
Indication of rear door sensitive
edge activation
Red light
and buzzer
Door ajar Door not properly
closed
Property specific
or dash center
Indication of rear door not properly
closed
Buzzer or
alarm and
red light
Momentary push button
(two required) raised
from other switches
Left foot
panel Activates left and right turn signals
Two green lights
and optional
audible indicator
PA manual Momentary push button In approved
location
Permits driver to manually activate
public address microphone
Low-profile
microphone
Low-profile discrete
mounting
in approved
location
Permits driver to make
announcements with both hands
on the wheel and focusing on road
conditions
High beam Detented push button In approved
location
Permits driver to toggle between
low and high beam Blue light
Parking brake Pneumatic PPV
Side console
or dash left
wing
Permits driver to apply and release
parking brake Red light
Park brake
release Pneumatic PPV Side console
Permits driver to push and hold to
release brakes
message
Video system
event switch
Momentary on/off
momentary switch
with plastic guard
Side console Triggers event equipment, triggers
event light on dash Amber light
Left remote
mirror
Four-position toggle
type Side console
Permits two-axis adjustment of left
exterior mirror
Right remote
mirror
Four-position toggle
type Side console
Permits two-axis adjustment of
right exterior mirror
Mirror heater Switch or temperature
activated Side console
Permits heating of outside mirrors
when required
Passenger
door control
Five-position handle
type detent or two
momentary push
buttons
Side console,
forward
Permits open/close control of front
and rear passenger doors Red light
wiper
One-variable rotary
position operating both
wipers
Dash left wing Variable speed control of left and right
windshield wipers
Windshield
washer Push button Dash left wing Activates windshield washers
Dash panel
lights
Rotary rheostat or
stepping switch
Side console or
dash left wing
Provides adjustment for light intensity
in night run position
Interior lights Three-position switch Side console Selects mode of passenger
compartment lighting: off, on, normal
Fast idle Two-position switch Side console Selects high idle speed of engine
WC ramp/
kneel enable Two-position switch
1
Side console or
dash right wing
Permits operation of ramp and kneel
operations at each door remote panel
Amber
light
None
None unless
non-
competitive
award
None
None
unless non-
competitive
award
II Non State Grantees
a. Contracts below SAT
($100,000)
b. Contracts above
$100,000/Capital
Projects
Yes3
Yes3
Those
imposed on
non-state
Grantee
pass thru to
Contractor
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Sources of Authority: 1 49 USC 5325 (a) 2 49 CFR 633.17 3 18 CFR 18.36 (i)
FR 4. Federal Changes
Federal Changes - Contractor shall at all times comply with all applicable FTA regulations,
policies, procedures and directives, including without limitation those listed directly or by
reference in the Master Agreement between Purchaser and FTA, as they may be amended or
Hardcopy/
Electronic 1/1
27. Weighmaster Slip Review 10 days prior to bus delivery Hardcopy /
Electronic 1 / 1
28.
Standard Sales Tax Receipt:
Showing all zeros for tax exempt Review 10 days prior to bus delivery
Hardcopy /
Electronic 1 / 1
29. Certificate of Origin Review 10 days prior to bus delivery Hardcopy /
Electronic 1 / 1
Electronic 1 each
13. Engine Emissions Certificates
Review
By conclusion of Pre-Production
Meeting
Hardcopy /
Electronic
1
14. Interior security camera layout
Approval
By conclusion of Pre-Production
Meeting
Copies of
interior
views
1 each