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HomeMy WebLinkAboutCORRESPONDENCE - RFP - 7575 CONSULTING ENGINEERING SERVICES FOR WATER TREATMENT FACILITY DESIGN & CONSTRUCTION SERVICES (6)January 26, 2017 CH2M Hill Engineers Inc Attn: Kevin Heffernan kevin.heffernan@ch2m.com 9191 South Jamaica Street Englewood, CO 80112 RE: Renewal, 7575 Consulting Engineering Services for WTF Design & Construction Services Dear Mr. Heffernan: The City of Fort Collins wishes to extend the agreement term for the above captioned proposal per the existing terms and conditions and the following: 1) The term will be extended for one (1) additional year, February 26, 2017 through February 25, 2018. 2) Revised contract rates, as per attached, effective February 26, 2017. If the renewal is acceptable to your firm, please sign this letter in the space provided and attach a current copy of insurance certificate naming the City as an additional insured for General and Automotive Liability within the next fifteen (15) days. If this extension is not agreeable with your firm, we ask that you send us a written notice stating that you do not wish to renew the contract and state the reason for non-renewal. Please contact Pat Johnson, CPPB, Senior Buyer at (970) 221-6816 if you have any questions regarding this matter. Sincerely, Gerry S. Paul Director of Purchasing __________________________________________ _____________________ Signature Date (Please indicate your desire to renew 7575 by signing this letter and returning it to Purchasing Division within the next fifteen days.) GSP: jg Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707- fax fcgov.com/purchasing Renewal - 7575 Consulting Engineering Services for WTF Design & Construction Services Page 1 of 5 DocuSign Envelope ID: 669458C0-E779-4842-A5B2-D9446910C027 1/26/2017 CH2M HILL Engineers, Inc. Compensation Basis Labor Per Diem Code Classification 1 Hourly Rate 2 01 Senior Technical Consultant $275 02 Program Manager $250 03 Principal Project Manager/Principal Technologist $235 04 Sr. Project Manager/Sr. Technologist $205 05 Project Manager/Engineer Specialist $185 06 Associate Project Manager/Project Engineer $160 07 Associate Engineer $142 08 Staff Engineer 2 $129 09 Staff Engineer 1 $112 11 Engineering/Environmental Tech 5 $152 12 Engineering/Environmental Tech 4 $140 13 Engineering/Environmental Tech 3 $122 14 Engineering/Environmental Tech 2 $102 15 Engineering/Environmental Tech 1 $91 19 Office/Clerical/Accounting $90 Standard Expenses Expense Type Rate Health & Safety Assessment* $1.75/hr Auto Mileage (IRS rate) current IRS rate Auto Rental Actual Other Travel Actual Equipment Rental Actual Postage/Freight Actual Subcontractors and Outside Services Actual + 5% ** Assessment applies to all Health & Safety trained individuals. Hourly Billing Rates 2 Per diem rates include allowances for salary, payroll taxes, fringe benefits, overhead, and profit, but do not include allowances for Direct Expenses. These rates are subject to annual calendar year adjustments. A premium of 25% shall be added to the above rates for Expert Witness and Testimony services. Standard Expenses are charges directly incurred on the project as well as CH2M HILL's current standard rate charges for services such as photocopies, special health and safety requirements of OSHA, etc. These rates are effective February 26, 2017 to February 25, 2018 1 Staff labor classifications may change during the year; staff will be categorized based on current labor classification. Services will be billed on a time and expense basis with labor at the specified hourly per diem rates plus direct expenses incurred on the project. Renewal - 7575 Consulting Engineering Services for WTF Design & Construction Services Page 2 of 5 DocuSign Envelope ID: 669458C0-E779-4842-A5B2-D9446910C027 CAROLLO ENGINEERS, INC. 2017 FEE SCHEDULE Hourly Rate Engineers/Scientists Assistant Professional $159.00 Professional $183.00 Project Professional $218.00 Lead Project Professional $231.00 Senior Professional $250.00 Technicians Technicians $122.00 Senior Technicians $174.00 Support Staff Document Processing / Clerical $108.00 Other Direct Expenses at cost at IRS Reimbursement Rate cost + 5% cost Rate x 2.0 Travel and Subsistence Mileage Subconsultant Other Direct Cost Expert Witness Senior Process Specialist Rate x 2.0 This fee schedule is subject to annual revisions due to labor adjustments. Renewal - 7575 Consulting Engineering Services for WTF Design & Construction Services Page 3 of 5 DocuSign Envelope ID: 669458C0-E779-4842-A5B2-D9446910C027 Ditesco 2017 Wage Rate Schedule Principal/Professional Engineer: $120.00 - $160.00 per hour Project Manager: $100.00 - $130.00 per hour Construction Manager/Resident Engineer: $110.00 - $125.00 per hour Project Engineer: $85.00 - $110.00 per hour CAD Design: $65.00 - $85.00 per hour Administrative: $45.00 - $65.00 per hour Subcontractor markup: 5% Mileage: IRS Rate All other costs at direct expense Terms 30 days net Renewal - 7575 Consulting Engineering Services for WTF Design & Construction Services Page 4 of 5 DocuSign Envelope ID: 669458C0-E779-4842-A5B2-D9446910C027 Fort Collins 17G FEE SCHEDULE Fort Collins On-Call Contracts 2017 1. Services will be billed on the time worked by staff personnel as follows unless noted otherwise in the proposal or contract. Overtime hours will be charged a straight time rates. President/Senior Consultant $180 Principal/Senior Associate $165 Project Manager $140 Senior Professional $120 Professional $90 Staff Professional 2 $85 Staff Professional 1 $75 Administrative $60 2. Mileage for use of personal or company vehicles will be billed at at IRS Reimbursement Rate. Renewal - 7575 Consulting Engineering Services for WTF Design & Construction Services Page 5 of 5 DocuSign Envelope ID: 669458C0-E779-4842-A5B2-D9446910C027 The ACORD name and logo are registered marks of ACORD CERTIFICATE HOLDER © 1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014/01) AUTHORIZED REPRESENTATIVE CANCELLATION CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) JECT LOC POLICY PRO- GEN'L AGGREGATE LIMIT APPLIES PER: CLAIMS-MADE OCCUR COMMERCIAL GENERAL LIABILITY PREMISES (Ea occurrence) $ DAMAGE TO RENTED EACH OCCURRENCE $ MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GENERAL AGGREGATE $ PRODUCTS - COMP/OP AGG $ DED RETENTION $ CLAIMS-MADE OCCUR $ AGGREGATE $ UMBRELLA LIAB EACH OCCURRENCE $ EXCESS LIAB DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) INSR LTR TYPE OF INSURANCE POLICY NUMBER POLICY EFF (MM/DD/YYYY) POLICY EXP (MM/DD/YYYY) LIMITS PER STATUTE OTH- ER E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE E.L. DISEASE - POLICY LIMIT $ $ $ ANY PROPRIETOR/PARTNER/EXECUTIVE If yes, describe under DESCRIPTION OF OPERATIONS below (Mandatory in NH) OFFICER/MEMBER EXCLUDED? WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y / N AUTOMOBILE LIABILITY ANY AUTO ALL OWNED SCHEDULED HIRED AUTOS NON-OWNED AUTOS AUTOS AUTOS COMBINED SINGLE LIMIT BODILY INJURY (Per person) BODILY INJURY (Per accident) DocuSign Envelope ID: 669458C0-E779-4842-A5B2-D9446910C027 DocuSign Envelope ID: 669458C0-E779-4842-A5B2-D9446910C027 DocuSign Envelope ID: 669458C0-E779-4842-A5B2-D9446910C027 DocuSign Envelope ID: 669458C0-E779-4842-A5B2-D9446910C027 PROPERTY DAMAGE $ $ $ $ THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSD ADDL WVD SUBR N / A $ $ (Ea accident) (Per accident) OTHER: THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: INSURED PHONE (A/C, No, Ext): PRODUCER ADDRESS: E-MAIL FAX (A/C, No): CONTACT NAME: NAIC # INSURER A : INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : INSURER(S) AFFORDING COVERAGE SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. CA 1,500,000 05/01/2017 Sharon A. Hammer RWR500025305 (WI) SEA-002831597-10 1,000,000 RWD500025205 (AOS) X N/A Each Policy Period of Marsh USA Inc. N 05/01/2016 X 5,000,000 $500,000 SIR 2 05/01/2016 A 16535 05/01/2017 PROFESSIONAL LIABILITY* 5,000,000 RGE500025505 1,500,000 37885 N/A 1,000,000 X D X *FOR PROFESSIONAL LIABILITY COVERAGE, THE AGGREGATE LIMIT IS THE TOTAL INSURANCE AVAILABLE FOR CLAIMS PRESENTED WITHIN THE POLICY 04/27/2016 029032 $2,000,000 05/01/2016 RE: ON-CALL FOR RFP 7575 CONSULTING ENGINEERING SERVICES WTP FACILITY DESIGN AND CONSTRUCTION SERVICES FOR CAPITAL IMPROVEMENTS. THE CITY ITS OFFICERS, AGENTS AND EMPLOYEES IS INCLUDED AS AN ADDITIONAL INSURED ON THE GENERAL LIABILITY AND AUTOMOBILE LIABILITY X 05/01/2016 P.O. BOX 580 FORT COLLINS, CO 80522 CITY OF FORT COLLINS, COLORADO Zurich American Insurance Co POLICIES AS REQUIRED BY WRITTEN CONTRACT OR AGREEMENT. X PERIOD FOR ALL OPERATIONS OF THE INSURED. THE LIMIT WILL BE REDUCED BY PAYMENTS OF INDEMNITY AND EXPENSE. C XL Specialty Insurance Company 15114 -12345-5EX2P-16/17 Each Claim & Aggregate 2,000,000 05/01/2017 C RAD500025405 22322 1,500,000 1,000,000 05/01/2017 1225 17TH STREET, SUITE 1300 MARSH USA INC. DENVER, CO 80202-5534 9193 SOUTH JAMAICA STREET CH2M HILL ENGINEERS, INC. ENGLEWOOD, CO 80112 EOC3829621-14 ATTN: PURCHASING DEPARTMENT X X 05/01/2016 05/01/2017 A Greenwich Insurance Company DocuSign Envelope ID: 669458C0-E779-4842-A5B2-D9446910C027