HomeMy WebLinkAboutRESPONSE - RFP - 8365 SECURITY CAMERA INSTALLATION WORKCITY OF FORT COLLINS
PROPOSAL NUMBER 8365
SECURITY CAMERA INSTALLATION WORK
Submitted
By
BW Systems
1831 Lefthand Circle Ste. B
Longmont, CO 80501
720‐652‐0495
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1. Methods and Approach: BW Systems has performed video camera installation work for the City of Fort
Collins in the past. Through these experiences, we have found the approach outlined below to be
successful (Note: the District Library project is stated below but the process is maintained across all
installation projects):
‐ Conduct an initial pre‐deployment meeting with Library District administrator, Library District IT
Manager, City IT resource(s), BW Systems team, and any other trade directly involved with the
scope of work. This meeting will be to review the scope of work, identify site specific conditions
(parking, materials storage, working hours, access, area sensitivities), identify specific
coordination items, identify items required from IT (IP addresses, network switches) and
establish the chain of communications for the project.
‐ Have a focused network discussion with IT to clarify POE needs, server specs/location, network
connectivity, and bandwidth considerations.
‐ After the pre‐deployment meeting and IT discussion, BW Systems will procure equipment as
required and prepare a System Deployment Plan to be reviewed with applicable Library District
personnel and IT.
‐ Sequence of Installation: (Step 1) Install network cabling. (Step 2) Install recording server and
software. (Step 3) Install network cameras and configure. (Step 4) Install Client application(s).
(Step 5) Provide end user training on administering and utilizing the system. (Step 6) Perform a
project close out review with the customer to ensure customer satisfaction, identify any
outstanding items, provide contacts for service needs, and obtain final acceptance from the
customer. (Step 5) After 2 weeks, return for a health check on the system and make any
necessary adjustments as needed. Keep in mind that several of these steps will run
concurrently.
‐ Other interaction to note: Library District representative(s) will be required to verify the view of
each camera to ensure it is viewing the desired area(s) before final acceptance.
‐ Our fully staffed service department provides 24 hour a day, 7 days a week service to our
customers.
a. Sustainability: BW Systems is always working towards sustainable practices. Through mapping
and weekly planning, we minimize the amount of miles driven by each technician to reduce fuel
consumption. The vehicles are checked monthly for leaks and undergo regular scheduled
maintenance to ensure they run efficiently and continue to meet emission standards. When
ordering consumables for projects it is on a per project basis to minimize any waste. Recycling is a
priority for BW Systems. A recycling receptacle is placed in every office/meeting room. We
remove all recyclable materials from a job site (metals, packaging, unusable electronics, etc.) and
put in our large recycling bin at our office. All electronics that are not of use, batteries, paper,
plastic, and metals are recycled as a company policy. We have recently installed motion sensors
and timers for all lights throughout the offices. In addition, we have installed energy saving light
bulbs throughout the offices. We attempt to promote and provide products from manufacturer’s
with a strong sustainability ethic.
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b. Equipment: BW Systems is proposing a Salient Completeview Video Management System and
cameras manufactured by AXIS. We have installed this platform at other City locations and it has
proven to be very reliable, it reduces bandwidth requirements, manufacturer support is
outstanding, it has many valuable features, requires very little maintenance, and provides a simple
to use end‐user interface.
BW Systems has deployed the Salient Completeview system for many customers regionally and
nationally. We have several team members that have been trained and fully certified by the
manufacturer. Through our experience and longevity with the product (over 4 years installing and
servicing this product), we have developed deep relationships with the manufacturer’s engineering
department, sales department, and technical support department. These relationships allow BW
Systems direct access to key manufacturer personnel at any time allowing us to provide a unique
and high level of technical support not typically provided by other vendors.
Key Salient features:
Open platform – flexible with unlimited scalability.
Dynamic Scaling Resolution – reduces bandwidth consumption.
Single seat administration – access all configurations and perform upgrades from one place.
Active Directory Integration – simplify user management.
Very reliable, simple to use.
Records in non‐proprietary format – video can be offloaded and played back with any media
player.
Mobile – can utilize web browser or smart phone application to view and playback cameras.
Outstanding technical support.
We have installed AXIS cameras at other City locations with success. AXIS cameras are extremely
reliable, provide a large set of features, provide certified HD images, have a proven track record of
longevity/life span, and AXIS has been a leading provider of IP cameras for 20 years. BW Systems
has obtained a Certified Gold Partner level with AXIS which allows us escalated technical support as
well as deeper discounts for their products. Our technicians have been installing and servicing AXIS
cameras for over 10 years so we possess a high level of knowledge and experience with their
products which ensures smooth installations and timely repairs.
Key AXIS features:
High Sustainability ethic (publishes yearly sustainability reports, product packaging,
transport, energy efficiency, has signed the UN’s Global Compact).
Outstanding image quality (certified HD).
Strong product testing throughout all phases of manufacturing.
Highest level of quality practices in the industry.
Highly reliable.
Innovative – AXIS produces cameras to meet any need (indoor/outdoor, fixed, Pan‐Tilt‐
Zoom, demanding environments, challenging light conditions, vandal resistance, analytics,
and cyber secure).
Demo camera models available upon request to temporarily install at customer sites.
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2. Qualifications and Experience: BW Systems is a leading Security Systems Integrator with a focus on
Access Control, Video Surveillance, Intercom, and Fire Alarm systems. Established in 1979, BW Systems
services a wide range of markets, including Department of Defense facilities, local government, general
commercial, educational, and medical. We provide our services to these markets both regionally and
nationally. BW Systems is headquartered in Colorado Springs Colorado and has an established full service
office in Longmont Colorado to provide services to Northern Colorado.
Since 1979, BW Systems has been highly involved in the design, implementation, and service of video
surveillance systems. BW Systems combines their knowledge of technology with real world experience in
the installation and maintenance of low voltage security systems to ensure a complete and functional
system design. From understanding network topologies and application design to camera technology
and camera mounting designs, BW Systems can provide a complete turnkey design solution. In support
of the Scope of Services within this RFP, BW Systems will provide all services in‐house with no need for
subcontractors. The majority of our senior staff and management have been involved in electronic
security design, installation, and service for over 15 years.
Our project references will show that we are highly qualified in:
Video Surveillance design (including Network topologies)
Professional Project Management
Plan engineering (Full service CAD department)
Sales, service, and installation of low voltage security electronics that includes but not limited to
Video Surveillance, Intercom Systems, Access Control Systems, and Mass Notification Systems.
Electronic lock installation
Project Reference #1:
Date of Service: 2016
Client Organization: Comcast
Video Management System: Completeview
Number and Make of cameras: 140 Axis cameras
Project Summary: BW Systems worked with the security Facility Security Manager to design the roll‐out
of 25 new Completeview Servers in five states. (Virginia, Illinois, Oregon, Colorado, Pennsylvania). We
designed and implemented three new servers in Colorado and installed 140 AXIS cameras at the
Centennial Colorado location. The project involved coordination between BW Systems and the Comcast
IT department. We have provided a turnkey system to include all software and camera configurations,
server configurations, and client application configurations.
Contact: Reggy Timothee, Facility Security Manager, Reggy_Timothee@comcast.com, 610‐732‐2214
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Project Reference #2:
Date of Service: 2016
Client Organization: City of Fort Collins – new Administration building
Video Management System: Completeview
Number and Make of cameras: 21 Axis cameras
Project Summary: BW Systems provided the Completeview software and installed it on a City provided
server. Installation included 21 interior/exterior cameras. We provided all software and camera
configurations, server configurations, can client application configurations. Worked with City personnel
on camera locations and layout. Close coordination with the City IT department.
Contact: Brian Hergott, Facilities Project Manager, bhergott@fcgov.com, 970‐221‐6804
Project Reference #3:
Date of Service: 2014
Client Organization: Department of Agriculture
Video Management System: Completeview
Number and Make of cameras: 16 Axis cameras
Project Summary: Worked with the Facility Manager to design the new system. Design included camera
layout, camera types, server location, and network infrastructure. BW Systems provided and installed
the network to support the camera system. We also installed all of the cabling, cameras, and server for
a turnkey solution.
Contact: Joe Reen, Facility Manager, joe.reen@state.co.us, 303‐867‐9215
Additional Salient Completeview with Axis cameras projects designed and installed by BW Systems:
Additional references available upon request
Customer
Accellent
Alexander Dawson School
Centennial Realty
City of Lafayette Rec Center
City of Lafayette PD
Exempla‐St. Joseph’s Hospital
City of Fort Collins Transit – MAX project
Webroot
Town Center Mall ‐ Aurora
Custom Blending – Fort Collins
Superior Medical
Pikes Peak Regional Hospital
YWCA ‐ Boulder
Nationstar
Exempla ‐ Lutheran
Fort Collins Downtown Development Authority
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3. List of Project Personnel: All technical field staff can be included as personnel who will be assigned to
this contract as they are all capable to provide service and installation under the outlined Scope of
Services. However, below are the key personnel that will be assigned to this contract. Jeff Brown will be
the primary contact responsible for this contract.
Jeffrey A. Brown N. Division Manager/Sr. Project Manager BW Systems 1999 to Present
Bachelor of Science degree, minor in Forestry, Colorado State University (1996)
Oversees all of the operations, service department, staff, policies, costs, and revenues for the
North division.
Sr. Project Manager for projects. Oversees all aspects of installation, design, and service of
security projects. Responsible for bringing in projects on time and within budget.
Highly proficient with Word, Excel, MS Projects, SQL, and Windows operating systems.
Tenured experience with design, installation, project management, and programming of
multiple electronic security and surveillance systems. Highly proficient with Salient
Completeview Video Management system.
Jake Thiele Assistant Project Manager BW Systems 2014 to Present
Business degree, Colorado State University
Responsible for Project managing small projects and assisting Sr. Project Managers.
Responsible for booking new projects, resource scheduling, project submittals, preparing Bill of
Materials, customer communications, and project cost tracking.
Highly proficient with Word, Excel, MS Projects, and Windows operating systems.
Tenured experience with design, installation, project management, and programming of
multiple electronic security and surveillance systems.
Andrew Kippes Service Manager BW Systems 1999 to Present
Electronic Engineering Associates degree, Denver Technical College (1993)
Oversees and manages the service department and service technicians.
Responsibilities include service call scheduling, tracking costs, tracking service revenue, staff
training, service coordination, customer service representation, service equipment
procurement, and vehicle service and maintenance.
Highly proficient with Word, Excel, and Windows operating systems.
Tenured experience with design, installation, project management, and programming of
multiple electronic security and surveillance systems.
Jay Randall Estimating and System Design BW Systems 1999 to Present
Responsibilities include consultation with customers for scope of work development, designing
security systems to meet customer needs, and constructing formal price estimates.
Highly proficient with Word, Excel, SQL, BHS Estimator software, and Windows operating
systems.
Tenured experience with design, installation, project management, and programming of
multiple electronic security and surveillance systems. Highly proficient with Salient
Completeview Video Management system.
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Bill Westman Technician BW Systems 2004 to Present
Responsibilities include servicing and installing electronic security systems and components.
Highly proficient with Word, Excel, SQL and Windows operating systems.
Excellent customer service skills.
Skilled Foreman. Field manages installation team for the duration of the project.
Tenured experience with installation and service repair of multiple electronic security and
surveillance system components.
Security System expertise: AMAG, Lenel, Honeywell, Axis, Salient Completeview, Milestone,
ONSSI, Brivo, DSX, MDI, DMP.
Bill Graham Installer BW Systems 2004 to Present
Responsibilities include servicing and installing electronic security systems and components.
Highly proficient with Word, Excel, and Windows operating systems.
Excellent customer service skills.
Highly skilled electronic lock installer.
Skilled Foreman. Field manages installation team for the duration of the project.
Tenured experience with installation and service repair of multiple electronic security and
surveillance system components.
Security System expertise: Honeywell, Axis, Salient Completeview, Brivo, DMP.
Jeremy Thomas Installer BW Systems 2013 to Present
Responsibilities include servicing and installing electronic security systems and components.
Highly proficient with Word, Excel, and Windows operating systems.
Highly skilled camera and electronic lock installer
Tenured experience with installation and service repair of multiple electronic security and
surveillance system components.
Security System expertise: AMAG, Axis, Salient Completeview, Brivo, DMP.
Additional qualified staff who can support the Scope of Services of the contract:
Laura Anderson 2008 to Present Office/Project Administrative assistant
Reegan Barber 2001 to Present Office/Service Administrative assistant
Damon Morris 2014 to Present Installer
Gary Mesch 2015 to Present Technician
David Longoria 2015 to Present Installer
Steve Brass 2010 to Present Technician
Jason Levy 2015 to Present Installer
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4. Organization Chart/Proposed Project Team: (Specifically for District Library Project)
NAME TASK RESPONSIBILITY
Jeff Brown
The Project Manager acts as the onsite manager and overall point of contact for
the project. The Project Manager directs and coordinates with project‐specific
staff and reviews work products for completeness and adherence to customer
requirements. The Project Manager develops overall project milestones and
monitors execution of the project against planned timelines.
Jake Thiele Assist with Project Manager tasks.
Laura Anderson Equipment procurement and delivery.
Andrew Kippes Schedule and manage service/repair requests after system installation.
Bill Westman
Provides on‐site programming, installation and maintenance. The technician
works in tandem with the installer to provide technical requirements of the
security products including programming and troubleshooting the systems.
Jeremy Thomas On‐site installation of cameras and products.
Bill Graham On‐site installation of cameras and products. .
5. Availability: BW Systems is fully available to provide the Scope of Services as outlined for Work Order #1
any time after November 15th. Otherwise, any additional Work Order requests will be subject to
availability in the prevailing project schedule at the time of the request.
BW Systems can accommodate any day or time for the weeks of October 21 or October 28, 2016 for an
oral Interview.
Sr. Project Manager
Jeff Brown
Assistant Project Manager
Jake Thiele
Project Admin
Laura Anderson
Service Manager
Andrew Kippes
Technician
Bill Westman
Installer
Jeremy Thomas
Installer
Bill Graham
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6. Schedule of Rates & Costs: Below is the requested hourly rates and these prices can be applied to all
work orders provided under this agreement. However, it is difficult to provide an all‐encompassing
itemized material price and quantities for cameras and servers that will be used for future work order
requests made under this agreement. The difficulty lies in the fact that each Work Order request may
require different camera models, mounts, parts, and server specifications to meet the desired
customer/department’s needs. In addition, manufacturers typically raise their prices once or twice a
year. Therefore, we are presenting the itemized cost breakdown for Work Order #1 – Library District
video cameras only. The material cost basis is solely based on the specifications and scope of work for
Work Order #1 and should not be considered a material cost basis for all possible future work orders
under this agreement. However, the material markups stated can be applied to all future work orders
provided under this agreement.
Standard service/repair labor rates and information:
Title Normal Business Hours
(8am to 4:30pm M‐F)
After Business Hours/Weekends
(4:30pm to 8am M‐F/ Sat‐Sun) Holiday
Technician $95/hour $142.50/hour $190/hour
Standard project/installation labor rates
Title Normal Business Hours
(8am to 4:30pm M‐F)
After Business Hours/Weekends
(4:30pm to 8am M‐F/ Sat‐Sun) Holiday
Project Manager $99.29/hour $148.93/hour $198.58/hour
Technician $84.58/hour $126.87/hour $169.16/hour
Installer $55.16/hour $82.75/hour $110.32/hour
Work order #1 – Old Town Library pricing
Manufact. Model Part # Qty Cost Markup Extended
Salient Salient PowerPlus
Server (2012) PS504T3B 1 $6,132.42 30% $7,927.15
Salient Single IP Camera
Licenses
CVSW‐
PRO‐IP 18 $93.00 30% $2,176.20
Axis M3045‐V Camera 0804‐001 13 $182.92 25.75% $2,990.28
Axis M3007‐PV Camera 0515‐001 1 $373.32 25.75% $469.45
Axis P3215‐VE Camera 0615‐001 4 $509.32 25.75% $2,561.88
Axis T94B01S – Jbox adapter 5503‐911 2 $33.32 25.75% $83.80
Axis T91D61 Wall Mount T91D61 4 $57.12 25.75% $287.31
Axis 5017‐641 Corner
Mount 5017‐641 4 $53.72 25.75% $270.21
N/A Misc. Connectors and
Materials N/A 1 $130.00 N/A $130.00
N/A Shipping N/A 1 $156.00 N/A $156.00
LABOR ‐ ‐ ‐‐‐$6,044.09
TOTAL= $23,096.37
Material Markup for future work orders under this agreement:
Servers and Software 30%
Axis Camera Equipment 25.75%
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