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506811 BW SYSTEMS - CONTRACT - RFP - 8365 SECURITY CAMERA INSTALLATION WORK
Services Agreement 8365 Security Camera Installation Work Page 1 of 16 SERVICES AGREEMENT WORK ORDER TYPE THIS AGREEMENT made and entered into the day and year set forth below by and between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred to as the "City", as agent, on behalf of the POUDRE RIVER PUBLIC LIBRARY DISTRICT (District), and BW ELECTRIC INC. dba BW SYSTEMS, hereinafter referred to as "Service Provider". WITNESSETH: In consideration of the mutual covenants and obligations herein expressed, it is agreed by and between the parties hereto as follows: 1. Services to be Performed. a. This Agreement shall constitute the basic agreement between the parties for services for 8365 SECURITY CAMERA INSTALLATION WORK. The conditions set forth herein shall apply to all services performed by the Service Provider on behalf of the City and District and particularly described in Work Orders agreed upon in writing by the parties from time to time. Such Work Orders, a sample of which is attached hereto as Exhibit "A", consisting of one (1) page and incorporated herein by this reference, shall include a description of the services to be performed, the location and time for performance, the amount of payment, any materials to be supplied by the City and District and any other special circumstances relating to the performance of services. No Work Order shall exceed $60,000. A general scope of services is attached hereto as Exhibit “B”, consisting of six (6) pages, and incorporated herein by this reference. The only services authorized under this Agreement are those which are performed after receipt of such Work Order, except in emergency circumstances where oral work requests may be issued. Oral requests for emergency actions will be confirmed by issuance of a written Work Order within two (2) working days. Irrespective of references in Exhibit A to certain named third parties, Service Provider shall be solely responsible for performance of all duties hereunder. b. The City and/or District may, at any time during the term of a particular Work Order and without invalidating the Agreement, make changes within the general scope of the particular services assigned and the Service Provider agrees to perform such changed services. 2. Changes in the Work. The City and/or District reserves the right to independently bid any services rather than issuing work to the Service Provider pursuant to this Agreement. Nothing within this Agreement shall obligate the City and/or District to have any particular service performed by the Service Provider. 3. Time of Commencement and Completion of Services. The services to be performed pursuant to this Agreement shall be initiated within ten (10) days following execution of DocuSign Envelope ID: 7C1474CB-AE8E-49A4-B8E2-C6026BF8EDEC Services Agreement 8365 Security Camera Installation Work Page 2 of 16 this Agreement. Time is of the essence. Any extensions of the time limit set forth above must be agreed upon in a writing signed by the parties. 4. Contract Period. This Agreement shall commence December 1, 2016, and shall continue in full force and effect until November 30, 2017, unless sooner terminated as herein provided. In addition, at the option of the City and/or District, the Agreement may be extended for additional one year periods not to exceed four (4) additional one year periods. Renewals and pricing changes shall be negotiated by and agreed to by both parties. Written notice of renewal shall be provided to the Service Provider and mailed no later than thirty (30) days prior to contract end. 5. Delay. If either party is prevented in whole or in part from performing its obligations by unforeseeable causes beyond its reasonable control and without its fault or negligence, then the party so prevented shall be excused from whatever performance is prevented by such cause. To the extent that the performance is actually prevented, the Service Provider must provide written notice to the City and District of such condition within fifteen (15) days from the onset of such condition. 6. Early Termination by City and/or District/Notice. Notwithstanding the time periods contained herein, the City and/or District may terminate this Agreement at any time without cause by providing written notice of termination to the Service Provider. Such notice shall be delivered at least fifteen (15) days prior to the termination date contained in said notice unless otherwise agreed in writing by the parties. All notices provided under this Agreement shall be effective when mailed, postage prepaid and sent to the following addresses: Service Provider: City: BW Electric Inc dba BW Systems Attn: Jeffrey A. Brown 1831 Lefthand Circle, Ste. B Longmont, CO 80501 jbrown@bwsystems.net City of Fort Collins Attn: Purchasing PO Box 580 Fort Collins, CO 80522 Copy to: Seter & Vander Wall, P.C. 7400 E. Orchard Rd, Ste 3300 Greenwood Village, CO 80111 Copy to: Poudre River Public Library District Attn: Jeffrey Barnes, Finance Officer PO Box 580 Fort Collins, CO 80522 In the event of early termination by the City and/or District, the Service Provider shall be paid for services rendered to the date of termination, subject only to the satisfactory performance of the Service Provider's obligations under this Agreement. Such payment shall be the Service Provider's sole right and remedy for such termination. 7. Contract Sum. This is an open-end indefinite quantity Agreement with no fixed price. The actual amount of work to be performed will be stated on the individual Work Orders. The City and/or District makes no guarantee as to the number of Work Orders that may be DocuSign Envelope ID: 7C1474CB-AE8E-49A4-B8E2-C6026BF8EDEC Services Agreement 8365 Security Camera Installation Work Page 3 of 16 issued or the actual amount of services which will in fact be requested. 8. Payments. a. The City and/or District agrees to pay and the Service Provider agrees to accept as full payment for all work done and all materials furnished and for all costs and expenses incurred in performance of the work the sums set forth for the hourly labor rate and material costs, with markups, stated within the Schedule of Rates & Costs, attached hereto as Exhibit "B", consisting of six (6) pages, and incorporated herein by this reference. Payment shall be made by the City and/or District only upon acceptance of the work by the City and/or District and upon the Service Provider furnishing satisfactory evidence of payment of all wages, taxes, supplies and materials, and other costs incurred in connection with the performance of such work. 9. City and/or District Representative. The City and/or District will designate, prior to commencement of the work, its representative who shall make, within the scope of his or her authority, all necessary and proper decisions with reference to the services provided under this agreement. All requests concerning this agreement shall be directed to the City and/or District Representative. 10. Independent Service Provider. The services to be performed by Service Provider are those of an independent service provider and not of an employee of the City of Fort Collins or the Poudre River Public Library District. The City and/or District shall not be responsible for withholding any portion of Service Provider's compensation hereunder for the payment of FICA, Workmen's Compensation or other taxes or benefits or for any other purpose. 11. Subcontractors. Service Provider may not subcontract any of the Work set forth in the Exhibit A, Statement of Work without the prior written consent of the City and/or District, which shall not be unreasonably withheld. If any of the Work is subcontracted hereunder (with the consent of the City and/or District), then the following provisions shall apply: (a) the subcontractor must be a reputable, qualified firm with an established record of successful performance in its respective trade performing identical or substantially similar work, (b) the subcontractor will be required to comply with all applicable terms of this Agreement, (c) the subcontract will not create any contractual relationship between any such subcontractor and the City and/or District, nor will it obligate the City and/or District to pay or see to the payment of any subcontractor, and (d) the work of the subcontractor will be subject to inspection by the City and/or District to the same extent as the work of the Service Provider. 12. Personal Services. It is understood that the City and/or District enters into the Agreement based on the special abilities of the Service Provider and that this Agreement shall be considered as an agreement for personal services. Accordingly, the Service Provider shall neither assign any responsibilities nor delegate any duties arising under the Agreement DocuSign Envelope ID: 7C1474CB-AE8E-49A4-B8E2-C6026BF8EDEC Services Agreement 8365 Security Camera Installation Work Page 4 of 16 without the prior written consent of the City and/or District. 13. Acceptance Not Waiver. The City and/or District's approval or acceptance of, or payment for any of the services shall not be construed to operate as a waiver of any rights or benefits provided to the City and/or District under this Agreement or cause of action arising out of performance of this Agreement. 14. Warranty. a. Service Provider warrants that all work performed hereunder shall be performed with the highest degree of competence and care in accordance with accepted standards for work of a similar nature. b. Unless otherwise provided in the Agreement, all materials and equipment incorporated into any work shall be new and, where not specified, of the most suitable grade of their respective kinds for their intended use, and all workmanship shall be acceptable to City and/or District. c. Service Provider warrants all equipment, materials, labor and other work, provided under this Agreement, except City and/or District-furnished materials, equipment and labor, against defects and nonconformances in design, materials and workmanship/workwomanship for a period beginning with the start of the work and ending twelve (12) months from and after final acceptance under the Agreement, regardless whether the same were furnished or performed by Service Provider or by any of its subcontractors of any tier. Upon receipt of written notice from City and/or District of any such defect or nonconformances, the affected item or part thereof shall be redesigned, repaired or replaced by Service Provider in a manner and at a time acceptable to City and/or District. 15. Default. Each and every term and condition hereof shall be deemed to be a material element of this Agreement. In the event either party should fail or refuse to perform according to the terms of this agreement, such party may be declared in default thereof. 16. Remedies. In the event a party has been declared in default, such defaulting party shall be allowed a period of ten (10) days within which to cure said default. In the event the default remains uncorrected, the party declaring default may elect to (a) terminate the Agreement and seek damages; (b) treat the Agreement as continuing and require specific performance; or (c) avail himself of any other remedy at law or equity. If the non-defaulting party commences legal or equitable actions against the defaulting party, the defaulting party shall be liable to the non-defaulting party for the non-defaulting party's reasonable attorney fees and costs incurred because of the default. 17. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire agreement between the parties and shall be binding upon said parties, their officers, employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal representatives, successors and assigns of said parties. DocuSign Envelope ID: 7C1474CB-AE8E-49A4-B8E2-C6026BF8EDEC Services Agreement 8365 Security Camera Installation Work Page 5 of 16 18. Indemnity/Insurance. a. The Service Provider agrees to indemnify and save harmless the City and/or District, their officers, agents and employees against and from any and all actions, suits, claims, demands or liability of any character whatsoever brought or asserted for injuries to or death of any person or persons, or damages to property arising out of, result from or occurring in connection with the performance of any service hereunder. b. The Service Provider shall take all necessary precautions in performing the work hereunder to prevent injury to persons and property. c. Without limiting any of the Service Provider's obligations hereunder, the Service Provider shall provide and maintain insurance coverage naming the City and District as an additional insured under this Agreement of the type and with the limits specified within Exhibit C, consisting of one (1) page, attached hereto and incorporated herein by this reference. The Service Provider before commencing services hereunder, shall deliver to the City's Purchasing Director, P. O. Box 580, Fort Collins, Colorado 80522 one copy of a certificate evidencing the insurance coverage required from an insurance company acceptable to the City and/or District. 19. Entire Agreement. This Agreement, along with all Exhibits and other documents incorporated herein, shall constitute the entire Agreement of the parties. Covenants or representations not contained in this Agreement shall not be binding on the parties. 20. Law/Severability. The laws of the State of Colorado shall govern the construction interpretation, execution and enforcement of this Agreement. In the event any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this Agreement. 21. Prohibition Against Employing Illegal Aliens. Pursuant to Section 8-17.5-101, C.R.S., et. seq., Service Provider represents and agrees that: a. As of the date of this Agreement: 1. Service Provider does not knowingly employ or contract with an illegal alien who will perform work under this Agreement; and 2. Service Provider will participate in either the e-Verify program created in Public Law 208, 104th Congress, as amended, and expanded in Public Law 156, 108th Congress, as amended, administered by the United States Department of Homeland Security (the “e-Verify Program”) or the Department Program (the “Department Program”), an employment verification program established pursuant to Section 8-17.5-102(5)(c) C.R.S. in order to confirm the employment eligibility of all newly hired employees to perform work under this Agreement. b. Service Provider shall not knowingly employ or contract with an illegal alien to perform work under this Agreement or knowingly enter into a contract with a subcontractor that DocuSign Envelope ID: 7C1474CB-AE8E-49A4-B8E2-C6026BF8EDEC Services Agreement 8365 Security Camera Installation Work Page 6 of 16 knowingly employs or contracts with an illegal alien to perform work under this Agreement. c. Service Provider is prohibited from using the e-Verify Program or Department Program procedures to undertake pre-employment screening of job applicants while this Agreement is being performed. d. If Service Provider obtains actual knowledge that a subcontractor performing work under this Agreement knowingly employs or contracts with an illegal alien, Service Provider shall: 1. Notify such subcontractor and the City and/or District within three days that Service Provider has actual knowledge that the subcontractor is employing or contracting with an illegal alien; and 2. Terminate the subcontract with the subcontractor if within three days of receiving the notice required pursuant to this section the subcontractor does not cease employing or contracting with the illegal alien; except that Service Provider shall not terminate the contract with the subcontractor if during such three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. e. Service Provider shall comply with any reasonable request by the Colorado Department of Labor and Employment (the “Department”) made in the course of an investigation that the Department undertakes or is undertaking pursuant to the authority established in Subsection 8-17.5-102 (5), C.R.S. f. If Service Provider violates any provision of this Agreement pertaining to the duties imposed by Subsection 8-17.5-102, C.R.S. the City and/or District may terminate this Agreement. If this Agreement is so terminated, Service Provider shall be liable for actual and consequential damages to the City and/or District arising out of Service Provider’s violation of Subsection 8-17.5-102, C.R.S. g. The City and/or District will notify the Office of the Secretary of State if Service Provider violates this provision of this Agreement and the City and/or District terminates the Agreement for such breach. 22. Special Provisions. Special provisions or conditions relating to the services to be performed pursuant to this Agreement are set forth in Exhibit "D", consisting of one (1) page, attached hereto and incorporated herein by this reference. DocuSign Envelope ID: 7C1474CB-AE8E-49A4-B8E2-C6026BF8EDEC Services Agreement 8365 Security Camera Installation Work Page 7 of 16 POUDRE RIVER PUBLIC LIBRARY DISTRICT DIRECTOR By: Date: POUDRE RIVER PUBLIC LIBRARY DISTRICT ACTING THROUGH ITS AGENT THE CITY OF FORT COLLINS, COLORADO By: Gerry Paul Purchasing Director DATE: ATTEST: APPROVED AS TO FORM: BW ELECTRIC INC. dba BW SYSTEMS By: Printed: Title: CORPORATE PRESIDENT OR VICE PRESIDENT Date: DocuSign Envelope ID: 7C1474CB-AE8E-49A4-B8E2-C6026BF8EDEC James A. Thiele President 12/5/2016 12/5/2016 Assistant City Attorney 12/5/2016 City Clerk Services Agreement 8365 Security Camera Installation Work Page 8 of 16 EXHIBIT A WORK ORDER FORM PURSUANT TO AN AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND BW ELECTRIC INC. dba BW SYSTEMS DATED: Work Order Number: Purchase Order Number: Project Title: Commencement Date: Completion Date: Maximum Fee: Project Description: Scope of Services: Professional agrees to perform the services identified above and on the attached forms in accordance with the terms and conditions contained herein and in the Professional Services Agreement between the parties. In the event of a conflict between or ambiguity in the terms of the Professional Services Agreement and this work order (including the attached forms) the Professional Services Agreement shall control. The attached forms consisting of ___ (_) pages are hereby accepted and incorporated herein, by this reference, and Notice to Proceed is hereby given. Professional By:_______________________________ Date:_____________________________ City of Fort Collins By:_________________________________ Project Manager Date: ______________________________ By: _______________________________ Gerry Paul Director of Purchasing and Risk Management (over $60,000.00) Date: ____________________________ DocuSign Envelope ID: 7C1474CB-AE8E-49A4-B8E2-C6026BF8EDEC Services Agreement 8365 Security Camera Installation Work Page 9 of 16 EXHIBIT B SCOPE OF SERVICES The City of Fort Collins and the Poudre River Public Library District is seeking a firm that can perform a wide-range of security camera system installations and maintenance. The selected firm will enter into a work order services agreement with the City and the Library District for security camera installation work for potentially a period of up to five (5) years. The City and the Library District reserves the right to independently competitively bid similar projects or award work under this solicitation. The awarded Service Provider will be working with various City departments and the Library District to design, furnish equipment, install, and possibly maintain security camera installations, a sample of which is provided herein; plus other similar opportunities that may arise over the term of the Services Agreement. The goal of the Library District is to provide a safe, welcoming environment to its customers. To that end, a specific set of policies concerning behavior are enforced at all times. A camera system will be used to gather both still and video documentation, as needed, to corroborate incidences of failure to comply with the behavior policies of the District. COOPERATIVE PURCHASING: The City of Fort Collins allows other Public Agencies the opportunity to purchase off the Award for this RFP at the option of the Awarded Vendor. Other public agencies that are members of the Colorado Multiple Assembly of Procurement Officials (MAPO) cooperative purchasing group in particular may contact the awarded Professional with a desire to participate in any resulting awards as a potential cooperative user, including: Larimer County Poudre School District City of Loveland Professional’s Response to RFP: 1. Methods and Approach: Service Provider has performed video camera installation work for the City of Fort Collins in the past. Through these experiences, we have found the approach outlined below to be successful (Note: the District Library project is stated below but the process is maintained across all installation projects): - Conduct an initial pre-deployment meeting with Library District administrator, Library District IT Manager, City IT resource(s), Service Provider’s team, and any other trade directly involved with the scope of work. This meeting will be to review the scope of work, identify site specific conditions (parking, materials storage, working hours, access, area sensitivities), identify specific coordination items, identify items required from IT (IP addresses, network switches) and establish the chain of communications for the project. - Have a focused network discussion with IT to clarify POE needs, server specs/location, network connectivity, and bandwidth considerations. - After the pre-deployment meeting and IT discussion, Service Provider will procure equipment as required and prepare a System Deployment Plan to be reviewed with applicable Library District personnel and IT. DocuSign Envelope ID: 7C1474CB-AE8E-49A4-B8E2-C6026BF8EDEC Services Agreement 8365 Security Camera Installation Work Page 10 of 16 - Sequence of Installation: (Step 1) Install network cabling. (Step 2) Install recording server and software. (Step 3) Install network cameras and configure. (Step 4) Install Client application(s). (Step 5) Provide end user training on administering and utilizing the system. (Step 6) Perform a project close out review with the customer to ensure customer satisfaction, identify any outstanding items, provide contacts for service needs, and obtain final acceptance from the customer. (Step 5) After 2 weeks, return for a health check on the system and make any necessary adjustments as needed. Keep in mind that several of these steps will run concurrently. - Other interaction to note: Library District representative(s) will be required to verify the view of each camera to ensure it is viewing the desired area(s) before final acceptance. - Our fully staffed service department provides 24 hour a day, 7 days a week service to our customers. 2. Schedule of Rates & Costs: Below is the requested hourly rates and these prices can be applied to all work orders provided under this agreement. However, it is difficult to provide an all- encompassing itemized material price and quantities for cameras and servers that will be used for future work order requests made under this agreement. The difficulty lies in the fact that each Work Order request may require different camera models, mounts, parts, and server specifications to meet the desired customer/department’s needs. In addition, manufacturers typically raise their prices once or twice a year. Therefore, we are presenting the itemized cost breakdown for Work Order #1 – Library District video cameras only. The material cost basis is solely based on the specifications and scope of work for Work Order #1 and should not be considered a material cost basis for all possible future work orders under this agreement. However, the material markups stated shall be applied to all future work orders provided under this agreement. Standard service/repair labor rates and information: Title Normal Business Hours (8am to 4:30pm M-F) After Business Hours/Weekends (4:30pm to 8am M-F/ Sat- Sun) Holiday Technician $95/hour $142.50/hour $190/hour Standard project/installation labor rates Title Normal Business Hours (8am to 4:30pm M-F) After Business Hours/Weekends (4:30pm to 8am M-F/ Sat- Sun) Holiday Project Manager $99.29/hour $148.93/hour $198.58/hour Technician $84.58/hour $126.87/hour $169.16/hour Installer $55.16/hour $82.75/hour $110.32/hour Work order #1 – Old Town Library pricing Manufac t. Model Part # Qty Cost Markup Extended Salient Salient PowerPlus Server (2012) PS504T3 B Services Agreement 8365 Security Camera Installation Work Page 11 of 16 Salient Single IP Camera Licenses CVSW- PRO-IP 18 $93.00 30% $2,176.20 Axis M3045-V Camera 0804-001 13 $182.92 25.75% $2,990.28 Axis M3007-PV Camera 0515-001 1 $373.32 25.75% $469.45 Axis P3215-VE Camera 0615-001 4 $509.32 25.75% $2,561.88 Axis T94B01S – Jbox adapter 5503-911 2 $33.32 25.75% $83.80 Axis T91D61 Wall Mount T91D61 4 $57.12 25.75% $287.31 Axis 5017-641 Corner Mount 5017-641 4 $53.72 25.75% $270.21 N/A Misc. Connectors and Materials N/A 1 $130.00 N/A $130.00 N/A Shipping N/A 1 $156.00 N/A $156.00 LABOR - - - - - $6,044.09 TOTAL= $23,096.3 7 Material Markup for future work orders under this agreement: Servers and Software 30% Axis Camera Equipment 25.75% a. Equipment: Service Provider is proposing a Salient Completeview Video Management System and cameras manufactured by AXIS. We have installed this platform at other City locations and it has proven to be very reliable, it reduces bandwidth requirements, manufacturer support is outstanding, it has many valuable features, requires very little maintenance, and provides a simple to use end-user interface. Service Provider has deployed the Salient Completeview system for many customers regionally and nationally. We have several team members that have been trained and fully certified by the manufacturer. Through our experience and longevity with the product (over 4 years installing and servicing this product), we have developed deep relationships with the manufacturer’s engineering department, sales department, and technical support department. These relationships allow Service Provider direct access to key manufacturer personnel at any time allowing us to provide a unique and high level of technical support not typically provided by other vendors. Key Salient features: Open platform – flexible with unlimited scalability. Dynamic Scaling Resolution – reduces bandwidth consumption. Single seat administration – access all configurations and perform upgrades from one place. Active Directory Integration – simplify user management. Very reliable, simple to use. DocuSign Envelope ID: 7C1474CB-AE8E-49A4-B8E2-C6026BF8EDEC Services Agreement 8365 Security Camera Installation Work Page 12 of 16 Records in non-proprietary format – video can be offloaded and played back with any media player. Mobile – can utilize web browser or smart phone application to view and playback cameras. Outstanding technical support. Service Provider has installed AXIS cameras at other City locations with success. AXIS cameras are extremely reliable, provide a large set of features, provide certified HD images, have a proven track record of longevity/life span, and AXIS has been a leading provider of IP cameras for 20 years. Service Provider has obtained a Certified Gold Partner level with AXIS which allows us escalated technical support as well as deeper discounts for their products. Our technicians have been installing and servicing AXIS cameras for over 10 years so we possess a high level of knowledge and experience with their products which ensures smooth installations and timely repairs. Key AXIS features: High Sustainability ethic (publishes yearly sustainability reports, product packaging, transport, energy efficiency, has signed the UN’s Global Compact). Outstanding image quality (certified HD). Strong product testing throughout all phases of manufacturing. Highest level of quality practices in the industry. Highly reliable. Innovative – AXIS produces cameras to meet any need (indoor/outdoor, fixed, Pan- Tilt-Zoom, demanding environments, challenging light conditions, vandal resistance, analytics, and cyber secure). Demo camera models available upon request to temporarily install at customer sites. 3. List of Project Personnel: All technical field staff can be included as personnel who will be assigned to this contract as they are all capable to provide service and installation under the outlined Scope of Services. However, below are the key personnel that will be assigned to this contract. Jeff Brown will be the primary contact responsible for this contract. Jeffrey A. Brown N. Division Manager/Sr. Project Manager BW Systems 1999 to Present Bachelor of Science degree, minor in Forestry, Colorado State University (1996) Oversees all of the operations, service department, staff, policies, costs, and revenues for the North division. Sr. Project Manager for projects. Oversees all aspects of installation, design, and service of security projects. Responsible for bringing in projects on time and within budget. Highly proficient with Word, Excel, MS Projects, SQL, and Windows operating systems. Tenured experience with design, installation, project management, and programming of multiple electronic security and surveillance systems. Highly proficient with Salient Completeview Video Management system. Jake Thiele Assistant Project Manager BW Systems 2014 to DocuSign Envelope ID: 7C1474CB-AE8E-49A4-B8E2-C6026BF8EDEC Services Agreement 8365 Security Camera Installation Work Page 13 of 16 Present Business degree, Colorado State University Responsible for Project managing small projects and assisting Sr. Project Managers. Responsible for booking new projects, resource scheduling, project submittals, preparing Bill of Materials, customer communications, and project cost tracking. Highly proficient with Word, Excel, MS Projects, and Windows operating systems. Tenured experience with design, installation, project management, and programming of multiple electronic security and surveillance systems. Andrew Kippes Service Manager BW Systems 1999 to Present Electronic Engineering Associates degree, Denver Technical College (1993) Oversees and manages the service department and service technicians. Responsibilities include service call scheduling, tracking costs, tracking service revenue, staff training, service coordination, customer service representation, service equipment procurement, and vehicle service and maintenance. Highly proficient with Word, Excel, and Windows operating systems. Tenured experience with design, installation, project management, and programming of multiple electronic security and surveillance systems. Jay Randall Estimating and System Design BW Systems 1999 to Present Responsibilities include consultation with customers for scope of work development, designing security systems to meet customer needs, and constructing formal price estimates. Highly proficient with Word, Excel, SQL, BHS Estimator software, and Windows operating systems. Tenured experience with design, installation, project management, and programming of multiple electronic security and surveillance systems. Highly proficient with Salient Completeview Video Management system. Bill Westman Technician BW Systems 2004 to Present Responsibilities include servicing and installing electronic security systems and components. Highly proficient with Word, Excel, SQL and Windows operating systems. Excellent customer service skills. Skilled Foreman. Field manages installation team for the duration of the project. Tenured experience with installation and service repair of multiple electronic security and surveillance system components. Security System expertise: AMAG, Lenel, Honeywell, Axis, Salient Completeview, Milestone, ONSSI, Brivo, DSX, MDI, DMP. DocuSign Envelope ID: 7C1474CB-AE8E-49A4-B8E2-C6026BF8EDEC Services Agreement 8365 Security Camera Installation Work Page 14 of 16 Bill Graham Installer BW Systems 2004 to Present Responsibilities include servicing and installing electronic security systems and components. Highly proficient with Word, Excel, and Windows operating systems. Excellent customer service skills. Highly skilled electronic lock installer. Skilled Foreman. Field manages installation team for the duration of the project. Tenured experience with installation and service repair of multiple electronic security and surveillance system components. Security System expertise: Honeywell, Axis, Salient Completeview, Brivo, DMP. Jeremy Thomas Installer BW Systems 2013 to Present Responsibilities include servicing and installing electronic security systems and components. Highly proficient with Word, Excel, and Windows operating systems. Highly skilled camera and electronic lock installer Tenured experience with installation and service repair of multiple electronic security and surveillance system components. Security System expertise: AMAG, Axis, Salient Completeview, Brivo, DMP. Additional qualified staff who can support the Scope of Services of the contract: Laura Anderson 2008 to Present Office/Project Administrative assistant Reegan Barber 2001 to Present Office/Service Administrative assistant Damon Morris 2014 to Present Installer Gary Mesch 2015 to Present Technician David Longoria 2015 to Present Installer Steve Brass 2010 to Present Technician Jason Levy 2015 to Present Installer DocuSign Envelope ID: 7C1474CB-AE8E-49A4-B8E2-C6026BF8EDEC Services Agreement 8365 Security Camera Installation Work Page 15 of 16 EXHIBIT C INSURANCE REQUIREMENTS 1. The Service Provider will provide, from insurance companies acceptable to the City and/or District, the insurance coverage designated hereinafter and pay all costs. Before commencing work under this bid, the Service Provider shall furnish the City and/or District with certificates of insurance showing the type, amount, class of operations covered, effective dates and date of expiration of policies, and containing substantially the following statement: “The insurance evidenced by this Certificate will not reduce coverage or limits and will not be cancelled, except after thirty (30) days written notice has been received by the City of Fort Collins.” In case of the breach of any provision of the Insurance Requirements, the City and/or District, at its option, may take out and maintain, at the expense of the Service Provider, such insurance as the City and/or District may deem proper and may deduct the cost of such insurance from any monies which may be due or become due the Service Provider under this Agreement. The City and/or District, its officers, agents and employees shall be named as additional insureds on the Service Provider 's general liability and automobile liability insurance policies for any claims arising out of work performed under this Agreement. 2. Insurance coverages shall be as follows: A. Workers' Compensation & Employer's Liability. The Service Provider shall maintain during the life of this Agreement for all of the Service Provider's employees engaged in work performed under this agreement: 1. Workers' Compensation insurance with statutory limits as required by Colorado law. 2. Employer's Liability insurance with limits of $100,000 per accident, $500,000 disease aggregate, and $100,000 disease each employee. B. Commercial General & Vehicle Liability. The Service Provider shall maintain during the life of this Agreement such commercial general liability and automobile liability insurance as will provide coverage for damage claims of personal injury, including accidental death, as well as for claims for property damage, which may arise directly or indirectly from the performance of work under this Agreement. Coverage for property damage shall be on a "broad form" basis. The amount of insurance for each coverage, Commercial General and Vehicle, shall not be less than $1,000,000 combined single limits for bodily injury and property damage. In the event any work is performed by a subcontractor, the Service Provider shall be responsible for any liability directly or indirectly arising out of the work performed under this Agreement by a subcontractor, which liability is not covered by the subcontractor's insurance. DocuSign Envelope ID: 7C1474CB-AE8E-49A4-B8E2-C6026BF8EDEC No new insurance required Services Agreement 8365 Security Camera Installation Work Page 16 of 16 EXHIBIT D CONFIDENTIALITY IN CONNECTION WITH SERVICES provided to the Poudre River Public Library District (the “District”), acting through its agent, the City of Fort Collins (the “City”), pursuant to this Agreement (the “Agreement”), the Service Provider hereby acknowledges that it has been informed that the District and the City have established policies and procedures with regard to the handling of confidential information and other sensitive materials. In consideration of access to certain information, data and material (hereinafter individually and collectively, regardless of nature, referred to as “information”) that are the property of and/or relate to the District and the City or their employees, customers or suppliers, which access is related to the performance of services that the Service Provider has agreed to perform, the Service Provider hereby acknowledges and agrees as follows: That information that has or will come into its possession or knowledge in connection with the performance of services for the District and the City may be confidential and/or proprietary. The Service Provider agrees to treat as confidential (a) all information that is owned by the District and/or the City, or that relates to the business of the District and/or the City, or that is used by the District and/or the City in carrying on business; and (b) all information that is proprietary to a third party (including but not limited to customers and suppliers of the District and/or City). The Service Provider shall not disclose any such information to any person not having a legitimate need-to-know for purposes authorized by the District and/or the City. Further, the Service Provider shall not use such information to obtain any economic or other benefit for itself, or any third party, except as specifically authorized by the District and/or the City. The foregoing to the contrary notwithstanding, the Service Provider understands that it shall have no obligation under this Agreement with respect to information and material that (a) becomes generally known to the public by publication or some means other than a breach of duty of this Agreement, or (b) is required by law, regulation or court order to be disclosed, provided that the request for such disclosure is proper and the disclosure does not exceed that which is required. In the event of any disclosure under (b) above, the Service Provider shall furnish a copy of this Agreement to anyone to whom it is required to make such disclosure and shall promptly advise the District and/or the City in writing of each such disclosure. In the event that the Service Provider ceases to perform services for the District and/or the City, or the District and/or the City so requests for any reason, the Service Provider shall promptly return to the District and the City any and all information described hereinabove, including all copies, notes and/or summaries (handwritten or mechanically produced) thereof, in its possession or control or as to which it otherwise has access. The Service Provider understands and agrees that the District and the City’s remedies at law for a breach of the Service Provider’s obligations under this Confidentiality Agreement may be inadequate and that the District and the City shall, in the event of any such breach, be entitled to seek equitable relief (including without limitation preliminary and permanent injunctive relief and specific performance) in addition to all other remedies provided hereunder or available at law. DocuSign Envelope ID: 7C1474CB-AE8E-49A4-B8E2-C6026BF8EDEC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: PHONE FAX (A/C, No, Ext): (A/C, No): E-MAIL ADDRESS: INSURER(S) AFFORDING COVERAGE NAIC # INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUBR POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ DAMAGE TO RENTED CLAIMS-MADE OCCUR PREMISES (Ea occurrence) $ MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ POLICY PRO- LOC PRODUCTS - COMP/OP AGG $ JECT OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ (Ea accident) ANY AUTO BODILY INJURY (Per person) $ ALL OWNED SCHEDULED BODILY INJURY (Per accident) $ AUTOS AUTOS NON-OWNED PROPERTY DAMAGE $ HIRED AUTOS AUTOS (Per accident) $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED RETENTION $ $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS' LIABILITY STATUTE ER Y / N ANY PROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? N / A (Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $ If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE © 1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014/01) The ACORD name and logo are registered marks of ACORD BWSYS-2 OP ID: E1 01/28/2016 Evie Jo Ontiveros Brown & Brown - Co Springs 2170 S. Parker Rd Ste 251 Denver, CO 80231 Jason Sartor 720-963-4286 720-962-5142 eontiveros@bbdenver.com Charter Oak Fire Ins. Co 25615 B W Electric, Inc. TRAVELERS PROP CAS. CO OF AMER 25674 dba B W Systems 4305 Northpark Dr. Colorado Springs, CO 80907 Pinnacol Assurance Company 41190 Hiscox Insurance Company Inc. 10200 AX 1,000,000 X X 4TCO4F599088COF15 02/01/2016 02/01/2017 300,000 DX Prof Liab ANE52926916 02/01/2016 02/01/2017 10,000 1,000,000 2,000,000 2,000,000 Prof Liab 1,000,000 1,000,000 AX X BA4F59908815CNS 02/01/2016 02/01/2017 X X 5,000,000 B 4TSMCUP4F599088TIL15 02/01/2016 02/01/2017 5,000,000 X 10,000 X C 4039534 02/01/2016 02/01/2017 1,000,000 N 1,000,000 1,000,000 A Lease/Rent 4TCO4F599088COF16 02/01/2016 02/01/2017 Lease/Ren 50,000 A BPP 4TCO4F5990888COF16 02/01/2016 02/01/2017 BPP 100,000 Per policy terms, conditions and exclusions As required by written contract or agreement, the city, its officers, agents and employees are named as additional insureds with respects to general liability and automobile liability policies. CITYOFF City of Fort Collins Attn: Jim Hume PO Box 580 Fort Collins, CO 80524 DocuSign Envelope ID: 7C1474CB-AE8E-49A4-B8E2-C6026BF8EDEC 1 $6,132.4 2 30% $7,927.15 DocuSign Envelope ID: 7C1474CB-AE8E-49A4-B8E2-C6026BF8EDEC