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Home My WebLink AboutBID - 8323 SCBA AIR-PAKS & EQUIPMENTBID - 8323 SCBA Air-Paks and Equipment Page 1 of 4 INVITATION TO BID 8323 SCBA AIR-PAKS AND EQUIPMENT BID OPENING: 3:00 P.M. (our clock), JUNE 8, 2016 The City of Fort Collins (City), on behalf of Poudre Fire Authority (PFA), is requesting bids from qualified vendors to supply and deliver Scott Safety 5.5 Air-Pak Model X3 SCBA’s and associated equipment as outlined in this Bid. Sealed bids will be received and publicly opened at the office of the Director of Purchasing and Risk Management, PO Box 580, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80522, at the time and date noted on the bid proposal and/or contract documents. If delivered, they are to be sent to 215 North Mason Street, 2nd Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins, 80522-0580. Bids must be received at the Purchasing Office prior to 3:00 p.m. (our clock), June 8, 2016. The City encourages all disadvantaged business enterprises to submit bid in response to all invitations to bid. No individual or business will be discriminated against on the grounds of race, color, sex, or national origin. It is the City’s policy to create a level playing field on which DBEs can compete fairly and to ensure nondiscrimination in the award and administration of all contracts. Questions concerning the scope of the project should be directed to the Project Manager, Gary Nuckols at (970) 416-2862 or gnuckols@poudre-fire.org. Questions regarding bid submittal or process should be directed to Jill Wilson, Buyer at (970) 221-6216 or jwilson@fcgov.com. The deadline for submitting questions is 5:00 PM (our clock) on June 1, 2016. Please submit your questions via email to the Project Manager with a copy to Jill Wilson. Questions will be addressed in an addendum after the Questions Deadline has passed. Questions received after the deadline will not be answered. Commodity Code(s) used for this Bid: 34007 Breathing Equipment A copy of the Bid may be obtained at www.rockymountainbidsystem.com. Special Instructions All bids must be properly signed by an authorized representative of the company with the legal capacity to bind the company to the agreement. Bids may be withdrawn up to the date and hour set for closing. Once bids have been accepted by the City and closing has occurred, failure to enter into contract or honor the purchase order will be cause for removal of supplier's name from the City of Fort Collins' bidders list for a period of twelve months from the date of the opening. The City may also pursue any remedies available at law or in equity. Bid prices must Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707 fcgov.com/purchasing BID - 8323 SCBA Air-Paks and Equipment Page 2 of 4 be held firm for a period of forty-five (45) days after bid openings. Submission of a bid is deemed as acceptance of all terms, conditions and specifications contained in the City's specifications initially provided to the bidder. Any proposed modification must be accepted in writing by the City prior to award of the bid. Only bids properly received by the Purchasing Office will be accepted. All bids should be clearly identified by the bid number and bid name contained in the bid proposal. No bids will be accepted from, or any purchase order awarded, to any person, firm or corporation in default on any obligation to the City. Bids must be furnished exclusive of any federal excise tax, wherever applicable. Bidders must be properly licensed and secure necessary permits wherever applicable. The City may elect where applicable, to award bids on an individual item/group basis or on a total bid basis, whichever is most beneficial to the City. The City reserves the right to accept or reject any and all bids, and to waive any irregularities or informalities. Sales prohibited/conflict of interest: no officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision- making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity, favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited. Freight terms: unless otherwise noted, all freight is F.O.B. Destination, Freight Prepaid. All freight charges must be included in prices submitted on bid. Discounts: any discounts allowed for prompt payment, etc., must be reflected in bid figures and not entered as separate pricing on the Bid Schedule. Purchasing restrictions: your authorized signature of this bid assures your firm's compliance with the City's purchasing restrictions. A copy of the resolutions is available for review in the Purchasing Office or the City Clerk's Office. Request Resolution 91-121 for cement restrictions. Collusive or sham bids: any bid deemed to be collusive or a sham bid will be rejected and reported to authorities as such. Your authorized signature of this bid assures that such bid is genuine and is not a collusive or sham bid. Bid results are posted online at www.rockymountainbidsystem.com by the end of day on the opening date. Gerry Paul Purchasing Director BID - 8323 SCBA Air-Paks and Equipment Page 3 of 4 INVITATION TO BID 8323 SCBA AIR-PAKS AND EQUIPMENT BID OPENING: 3:00 P.M. (OUR CLOCK), JUNE 8, 2016 I. INTRODUCTION The City of Fort Collins (City), on behalf of Poudre Fire Authority (PFA), is requesting bids from qualified vendors to supply and deliver Scott Safety 5.5 Air-Pak Model X3 SCBA’s and associated equipment as outlined in this Bid. II. SPECIFICATIONS A. Equipment Specifications: PFA is requesting to purchase the following equipment. Please note: the items listed below are brand and model specific. No substitutes or refurbished equipment will be considered. QTY DESCRIPTION 150 Scott Safety Air-Pak Model X3 SCBA 5.5 cylinder pressure with Snap-Change with Standard Harness and Standard Belt with No Escape Rope, Regulator with Quick Connect Hose, Dual EBSS, PASS, No Airline Connection 58 Additional Regulator Assemblies with Quick Connect Hose 209 AV3000 Kevlar headnet, Right Side Communication Bracket- medium and large sizes to be determined during fit testing. 397 45/5500 cylinders with valve assembly 50 60/5500 cylinders with valve assembly 175 Epic 3 voice amplifier B. Warranty: The awarded vendor is required to uphold the most current manufacturers’ warranty for all equipment, parts and accessories. C. Delivery: The awarded vendor must arrange for all equipment and parts to be delivered no later than October 1, 2016. All freight, shipping and handling charges must be included in proposed pricing. Shipping is to be FOB destination to 3400 West Vine, Bldg B, Fort Collins, CO 80521. D. Face Fit Testing: The awarded vendor will be required to provide on-site initial facefit testing of the AV3000 face piece. Facefit testing must be included in proposed pricing. E. Training: The awarded vendor will be required to provide on-site training to PFA staff on the basic functionality of the equipment. Training must be included in proposed pricing. F. Credit for Used Air-Paks: Vendor must state the credit offered for 150 PFA Scott NexGen Air-Paks. In the event PFA elects to exercise the option to turn-in the used Air-Paks for credit, the awarded vendor will be required to pick-up the Air-Paks at 3400 West Vine, Bldg B, Fort Collins, CO 80521 after the new Air-Paks specified on this Bid are delivered. III. SUBMITTAL REQUIREMENTS The following item(s) must be submitted as part of the bid package. Failure to provide any of the following or submitting an incomplete Bid Schedule may result in the bid being deemed non-responsive and may not be considered at PFA’s sole discretion. A. Bid Schedule, attached and incorporated herein. Please enter the Unit Costs and Extended Costs for each item on the Bid Schedule and state the delivery date and Credit amount for 150 Scott NexGen Air-Paks. BID - 8323 SCBA Air-Paks and Equipment Page 4 of 4 BID SCHEDULE WE HEREBY SUBMIT OUR BID FOR PFA’S REQUIREMENTS FOR 8323 SCBA AIR-PAKS AND EQUIPMENT PER THE BID INVITATION AND ANY REFERENCED SPECIFICATIONS. Qty Description Unit Cost Extended Cost 150 Scott Safety Air-Pak Model X3 SCBA 5.5 cylinder pressure with Snap-Change with Standard Harness and Standard Belt with No Escape Rope, Regulator with Quick Connect Hose, Dual EBSS, PASS, No Airline Connection 58 Additional Regulator Assemblies with Quick Connect Hose 209 AV3000 Kevlar headnet, Left Side Communication Bracket- medium and large sizes to be determined during fit testing. 397 45/5500 cylinders with valve assembly 50 60/5500 cylinders with valve assembly 175 Epic 3 voice amplifier TOTAL* *All freight, shipping and handling charges, basic equipment training and Facefit testing must be included in proposed pricing. Shipping is to be FOB destination. TOTAL BID IN WORDS: __________________________________________ Delivery Date: ______________________________________________________________ Optional: Credit for 150 Scott NexGen Air-Paks: $__________________________________ AT PFA’s SOLE DISCRETION, AWARD OF THE CONTRACT SHALL BE BASED ON THE LOWEST QUALIFIED RESPONSIVE AND RESPONSIBLE BID OR LOWEST BID INCLUDING ALTERNATE CREDIT FOR RETURN OF USED SCBA’S. By signing below, we hereby agree to comply with all requirements and specifications as stated and explained in BID 8323. ________________________________________________________ SIGNATURE DATE _________________________________________________________ TYPED OR PRINTED NAME AND TITLE __________________________________________________________ EMAIL __________________________________________________________ COMPANY NAME (AREA CODE) TELEPHONE __________________________________________________________ ADDRESS: STREET CITY STATE ZIP