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HomeMy WebLinkAbout550326 JILL MACKAY ENTERPRISES LLC - CONTRACT - AGREEMENT MISC - JILL MACKAY ENTERPRISES LLC (2)1 ART IN PUBLIC PLACES CONSTRUCTION AGREEMENT Mulberry Bridge Project THIS AGREEMENT is made and entered into this 10th day of August, 2016, by and between THE CITY OF FORT COLLINS, COLORADO, a municipal corporation (hereinafter referred to as “the City”), and JILL MACKAY ENTERPRISES, LLC, a Colorado corporation (hereinafter referred to as “Artist.”) In consideration of the mutual covenants and obligations described below, the parties agree as follows: 1. Scope of the Work. The Artist must furnish all of the materials and perform all of the work for the Mulberry Bridge Project. Project as shown on the drawings and described in the specifications attached as Exhibit “A” and incorporated by reference into this Agreement (the “Project”). The Project generally consists of the design, signage and installation of a stone (Colorado Cobble) and mirror mosaic on the Mulberry Bridge. The Artist’s work must be of high quality, in compliance with generally accepted standards of workmanship, and in conformity with this Agreement. 2. Time of Completion. The City will issue a Notice to Proceed. Artist must begin the Project promptly upon receiving the Notice to Proceed and must fully complete the Project by October 1, 2016. Any extensions of this time limit must be agreed to in writing by the parties. The City will grant the Artist a reasonable extension of time if the City is delayed in performing its obligations or if conditions beyond the Artist’s control or Acts of God make it impossible for the Artist to perform on schedule. 3. Capital Project Management Control System. To insure the Project is consistent with its authorized scope and schedule, the Artist must provide an approximate schedule for completing all unit work items covered by the Agreement. The schedule must show the anticipated percentage completion of each unit work item for each week of the Project. The Artist must submit the initial schedule to the City prior to beginning the work. 4. City Representative. On or before the date the City issues its Notice to Proceed the City will designate its project representative who will make all necessary and proper decisions regarding the Project within the scope of his or her authority. The Artist must direct all requests for contract interpretations, change orders, or other clarification or instruction to the City representative. 5. Changes to Scope of Work. A. Changes by Artist. The Artist cannot change the Project specifications and drawings in Exhibit “A” without advance written approval from the City. B. Changes by the City. The City may request changes in the design and construction of the Project through written Change Order Requests. The Artist and the City will then negotiate in good faith to reach agreement on any necessary changes in price or scheduling. Once the parties have reached agreement, the City will issue a written Change Order documenting the agreed upon terms. The Artist must not proceed with work related to the requested change until the City issues the Change Order. DocuSign Envelope ID: 98EAE167-8EB0-49CD-A4C9-067D356D54CE 2 6. Formal Acceptance and Ownership of the Project. The Artist must notify the City when the Project is fully installed and complete. No more than thirty (30) days after receiving such notice, the City will provide the Artist a written response, informing the Artist that either: (1) the City agrees the Project is fully installed and is complete consistent with the terms of this Agreement, all other related work is completed in accordance with this Agreement, and the City formally accepts the Project as completed (“Letter of Acceptance”); or (2) the City does not consider the Project to be completed due to unresolved issues or defects that remain, and describing the outstanding issues or defects that the Artist must cure before the City will issue a Letter of Acceptance. The Project is not finally complete for purposes of this Agreement until the City has issued a Letter of Acceptance. Once the City has issued a Letter of Acceptance the City will be the sole owner of the Project, and the Artist will have no further obligations under this Agreement, except as set forth in paragraphs 8, 9, 12, and 26. 7. Ownership of Works Created. A. Copyright. The Artist shall own the copyright to the Project, and shall place a copyright notice on the Project in the form and manner required to protect copyrights under United States copyright law. If the copyright is registered with the U.S. Copyright Office, the Artist shall provide the City with a copy of the application for registration, the registration number, and the effective date of registration. Although ownership and possession of the Project shall be conveyed to the City upon installation and acceptance as provided herein, the Artist shall retain all rights under the copyright Act of 1976, 17 U.S.C. §101 et seq., as amended, and all other intellectual property rights in and to the Project, except for the rights conveyed to the City by license granted in paragraph B below, and except for the rights waived and assigned by the Artist in paragraph D below. The parties intend that the Project in its final form and location shall be unique; therefore, the Artist may make two-dimensional reproductions of the final Project for promotional and informational purposes, but the Artist shall not otherwise make any duplicate reproductions of the final Project, nor shall the Artist grant permission to others to do so, except with the written permission of the City. B. License to Use and Reproduce. The Artist hereby grants to the City, its agents and assigns an exclusive, irrevocable license to use the Project and to make two- dimensional reproductions of the Project for any purpose, including but not limited to reproductions used in advertising, promotion, fund-raising, brochures, media publicity, mapping, awards and catalogs or other similar publications, provided that these rights are exercised in a tasteful and professional manner and the Artist is duly credited in accordance with Section C below. The City will not, nor will it license others to, make three dimensional reproductions of the Project without obtaining the consent of the Artist and paying additional compensation to the Artist in an amount to be negotiated in good faith. C. Credits. Each party will make best efforts to ensure that any reproduction of the Project by such party acknowledges the Artist, the City and the Art in Public Places Program. DocuSign Envelope ID: 98EAE167-8EB0-49CD-A4C9-067D356D54CE 3 D. Rights under the Visual Artists’ Rights Act. To the extent the uses or removal of the Project under this Contract affect any rights Artist may have under the provisions of federal or state law, including the 1990 Visual Artists’ Rights Act, the Artist hereby knowingly waives any rights of preservation of the Project provided by those laws. 8. Guarantee of Workmanship and Material. For a period of three (3) years from the date of the City's Letter of Acceptance, Artist agrees to replace or correct any material defects in the Project, whether caused by defects in the design, workmanship or materials used in the Project. If Artist fails to replace or correct any such defects, or to make arrangements to do so within a reasonable time satisfactory to the City, the City has the right to arrange for such replacement or correction, and Artist must reimburse the City for the costs of any such replacement or correction. If the City asks Artist to repair damage caused to the Project by vandalism, collision, extreme environmental conditions, or other unforeseeable causes, the City will reimburse Artist for reasonable material and labor costs for such repairs, except to the extent such damage is due to a defect in design, workmanship or materials used in the Project. 9. Maintenance. Artist must provide to the City written instructions for maintenance of the Project, including detailed information on the operation, care, maintenance and repair of the Project, as well as a disk of digital images depicting a total of at least eight views of the completed Project. Artist will also provide, at no charge to the City, continuing advice regarding the operation, care, maintenance and repair of the Project, as needed. Additional services above and beyond this amount will be negotiated and agreed to in writing by the parties. 10. Contract Sum. The City will pay Artist for the performance of this Contract, subject to additions and deletions provided herein, Ten Thousand, Eight Hundred, Eighty-Seven Dollars and Fifty Cents ($10,887.50) for time, materials, Artist’s commission and related project costs, on the following schedule: A. $5,444 upon full execution of this Agreement; B. $2,722 upon completion and installation of all art components; C. $2,721.50 or any remaining amounts due under this Agreement, upon the City's final approval and acceptance of the Project as complete and receipt of a lien waiver from the Artist in substantially the form shown on Exhibit B. The City will not make final payment until it has received satisfactory maintenance instructions and photographs as described in Section 9 and lien waivers in a form acceptable to the City from any and all subcontractors that have performed work or provided materials in connection with the Project. 11. Failure to Complete. If Artist becomes ill, dies, or is otherwise unable or unwilling to complete the Project in accordance with the Agreement, any work already done on the Project will be the City’s property. The City will be entitled to withhold any sums not yet paid to Artist, and may use any such sums toward completion of the Project in any manner the City deems appropriate. 12. Project as Unique. Artist represents and warrants that the Project is artistically unique, and agrees not to create or be involved in the creation of an identical or substantially similar artwork within 150 miles of Fort Collins, Colorado. DocuSign Envelope ID: 98EAE167-8EB0-49CD-A4C9-067D356D54CE 4 13. Liquidated Damages. The parties agree the City will suffer certain unspecified damages if the Project is not completed within the time set forth above, as adjusted for any delays agreed upon by the parties pursuant to Section 2. Recognizing the difficulty of ascertaining the actual damages sustained by the City, the parties agree that the assessment of liquidated damages is appropriate. If the Project is not completed within the specified time, Artist authorizes the City to retain from any monies due the Artist, the sum of One Hundred Dollars ($100) per day for each and every calendar day the Project remains unfinished. Liquidated damages will be capped at Four Thousand, Dollars ($4,000). 14. Governing Law. This Agreement is governed by the laws of the State of Colorado. 15. Notice. Any notice or other communication given by either party to the other related to this Agreement must be hand delivered; sent by a commercial carrier; or sent by mail, addressed to the party at its address as set forth below. The notice or other communication will be effective on the date it is delivered or on the third business day after being sent, whichever comes first. If to the Artist: If to the City: JILL MACKAY ENTERPRISES, LLC Ellen Martin 5032 Risk Canyon Rd. Lincoln Center Bellvue, CO 80512 417 West Magnolia Fort Collins, CO 80521 16. Termination/Default. A. Termination. The City may terminate this Agreement on no less than seven (7) days written notice to the Artist. The City will compensate Artist for all services performed to the date Artist receives the notice of termination, together with reasonable expenses then due, unless the parties agree otherwise in writing. B. Default. Each and every term and condition of this Agreement is deemed to be a material element of this Agreement. If either party fails or refuses to perform according to the terms of this Agreement, it may be declared in default thereof. If Artist defaults or neglects to carry out the work in accordance with this Agreement, the City may elect to make good such deficiencies and charge Artist therefor. C. Remedies Upon Default. If one party declares the other in default of this Agreement and performance is possible within the completion time established herein, the defaulting party has a period of five (5) days within which to cure the default. If the defaulting party fails to correct the default (or timely performance is not possible), the party declaring default may elect to: (1) immediately terminate the Agreement; (2) treat the Agreement as continuing and require specific performance; and/or (3) avail itself of any other remedy at law or equity. If either party elects to terminate the agreement for default, termination will be effective upon the mailing, by the terminating party, of written notice of termination to the defaulting party. D. Attorneys Fees. If the non-defaulting party must commence legal or equitable action against the defaulting party to enforce the terms of this Agreement, the defaulting party DocuSign Envelope ID: 98EAE167-8EB0-49CD-A4C9-067D356D54CE 5 is liable to the non-defaulting party for the non-defaulting party’s reasonable legal fees, including attorney’s fees, incurred because of the default. 17. Assignment. Artist understands that the City enters into this Agreement based on the special abilities of Artist and that the City considers this Agreement to be an agreement for personal services. Accordingly, Artist must neither assign any responsibilities nor delegate any duties arising under this Agreement without the prior written consent of the City. 18. Artist -- Independent Agent. The Artist performs all work under this Agreement as an independent agent and is not an agent of the City, nor are the Artist's Subcontractors or employees subagents of the City. 19. License and Business. The Artist must hold, in the Artist's name, all necessary licenses and permits to perform the work. The Artist must have full authority to do business in the State of Colorado, and have a designated place of business for making and accepting communications with or from the City. The Artist must maintain a current address and telephone number with the City throughout the term of this Agreement. 20. Superintendence. Before starting work the Artist must designate an authorized representative who has complete authority to represent and act for the Artist. The Artist must keep competent supervisory personnel on the work during its progress and provide efficient supervision of the work, using Artist’s best skill and attention. The Artist is solely responsible for all construction means, methods, techniques, and procedures, and for providing adequate safety precautions and coordinating all portions of the work. 21. Employees. The Artist must employ only competent, skillful workers to do the work. Whenever any person employed by the Artist appears to be incompetent or acts in a disorderly or improper manner, the Artist must promptly remove such person from the work. 22. Subcontractors. The Artist may use subcontractors to complete the fabrication, transportation and/or installation of the Project, under Artist’s direction and supervision. The Artist must, within fifteen (15) days of the effective date of this Agreement, submit to the City the names of all subcontractors Artist intends to use for the work. The Artist must not employ any subcontractors that the City, in its discretion, objects to as lacking the capability to properly perform work of the type and scope intended for the Project. The Artist is as fully responsible to the City for the acts and omissions of Artist’s subcontractors and of persons either directly or indirectly employed by them as for the acts and omissions of persons directly employed by Artist. Nothing contained in the contract documents creates any contractual relation between any subcontractor and the City, except to the extent the City is indemnified or insured through requirements upon said subcontractor. If Artist uses subcontractors, the City may, in its discretion, require the submission of lien waivers in a form reasonably acceptable to the City by any such subcontractors prior to final payment to the Artist. 23. Prosecution of the Work. The time of beginning, rate of progress, and time of completion of the work are the essence of this Agreement. The Artist must do the work at such time, and in such order, as will result in successful completion of the Project during the time specified in the Agreement and the approved construction schedule. The Artist must DocuSign Envelope ID: 98EAE167-8EB0-49CD-A4C9-067D356D54CE 6 furnish tools and equipment for the Project in sufficient quantity and of a capacity and type that will safely perform the work specified without delay in the progress of the work. 24. Safety. The Artist is solely responsible for maintaining a safe work area and protecting the safety and welfare of Artist’s employees and subcontractors, and the general public, including without limitation area residents, motorists, bicyclists, pedestrians, and children, from work area hazards. The Artist must provide all work area safety control devices, at Artist’s cost, including, for example, barricades and safety fences around excavations and drop-offs. The Artist’s safety precautions must be in compliance with all applicable laws, rules and regulations. 25. Work and Property. The Artist must use best efforts at all times during Artist’s work on the Project to safely guard the Project, the City's property and adjacent property, including underground utilities, from damage, injury or loss in connection with the Project. The Artist must provide and maintain all passageways, guard fences, lights, and other facilities required for property protection by state or municipal laws and regulations and location conditions during Artist’s work on the Project. The Artist must protect the Project and related materials from damage due to the nature of the work, the elements, carelessness of the Artist, or from any foreseeable cause whatever until the completion and acceptance of the Project by the City. The Artist assumes all risk of loss or damages arising out of the nature of the work to be done under this Agreement, or from any unforeseen obstructions or defects that may be encountered in the prosecution of the work, or from the action of the elements or other damage, except damage proximately caused by the City, its employees, agents or other contractors, until final acceptance of the Project by the City 26. Indemnity. The Artist indemnifies and holds harmless the City, its officers, agents and employees, from and against all claims, damages, losses, expenses, and legal fees including attorney’s fees, arising out of or resulting from the negligence or fault of Artist, its subcontractors, agents or employees in the performance of this Agreement. In any and all claims against the City, or any of its officers, agents, or employees by any employee, subcontractor or agent of the Artist, the Artist’s indemnification obligation are not limited in any way by any limitation on the amount or type of damages, compensation, or benefits payable by or for the Artist or any subcontractor under Workmen's Compensation laws, Disability Benefit laws, or other employee benefit laws. 27. Insurance and Liability. The Artist must provide or, in lieu of personally providing, must require all Subcontractors providing services in connection with this Agreement to provide, from insurance companies acceptable to the City, the insurance coverage designated below, and pay all costs for such coverage, before commencing work under this Agreement. The Artist must furnish the City with certificates of insurance as specified herein showing the type, amount, class of operations covered, effective dates, and date of expiration of policies, and containing substantially the following statement: “The insurance covered by this Certificate will not be canceled or materially altered, except after ten (10) days written notice has been received by the Owner, the City of Fort Collins.” DocuSign Envelope ID: 98EAE167-8EB0-49CD-A4C9-067D356D54CE 7 In case of the breach of any provision of this Section, the City, at its option, may take out and maintain such insurance at the Artist’s expense. The Artist must not commence work under this Agreement until all the insurance required hereunder has been reviewed by the City and the Artist has provided an acceptable certificate of insurance to the City. The Artist, or in lieu thereof, all Subcontractors of Artist, must maintain during the life of this Agreement the Worker's Compensation Insurance required by state statute and, in addition, Employer’s Liability Insurance in an amount not less than $400,000 for each occurrence, for all of Artist’s employees, if any, to be engaged in work on the Project under this Agreement. The Artist and all Subcontractors of Artist must maintain during the life of this Agreement commercial general liability insurance sufficient to provide coverage for claims for damages for personal injury, including accidental death, as well as for claims for property damage, which may arise directly or indirectly from performance of the work under this Agreement. Coverage for property damage must be on a “broad form” basis. Amount of insurance to be provided must be not less than $300,000 combined single limits for bodily injury and property damage. The Artist is responsible for any liability directly or indirectly arising out of the work performed under this Agreement by a subcontractor, to the extent that liability is not covered by the Subcontractor's insurance. The Artist's and any subcontractor’s insurance policies required under this Agreement must name the City as an additional insured for any claims arising out of work performed under this Agreement. DocuSign Envelope ID: 98EAE167-8EB0-49CD-A4C9-067D356D54CE 8 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first above written. THE CITY OF FORT COLLINS, COLORADO, A municipal corporation BY: _______________________________ Gerry Paul Director of Purchasing & Risk Management ATTEST: ______________________________ Wanda Nelson, City Clerk APPROVED AS TO FORM: ______________________________ Assistant City Attorney ARTIST: JILL MACKAY ENTERPRISES, LLC a Colorado corporation BY: _____________________________________ Jill MacKay, President DocuSign Envelope ID: 98EAE167-8EB0-49CD-A4C9-067D356D54CE 9 EXHIBIT “A” Mulberry Bridge Mirror Mosaic concept & design by Jill MacKay / 2016 The Mulberry Bridge allows us passage over the Cache la Poudre River. This National Heritage River has been, and continues to be the lifeblood of our community. From the homelands of Native Americans to our earliest settlements, trapper routes, and battlefields, from the evolution of water rights and inspiration for our art, our area’s culture and heritage is written in the currents of the Poudre. So it is the river itself, which lends the inspiration for this project. With the use of flowing, mirror mosaic reflective waveforms the design mimics the reflective surface qualities of water, and enlarges the visual space by reflecting its surroundings. Essentially using a mirrored surface makes sections of the bridge’s cement walls virtually disappear and extends the view and thus the perspectives of those looking at it. The mirrored mosaic faces the river so it will actually reflect the river itself and its movement, as well as everything around it. Mirror mosaic allows for a living surface as it reflects the changing light of day. So this is anything but static and looks different at every moment of every day, according to what the day and seasons bring. The mirrors will be acrylic. Adding natural river rock around the mirror mosaic waveforms lends a very simple and straightforward contrast made of local sourced materials; and further mimics the literal look and feel of the river. Artist Jill MacKay’s design for the site DocuSign Envelope ID: 98EAE167-8EB0-49CD-A4C9-067D356D54CE 10 MULBERRY BRIDGE PROJECT BUDGET Total $10,887.50 8”- 10” cut Colorado Cobble $9.00 Sq Ft x 250 Sq feet = $2,250.00 Artist Installation 40 hours = $2,000.00 GCP-1000 Anti-graffiti coating per gallon $149.00 x 4 = $596.00 Artist installation and brushes (2 coat system) 13 hours = $650.00 4’ x 8’ Mirror per sheet $233.60 x 8 = $1869 Artist cutting & Installation 350 square feet mosaic: 60 hours = $3000.00 Scaffolding rental: $258.50 Thinset 50Lb. bag x 4 = $113.00 Thinset Mortar Admix 2.5 Gallon x 2 = $44.00 Mortar for stone 50 Lb. bags $12.00 x 8 = $72.00 Large mixing plastic tub = $15.00 5 Gallon plastic water container $20.00_______________________________________  Artist will apply mosaic to the surface of the wall  Artist will apply an anti-graffiti coating over the entire mosaic.  Artist will create joints in her mosaic matching the existing retaining wall expansion joints.  Artwork will be installed on the North side of Mulberry Rd., NE side of bridge, at Bridge Overlook  Additional contractors may be working within project limits, Artist will contact City for any coordination between contractors and Artist  Artist is required to get final City approval of adhesives and project materials EXHIBIT B Examples of mirror mosaics (by other artists). DocuSign Envelope ID: 98EAE167-8EB0-49CD-A4C9-067D356D54CE 11 SAMPLE LIEN WAIVER RELEASE (ARTIST) TO: City of Fort Collins, Colorado (OWNER) FROM: JILL MACKAY ENTERPRISES, LLC PROJECT: Remington Greenway 1. The ARTIST acknowledges having received payment, except final payment, from the OWNER for all work, labor, skill and material furnished, delivered and performed by the ARTIST for the OWNER or for anyone in the construction, design, improvement, alteration, addition or repair of the above described project. 2. In consideration of such payment and upon receipt of full and final payment, the ARTIST voluntarily waives all rights, claims and liens, including but not limited to, mechanic’s notices, equitable liens and labor and material bond rights which the ARTIST may now or may afterward have, claim or assert for all and any work, labor, skill or materials furnished, delivered or performed for the construction, design, improvement, alteration, addition or repair of the above described project, against the OWNER or its officers, agents, employees or assigns, against any fund of or in the possession or control of the OWNER, against the project or against all land and the buildings on and appurtenances to the land improved by the project. 3. The ARTIST affirms that all work, labor and materials, furnished, delivered or performed to or for the construction, design, improvement, alteration, addition or repair of the project were furnished, delivered or performed by the ARTIST or ARTIST’s agents, employees, and servants, or by and through the ARTIST by various Subcontractors or material men or their agents, employees and servants and further affirms the same have been paid in full and have released in full any and all existing or possible future mechanic’s liens or rights or claims against the project or any funds in the OWNER’S rights or control concerning the project or against the OWNER or its officers, agents, employees or assigns arising out of the project. 4. The ARTIST agrees to defend and hold harmless the OWNER, the lender, if any, and the Surety on the project against and from any claim hereinafter made by the ARTIST’S Subcontractors, material men, employees, servants agents or assigns against the project or against the OWNER or its officers, employees, agents or assigns arising out of the project for all loss, damage and costs, including reasonable attorneys fees, incurred as a result of such claims. 5. The parties acknowledge that the description of the project set forth above constitutes an adequate description of the property and improvements to which this Lien Waiver Release pertains. It is further acknowledged that this Lien Waiver Release is for the benefit of and may be relied upon by the OWNER, the LENDER, if any, and Surety on any labor and material bonds for the project. DocuSign Envelope ID: 98EAE167-8EB0-49CD-A4C9-067D356D54CE 12 Signed this __________ day of __________, 2016. JILL MACKAY ENTERPRISES, LLC By: ______________________________ Jill MacKay, President STATE OF COLORADO ) ) ss. COUNTY OF LARIMER ) Subscribed and sworn to before me this __________ day of __________, 2016, by JILL MACKAY ENTERPRISES, LLC Witness my hand and official seal. My Commission Expires: ______________________________ ______________________________ Notary Public DocuSign Envelope ID: 98EAE167-8EB0-49CD-A4C9-067D356D54CE