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Home My WebLink AboutBID - 8218 STREETLIGHT FIXTURES LED 73W8218 Streetlight Fixture, LED, 73W Page 1 of 4 INVITATION TO BID 8218 STREETLIGHT FIXTURES, LED, 73W The City of Fort Collins is requesting bids from firms for Streetlight Fixtures, LED, 73W. Bid submission via email is preferred. The Bid Submittal document (pages 3 & 4 of this bid document may be submitted in Word or PDF format. All documents are to be emailed to: purchasing@fcgov.com. If electing to submit hard copy bids instead, three (3) copies, will be received at the City of Fort Collins' Purchasing Division, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80524. Bids will be received before 3:00 p.m. (our clock), January 6, 2016 and referenced as Bid No. 8218. If delivered, they are to be sent to 215 North Mason Street, 2 nd Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins, 80522-0580. The City encourages all disadvantaged business enterprises to submit bid in response to all invitations and will not be discriminated against on the grounds of race, color, national origin. All questions or inquiries regarding this bid should be directed to: Pat Johnson, CPPB, Senior Buyer at (970) 221-6816 or pjohnson@fcgov.com, prior to December 29, 2015 at 4:00 p.m. A copy of the Bid may be obtained by downloading the RFP from the Rocky Mountain E- Purchasing System at www.rockymountainbidsystem.com. Special Instructions All bids must be properly signed by an authorized representative of the company with the legal capacity to bind the company to the agreement. Bids may be withdrawn up to the date and hour set for closing. Once bids have been accepted by the City and closing has occurred, failure to enter into contract or honor the purchase order will be cause for removal of supplier's name from the City of Fort Collins' bidders list for a period of twelve months from the date of the opening. The City may also pursue any remedies available at law or in equity. Bid prices must be held firm for a period of forty-five (45) days after bid openings. Submission of a bid is deemed as acceptance of all terms, conditions and specifications contained in the City's specifications initially provided to the bidder. Any proposed modification must be accepted in writing by the City prior to award of the bid. Only bids properly received by the Purchasing Office will be accepted. All bids should be clearly identified by the bid number and bid name contained in the bid proposal. No proposal will be accepted from, or any purchase order awarded, to any person, firm or corporation in default on any obligation to the City. Bids must be furnished exclusive of any federal excise tax, wherever applicable. Bidders must be properly licensed and secure necessary permits wherever applicable. Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707 fcgov.com/purchasing 8218 Streetlight Fixture, LED, 73W Page 2 of 4 New Vendors: The City requires new vendors receiving awards from the City to fill out and submit an IRS form W-9 and to register for Direct Deposit (Electronic) payment. If needed, the W-9 form and the Vendor Direct Deposit Authorization Form can be found on the City’s Purchasing website at www.fcgov.com/purchasing under Vendor Reference Documents. The City may elect where applicable, to award bids on an individual item/group basis or on a total bid basis, whichever is most beneficial to the City. The City reserves the right to accept or reject any and all bids, and to waive any irregularities or informalities. Sales prohibited/conflict of interest: no officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision-making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity, favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited. Freight terms: unless otherwise noted, all freight is F.O.B. Destination, Freight Prepaid. All freight charges must be included in prices submitted on proposal. Discounts: any discounts allowed for prompt payment, etc., must be reflected in bid figures and not entered as separate pricing on the proposal form. Purchasing restrictions: your authorized signature of this bid assures your firm's compliance with the City's purchasing restrictions. A copy of the resolutions is available for review in the Purchasing Office or the City Clerk's Office. Request Resolution 91-121 for cement restrictions. Collusive or sham bids: any bid deemed to be collusive or a sham bid will be rejected and reported to authorities as such. Your authorized signature of this bid assures that such bid is genuine and is not a collusive or sham bid. Bid results will be posted online at www.rockymountainbidsystem.com. Gerry S. Paul Director of Purchasing 8218 Streetlight Fixture, LED, 73W Page 3 of 4 FIRM NAME:_____________________________ CITY OF FORT COLLINS 8218 STREETLIGHT FIXTURES, LED, 73W BID SUBMITTAL WE HEREBY ENTER OUR BID FOR THE CITY OF FORT COLLINS' REQUIREMENTS FOR 8218 STREETLIGHT FIXTURES, LED, 73W PER THE BID INVITATION AND ANY REFERENCED SPECIFICATIONS. QUANTITY: DESCRIPTION: 250 each 7012-7828 STREETLIGHT FIXTURE, LIGHT EMITTING DIODE (LED), 73 W, 120-277VAC MULTIVOLT INPUT 0- 10VDC OUTPUT DRIVER, NEMA 5-PIN PHOTOCELL RECEPTACLE, 10 KV SURGE PROTECTION, TOOLLESS ENTRY, FULL CUTOFF MEDIUM TYPE III LIGHTING DISTRIBUTION, BRONZE FINISH. Only approved product: PHILIPS LUMEC, RFM- 72W32LED4K-T-R3M-UNIV-DMG-FAWS-RCD-WC10-BR Price per each $ Lead time Provide detail of any price breaks available for the fixtures. Any surcharges or additional costs shall be noted & included in bid submittal. Freight should be included in the unit cost. Vendors are to return a spec sheet for the product with their submittal. The items being bid meet or exceed the specifications. _______ Yes ______No. If not, please list exceptions (specifying paragraph reference number) on a separate sheet of paper and submit with your bid documents. Delivery lead time may be a consideration of bid award. For purposes of warranty and service ONLY approved manufacturers or distributors authorized by an approved manufacturer to serve the Fort Collins area may bid. Awards from this bid will be based primarily on the bid price. Delivery lead times and exceptions taken will also be considered. The City of Fort Collins reserves the right to split the bid award in whatever percentages are most advantageous to the City. Future orders of Streetlight Fixtures, LED may be authorized, at the option of the City, from this bid for a period of five years after bid due date. Satisfactory pricing and delivery are required for future orders based on this bid. Pages 3 and 4 of this bid document comprise the bid submittal. 8218 Streetlight Fixture, LED, 73W Page 4 of 4 EXHIBIT A BID ACKNOWLEDGEMENT Contractor hereby acknowledges receipt of the City of Fort Collins Utilities’ Request for Bids for the Streetlight Fixtures, LED and acknowledges that it has read and agrees to be fully bound by all of the terms, conditions and other provisions set forth in the Bid. Additionally, the Contractor hereby makes the following representations to Utilities: a. All of the statements and representations made in this bid are true to the best of the Contractor’s knowledge and belief. b. The Contractor has obtained all necessary authorizations and approvals that will enable the Contractor to commit to the terms provided in this bid submittal. c. This bid submittal is a firm and binding offer, for a period of 45 days from the date hereof. d. I further agree that the method of award is acceptable to my company. e. I acknowledge receipt of addenda. Contractor Firm Name: Physical Address: Remit to Address: Phone: Authorized Agent of Firm Name: Signature of Authorized Agent: Primary Contact for Project: Title: Email Address: Phone: Cell Phone: