HomeMy WebLinkAbout102641 POUDRE VALLEY HOSPITAL - CONTRACT - RFP - 8037 PFA EMERGENCY MEDICAL SERVICE PROVIDERAmendment #01 to the Service Agreement
between Poudre Fire Authority
and Poudre Valley Health Care, Inc. d/b/a Poudre Valley Hospital
This First Amendment (“Amendment #01”) is entered into by and between The Poudre Fire
Authority (“PFA”) and the Poudre Valley Health Care, Inc. d/b/a Poudre Valley Hospital (the
“Service Provider”).
WHEREAS, PFA and the Service Provider mutually entered into a Services Agreement
with an effective date of June 1, 2015 (the “Agreement”); and
WHEREAS, the parties desire to revise certain definitions and procedures to allow for
consistent administration and eliminate potential ambiguity; and
WHEREAS, both parties agree to the new definitions and procedures;
NOW, THEREFORE, in consideration of the foregoing recitals and the mutual
promises herein contained, the parties agree as follows:
1. Entity Name. All references to “University of Colorado Health – Poudre Valley
Hospital” shall be changed to “Poudre Valley Health Care, Inc. d/b/a Poudre Valley Hospital”.
This change shall also apply to Exhibit B, Agreement for Dispatch Services and Exhibit C,
Agreement for Use of Opticom System.
2. Term. Pursuant to Section 2, Contract Period, of the Agreement, PFA has elected to
extend the Agreement for an additional one-year period, commencing June 1, 2016 and
continuing through May 31, 2017.
3. Exhibit A, Scope of Service. The Scope of Services, Exhibit A is amended as follows:
A. SECTION 1.0, Definitions, Add the following new terms:
“Exception – An Exception is a response time that exceeds the established
NLCERA response time criteria. It is a determination by PFA to exclude an EMS
event from the predetermined response time criteria due to factors outside the
Service Provider’s reasonable control.”
“Occurrence - The monthly data cycle requirements for reporting to PFA of the
EMS Contract Data requirements. Specifically, as stated in 7.0 (D), 1-2
Occurrences will correspond to 1 - 2 consecutive months of corresponding
reporting data for assessed liquidated damages; 3 - 5 corresponds to 3 - 5
consecutive months of corresponding reporting data for assessed liquidated
damages.”
“Unusual Factors - Unusual factors (UF) are limited to unusually severe weather
conditions, declared disasters, reassignment enroute, or periods of unusually high
demand for emergency services per section 2.4. For UF conditions a predesignated
DocuSign Envelope ID: 667B5E8B-4E2D-4A24-B245-321D45323BE7
CAD time stamp and notification and agreement from Service Provider to PFA
process is required.”
“Upgrade – A change in CAD response coding to a higher priority response, as
described in Zone Table 2.2 (D). A higher priority is described as moving from
non-emergent to emergent.”
B. SECTION 2.3, Upgrades, Downgrades, and Reassignment, Add additional
clarification;
i. Section 2.3 A, Uncoded Medicals, Change to read:
“All uncoded medicals are required to meet the maximum non-emergent response
time for such designated zone. Should a call become coded the associated response
times shall apply.”
ii. Section 2.3 B, Upgrades, Add the following clarification:
“A mathematical model will be utilized to represent fair and equitable non-emergent
upgraded to emergent compliance times.”
iii. Section 2.3, Add a new provision “I” to address Hard to Service Areas:
“I. Hard to Service Areas
Hard to Serve Area (HSA) Designation: Predefined GIS segmented areas within
any NLCERA Zone where natural or designed access, or special circumstances,
would prevent a normal response beyond the contractor’s control due to limited
access, topography, or other special circumstances which impede going on scene
as per the NLCERA contract, Ex. A, 2.2 (A, B, & D). Predetermined
Countermeasures to improve the EMS system for responses into each designated
HSA is a requirement.”
iv. Section 2.4, Response Time Exceptions and Exemptions, Add the
following new provisions:
“For Unusual Factors (UF) a predesignated CAD time stamp and notification and
agreement from Service Provider to PFA process is required.”
“Categories for Severe Weather and Disaster Exemptions: For the purposes of pre-
designation, two categories have been established by aggregating Zones 1 & 2
(Category one), and Zones 3, 4 & 5 (Category two) into two (2) Severe Weather
Exemption categories. One or both may be designated, and follow-up emails will
include required details of the designation for data accountability. If no notification
is made by the EMS supervisor (or their designee) within 24 hours (For Severe
Weather Exemptions), the Unusual Factor designation will not be considered for
exemption.”
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C. SECTION 7.0, Liquidated Damages
i. Section 7.0 D, Monthly, Add the following note:
“**1-2 Occurrences will correspond to 1 - 2 consecutive months of corresponding
reporting data for assessed liquidated damages; 3 - 5 corresponds to 3 - 5 consecutive
months of corresponding reporting data for assessed liquidated damages.”
4. This Amendment #1 also incorporates by reference the Deployment Model (DM)
Reporting Procedure and the Unusual Factors Reporting Procedure developed and agreed to by
PFA and Service Provider and updated from time to time as necessary. Current copies of the
Procedures can be obtained from PFA’s Contract Compliance Coordinator and the Service
Provider’s Logistic and Support Chief (Thomas.cain@uchealth.org).
Except as expressly amended by this Amendment #01, all other terms and conditions of the
Agreement shall remain in full force and effect.
IN WITNESS WHEREOF, the parties have executed this Amendment #01 the day and year of
the last signature below.
POUDRE FIRE AUTHORITY
By:
Date:
ATTEST:
Secretary
APPROVED AS TO FORM:
Assistant City Attorney
POUDRE VALLEY HEALTH CARE,
INC. d/b/a POUDRE VALLEY
HOSPITAL
By:
Kevin L. Unger, President & CEO
Date:
DocuSign Envelope ID: 667B5E8B-4E2D-4A24-B245-321D45323BE7
7/14/2016
7/14/2016