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HomeMy WebLinkAboutWORK ORDER - RFP - 8254 PARK ARCHITECTURAL SERVICES ON-CALLWORK ORDER FORM PURSUANT TO AN AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND ALM2S DATED: May 1, 2016 Work Order Number: 1 Purchase Order Number: Project Title: 8254 Park Architectural Services On-Call Commencement Date: May 1, 2016 Completion Date: July 1, 2017 Maximum Fee: (time and reimbursable direct costs):$33,900 (see Exhibit B – Compensation) Project Description: See attached Exhibit A - Scope of Work Scope of Services: See attached Exhibit A - Scope of Work Professional agrees to perform the services identified above and on the attached forms in accordance with the terms and conditions contained herein and in the Professional Services Agreement between the parties. In the event of a conflict between or ambiguity in the terms of the Professional Services Agreement and this Work Order (including the attached forms) the Professional Services Agreement shall control. The attached forms consisting of ___ (_) pages are hereby accepted and incorporated herein, by this reference, and Notice to Proceed is hereby given. PROFESSIONAL By:_______________________________ Date:_____________________________ CITY OF FORT COLLINS By:_________________________________ Matt Day, Project Manager Date: ______________________________ By: __________________________ Gerry Paul Purchasing Director (over $60,000.00) Date: ____________________________ DocuSign Envelope ID: EDE3F47E-5D53-4DBB-BDA4-7306D9CF78A2 4/25/2016 4/26/2016 EXHIBIT A - SCOPE OF WORK Project Description Architectural and engineering design, construction document and construction administration as itemized below for a proposed neighborhood park development of approximately seven (7) acres. Proposed park structures shall include restroom building, covered park shelter and pump house. All site development, including playgrounds, sidewalks, plazas, etc., and utilities will be provided by other members of the design team. The project will be managed for alm2s by Shaun Moscrip, AIA, as a Consultant to the City of Fort Collins. We propose to provide full A/E services, including mechanical and electrical engineering to the foundation and/or roof eave line of each building. Civil engineering and landscape architecture shall be provided by other members of your design team. The project will be competitively bid to General Contractors. Scope of Basic Services The Scope of Basic Services shall be as follows: Phase 1 1. Programming: Assist BHA Design Inc. and the City of Fort Collins in developing a program for the proposed new park structures. 2. Planning/Site Plan Approvals: Conceptual design and preparation of appropriate architectural drawings and other documentation for taking the project through the review approval process with the City of Fort Collins. 3. Schematic Design Phase: Develop up to three (3) preliminary designs and submit preliminary drawings illustrating floor plans and building elevations for each building type for review and approval by the Owner. 4. 3D CAD Renderings: Preparation of 3-dimensional, computer generated representations of the project design. A variety of styles and levels of detail can be produced, ranging from conceptual level "sketches" to fully-rendered, photo realistic images. 5. Meetings: Representation at the following meetings and public hearings: a. Client meetings as necessary. b. City staff review meetings. c. City Design Review Team (DRT) meeting. d. Client meetings for review of Design Development and Construction Documents submittals. e. Site progress meetings with the Contractor and Owner during construction. 6. Cost Estimating: Prepare an estimate of probable construction cost at the end of Schematic Design, on a unit cost basis. 7. Deliverables: a. Review set(s) of Phase 1 Conceptual Design submittal b. PDF 3D CAD presentation drawings, 24" x 36" c. Conceptual level cost estimate, in unit cost format DocuSign Envelope ID: EDE3F47E-5D53-4DBB-BDA4-7306D9CF78A2 Phase 2: 1. Design Development Phase: Expand upon and refine the approved schematic design. Submit floor plans, building elevations, building section, and typical wall sections, schematic structural, mechanical and electrical plans and an outline specification for review and approval. 2. Construction Documents Phase: Prepare construction drawings and the appropriate sections of Div. 3-16 technical specifications as required for competitively bidding the project to Contractors, including architectural, structural, mechanical and electrical engineering for each building type, to be incorporated into the project drawings and specification manual prepared by BHA Design/City of Fort Collins. Extent of drawings is estimated as follows:  Floor Plans  Reflected Ceiling Plans  Roof Plans and Details  Building Elevations  Building Sections  Wall Sections and Details  Room Finish Schedules  Door and Window Schedules  Door Types and Details  Casework and Interior Elevations  Foundation Plans and Details  Roof Framing Plans and Details  Plumbing Plans and Details  HVAC Mechanical Plans and Details  Mechanical Schedules and Details  Electrical Power Plans and Details  Electrical Lighting Plans and Schedules  Electrical One-line Diagram and Schedules 3. Coordination: Coordination with the Owner, BHA Design, Interwest Consulting Group and other Consultants as necessary. 4. Cost Estimating: Prepare an estimate of probable construction costs at the end of Design Development and approximately 75% completion of Construction Documents phases. 5. Deliverables:  Review set(s) of Phase 2 Design Development submittal, PDFs  Review set(s) of Phase 2 Construction Documents submittal, PDFs  LEED checklist(s) as appropriate, plus updated energy modeling report  Cost estimate(s) at progress levels defined above  Final set(s) of Construction Documents, released for bidding and construction, PDFs DocuSign Envelope ID: EDE3F47E-5D53-4DBB-BDA4-7306D9CF78A2 Phase 3: 1. Bidding/Negotiation Phase: Assistance to the Owner to acquire and review Contractor bids, including attendance at Pre-Bid Conference, responding to Contractor questions and issuing addenda, and assistance in reviewing bids. 2. Value Engineering: Participate in meetings with the Owner and selected Contractor to evaluate cost reduction proposals (if necessary) to align the proposed design with the available budget. 3. Construction Administration Phase: Perform field observations of the work in progress during construction with written reports to the Owner, attendance at Pre- Construction Conference and Pre-Construction site walkͲ through, attend regular O/A/C (Owner, Architect and Contractor) site meetings with the Contractor and Owner's representative (Consultants on an as-needed basis), review of shop drawings and submittals, issuance of Architect's supplemental instructions (ASIs) and responses to Contractor's requests for information (RFIs), review of change orders, review of Contractor's pay requests, final "punchlist" inspection and assistance with project closeout. For purposes of this Proposal, the number of field visits during the Construction Administration phase shall be limited to four (4) trips. For purposes of this Proposal, field observations by our Consultants are proposed as follows: a. Structural Engineering: 2 site visits. b. Mechanical Engineering: 2 site visits. c. Electrical Engineering: 2 site visits. Optional Services 1. Revisions to drawings and specifications as necessary to issue as "For Construction" documents. All construction documents prepared for this project shall be generated with our in-house Computer-Aided Design and Drafting (CAD) systems, using AutoCAD Version 2016 and/or Revit 2016 software. Assumptions 1. All site planning, use and design approvals, and other required entitlements such as plats, right-of-way and easement dedications, are in place through the City of Fort Collins. 2. The site is ready for development, with all required off-site improvements in place, including any required street and roadway improvements adjacent the site, utility extensions and stub-outs onto or adjacent to the site, and any off-site storm water discharge or infrastructure improvements. 3. The foundation and structural systems anticipated for this project assume concrete slab- on-grade construction. Post-tensioned concrete slabs or other structural ground level floor construction can be provided as Additional Services, if required by soils conditions. 4. The project will not be designed or pursue LEED certification. 5. For purposes of this Proposal, it is assumed that certain component systems will be design/build by the selected Subcontractor or Fabricator, based upon design criteria and DocuSign Envelope ID: EDE3F47E-5D53-4DBB-BDA4-7306D9CF78A2 performance specifications provided by the consulting engineers. Depending upon the final design, systems may include, but are not limited to: a. Engineered screw pile foundations. b. Steel bar joists and trusses. c. Pre-engineered steel building systems. 6. Document preparation and applications for building permits or other construction permit applications shall be provided by the Owner and/or Contractor. 7. Printing and copying of bid documents, and distribution to Contractors for bidding will be provided by the Owner; we will furnish PDF files of our original drawings and the appropriate technical specification sections. Work Not Included 1. Planning and other related architectural services for taking the project through the Planned Unit Development or other site plan approval process with the City of Fort Collins. 2. Submittal and compliance with development permitting requirements of outside agencies, including Environmental Protection Agency (EPA), Colorado Department of Transportation (CDOT), Colorado Division of Wildlife, Division of Natural Resources, etc., as may be applicable to the site. 3. Documentation, certification and notice requirements related to subsurface mineral estate rights that may exist beneath the surface rights held by the Owner. 4. Landscape architecture and civil design and engineering services. 5. Structural engineering for site structures other than buildings, such as bridges, retaining walls or structured storm water detention facilities. 6. Design and preparation of construction documents for other park structures not identified in the Project Description above. 7. Electrical design and engineering for primary site electrical and secondary site electrical service to all park structures, parking lot and site lighting, ballfield lighting and other site electrical systems unrelated to the buildings itemized above. 8. Structural design and engineering for bridges, retaining walls, tiered spectator seating or other site structures unrelated to the buildings itemized above. 9. Design of new and/or modified concessions equipment or systems. See Owner-Provided Information. 10. Fire sprinkler system design, engineering and flow calculations. This system will be design/build by the selected Subcontractor, based upon a performance specification provided by the Mechanical Engineer. 11. LEED consulting during design and construction, including daylighting analysis, coordination with the selected Contractor, and documentation and submittal services for the LEED certification process. 12. Preparation of Divisions 0, 1 and 2 specifications, including "front end" specifications. 13. Perspectives, renderings, models or other presentation documents. See Additional Services. DocuSign Envelope ID: EDE3F47E-5D53-4DBB-BDA4-7306D9CF78A2 14. Asbestos or other hazardous material testing and abatement. 15. Printing and copying of bid documents, and distribution to Contractors for bidding. This will be provided by the Owner; we will furnish PDFs of our original drawings and appropriate technical specification sections. 16. Preparations of conformance documents, including modifications to the construction drawings and specifications to incorporate changes made by addenda, building permit review, accepted bid alternatives or approved value analysis alternatives, including reissuing revised documents for construction. 17. Additional construction administration services requested or required by an Owner's representative or other third party, if inconsistent with the Basic Scope of Services included above. 18. Project or building inspection services as required by Chapter 17 of the International Building code (IBC), current edition. 19. Site visits or field observations beyond those identified in the Scope of Basic Services. 20. Post-occupancy/warranty field observation. 21. Mylar drawings will not be stamped and signed by the Architect; this is a conflict with State Statute 12Ͳ25Ͳ317. Owner or Prime Consultant Provided Information 1. Site survey, provided by a licensed, professional surveyor, indicating topography, property boundaries, easements, rights-of-way, off-site and on-site utilities, existing improvements, and trees and vegetation, provided in CAD disk format (AutoCAD Version 2016). 2. Soils Investigation Report and other appropriate information for foundation design, pavement designs and underslab or perimeter drainage systems. 3. Design standards or guidelines for the City of Fort Collins, if applicable. 4. Programming data and space planning by the Owner. 5. Asbestos or other hazardous material testing and abatement. 6. Copies of all applicable standard documents, forms, specifications or other information from the City of Fort Collins to be a part of the bidding documents. 7. Copies of all standard specifications for materials, equipment and fixtures to be incorporated into the project design used by the City of Fort Collins, including material cut sheets and sources for sales and technical representatives, if available. 8. Coordination with telephone, electric, natural gas, propane or other independent utility and/or building services providers for infrastructure and equipment installation. 9. Base plan for improvements developed by BHA Design/Interwest in AutoCAD Version 2016 format. 10. Coordination drawings and other information from the City of Fort Collins and other consultants during design and construction document phases. 11. Title block from the City of Fort Collins in AutoCAD Version 2016 format. 12. Owner shall provide, or contract separately for, special building inspections required by Chapter 17 of the IBC. These services are expressly excluded from this Proposal. DocuSign Envelope ID: EDE3F47E-5D53-4DBB-BDA4-7306D9CF78A2 Consultants alm2s proposes the following consultants for this project: Structural Engineering Larsen Structural Design Blake Larsen, P.E. 19 Old Town Square, Suite 238 Fort Collins, CO 80524 (303) 568-3355 Electrical Engineering Adonai Professional Services Inc. (APS) Chuck Polson, Jr., P.E. 9249 S. Broadway, #200-836 Highlands Ranch, CO 80129 (303) 287-8091 Mechanical Engineering The Ballard Group Inc. Tim Harris, P.E. 2525 S. Wadsworth Blvd., Suite 200 Lakewood, CO 80227 (303) 988-4514 Sustainability/Energy Ambient Energy Linda Morrison, P.E., BEMP, CEM, LEED AP 130 W. Fifth Avenue Denver, CO 80204 (303) 278-1532 The City of Fort Collins will assemble all other consultants or designers required for this project, including civil engineering and site irrigation. DocuSign Envelope ID: EDE3F47E-5D53-4DBB-BDA4-7306D9CF78A2 EXHIBIT B – COMPENSATION alm2s and our team of Consultants propose to complete the Scope of Basic Services through the Construction Administration phase for an hourly not-to-exceed design fee of $33,500.00, excluding reimbursable expenses. A breakdown of this fee by project phase is as follows: Task 1 - Schematic Design: $ 8,000.00 Task 2 - Design Development: $ 10,000.00 Task 3 – City Entitlement Process: $ 1,000.00 Task 4 - Construction Documents: $ 10,000.00 Task 5 - Construction Administration: $ 4,500.00 Reimbursable Expenses: $ 400.00 TOTAL $ 33,900.00 A breakdown of this fee by design discipline is as follows: Architectural: $ 15,700.00 approx. 120 hours Mechanical Engineering: $ 6,000.00 approx. 60 hours Electrical Engineering: $ 5,500.00 approx. 55 hours Energy Modeling: $ 6,300.00 approx. 45 hours Reimbursable Expenses: $ 400.00 TOTAL: $ 33,900.00 Reimbursable Expenses In addition to Basic Services, the following expenses in connection with this project shall be reimbursable at direct cost for in-office and consultant expenses, and 1.1x direct cost for out-of- office expenses: 1. Printing/scanning 2. Copying 3. Long distance telephone/FAX 4. Mileage and travel expenses 5. Postage 6. Federal Express/Express Mail and other delivery services 7. Photography or other miscellaneous expenses 8. Plotting of CAD-generated drawings 9. Consultant expenses For purposes of this Proposal, Reimbursable Expenses are estimated not to exceed $400.00, which does not include printing and copying for bid/construction sets. Additional Services If the Owner requests additional services beyond those set forth in this Proposal, or for additional services as described elsewhere in this Proposal, such services shall be agreed to in writing between the City of Fort Collins and the Architect and the fees adjusted accordingly per the following, current hourly rates, subject to annual adjustment: alm2s Consulting: $160/hour Principal: $160/hour Associate Principal: $125/hour DocuSign Envelope ID: EDE3F47E-5D53-4DBB-BDA4-7306D9CF78A2 Sr. Project Manager/Architect: $120/hour Project Manager/Architect: $115/hour LEED AP Consulting: $110/hour Interior Designer: $90/hour Architectural Intern/CAD Technician 2: $80/hour Architectural Intern/CAD Technician 1: $75/hour Clerical/Administrative: $60/hour Interwest Consulting Group Principal: $145/hour Sr. Project Manager: $125/hour Project Manager: $120/hour Sr. Project Engineer: $110/hour Project Engineer: $105/hour Design Engineer: $100/hour CAD Technician: $90/hour Administrative: $70/hour Larsen Structural Design Professional Engineer: $125/hour Project Manager: $90/hour Design Engineer: $80/hour CAD/Revit Technician: $60/hour The Ballard Group, Inc. Principal: $155/hour Associate: $115/hour Senior Project Engineer: $110/hour Project Engineer: $90/hour CAD Drafter: $75/hour Clerical: $55/hour Troubleshooting/Forensic Troubleshooting/Peer Review: $180/hour Adonai Professional Services Inc. (APS) Principal: $115/hour Project Manager: $100/hour Engineer/Senior Designer: $95/hour Designer: $85/hour Junior Designer: $75/hour AutoCAD Tech: $65/hour Clerical: $50/hour Ambient Energy Principal: $194/hour Project Manager: $168/hour Senior Commissioning Agent: $147/hour Commissioning Agent II: $141/hour Commissioning Agent I: $119/hour Sr. Building Performance Engineer: $152/hour Building Performance Engineer II: $141/hour Building Performance Engineer I: $119/hour DocuSign Envelope ID: EDE3F47E-5D53-4DBB-BDA4-7306D9CF78A2 Sustainable Design Specialist II: $113/hour Sustainable Design Specialist I: $103/hour Administrative Assistant: $76/hour For purposes of this Proposal the following will be considered Additional Services: 1. Development of multiple bid packages, or otherwise staggering the release of documents to Contractors. 2. Fast-tracked construction schedules, or other acceleration of the construction schedule requiring the release of construction documents to Contractors prior to the completion of all documents. 3. For purposes of this Proposal, it is assumed that construction of all site structures will occur simultaneously, so that Construction Administration phase services including field observations will be performed concurrently. Additional field observations or other services required by staggering of construction sequencing or other delays beyond the control of the Architect shall be considered Additional Services. DocuSign Envelope ID: EDE3F47E-5D53-4DBB-BDA4-7306D9CF78A2