HomeMy WebLinkAboutRFP - 8256 CONVENTION AND VISITOR SERVICES (2)RFP Addendum 1 – 8256 Convention and Visitor Services Page 1 of 2
ADDENDUM NO. 1
SPECIFICATIONS AND CONTRACT DOCUMENTS
Description of RFP: 8256 CONVENTION AND VISITOR SERVICES
OPENING DATE: 3:00 PM (Our Clock) March 11, 2016
To all prospective bidders under the specifications and contract documents described above,
the following changes/additions are hereby made and detailed in the following sections of this
addendum:
Exhibit 1 – Questions & Answers
Please contact Jill Wilson, Buyer at (970) 221-6216 with any questions regarding this
addendum.
RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT
ENCLOSED WITH THE BID/QUOTE STATING THAT THIS ADDENDUM HAS BEEN
RECEIVED.
Financial Services
Purchasing Division
215 N. Mason St. 2nd Floor
PO Box 580
Fort Collins, CO 80522
970.221.6775
970.221.6707
fcgov.com/purchasing
RFP Addendum 1 – 8256 Convention and Visitor Services Page 2 of 2
EXHIBIT 1
QUESTIONS & ANSWERS
1. Q: Cost and Work Hours: the RFP states respondents must provide the annual total cost to
provide services defined in this RFP. Pricing must include all items annotated in the Scope
of Services.
a. As the scope of work also defines funds as distributed per the lodging tax ordinance with
the vendor or responding organization receiving 70% of collections the organization has
typically worked to budget and spend to the collected amount which varies from year to
year it is not a recommendation but actual collection amount utilized. With that in mind is
a current budget acceptable for this portion of the RFP to demonstrate the planned
work? If a budget is not acceptable what format or additional information is appropriate
to meet the needs of the RFP?
A: Proposals should provide total anticipated cost for services associated with this RFP.
Firms may use their current budget to show anticipated costs for services.
2. Q: Firm Capability, Number 9:
a. As our organization has only provided service for the City of Fort Collins we do not have
any other clients to provide work samples from. We can provide examples from within
the programing that highlight examples from 2015 projects and how they furthered the
goals of the organization. For example we could explain the process of working in
partnership with Colorado State University to produce a video. What the use was and
results shown year to date. We can also include contact information of the partners
involved. Would this be an acceptable sample of work?
A: These would be acceptable examples.