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HomeMy WebLinkAboutPrebid - BID - 8250 MULBERRY BRIDGE URBAN DESIGN & LANDSCAPING3/2/2016 1 Mulberry Bridge Urban Design and Landscaping MARCH 2, 2016 Pre-Bid Presentation Mulberry Bridge Urban Design and Landscaping Bid Number: 8250 Pre-Bid Meeting March 2, 2016 2:00 PM @ 215 N Mason St. Conference Room 1A City of Fort Collins – Engineering Department Capital Projects Group 2 3/2/2016 2 Introductions Engineering – Capital Projects Kyle Lambrecht Project Manager 970-221-6566 Caleb Feaver Project Engineer 970-416-4229 Craig Farver Construction Inspector 970-222-0854 Purchasing Elliot Dale Buyer 970-221-6777 3 Attendance • Please be sure to register • Bid Opening March 16, 2016 @ 3:00 PM (our clock) Location – 215 North Mason Street Submit bids to Purchasing Department 4 3/2/2016 3 Reference Checks • Required document for bid opening • Project descriptions and owner contacts for: • At least 3 projects • Contract amount of $250,000 or greater • Contractor must have used the same Project Manager as proposed for this project 5 Important Contract Dates • Pre-Award Meeting At City’s discretion based on reference checks Date and time to be determined prior to contract award • Pre-Construction Meeting Mandatory meeting prior to start of construction Date and time to be determined after contract award • Construction Start Date Approximately first week of April, 2016 6 3/2/2016 4 Important Contract Dates • Substantial Completion Sixty (60) calendar days Further defined in General Conditions slides • Final Acceptance Ten (10) calendar days from Substantial Completion Further defined in General Conditions slides 7 Contract Documents • Plan Sheets Prepared by: BHA Design, Inc. • Specification Book Prepared by: City of Fort Collins & BHA Design, Inc. 8 3/2/2016 5 Project Limits 9 Summary of Work • Irrigation • Plants • Shrubs • Trees • Boulders • Organic and inorganic mulch • Concrete planter pots • Cast-in-place concrete planter beds • Concrete pedestrian lookout pads • Mobilization, traffic control, earthwork/site preparation, erosion control 10 3/2/2016 6 Summary of Work • Traffic Control is bid as Lump Sum • Includes all necessary work and material • Traffic Control Plans must be approved through City Traffic Department prior to work • Material Testing • Paid for by the City of Fort Collins through CTL Thompson • Contractor will schedule testing as required through Craig Farver (Construction Inspector) 11 Highlights of General Conditions • Superintendents The General Contractor SHALL employ a full time superintendent whose sole responsibility is to monitor and coordinate all facets of the work 12 3/2/2016 7 Highlights of General Conditions • Liquidated Damages – Substantial Completion If the Contractor goes past the calendar days for Substantial Completion, damages in the amount of One Thousand Dollars ($1,000.00) for each calendar day will be assessed • Substantial Completion Defined Completion and acceptance of the following items as awarded by alternative: placement of erosion control items, removals, earthwork, topsoil placement, fine grading, boulder placement, concrete placement, native seeding, mulching and tackifier, landscaping installation, and irrigation installed and fully functioning 13 Highlights of General Conditions • Liquidated Damages – Final Acceptance If the contractor goes past the calendar days for Final Acceptance, damages in the amount of One Thousand Dollars ($1,000.00) for each calendar day will be assessed • Final Acceptance Defined Completed punch list items, erosion control items removed, site clean-up, and demobilization 14 3/2/2016 8 Highlights of General Conditions • Project Coordination Meetings • Weekly meetings on site or at 281 N College • Contractor to submit weekly a two week look-ahead schedule. Contractor may be required to submit additional schedules depending on progress of the project and at the City’s discretion. 15 Highlights of General Conditions • Construction Hours • Standard working hours are from 7:00 am to 6:00 pm, Monday through Friday • Lane Closures are ONLY allowed between 8:30 am and 3:30 pm, Monday through Friday • Weekend Work and/or Extended Hours Work may be granted. Requests for either must be made it writing a minimum of 48 hours in advance. Requests are subject to approval by the City of Fort Collins. 16 3/2/2016 9 Traffic Control • Contractor Responsibilities • Contractor responsible for developing and getting approval of Traffic Control Plans prior to work • Maintain vehicle, bicycle and pedestrian traffic at all times using existing configuration or approved detours. • ALL detours for ALL modes of transportation shall be approved by the City prior to implementation • Maintain access to all local businesses • Review all upcoming lane closure needs and/or changes in traffic control setup at Weekly Progress Meetings • Traffic Control Plans need to be submitted to the City seven (7) days prior to setup • Additional information: http://www.fcgov.com/traffic/watc.php 17 Highlights of General Conditions • Lane Rental – Revision of Section 104 • Approved Lane Rental • Contractor granted allowance of fifty five (55) lane-days • Lane-days in excess of allowance will be deducted from payment to Contractor - $500 per lane-day • Lane-day is measured as any closure of vehicular traffic lane as shown in approved Traffic Control Plan • Excludes bicycle lanes and sidewalks • Lane closures will not be measured for approved night work (8:00 pm to 5:00 am) • Lane closures shall be documented in TCS diaries each day a closure is in use. Copy of diary shall be given to Engineer at the end of each day of lane closure 18 3/2/2016 10 Highlights of General Conditions • Lane Rental – Revision of Section 104 (Continued) • Unapproved Lane Rental • Contractor charged hourly lane rental fee (rounded up to nearest whole hour) for any lane closure set up outside of working hours per approved Traffic Control Plan and/or work performed without an approved Traffic Control Plan. • Unapproved Lane Rental Fee is $1,000 per lane-hour • Fee will be measured and applied separately to each lane impacted by unapproved lane closure • Fee does not constitute authorization to work without an approved Traffic Control Plan • Fee may be charged in addition to other fees as defined in the Contract 19 Highlights of General Conditions • Haul Routes • Arterial and Collector Streets ONLY. Contractor will not be allowed to use Residential Streets to access the site • Hauls to or from Martin Marietta Materials (MMM) on Taft Hill Road must enter and exit MMM site from the NORTH to CR 54G • See Project Special Specification Section 107 for haul route and covered load requirements 20 3/2/2016 11 Highlights of General Conditions • Site Clean-Up • Construction work shall be kept and accomplished in a neat, clean and orderly fashion • Street sweeping may be required in order to minimize vehicle tracking and to meet EPA storm water quality requirements • Dust control will be required as necessary 21 Erosion Control • Contractor Responsibilities • Erosion Control in accordance with Sheets S1 – S4 in plans • Contractor is responsible for maintaining and repairing all erosion control devices throughout the project • Payment will be made under the “208” pay items 22 3/2/2016 12 Material Submittals • Reviewed by the City • Electronic submittals preferred • Shop Drawings • 2 copies (1 kept by City, 1 returned to Contractor) 23 Weather Days • See “Summary of Work” Section • Monthly anticipated calendar days lost to adverse weather conditions 24 3/2/2016 13 Staging Area • Contractor required to identify staging area if one is necessary • This is outside of the contract • Staging/stockpiling materials is NOT allowed inside floodplain 25 26 Highlights from Specifications 3/2/2016 14 Sections 201, 202, 203, 207, 208 Measurement and Payment 201 - Clearing and Grubbing Lump Sum 202 – Remove Sidewalk Square Yard 203 – Earthwork and Site Preparation Lump Sum 207 – Potting Soil in Raised Planters Cubic Yard 207 – Topsoil (Special) and Soil Amendment Cubic Yard 208 – Inlet Protection Each 208 – Erosion Log – 12 Inch Linear Foot 208 – Concrete Washout Structure Each 27 Sections 212, 213 28 Measurement and Payment 212 – Fine Grading Square Foot 212 – Upland Seed Mix and Crimped Straw Square Foot 213 – Steel Landscape Edging Linear Foot 213 – Cobble Mulch – 1.5 Inch to 4 Inch and Weed Barrier Ton 213 – Cobble Mulch – 3 Inch to 6 Inch and Weed Barrier Ton 213 – Cobble Mulch – 8 Inch to 12 Inch and Weed Barrier Ton 213 – Wood (Organic) Mulch – Haul and Place Cubic Yard 213 – Wood (Organic) Mulch – Material Only Cubic Yard 3/2/2016 15 Section 213 (Continued) Measurement and Payment 213 – Boulder (Sandstone) – ‘A’ Boulder (24X24X48) Each 213 – Boulder (Sandstone) – ‘B’ Boulder (24X24X36) Each 213 – Boulder (Sandstone) – ‘C’ Boulder (24X24X24) Each 213 – Boulder (Sandstone) – ‘D’ Boulder (20X18X18) Each 29 Section 214 Measurement and Payment Perennials Each Ornamental Grasses Each Shrubs – 1 Gallon Each Shrubs – 3 Gallon Each Shrubs – 5 Gallon Each Shrubs – 10 Gallon Each Shrubs – 4 Foot Height Each 30 3/2/2016 16 Section 214 (Continued) Measurement and Payment Deciduous Shade Tree – 2.5 Inch Caliper Each Ornamental Tree – 6 Foot Clump Each Ornamental Tree – 2 Inch Caliper Each Evergreen Tree – 6 Foot Height Each Evergreen Tree – 15 Gallon Each 31 Landscape Establishment Period • From Initial Installation through Final Acceptance The City will be responsible for maintenance, repairs, and plant replacement after Final Acceptance. Lemay Medians 32 3/2/2016 17 Lemay Medians 33 Mulberry Medians 34 3/2/2016 18 601 Structural Concrete Measurement and Payment Raised Concrete Planters Each 35 Overlook Areas 36 3/2/2016 19 607 Fences Measurement and Payment Fence (Plastic) Linear Foot 37 • Fencing to be placed between work zone and floodway • No work, staging, stockpiling, or construction traffic inside floodway 622 Planter Pots Measurement and Payment Type I Concrete Planter Pot Each Type II Concrete Planter Pot Each Type III Concrete Planter Pot Each 38 3/2/2016 20 Planter Pots 39 623 Irrigation System Measurement and Payment Irrigation Lump Sum Irrigation Tap, Meter and Backflow Lump Sum Ad Alternative Irrigation – Spray (Northeast Quadrant) Lump Sum Ad Alternative Irrigation – Spray (Southeast Quadrant) Lump Sum 40 • Please reference specifications for meter, tap, backflow preventer, electric installation 3/2/2016 21 Sections 626, 630 Measurement and Payment 626 – Mobilization Lump Sum 630 – Construction Zone Traffic Control Lump Sum 41 Addendum 1 • Pre-bid PowerPoint slides • Water tap, meter, backflow preventer specifications and details • Revision to Specification 630 regarding approved lane closure hours • Answers to Contractor questions 42 3/2/2016 22 43 Questions?