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HomeMy WebLinkAboutRFP - 8254 PARK ARCHITECTURAL SERVICES ON-CALL (3)RFP 8254 Park Architectural Services On-Call Page 1 of 17 REQUEST FOR PROPOSAL 8254 PARK ARCHITECTURAL SERVICES ON-CALL The City of Fort Collins is requesting proposals for on-call architectural design services. Design services are for City of Fort Collins neighborhood community parks, and other City facilities and include, but are not limited to: restrooms, picnic shelters, and irrigation pump houses, along with architectural elements such as railings, signs and entrance monuments. As part of the City’s commitment to Sustainable Purchasing, proposals submission via email is preferred. Proposals shall be submitted in a single Microsoft Word or PDF file under 20MB and e-mailed to: purchasing@fcgov.com. If electing to submit hard copy proposals instead, five (5) copies, will be received at the City of Fort Collins' Purchasing Division, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80524. Proposals must be received before 3:00 p.m. (our clock), March 21, 2016 and referenced as Proposal No. 8254. If delivered, they are to be sent to 215 North Mason Street, 2nd Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins, 80522-0580. Please note, additional time is required for bids mailed to the PO Box to be received at the Purchasing Office. The City encourages all Disadvantaged Business Enterprises (DBEs) to submit proposals in response to all requests for proposals. No individual or business will be discriminated against on the grounds of race, color, sex, or national origin. It is the City’s policy to create a level playing field on which DBEs can compete fairly and to ensure nondiscrimination in the award and administration of all contracts. A pre-proposal conference with representatives of prospective Bidders will be held at 2:00PM, on March 7, 2016, in Room 2A at 215 N Mason St, Fort Collins. Questions concerning the scope of the bid should be directed to Matt Day, Senior Landscape Architect, at (970) 224-6096 or mday@fcgov.com. Questions regarding bid submittal or process should be directed to Elliot Dale, Buyer, at (970) 221-6777 or edale@fcgov.com. All questions must be submitted in writing via email to Matt Day, with a copy to Elliot Dale, no later than 5:00 PM our clock on March 11, 2016. Questions received after this deadline will not be answered. A copy of the RFP may be obtained at www.rockymountainbidsystem.com. The City of Fort Collins is subject to public information laws, which permit access to most records and documents. Proprietary information in your response must be clearly identified and will be protected to the extent legally permissible. Proposals may not be marked ‘Proprietary’ in their entirety. All provisions of any contract resulting from this request for proposal will be public information. Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707 fcgov.com/purchasing RFP 8254 Park Architectural Services On-Call Page 2 of 17 New Vendors: The City requires new vendors receiving awards from the City to fill out and submit an IRS form W-9 and to register for Direct Deposit (Electronic) payment. If needed, the W-9 form and the Vendor Direct Deposit Authorization Form can be found on the City’s Purchasing website at www.fcgov.com/purchasing under Vendor Reference Documents. Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision- making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited. Collusive or sham proposals: Any proposal deemed to be collusive or a sham proposal will be rejected and reported to authorities as such. Your authorized signature of this proposal assures that such proposal is genuine and is not a collusive or sham proposal. The City of Fort Collins reserves the right to reject any and all proposals and to waive any irregularities or informalities. Utilization of Award by Other Agencies: The City of Fort Collins reserves the right to allow other state and local governmental agencies, political subdivisions, and/or school districts to utilize the resulting award under all terms and conditions specified and upon agreement by all parties. Usage by any other entity shall not have a negative impact on the City of Fort Collins in the current term or in any future terms. Sustainability: Consulting firms/teams participating in the proposal are to provide an overview of the organization’s philosophy and approach to Sustainability. In no more than two (2) pages please describe how your organization strives to be sustainable in the use of materials, equipment, vehicles, fuel, recycling, office practices, etc. The City of Fort Collins incorporates the Triple Bottom Line into our decision process by including economic (or financial), environmental, and social factors in our evaluation. The selected Service Provider shall be expected to sign the City’s standard Agreement without revision prior to commencing Services (see sample attached to this Proposal). Sincerely, Gerry S. Paul Purchasing Director RFP 8254 Park Architectural Services On-Call Page 3 of 17 8254 PARK ARCHITECTURAL DESIGN SERVICES ON-CALL OVERVIEW The City of Fort Collins Park Planning and Development Department is requesting proposals for on-call architectural design services. Design services are for City of Fort Collins neighborhood community parks, and other City facilities and include, but are not limited to: restrooms, picnic shelters, and irrigation pump houses, along with architectural elements such as railings, signs and entrance monuments. GENERAL INFORMATION The City of Fort Collins is requesting architectural service proposals to assist the Park Planning and Development Department. Services desired include architectural, mechanical, electrical/lighting, structural, and other park-specific design efforts. The City is interested to enter into a Professional Services Agreement – Work Order type Contract with multiple architectural firms to perform park architectural services. At the City’s discretion, the City reserves the right to request quotes/proposals from as many or few of the firms selected for individual projects. The Work Order type Contract will be a one year term, with the option to renew up to an additional four years. The City of Fort Collins reserves the right to reject all proposals and re-solicit, if deemed to be in the best interest of the City. Examples of previous City of Fort Collins park architectural work can be found in Attachment 1. Previous examples showcase the range and complexity of different park structures throughout the City of Fort Collins. This RFP seeks to build upon these designs, bringing innovative, sustainable and, where applicable, energy efficient designs to new park features. Over the next 5 years, The City of Fort Collins plans to design multiple park features throughout the City. A detailed Scope of Work for each project and exact services desired will be developed during the Work Order process. City of Fort Collins makes no guarantee as to the number of Work Orders or actual amount of services which will be requested, but future potential projects may include: 1. Maple Hill neighborhood park • New Restroom, shelter, and irrigation pump house 2. Poudre River Downtown Project • Repurpose historic Quonset huts into community gathering spaces and park restroom facility. 3. City Park Refresh • Remodel and/or new restrooms • Shelters and gathering spaces • Architectural features • Trolley barn expansion 4. Trailhead neighborhood park • New restroom and picnic shelter 5. Bucking Horse neighborhood park RFP 8254 Park Architectural Services On-Call Page 4 of 17 • New restroom and picnic shelter 6. Avery neighborhood park • Remodeled restroom and new picnic shelter 7. The Farm picnic shelter • Community gathering space Maple Hill Neighborhood Park The first project to be completed under this Work Order agreement will be the Maple Hill neighborhood park project. A preliminary concept plan has been prepared for the park, which is attached in Attachment 2. Maple Hill Neighborhood Park is a 7 acre park and will include an irrigation pump house, restroom and picnic shelter. The Maple Hill design approach is to take advantage of the existing site grades and generate a park design that plays off the landform. The current concept places the park center onto a raised terrace surrounded by the multi-use turf areas. Preliminary concepts provide the restroom, shelter and play areas interconnected with large structural landforms in the core area creating opportunities to immerse our structures and play areas into the landscape. Characteristics of the concept plan include: • Land form base solution to take advantage of 20’+ of grade change • Sensitivity to adjoining neighbors • No new parking/utilize existing on street parking Tentative schedule and associated deliverable for Maple Hill Project: • Work order signed: April 11, 2016 • 30% design: July 6, 2016 • 60% design: August 10, 2016 • 95% design: September 14, 2016 • Construction Administration: October 5, 2016 – Summer 2017 SCOPE OF WORK – TASKS • Provide all design services including architectural, structural, mechanical & civil. Team should include, and be prepared to perform: HVAC, electrical, lighting, historic preservation, energy consulting, geotechnical, and construction estimating • Design team will be required to coordinate with Landscape Architecture, Civil Engineering and Irrigation design firms. • Design team will be responsible for coordinating with City Departments to submit 30%, 60%, 95% drawings for review. Provide cost estimates at the end of each phase. • Design team will be responsible for providing construction administration throughout project duration. RFP 8254 Park Architectural Services On-Call Page 5 of 17 • Design work and construction work must adhere to the City of Fort Collins approved design standards. These are located at: http://www.fcgov.com/opserv/design- standards.php • Design and construction work must adhere to the 2010 ADA standards in addition to local codes. • One principal participant of the project team must be a LEED Accredited Professional. • If a building is to be built over 5,000 SF in size, it will be required to be designed and constructed to meet the requirements to obtain a LEED “Gold” Certification under the new NC – New Construction and Major Renovation category. The most current version of LEED at the time of the project design shall be used. • City Council has directed staff to reduce the City’s carbon footprint from a 2005 baseline by 20% in 2020, 80% in 2030, and be net-zero by 2050. Design team should incorporate current Net Zero energy goals and practices into the project by utilizing creative energy design solutions such as Passive Solar, photovoltaics and Geo-Thermal. • If necessary, IT/Data must be coordinated with the City of Fort Collins IT Department. • Upon completion of record drawings, the electronic media (cad or revit) files must be provided to the City of Fort Collins Park Planning Department. SUBMITTAL REQUIREMENTS Teams will be evaluated for the on-call architectural services. Due to the aggressive schedule for the Maple Hill Park project, teams may choose not to be considered for this first project. If teams choose to be considered for the Maple Hill project, proposals must include concepts, ideas, and cost for this first project. All respondents are required to include the following information in the submittal as a minimum. 1. Understanding: Provide a brief summary of your understanding of the City’s on-call park architectural needs. 2. Approach to Maple Hill (Optional): Describe your recommended approach to achieve each of the tasks outlined in the Scope of Work. Responses are encouraged to think beyond the outlined Scope of Work and provide innovative and cost effective ideas to create a successful plan. 3. Team Profile: Provide relevant information regarding the team you propose to work on this project including: a. Overview of your firm and supporting consultants that make-up your team. b. Members of your staff and consultants proposed. Please include their availability, commitment, qualifications, and experience. c. Example of at least 3 recent and relevant projects performed by members of your staff listed in 3.b. i. Projects shall be from the past 10 years. More recent examples are preferred. RFP 8254 Park Architectural Services On-Call Page 6 of 17 ii. Include references on all cited example projects. d. Proposed team organization (org chart) of key personnel with titles and specific tasks. 4. Capacity: Describe your team’s ability to meet fast-track schedules and deadlines while also maintaining a commitment to quality and attention to detail. 5. Costs: Provide hourly rates for your firm, subcontractors and consultants including mark-up if applicable. 6. Scope and Fee for Maple Hill (Optional) If choosing to be considered for the Maple Hill project, please provide a cost and hours by task for all design and construction administration work. Note these dates are subject to change and should be used for planning purposes only. a. Task 1 schematic design 30% b. Task 2 design development 60% c. Task 3 City entitlement process d. Task 4 construction documents 95% e. Task 5 construction administration A maximum number of 30 double-sided pages (60 pages total) are allowed for submissions choosing to be included in the Maple Hill project. Proposals NOT choosing to be included in the Maple Hill project shall be limited to 25 double-sided pages (50 pages total). Page count includes all pages less cover sheets and dividers. Selection Process & Schedule Pre-proposal meeting: March 7, 2016 Final day for questions: March 11, 2016 Proposal due date: March 21, 2016 Notify Consultants to be interviewed: Week of March 28, 2016 Interviews: Week of Week of April 4, 2016 RFP 8254 Park Architectural Services On-Call Page 7 of 17 EVALUATION CRITERIA Review and Assessment Professional firms will be evaluated on the following criteria. These criteria will be the basis for review and assessment of the written proposals and optional interview session. At the discretion of the City, interviews of the top rated firms may be conducted. The rating scale shall be from 1 to 5, with 1 being a poor rating, 3 being an average rating, and 5 being an outstanding rating. WEIGHTING FACTOR QUALIFICATION STANDARD 2.0 Scope of Proposal Does the proposal show an understanding of the project objective, methodology to be used and results that are desired from the project? 2.0 Assigned Personnel Do the persons who will be working on the project have the necessary skills and qualifications to design innovative, energy efficient, park specific architectural features? Are sufficient people of the requisite skills and qualifications assigned to the project? 1.0 Creativity How does it fit within the context of the design? Does it provide 360 degrees Architecture? Does the design enhance or express the image of the park? 2.0 Cost and Work Hours Does the proposal included detailed cost break-down for each cost element as applicable and are the line- item costs competitive? Are the work hours presented reasonable for the effort required by each project task or phase? 1.0 Firm Capability Does your firm have the resources, capacity and support capabilities required to be responsive to the needs of the City? Has your firm successfully completed previous projects of this type and scope? 2.0 Sustainability/ Energy Efficiency How does the proposal incorporate sustainability and Triple Bottom Line into this project? How will your services help the City of Fort Collins reach our Climate Action Plan Goals? RFP 8254 Park Architectural Services On-Call Page 8 of 17 REFERENCE EVALUATION (TOP RATED FIRM) The Project Manager will check references using the following criteria. The evaluation rankings will be labeled Satisfactory/Unsatisfactory. QUALIFICATION STANDARD Overall Performance Would you hire this Professional again? Did they show the skills required by this project? Timetable Was the original Scope of Work completed within the specified time? Were interim deadlines met in a timely manner? Completeness Was the Professional responsive to client needs; did the Professional anticipate problems? Were problems solved quickly and effectively? Budget Was the original Scope of Work completed within the project budget? Job Knowledge a) If a study, did it meet the Scope of Work? b) If Professional administered a construction contract, was the project functional upon completion and did it operate properly? Were problems corrected quickly and effectively? ATTACHMENTS: Attachment 1: Previous park architectural work examples Attachment 2: Maple Hill preliminary concept plan RFP 8254 Park Architectural Services On-Call Page 9 of 17 SAMPLE PROFESSIONAL SERVICES AGREEMENT PROFESSIONAL SERVICES AGREEMENT WORK ORDER TYPE THIS AGREEMENT made and entered into the day and year set forth below by and between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred to as the "City" and , hereinafter referred to as "Professional". WITNESSETH: In consideration of the mutual covenants and obligations herein expressed, it is agreed by and between the parties hereto as follows: 1. Scope of Services. The Professional agrees to provide services in accordance with any project Work Orders for , issued by the City. A blank sample of a work order is attached hereto as Exhibit "A", consisting of ( ) pages and is incorporated herein by this reference. A general scope of services is attached hereto as Exhibit “B", consisting of ( ) pages and is incorporated herein by this reference. The City reserves the right to independently bid any project rather than issuing a Work Order to the Professional for the same pursuant to this Agreement. Irrespective of references in Exhibit A to certain named third parties, Professional shall be solely responsible for performance of all duties hereunder. 2. The Work Schedule. The services to be performed pursuant to this Agreement shall be performed in accordance with the Work Schedule stated on each Work Order. 3. Time of Commencement and Completion of Services. The services to be performed pursuant to this Agreement shall be initiated as specified on each Work Order. Time is of the essence. Any extensions of any time limit must be agreed upon in writing by the parties hereto. 4. Contract Period. This Agreement shall commence , 20 , and shall continue in full force and effect until , 20 , unless sooner terminated as herein provided. In addition, at the option of the City, the Agreement may be extended for additional one year periods not to exceed ( ) additional one year periods. Renewals and pricing changes shall be negotiated by and agreed to by both parties. Written notice of renewal shall be provided to the Professional and mailed no later than thirty (30) days prior to contract end. 5. Early Termination by City/Notice. Notwithstanding the time periods contained herein, the City may terminate this Agreement at any time without cause by providing written notice of termination to the Professional. Such notice shall be delivered at least fifteen (15) days prior to the termination date contained in said notice unless otherwise agreed in writing by the parties. All notices provided under this agreement shall be effective when mailed, postage prepaid and sent to the following address: RFP 8254 Park Architectural Services On-Call Page 10 of 17 Professional: City: Copy to: Attn: City of Fort Collins Attn: PO Box 580 Fort Collins, CO 80522 City of Fort Collins Attn: Purchasing Dept. PO Box 580 Fort Collins, CO 80522 In the event of any such early termination by the City, the Professional shall be paid for services rendered prior to the date of termination subject only to the satisfactory performance of the Professional's obligations under this Agreement. Such payment shall be the Professional's sole right and remedy for such termination. 6. Design, Project Insurance and Insurance Responsibility. The Professional shall be responsible for the professional quality, technical accuracy, timely completion and the coordination of all services rendered by the Professional, including but not limited to designs, plans, reports, specifications, and drawings and shall, without additional compensation, promptly remedy and correct any errors, omissions, or other deficiencies. The Professional shall indemnify, save and hold harmless the City its officers and employees, in accordance with Colorado law, from all damages whatsoever claimed by third parties against the City and for the City's costs and reasonable attorney’s fees arising directly or indirectly out of the Professional's negligent performance of any of the services furnished under this Agreement. The Professional shall maintain insurance in accordance with Exhibit , consisting of one (1) page, attached hereto and incorporated herein. 7. Compensation. In consideration of services to be performed pursuant to this Agreement, the City agrees to pay Professional on a time and reimbursable direct cost basis designated in Exhibit "B", consisting of ( ) page(s), attached hereto and incorporated herein by this reference. At the election of the City, each Work Order may contain a maximum fee, which shall be negotiated by the parties hereto for each such Work Order. Monthly partial payments based upon the Professional's billings and itemized statements are permissible. The amounts of all such partial payments shall be based upon the Professional's City-verified progress in completing the services to be performed pursuant to the Work Order and upon approval of the Professional's direct reimbursable expenses. Final payment shall be made following acceptance of the work by the City. Upon final payment, all designs, plans, reports, specifications, drawings, and other services rendered by the Professional shall become the sole property of the City. 8. City Representative. The City will designate, prior to commencement of work, its project representative who shall make, within the scope of his or her authority, all necessary and proper decisions with reference to the project. All requests for contract interpretations, change orders, and other clarification or instruction shall be directed to the City Representative. 9. Project Drawings. Upon conclusion of the project and before final payment, the Professional shall provide the City with reproducible drawings of the project containing accurate information on the project as constructed. Drawings shall be of archival, RFP 8254 Park Architectural Services On-Call Page 11 of 17 prepared on stable mylar base material using a non-fading process to provide for long storage and high quality reproduction. "CD" disc of the as-built drawings shall also be submitted to the owner in and AutoCAD version no older then the established city standard. 10. Monthly Report. Commencing thirty (30) days after Notice to Proceed is given on any Work Order and every thirty days thereafter, Professional is required to provide the City Representative with a written report of the status of the work with respect to the Work Order, Work Schedule and other material information. Failure to provide any required monthly report may, at the option of the City, suspend the processing of any partial payment request. 11. Independent Contractor. The services to be performed by Professional are those of an independent contractor and not of an employee of the City of Fort Collins. The City shall not be responsible for withholding any portion of Professional's compensation hereunder for the payment of FICA, Workers' Compensation, other taxes or benefits or for any other purpose. 12. Subcontractors. Professional may not subcontract any of the Work set forth in the Exhibit A, Statement of Work without the prior written consent of the city, which shall not be unreasonably withheld. If any of the Work is subcontracted hereunder (with the consent of the City), then the following provisions shall apply: (a) the subcontractor must be a reputable, qualified firm with an established record of successful performance in its respective trade performing identical or substantially similar work, (b) the subcontractor will be required to comply with all applicable terms of this Agreement, (c) the subcontract will not create any contractual relationship between any such subcontractor and the City, nor will it obligate the City to pay or see to the payment of any subcontractor, and (d) the work of the subcontractor will be subject to inspection by the City to the same extent as the work of the Professional. 13. Personal Services. It is understood that the City enters into this Agreement based on the special abilities of the Professional and that this Agreement shall be considered as an agreement for personal services. Accordingly, the Professional shall neither assign any responsibilities nor delegate any duties arising under this Agreement without the prior written consent of the City. 14. Acceptance Not Waiver. The City's approval of drawings, designs, plans, specifications, reports, and incidental work or materials furnished hereunder shall not in any way relieve the Professional of responsibility for the quality or technical accuracy of the work. The City's approval or acceptance of, or payment for, any of the services shall not be construed to operate as a waiver of any rights or benefits provided to the City under this Agreement. 15. Default. Each and every term and condition hereof shall be deemed to be a material element of this Agreement. In the event either party should fail or refuse to perform RFP 8254 Park Architectural Services On-Call Page 12 of 17 according to the terms of this Agreement, such party may be declared in default. 16. Remedies. In the event a party has been declared in default, such defaulting party shall be allowed a period of ten (10) days within which to cure said default. In the event the default remains uncorrected, the party declaring default may elect to (a) terminate the Agreement and seek damages; (b) treat the Agreement as continuing and require specific performance; or (c) avail himself of any other remedy at law or equity. If the non- defaulting party commences legal or equitable actions against the defaulting party, the defaulting party shall be liable to the non-defaulting party for the non-defaulting party's reasonable attorney fees and costs incurred because of the default. 17. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire Agreement between the parties and shall be binding upon said parties, their officers, employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal representatives, successors and assigns of said parties. 18. Law/Severability. The laws of the State of Colorado shall govern the construction, interpretation, execution and enforcement of this Agreement. In the event any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this Agreement. 19. Prohibition Against Employing Illegal Aliens. Pursuant to Section 8-17.5-101, C.R.S., et. seq., Professional represents and agrees that: a. As of the date of this Agreement: 1. Professional does not knowingly employ or contract with an illegal alien who will perform work under this Agreement; and 2. Professional will participate in either the e-Verify program created in Public Law 208, 104th Congress, as amended, and expanded in Public Law 156, 108th Congress, as amended, administered by the United States Department of Homeland Security (the “e-Verify Program”) or the Department Program (the “Department Program”), an employment verification program established pursuant to Section 8-17.5- 102(5)(c) C.R.S. in order to confirm the employment eligibility of all newly hired employees to perform work under this Agreement. b. Professional shall not knowingly employ or contract with an illegal alien to perform work under this Agreement or knowingly enter into a contract with a subcontractor that knowingly employs or contracts with an illegal alien to perform work under this Agreement. c. Professional is prohibited from using the e-Verify Program or Department Program procedures to undertake pre-employment screening of job applicants while this Agreement is being performed. d. If Professional obtains actual knowledge that a subcontractor performing work under RFP 8254 Park Architectural Services On-Call Page 13 of 17 this Agreement knowingly employs or contracts with an illegal alien, Professional shall: 1. Notify such subcontractor and the City within three days that Professional has actual knowledge that the subcontractor is employing or contracting with an illegal alien; and 2. Terminate the subcontract with the subcontractor if within three days of receiving the notice required pursuant to this section the subcontractor does not cease employing or contracting with the illegal alien; except that Professional shall not terminate the contract with the subcontractor if during such three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. e. Professional shall comply with any reasonable request by the Colorado Department of Labor and Employment (the “Department”) made in the course of an investigation that the Department undertakes or is undertaking pursuant to the authority established in Subsection 8-17.5-102 (5), C.R.S. f. If Professional violates any provision of this Agreement pertaining to the duties imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this Agreement. If this Agreement is so terminated, Professional shall be liable for actual and consequential damages to the City arising out of Professional’s violation of Subsection 8-17.5-102, C.R.S. g. The City will notify the Office of the Secretary of State if Professional violates this provision of this Agreement and the City terminates the Agreement for such breach. 20. ADA Compliance. Contractor agrees that it is responsible for and will ensure that the design for the project complies with the 2010 ADA (Americans with Disabilities Act) Standards for Accessible design, separate from and in addition to building code compliance. This includes ensuring that change orders or other changes comply with the 2010 ADA Standards. 21. Special Provisions. Special provisions or conditions relating to the services to be performed pursuant to this Agreement are set forth in Exhibit " " - Confidentiality, consisting of one (1) pages, attached hereto and incorporated herein by this reference. RFP 8254 Park Architectural Services On-Call Page 14 of 17 THE CITY OF FORT COLLINS, COLORADO By: Gerry Paul Purchasing Director DATE: ATTEST: City Clerk APPROVED AS TO FORM: Assistant City Attorney PROFESSIONAL'S NAME By: Printed: Title: CORPORATE PRESIDENT OR VICE PRESIDENT Date: RFP 8254 Park Architectural Services On-Call Page 15 of 17 EXHIBIT A WORK ORDER FORM PURSUANT TO AN AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND DATED: Work Order Number: Purchase Order Number: Project Title: Commencement Date: Completion Date: Maximum Fee: (time and reimbursable direct costs): Project Description: Scope of Services: Professional agrees to perform the services identified above and on the attached forms in accordance with the terms and conditions contained herein and in the Professional Services Agreement between the parties. In the event of a conflict between or ambiguity in the terms of the Professional Services Agreement and this Work Order (including the attached forms) the Professional Services Agreement shall control. The attached forms consisting of ___ (_) pages are hereby accepted and incorporated herein, by this reference, and Notice to Proceed is hereby given. PROFESSIONAL By:_______________________________ Date:_____________________________ CITY OF FORT COLLINS By:_________________________________ Project Manager Date: ______________________________ By: _______________________________ Gerry Paul Purchasing Director (over $60,000.00) Date: ____________________________ RFP 8254 Park Architectural Services On-Call Page 16 of 17 EXHIBIT INSURANCE REQUIREMENTS 1. The Professional will provide, from insurance companies acceptable to the City, the insurance coverage designated hereinafter and pay all costs. Before commencing work under this bid, the Professional shall furnish the City with certificates of insurance showing the type, amount, class of operations covered, effective dates and date of expiration of policies, and containing substantially the following statement: “The insurance evidenced by this Certificate will not reduce coverage or limits and will not be cancelled, except after thirty (30) days written notice has been received by the City of Fort Collins.” In case of the breach of any provision of the Insurance Requirements, the City, at its option, may take out and maintain, at the expense of the Professional, such insurance as the City may deem proper and may deduct the cost of such insurance from any monies which may be due or become due the Professional under this Agreement. The City, its officers, agents and employees shall be named as additional insureds on the Professional 's general liability and automobile liability insurance policies for any claims arising out of work performed under this Agreement. 2. Insurance coverages shall be as follows: A. Workers' Compensation & Employer's Liability. The Professional shall maintain during the life of this Agreement for all of the Professional's employees engaged in work performed under this Agreement: 1. Workers' Compensation insurance with statutory limits as required by Colorado law. 2. Employer's Liability insurance with limits of $100,000 per accident, $500,000 disease aggregate, and $100,000 disease each employee. B. Commercial General & Vehicle Liability. The Professional shall maintain during the life of this Agreement such commercial general liability and automobile liability insurance as will provide coverage for damage claims of personal injury, including accidental death, as well as for claims for property damage, which may arise directly or indirectly from the performance of work under this Agreement. Coverage for property damage shall be on a "broad form" basis. The amount of insurance for each coverage, Commercial General and Vehicle, shall not be less than $1,000,000 combined single limits for bodily injury and property damage. In the event any work is performed by a subcontractor, the Professional shall be responsible for any liability directly or indirectly arising out of the work performed under this Agreement by a subcontractor, which liability is not covered by the subcontractor's insurance. C. Errors & Omissions. The Professional shall maintain errors and omissions insurance in the amount of $1,000,000. RFP 8254 Park Architectural Services On-Call Page 17 of 17 EXHIBIT CONFIDENTIALITY IN CONNECTION WITH SERVICES provided to the City of Fort Collins (the “City”) pursuant to this Agreement (the “Agreement”), the Professional hereby acknowledges that it has been informed that the City has established policies and procedures with regard to the handling of confidential information and other sensitive materials. In consideration of access to certain information, data and material (hereinafter individually and collectively, regardless of nature, referred to as “information”) that are the property of and/or relate to the City or its employees, customers or suppliers, which access is related to the performance of services that the Professional has agreed to perform, the Professional hereby acknowledges and agrees as follows: That information that has or will come into its possession or knowledge in connection with the performance of services for the City may be confidential and/or proprietary. The Professional agrees to treat as confidential (a) all information that is owned by the City, or that relates to the business of the City, or that is used by the City in carrying on business, and (b) all information that is proprietary to a third party (including but not limited to customers and suppliers of the City). The Professional shall not disclose any such information to any person not having a legitimate need-to-know for purposes authorized by the City. Further, the Professional shall not use such information to obtain any economic or other benefit for itself, or any third party, except as specifically authorized by the City. The foregoing to the contrary notwithstanding, the Professional understands that it shall have no obligation under this Agreement with respect to information and material that (a) becomes generally known to the public by publication or some means other than a breach of duty of this Agreement, or (b) is required by law, regulation or court order to be disclosed, provided that the request for such disclosure is proper and the disclosure does not exceed that which is required. In the event of any disclosure under (b) above, the Professional shall furnish a copy of this Agreement to anyone to whom it is required to make such disclosure and shall promptly advise the City in writing of each such disclosure. In the event that the Professional ceases to perform services for the City, or the City so requests for any reason, the Professional shall promptly return to the City any and all information described hereinabove, including all copies, notes and/or summaries (handwritten or mechanically produced) thereof, in its possession or control or as to which it otherwise has access. The Professional understands and agrees that the City’s remedies at law for a breach of the Professional’s obligations under this Confidentiality Agreement may be inadequate and that the City shall, in the event of any such breach, be entitled to seek equitable relief (including without limitation preliminary and permanent injunctive relief and specific performance) in addition to all other remedies provided hereunder or available at law. 2/26/2017 RFP# 8254 - Park Architecture Examples FOSSIL CREEK COMMUNITY PARK SPRING CANYON COMMUNITY PARK PASSIVE SOLAR BARN EXTERIOR CHANGING ROOM WATERS WAY NEIGHBORHOOD PARK REGISTRY NEIGHBORHOOD PARK CANNERY THEMED RADIANT NEIGHBORHOOD PARK HOMESTEAD NEIGHBORHOOD PARK SOFT GOLD NEIGHBORHOOD PARK TRAPPERS POST SOAPSTONE NATURAL AREA Maple Hill Neighborhood Park Landform Concept Maple Hill Drive B a r H a r b o r Multi Use Fields Terraced Core Area Irrigation Pond Playground Landforms Restroom Shelter