Loading...
HomeMy WebLinkAboutRFP - 8208 REGIONAL WASTESHED PLANNING STUDYAddendum 1 – 8208 Regional Wasteshed Planning Study Page 1 of 2 ADDENDUM NO. 1 SPECIFICATIONS AND CONTRACT DOCUMENTS Description of BID RFP 8208: Regional Wasteshed Planning Study OPENING DATE: 3:00 PM (Our Clock) December 28, 2015 To all prospective bidders under the specifications and contract documents described above, the following changes/additions are hereby made and detailed in the following sections of this addendum: Exhibit 1 – Questions & Answers Please contact Ed Bonnette, CPPB, CPM, Senior Buyer at (970) 416-2247 with any questions regarding this addendum. RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT ENCLOSED WITH THE BID/QUOTE STATING THAT THIS ADDENDUM HAS BEEN RECEIVED. Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707 fcgov.com/purchasing Addendum 1 – 8208 Regional Wasteshed Planning Study Page 2 of 2 EXHIBIT 1 – QUESTIONS & ANSWERS 1) We have reviewed the RFP and find it to be an ambitious scope of work for the $35,000 maximum budget indicated in the RFP. In particular, conducting a statistically valid survey of public opinion in the study area as well as providing significant support to the extensive public engagement process could easily comprise the bulk of the $35,000 budget, which would not leave sufficient budget to properly address the wasteshed needs assessment. Given the above, we have the following questions: a) Would the City/Wasteshed Planning Coalition accept as complete and responsive, and consider funding, proposals that address the full scope of work, even if that means proposing a cost above the maximum $35,000 budget? b) Alternatively, would the City/Wasteshed Planning Coalition accept as complete and responsive, and consider awarding, proposals that meet the maximum $35,000 budget but that may not address the full scope of work? Answer: 1.a) The City and the North Front Range Wasteshed Planning Coalition will look favorably upon those proposals that come in under the stated budget allowance, but will consider funding proposals that are up to 20% above the stated budget allowance. 1.b) The emphasis of the consulting work sought by the City and the North Front Range Planning Coalition should be focused on the research and overall analysis portion of the study. For clarification, the coalition team seeks a survey to simply “take the pulse” of the community, and while expecting the results to be statistically significant, they need not be exhaustive. It may be possible for consultants to collaborate with Colorado State University, which has extensive experience administering surveys in the region and will be able to assist with some duties. Also for clarification, support for the public engagement process is primarily intended as a means of informing the analysis and reporting portion of the study, and it could be executed mostly remotely. A successful proposal will incorporate assembling and reviewing feedback from the community, the attendance of at least one public forum, assistance in framing the issues under review, and suggestions to the coalition team for public communication strategies.