HomeMy WebLinkAboutRFP - 8185 TRANSPORTATION AIR QUALITY IMPACTS MANUALAddendum 1 – 8185 Transportation Air Quality Impacts Guidance Manual Page 1 of 4
ADDENDUM NO. 1
SPECIFICATIONS AND CONTRACT DOCUMENTS
Description of BID RFP 8185: Transportation Air Quality Impacts Guidance Manual
OPENING DATE: 3:00 PM (Our Clock) November 13, 2015
To all prospective bidders under the specifications and contract documents described above,
the following changes/additions are hereby made and detailed in the following sections of this
addendum:
Exhibit 1 – Questions & Answers
Please contact Ed Bonnette, CPPB, CPM, Senior Buyer at (970) 416-2247 with any questions
regarding this addendum.
RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT
ENCLOSED WITH THE BID/QUOTE STATING THAT THIS ADDENDUM HAS BEEN
RECEIVED.
Financial Services
Purchasing Division
215 N. Mason St. 2nd Floor
PO Box 580
Fort Collins, CO 80522
970.221.6775
970.221.6707
fcgov.com/purchasing
Addendum 1 – 8185 Transportation Air Quality Impacts Guidance Manual Page 2 of 4
EXHIBIT 1 – QUESTIONS & ANSWERS
1) Are the air analyses intended for evaluation of just City-sponsored projects or are private
improvement projects intended to be included?
Answer:
The objective of this project is to evaluate City-sponsored projects. Part of the RFP,
however, calls for recommendation on how the process/manual that results from the project
might be applied to private development projects in the future. See Page 6 of the RFP that
states:
Consultant is also asked to develop a summary of how the analysis process contained in the
Manual could be applied more broadly to community developments in the future, and a
recommendation regarding applicability. Would significant changes in the approach be
needed to accommodate a range of community development projects? Air quality analysis
of community development projects is not part of this project, but staff wishes to understand
potential applicability.)
2) Do resumes count toward the 10 pages?
Answer:
Yes. For resumes, a short bio will suffice in lieu of a formal resume. Samples of work
product do not count toward the 10-page limit. If you supply those, please do so as an
addendum or appendix to your proposal so that it’s obvious where your 10-page proposal
ends and the “work product samples” begin.
3) Please confirm that proposals should be developed based on available budgets of $35,000
for developing the manual (Tasks 1 & 2) and $10,000 for subsequent training and support
(Task 3)? In addition, based on the anticipated schedule, both budgets would be spent
mostly for 2016 efforts.
Answer:
There can be flexibility in how the proposals are developed to address the three tasks
outlined per this text from the RFP, “Consultants are also encouraged to recommend
modifications to this proposed scope of work that they think will best meet the objectives of
the project.”.
The maximum award amount will not exceed $45,000 total.
Most all, if not all of the budget would be spent in 2016.
4) In the Introduction, it states the City would like the guidance document to help outline the
range of associated cost estimates for completing potential air quality impact analyses.
Would it be possible for some clarification on this? For example, should the vendor develop
a simple table /matrix of cost ranges, such as $5,000 to complete a screening analysis,
Addendum 1 – 8185 Transportation Air Quality Impacts Guidance Manual Page 3 of 4
$10,000-$25,000 to complete basic dispersion modeling, $50,000 to complete a major traffic
improvement analysis with multiple alternatives?
Should these costs be estimated based on City staff completing the analyses or a
vendor/consultant?
Answer:
Ideally, the cost estimates for small scale analyses (~ less than $25,000) should be
estimated for staff and for outside consultants (both). For larger scale projects, it is
reasonable to assume that a consultant would be hired to complete the work. However, one
of the objectives of the project is to better equip City staff to perform these analyses. It is
difficult at this time to assess where the right threshold is for only having a consultant do it.
5.A) Task 1 – Research, B) includes research of peer and best practice cities. Please confirm if
approximately 3 peer communities such as Loveland, Boulder, Westminster, Denver, etc.
would be sufficient for evaluation? For “best practice”, should all types of US cities be
potentially considered, e.g. Portland, Seattle, San Francisco, Philadelphia, New York, etc?
Answer:
For peer communities, Fort Collins considers peer communities to include Eugene, Oregon;
Provo, Utah; and Gainesville, Florida. We would like a minimum of 5 or the total number of
communities that have similar analyses, whichever is greater.
For best practices, they should be drawn from the types of cities referenced in the question
(Portland, Seattle, San Francisco, Philadelphia, New York). We would like a minimum of
three best practice cities.
5.B) Would the City be able to facilitate communication with the appropriate government agency
contacts at front range peer communities, in order to more effectively determine how
transportation air quality impacts are evaluated by the communities? (e.g. if the relevant
information was not easily researched from city websites, etc.)
Answer:
Yes we can help track down the right contacts at either front range or other peer
communities, I doubt we have all contacts at hand depending on what peer cities we
choose.
6) Please confirm the proposal submittal limitation of 10 pages includes the resumes of the
proposed project staff (could take up to 4-6 pages).
Answer:
Not necessary; see #2, above.
7) In the Sample Professional Service Agreement, 2 Compensation options are shown (item
6): does the City decide which option is applicable, or our proposal can select?
Addendum 1 – 8185 Transportation Air Quality Impacts Guidance Manual Page 4 of 4
Answer:
The City selects.
8) Are reimbursable direct expenses at cost or can they be marked up?
Answer:
Reimbursable direct expenses are allowable pass-throughs at cost, as agreed to by the
vendor’s and the City’s project managers.