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HomeMy WebLinkAboutWORK ORDER - RFP - 7392 CIVIL ENGINEERING DESIGN DRAFTING & SURVEY SERVICES ON-CALL (7)AECOM (970)493-8878 tel 1601 Prospect Parkway (970)493-0213 fax Fort Collins, CO 80525 This document includes proprietary data that shall not be duplicated, used or disclosed outside the City of Fort Collins for any purpose other than to evaluate this document. This restriction does not limit the City of Fort Collins’ right to use information contained in this document if it is obtained from another source without restriction. June 15, 2016 Via Email Only Mr. Dan Woodward Project Manager Engineering City of Fort Collins dwoodward@fcgov.com Subject: Proposal to Perform Phase I Environmental Site Assessment of 1601 South College Avenue, Fort Collins, Colorado Dear Mr. Cozzens, AECOM Technical Services (AECOM) appreciates the opportunity to submit this proposal to prepare a Phase I Environmental Site Assessment (ESA) of the Schrader Land Co., LLLP property, Lot 1, located at 1601 South College Avenue in Fort Collins, Colorado (hereafter the Property). AECOM understands that the Property consists of an operating Shell retail gas station and convenience store, and is located on 0.47 acres according to the Larimer County Assessor’s website. Mr. Bill Bock will manage this project and perform the Phase I ESA. Mr. Bock is a project manager with 19 years of professional experience focused on environmental compliance including conducting ASTM-compliant Phase I ESA’s for commercial properties and multiple environmental due diligence assessments for industry. This proposal outlines our approach for collecting available information and conducting fieldwork to provide the basis for such assessments in accordance with ASTM Standard Practice E 1527-13. The Phase I ESA report will discuss Recognized Environmental Conditions (as defined in Section 3.2.78 of the Practice). SCOPE OF WORK AECOM will complete a site reconnaissance, records review and interviews, and report in accordance with the ASTM standard. Results of the Phase I ESA investigation will help assess whether further investigations may be necessary. The following is a description of our proposed approach for preparing the Phase I ESA for the Property Site Reconnaissance A site reconnaissance will be conducted by AECOM staff experienced in hazardous materials ESA surveys, who will observe surface conditions and current activities on the Property and on adjoining properties. Potential contaminant sources on and adjoining the Property will be identified and described based upon visual observations. Photographs will be taken to document conditions observed. We request that a representative from the current property owner or operator who is familiar with current and historical site usage be present at the time of our reconnaissance to answer questions and provide access to the site. We also request that the City of Fort Collins make arrangements for AECOM 2 AECOM staff to access the property for this work. Our Phase I investigation will not include identification and/or sampling of radon, wetlands, lead in drinking water, compliance status, or other non-scope items listed in the ASTM Standard Practice, Section X1. We will not collect surface or subsurface soil or water samples as part of this Phase I ESA. We have assumed that the site can be visited during one 8-hour or less day for a complete site reconnaissance. Records Review and Interviews The purpose of the records review is to obtain information on the Property and adjoining properties, which will be useful in assessing whether current and past property usage indicate the presence or likely presence of any hazardous substances or petroleum products in, on, or at the Property. Our study area for the records review is based on the ASTM standard requirements and ranges from the Property and adjoining properties for registered underground storage tanks (USTs) and Resource Conservation and Recovery Act (RCRA) generators; to a 1/2-mile radius for leaking USTs, landfill sites, and Comprehensive Environmental Response, Compensation and Liability Information System (CERCLIS) sites; and to a one-mile radius for RCRA treatment, storage and disposal facilities, and state and federal superfund sites. AECOM proposes to contract with Environmental Data Resources (EDR), Inc., an independent data search service, to assist with the public regulatory agency records assembly. Information may be collected from the following public agencies, either by personal visit, fax, telephone call, or via EDR’s database system: • Colorado Department of Public Health and Environment • Larimer County Department of Health and Environment • Fort Collins Fire/EMS • U.S. Environmental Protection Agency Historical information about the Property will be obtained from U.S. Geological Survey topographic maps, readily available historical aerial photographs, fire insurance maps, and/or local street directories (if available). Public agency staff and possibly other persons having knowledge of past site and adjoining property usage may be interviewed to supplement information gathered from our records review. Potential private data sources may include AECOM geologic, hydrogeologic, and hazardous waste project experience. Our records review will be limited to regulatory agency listings only; review of agency case files for specific sites or facilities can be provided as an added scope of services. Evaluation, Analysis, and Reporting We will prepare a Phase I ESA report for the site addressing the findings of the tasks described above. We will provide a discussion of our findings and opinions regarding potential and existing contamination sources, and conclusions regarding our evaluation of the likelihood of contamination on the Property. The report will also contain recommendations for further investigations of areas of potential contamination or potential liabilities associated with current and/or historical groundwater contamination, if needed. AECOM will issue one (1) electronic draft version via email for review and comment. Figures and photos will be provided with the final report. AECOM will respond to one (1) set of written comments from the City of Fort Collins. We will issue one (1) electronic copy of the final report. AECOM 3 CLIENT'S RESPONSIBILITIES It is the responsibility of the City of Fort Collins to provide certain information that will help identify the possibility of recognized environmental conditions in connection with the property, and conform with the requirements of All Appropriate Inquiry. This effort does not require technical expertise of an environmental professional and consists of the following: • Checking title records for environmental liens or activity and use limitations recorded against or associated with the property; • Communicating to AECOM any specialized knowledge or experience pertaining to the use of the Property. Such communication should take place before AECOM conducts the site reconnaissance; and • Explaining a significantly lower purchase price in comparison to similar properties in the area. If the City of Fort Collins has actual knowledge that the purchase price of the Property is significantly less than the purchase price of comparable properties, then the City of Fort Collins should try to identify why this is so and make this information available to AECOM. • Provide a copy of historic as-built drawings and any previous asbestos or LBP surveys for review. • Arrange for unrestricted interior and exterior access to all areas during normal business hours. Provide access to all areas of the Property during normal business hours in a timely manner. A single mobilization to the Property is included in the proposed costs. If a second mobilization is required, additional costs will be incurred. As needed, a City of Fort Collins or property owner/operator representative will be available to provide operational and site history data input in a timely manner. • Provide information relative to any valuation reduction issues (e.g., structural or environmental concerns that result in a price reduction); activity or land use restrictions; and environmental liens and specialized knowledge of the Property and surrounding properties, of which the City of Fort Collins is aware. • Provide a site map or equivalent documentation that defines the boundaries of the Property to AECOM upon authorization to proceed. Attached for your completion is a User Questionnaire (Attachment A) which will assist you in communicating to AECOM this information. PROJECT COST AECOM will perform the above-described scope of work at the Property for a fixed-price of $5,645 in accordance with the using the Rate Schedule and Terms and Conditions of the Professional Services Agreement Work Order between the City and AECOM, dated March 31, 2015 and renewed on February 16, 2016 for an additional one year term through March 8, 2017. PROJECT SCHEDULE AECOM is prepared to begin work on this project immediately upon authorization to proceed. We understand that an estimated timeframe to conduct the site visit is during the week of July 11, 2016. AECOM is prepared to conduct the site visit during this week; however, we can discuss an alternative schedule that meets your needs. A written report for the Property will be submitted within approximately two weeks of the site visit. AECOM 4 ASSUMPTIONS The cost and schedule was prepared based on the following assumptions: • An environmental lien search of the Property is not part of this scope of work. An environmental lien search of the Property can be conducted for an additional cost of approximately $100 per parcel. This will be completed upon request. • AECOM will review relevant and available regulatory files for the Property and abutting properties the day of the site visit, for regulatory agencies located within a half-hour drive of the Property. We have estimated that the additional records review will not exceed 2 hours. • Title searches are not included in this proposed scope of work; however if provided by the City of Fort Collins, they will be reviewed. • An evaluation of indoor air quality, explosion hazards, naturally occurring gases (i.e., radon, hydrogen sulfide, methane, etc.), and vapor intrusion is not part of this scope of work. • AECOM will not conduct measurements or collect samples of any environmental media during the ESAs. • Any additional services beyond the scope of work specified in this proposal will be invoiced on a time and materials basis. The City of Fort Collins will be notified prior to initiation of additional activities. • “Non-scope considerations”, as defined by ASTM E-1527-13, which are not included in the proposed scope of work, will not be addressed as part of the Phase I ESA. A cost and/or schedule adjustment may be necessary if changes to these assumptions occur during the course of the project. LIMITATIONS It would be extremely expensive, and perhaps not possible, to conduct an investigation that would ensure the detection of materials at the Property which now are, or in the future might be, considered hazardous. Similarly, a property which in fact is unaffected by hazardous materials at the time of our assessment may later, due to natural phenomena or human activity, become contaminated. It is possible that the proposed investigation, which involves an industry-standardized and mutually agreed-upon limited scope of work, may not reveal the presence of hazardous materials. This result should not be interpreted as a guarantee that hazardous materials do not exist at the Property. Services performed by AECOM will be conducted in a manner consistent with the level of care and skill ordinarily exercised by members of the same profession currently practicing in the same locality under similar conditions. It is important to recognize that even the most comprehensive scope of services may fail to detect hazardous materials on a particular site. No expressed or implied representation or warranty is included or intended in our reports, except that our services were performed, within the limits prescribed by our client, with the customary thoroughness and competence of our profession. AECOM 5 CLOSING AECOM looks forward to working with you on this important project. We are prepared to start work pending receipt of a City of Fort Collins work order. In addition, please review, complete, and return the attached ASTM user questionnaire at your earliest convenience. Your answers will be incorporated into the Phase I ESA report. If you have questions or require additional information regarding this proposal please call Mr. Bill Bock at (970) 530-3394. Sincerely, AECOM Bill Bock Brian Myller Project Manager Senior Program Manager Environment Business Unit, Denver Metro Area Attachments: A. ASTM 1527-13 User Questionnaire Attachment A ASTM 1527-13 - User Questionnaire ASTM 1527-13 USER QUESTIONNAIRE In order to qualify for one of the Landowner Liability Protections (LLPs)1 offered by the Small Business Liability Relief and Brownfields Revitalization Act of 2001 (the “Brownfields Amendments”),2 the user must provide the following information (if available) to the environmental professional. Failure to provide this information could result in a determination that “all appropriate inquiry” is not complete. 1. Environmental cleanup liens that are filed or recorded against the site (40 CFR 312.25). Are you aware of any environmental cleanup liens against the property that are filed or recorded under federal, tribal, state or local law? 2. Activity and land use limitations that are in place on the site or that have been filed or recorded in a registry (40 CFR 312.26). Are you aware of any AULs, such as engineering controls, land use restrictions or institutional controls that are in place at the site and/or have been filed or recorded in a registry under federal, tribal, state or local law? 3. Specialized knowledge or experience of the person seeking to quality for the LLP (40 CFR 312.28). As the user of the ESA do you have any specialized knowledge or experience related to the property or nearby properties? For example, are you involved in the same line of business as the current or former occupants of the property or an adjoining property so that you would have specialized knowledge of the chemicals and processes used by this type of business? 4. Relationship of the purchase price to the fair market value of the property if it were not contaminated (40 CFR 312.29). Does the purchase price being paid for this property reasonably reflect the fair market value of the property? If you conclude that there is a difference, have you considered whether the lower purchase price is because contamination is known or believed to be present at the property? . 5. Commonly known or reasonably ascertainable information about the property (40 DFR 312.30). Are you aware of commonly known or reasonable ascertainable information about the property that would help the environmental professional to identify conditions indicative of releases or threatened releases? For example, as user, a) Do you know the past uses of the property? b) Do you know of specific chemicals that are present or once were present at the property? c) Do you know of spills or other chemical releases that have taken place at the property? d) Do you know of any environmental cleanups that have taken place at the property? 6. The degree of obviousness of the presence or likely presence of contamination at the property, and the ability to detect the contamination by appropriate investigation (40 CFR 312.31). As the user of this ESA, based on your knowledge and experience related to the property are there any obvious indicators that point to the presence or likely presence of contamination at the property? Project Address: Project City: Project State: Completed by: _________________ Company Name: Date: _________ 1 Landowner Liability Protections, or LLP’s, is the term used to describe the three types of potential defenses to Superfund liability in EPA’s Interim Guidance Regarding Criteria Landowners Must Meet in Order to Qualify for Bona Fide Prospective Purchaser, Contiguous Property Owner, or Innocent Landowner Limitations on CERCLA Liability (“Common Elements” Guide) issued on March 6, 2003. 2 P.L. 107-118.