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Home My WebLink AboutCHANGE ORDER - RFP - 7479 SOUTHEAST COMMUNITY PARK (3)F:\2013\2-13-0010 Ft Collins SE Community Park\management\01_proposal_contract\Change Order #4\2016 0606 SECP SCOPE Contract Amendment_CA fees.docx 1200 Bannock Street Denver, Colorado 80204 Tel 303 571.0053 Fax 303 825.0438 www.civitasinc.com May 12, 2016 Kurt Friesen Craig Kisling City of Fort Collins 215 North Mason Street Fort Collins, Colorado 80524 Re: Contract Amendment: Professional Landscape Architectural Services for 7479 Southeast Community Park CVT# 2‐13‐ 0010 Dear Kurt and Craig, Enclosed is a revised proposal for Construction Administration fees per your request. This request includes Construction Administration fees from Civitas, JVA Inc., and Clanton & Associates only. All fees pertaining to site visits and field reports have been excluded from this proposal. It is our understanding that the city will contract directly with Ripley Design Inc, RB+B Architects, Interwest Consulting Group, Abrahamson Engineering, and Hines Inc for Construction Administration services, and that Civitas will not be included at any level with coordination of these direct contracts. This proposal also includes an add service request for work completed towards project individual permit submittal to USACE The fees are defined in the proposal and spreadsheet following this letter. Please give me a call should you have any questions or comments. Sincerely, Craig Vickers Principal Attachments F:\2013\2-13-0010 Ft Collins SE Community Park\management\01_proposal_contract\Change Order #4\2016 0606 SECP SCOPE Contract Amendment_CA fees.docx 2 CONTRACT AMENDMENT: PROFESSIONAL LANDSCAPE ARCHITECTURE SERVICES FOR 7479 SOUTHEAST COMMUNITY PARK CVT# 2‐13‐0010 PROJECT INFORMATION Owner‐Client: CITY OF FORT COLLINS 215 North Mason St. Fort Collins, CO 80522 970.221.6367 Craig Kisling, Project Manager 970.416.2260 ckisling@fcgov.com Prime and Landscape Architectural Consultant: CIVITAS, INC. 1200 Bannock Street Denver, CO 80204 Craig Vickers, Principal in Charge cvickers@civitasinc.com Robin Rooney, Project Manager rrooney@civitasinc.com Subconsultant(s) to Civitas: ERO RESOURCES CLANTON & ASSOCIATES JVA, INC. SITE INFORMATION Jurisdiction: City of Fort Collins Total Site Area: About 50 acres Total Project Budget: F:\2013\2-13-0010 Ft Collins SE Community Park\management\01_proposal_contract\Change Order #4\2016 0606 SECP SCOPE Contract Amendment_CA fees.docx 3 GENERAL TEAM ROLES and SCOPE OF SERVICES Requested Add Service from ERO Resources for work completed on revisions to USACE permit submittal. B. Construction Administration services (detailed by firm) Civitas Civitas will participate in Construction Administration tasks for Southeast Community Park to include the following: 1. Coordination with City of Fort Collins representatives during construction phase 2. Submittal Review of the following specification sections: a. 05 52 13 Pipe & Tube Railings b. 05 70 00 Decorative Metal (Signage) c. 06 15 33 Wood Patio Decking d. 12 93 00 Site Furnishings 3. Shop Drawing Review of the following specification sections: a. Handrails for Stairs b. Park Entry Signage c. Gabion Walls d. Log Bench A and B e. Ipe Deck Plate Steel Fascia connections f. Harvest Table g. Greenscreen Walls h. Zipgro walls i. Hops Trellis j. Arbor 4. Mock‐up Review of the following – to be done during Site Visits on a Time & Material Basis. a. Park entry sign b. Gabion Walls c. Log Bench A and B d. Greenscreen Walls e. Zipgro Walls f. Hops Trellis g. Arbor 5. Responses to RFI’s from contractor 6. Record drawings based upon redlines provided to design team by contractor. EXCLUDED FROM CIVITAS PROPOSAL: 1. Participation in Pre‐construction meeting or site construction kick off meeting. 2. Any participation in locating, tagging or selection of plant material for the project. 3. Submittal Review of the following specification sections: a. 05 73 00 Steel Wire Rope Railing Systems b. 06 10 63 Exterior Rough Carpentry c. 09 91 13 Paint (Silos) d. 26 56 68 Exterior Athletic Lighting e. 32 13 13 Shotcrete f. 32 14 00 Unit Paving g. 32 34 00 Pedestrian Bridge (new) h. 32 91 00 Landscape Systems i. 32 92 00 Turf and Grasses j. 32 93 00 Trees, Plants and Groundcovers 4. Shop Drawing Review of the following: F:\2013\2-13-0010 Ft Collins SE Community Park\management\01_proposal_contract\Change Order #4\2016 0606 SECP SCOPE Contract Amendment_CA fees.docx 4 a. 05 73 00 Steel Wire Rope Railing Systems b. 32 34 00 Pedestrian Bridge (new) c. Compost Bin d. Steel reinforcement in concrete site walls e. Community garden fencing f. Dog Park Fencing 5. Mock‐up Review of the following specification sections: a. 09 91 13 Paint (Silos) b. 32 13 13 Shotcrete c. 32 14 00 Unit Paving d. 32 91 00 Landscape Systems e. Concrete site walls 6. All site visits will be billed on a time and material basis. 7. Any submittal, shop drawing or mock‐up review not specifically listed above. 8. This scope of work assumes that extensive revisions to the 100% Construction Documents, dated 04.29.2016 will not be made during construction. TO BE COMPLETED ON A TIME AND MATERIAL BASIS: 1. Site Visits to include (8) site visits during construction. a. (2) site visits to include substantial completion walkthrough and final acceptance walkthrough b. (2) site visits to include review of mock‐ups for: i. Park entry sign ii. Gabion Walls iii. Log Bench A and B iv. Greenscreen Walls v. Zipgro Walls vi. Hops Trellis vii. Arbor c. (6) site visits as needed during construction d. A field report will be prepared for each site visit Clanton & Associates Clanton & Associates will participate in Construction Administration tasks for Southeast Community Park to include the following: 1. Submittal Review as required by specifications 2. Shop Drawing Review as required by specifications 3. Mockup Review as required by specifications 4. Responses to RFI’s from contractor 5. Record drawings based upon redlines provided to design team by contractor. EXCLUDED FROM CLANTON & ASSOCIATES PROPOSAL: 1. All site visits will be billed on a time and material basis. 2. This scope of work assumes that extensive revisions to the 100% Construction Documents, dated 04.29.2016 will not be made during construction. 3. Any review, coordination or direction regarding installation of sports field lighting fixtures. 4. Site walkthroughs at either Substantial Completion or Final Acceptance TO BE COMPLETED ON A TIME AND MATERIAL BASIS: 1. Site Visit to include (1) site visit during construction F:\2013\2-13-0010 Ft Collins SE Community Park\management\01_proposal_contract\Change Order #4\2016 0606 SECP SCOPE Contract Amendment_CA fees.docx 5 a. A field report will be prepared for this site visit JVA Inc JVA Inc will participate in Construction Administration tasks for Southeast Community Park to include the following: 1. Submittal Review as required by specifications 2. Shop Drawing Review as required by specifications 3. Mockup Review as required by specifications 4. Responses to RFI’s from contractor 5. Record drawings based upon redlines provided to design team by contractor. EXCLUDED FROM JVA Inc PROPOSAL: 1. All site visits will be billed on a time and material basis. 2. This scope of work assumes that extensive revisions to the 100% Construction Documents, dated 04.29.2016 will not be made during construction. 3. Site walkthroughs at either Substantial Completion or Final Acceptance TO BE COMPLETED ON A TIME AND MATERIAL BASIS: 1. Site Visits to include (4) site visits during construction at the following milestones: a. Construction of bridge foundations b. Construction of bathroom foundations c. Construction of bathroom framing d. Construction of site structures (Hops Trellis) e. A field report will be prepared for each site visit ERO Resources Any Construction Administration tasks required by ERO Resources will be directed at the request of the City of Fort Collins representative and completed on a Time and Material basis. TOTAL TEAM FEES FOR CONSTRUCTION ADMINISTRATION The following outlines the fees for the defined team. F:\2013\2-13-0010 Ft Collins SE Community Park\management\01_proposal_contract\Change Order #4\2016 0606 SECP SCOPE Contract Amendment_CA fees.docx 6 TEAM CONTACTS AND BILLING RATES Prime Consultant and Lead Designer: CIVITAS Principal $225.00/hr 1200 Bannock Street Senior Project Manager $130.00/hr Denver, CO 80204 Designer II $80.00/hr 303.571.0053 Craig Vickers, Principal in Charge cvickers@civitasinc.com Robin Rooney, Project Manager rrooney@civitasinc.com Ecology and Habitat: ERO RESOURCES Principal $134.00/hr 842 Clarkson Street Denver, CO 80218 303.830.1188 Mary Powell, Vice President mpowell@eroresources.com Lighting Design and Electrical Engineering: CLANTON & ASSOCIATES Principal Engineer $200.00/hr 4699 Nautilus Court South, Suite 102 Electrical Designer $100.00/hr Boulder, CO 80301 303.530.7229 David Roederer david@clantonassociates.com Structural Engineering: JVA ENGINEERING Senior Project Manager $144.00/hr 25 Old Town Square, Suite 200 Project Engineer $96.00/hr Fort Collins, CO 80524 Drafter $92.00/ hr 970.225.9099 Mike McDonald mmcdonald@jvajva.com Civitas reserves the right to amend billing rates should the work of this contract continue past January 1 of the year following execution of this agreement. FORM OF CONTRACT Labor for services described in this proposal will be provided under a phased fixed‐fee agreement, with reimbursable expenses above and beyond the labor fee. REIMBURSABLE EXPENSES Normal reimbursable expenses include printing, delivery services, local travel and photo reproduction. Expenses will be billed at cost plus 10%. Printing multiple copies of approval and bid documents beyond those listed above is not included. ADDITIONAL SERVICES When the Owner‐Client requests activities and/or work products that are above and beyond the Scope of Work in this proposal, an Additional Services request will be made by Civitas to the Owner‐Client. This request must be approved by the Owner‐Client prior to F:\2013\2-13-0010 Ft Collins SE Community Park\management\01_proposal_contract\Change Order #4\2016 0606 SECP SCOPE Contract Amendment_CA fees.docx 7 beginning the additional work. Based on the needs of the Owner‐Client and Civitas, the additional service may be considered an additional billing group, or may be included in the overall amended contract amount. BILLING Civitas will invoice the Client monthly. All invoices are due upon receipt. Invoicing will be separate for contracted amount vs. Time And Material services. APPENDIX A ‐ Construction Administration Team Fees Southeast Community Park Contract Amendment ‐ Add Service Request for Construction Administration May 5, 2016 BASE CONTRACT $414,650.00 CONTRACT AMENDMENT 01 $9,700.00 CONTRACT AMENDMENT 02 $166,432.95 CONTRACT AMENDMENT 03 $1,300.00 CURRENT AMENDED CONTRACT $592,082.95 CONTRACT AMENDMENT 04 ‐ ERO Add Service $3,619.00 CONTRACT AMENDMENT 04 ‐ Construction Administration $22,692.00 TOTAL AMENDED CONTRACT $618,393.95