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HomeMy WebLinkAbout132133 EARTH ENTERPRISES DBA WASTE-NOT RECYCLING - CONTRACT - AGREEMENT MISC - WASTE-NOT RECYCLINGServices Agreement MISC – E-Waste Recycling Back-Up with Waste Not Page 1 of 11 SERVICES AGREEMENT THIS AGREEMENT made and entered into the day and year set forth below by and between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred to as the "City" and WASTE-NOT RECYCLING, a division of Earth Enterprises, Inc., hereinafter referred to as "Service Provider". WITNESSETH: In consideration of the mutual covenants and obligations herein expressed, it is agreed by and between the parties hereto as follows: 1. Scope of Services. The Service Provider agrees to provide services in accordance with the scope of services attached hereto as Exhibit "A", consisting of one (1) page and incorporated herein by this reference. Irrespective of references in Exhibit A to certain named third parties, Service Provider shall be solely responsible for performance of all duties hereunder. 2. Contract Period. This Agreement shall commence September 1, 2015, and shall continue in full force and effect until August 31, 2016, unless sooner terminated as herein provided. In addition, at the option of the City, the Agreement may be extended for additional one year periods not to exceed four (4) additional one year periods. Renewals and pricing changes shall be negotiated by and agreed to by both parties. Written notice of renewal shall be provided to the Service Provider and mailed no later than thirty (30) days prior to contract end. 3. Delay. If either party is prevented in whole or in part from performing its obligations by unforeseeable causes beyond its reasonable control and without its fault or negligence, then the party so prevented shall be excused from whatever performance is prevented by such cause. To the extent that the performance is actually prevented, the Service Provider must provide written notice to the City of such condition within fifteen (15) days from the onset of such condition. 4. Early Termination by City/Notice. Notwithstanding the time periods contained herein, the City may terminate this Agreement at any time without cause by providing written notice of termination to the Service Provider. Such notice shall be delivered at least fifteen (15) days prior to the termination date contained in said notice unless otherwise agreed in writing by the parties. All notices provided under this Agreement shall be effective when mailed, postage prepaid and sent to the following addresses: Service Provider: City: Copy to: Waste-Not Recycling Attn: John Newman 1065 Poplar Street Johnstown, CO 80534 City of Fort Collins Attn: Errin Henggeler PO Box 580 Fort Collins, CO 80522 City of Fort Collins Attn: Purchasing Dept. PO Box 580 Fort Collins, CO 80522 DocuSign Envelope ID: E8983DE4-8817-4AE5-88E5-94C1D2778A6F Services Agreement MISC – E-Waste Recycling Back-Up with Waste Not Page 2 of 11 In the event of early termination by the City, the Service Provider shall be paid for services rendered to the date of termination, subject only to the satisfactory performance of the Service Provider's obligations under this Agreement. Such payment shall be the Service Provider's sole right and remedy for such termination. 5. Contract Sum. The City shall pay the Service Provider for the performance of this Contract, subject to additions and deletions provided herein, as per the attached Exhibit "C", consisting of three (3) pages, and incorporated herein by this reference. 6. City Representative. The City will designate, prior to commencement of the work, its representative who shall make, within the scope of his or her authority, all necessary and proper decisions with reference to the services provided under this agreement. All requests concerning this agreement shall be directed to the City Representative. 7. Independent Service provider. The services to be performed by Service Provider are those of an independent service provider and not of an employee of the City of Fort Collins. The City shall not be responsible for withholding any portion of Service Provider's compensation hereunder for the payment of FICA, Workmen's Compensation or other taxes or benefits or for any other purpose. 8. Subcontractors. Service Provider may not subcontract any of the Work set forth in the Exhibit A, Statement of Work without the prior written consent of the city, which shall not be unreasonably withheld. If any of the Work is subcontracted hereunder (with the consent of the City), then the following provisions shall apply: (a) the subcontractor must be a reputable, qualified firm with an established record of successful performance in its respective trade performing identical or substantially similar work, (b) the subcontractor will be required to comply with all applicable terms of this Agreement, (c) the subcontract will not create any contractual relationship between any such subcontractor and the City, nor will it obligate the City to pay or see to the payment of any subcontractor, and (d) the work of the subcontractor will be subject to inspection by the City to the same extent as the work of the Service Provider. 9. Personal Services. It is understood that the City enters into the Agreement based on the special abilities of the Service Provider and that this Agreement shall be considered as an agreement for personal services. Accordingly, the Service Provider shall neither assign any responsibilities nor delegate any duties arising under the Agreement without the prior written consent of the City. 10. Acceptance Not Waiver. The City's approval or acceptance of, or payment for any of the services shall not be construed to operate as a waiver of any rights or benefits provided to the City under this Agreement or cause of action arising out of performance of this Agreement. 11. Warranty. a. Service Provider warrants that all work performed hereunder shall be performed with DocuSign Envelope ID: E8983DE4-8817-4AE5-88E5-94C1D2778A6F Services Agreement MISC – E-Waste Recycling Back-Up with Waste Not Page 3 of 11 the highest degree of competence and care in accordance with accepted standards for work of a similar nature. b. Unless otherwise provided in the Agreement, all materials and equipment incorporated into any work shall be new and, where not specified, of the most suitable grade of their respective kinds for their intended use, and all workmanship shall be acceptable to City. c. Service Provider warrants all equipment, materials, labor and other work, provided under this Agreement, except City-furnished materials, equipment and labor, against defects and nonconformances in design, materials and workmanship/workwomanship for a period beginning with the start of the work and ending twelve (12) months from and after final acceptance under the Agreement, regardless whether the same were furnished or performed by Service Provider or by any of its subcontractors of any tier. Upon receipt of written notice from City of any such defect or nonconformances, the affected item or part thereof shall be redesigned, repaired or replaced by Service Provider in a manner and at a time acceptable to City. 12. Default. Each and every term and condition hereof shall be deemed to be a material element of this Agreement. In the event either party should fail or refuse to perform according to the terms of this agreement, such party may be declared in default thereof. 13. Remedies. In the event a party has been declared in default, such defaulting party shall be allowed a period of ten (10) days within which to cure said default. In the event the default remains uncorrected, the party declaring default may elect to (a) terminate the Agreement and seek damages; (b) treat the Agreement as continuing and require specific performance; or (c) avail himself of any other remedy at law or equity. If the non-defaulting party commences legal or equitable actions against the defaulting party, the defaulting party shall be liable to the non-defaulting party for the non-defaulting party's reasonable attorney fees and costs incurred because of the default. 14. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire agreement between the parties and shall be binding upon said parties, their officers, employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal representatives, successors and assigns of said parties. 15. Indemnity/Insurance. a. The Service Provider agrees to indemnify and save harmless the City, its officers, agents and employees against and from any and all actions, suits, claims, demands or liability of any character whatsoever brought or asserted for injuries to or death of any person or persons, or damages to property arising out of, result from or occurring in connection with the performance of any service hereunder. b. The Service Provider shall take all necessary precautions in performing the work hereunder to prevent injury to persons and property. c. Without limiting any of the Service Provider's obligations hereunder, the Service DocuSign Envelope ID: E8983DE4-8817-4AE5-88E5-94C1D2778A6F Services Agreement MISC – E-Waste Recycling Back-Up with Waste Not Page 4 of 11 Provider shall provide and maintain insurance coverage naming the City as an additional insured under this Agreement of the type and with the limits specified within Exhibit “B”, consisting of one (1) page, attached hereto and incorporated herein by this reference. The Service Provider before commencing services hereunder, shall deliver to the City's Director of Purchasing and Risk Management, P. O. Box 580, Fort Collins, Colorado 80522, one copy of a certificate evidencing the insurance coverage required from an insurance company acceptable to the City. 16. Entire Agreement. This Agreement, along with all Exhibits and other documents incorporated herein, shall constitute the entire Agreement of the parties. Covenants or representations not contained in this Agreement shall not be binding on the parties. 17. Law/Severability. The laws of the State of Colorado shall govern the construction interpretation, execution and enforcement of this Agreement. In the event any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this Agreement. 18. Prohibition Against Employing Illegal Aliens. Pursuant to Section 8-17.5-101, C.R.S., et. seq., Service Provider represents and agrees that: a. As of the date of this Agreement: 1. Service Provider does not knowingly employ or contract with an illegal alien who will perform work under this Agreement; and 2. Service Provider will participate in either the e-Verify program created in Public Law 208, 104th Congress, as amended, and expanded in Public Law 156, 108th Congress, as amended, administered by the United States Department of Homeland Security (the “e-Verify Program”) or the Department Program (the “Department Program”), an employment verification program established pursuant to Section 8-17.5-102(5)(c) C.R.S. in order to confirm the employment eligibility of all newly hired employees to perform work under this Agreement. b. Service Provider shall not knowingly employ or contract with an illegal alien to perform work under this Agreement or knowingly enter into a contract with a subcontractor that knowingly employs or contracts with an illegal alien to perform work under this Agreement. c. Service Provider is prohibited from using the e-Verify Program or Department Program procedures to undertake pre-employment screening of job applicants while this Agreement is being performed. d. If Service Provider obtains actual knowledge that a subcontractor performing work under this Agreement knowingly employs or contracts with an illegal alien, Service Provider shall: 1. Notify such subcontractor and the City within three days that Service Provider has actual knowledge that the subcontractor is employing or contracting with an illegal DocuSign Envelope ID: E8983DE4-8817-4AE5-88E5-94C1D2778A6F Services Agreement MISC – E-Waste Recycling Back-Up with Waste Not Page 5 of 11 alien; and 2. Terminate the subcontract with the subcontractor if within three days of receiving the notice required pursuant to this section the subcontractor does not cease employing or contracting with the illegal alien; except that Service Provider shall not terminate the contract with the subcontractor if during such three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. e. Service Provider shall comply with any reasonable request by the Colorado Department of Labor and Employment (the “Department”) made in the course of an investigation that the Department undertakes or is undertaking pursuant to the authority established in Subsection 8-17.5-102 (5), C.R.S. f. If Service Provider violates any provision of this Agreement pertaining to the duties imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this Agreement. If this Agreement is so terminated, Service Provider shall be liable for actual and consequential damages to the City arising out of Service Provider’s violation of Subsection 8-17.5-102, C.R.S. g. The City will notify the Office of the Secretary of State if Service Provider violates this provision of this Agreement and the City terminates the Agreement for such breach. 19. Special Provisions. Special provisions or conditions relating to the services to be performed pursuant to this Agreement are set forth in Exhibit "D" - Confidentiality, consisting of one (1) page, attached hereto and incorporated herein by this reference. THE CITY OF FORT COLLINS, COLORADO By: Gerry Paul Purchasing Director DATE: WASTE-NOT RECYCLING, A DIVISION OF EARTH ENTERPRISES, INC. By: Printed: Title: CORPORATE PRESIDENT OR VICE PRESIDENT Date: DocuSign Envelope ID: E8983DE4-8817-4AE5-88E5-94C1D2778A6F Anita Comer 7/6/2015 7/7/2015 Services Agreement MISC – E-Waste Recycling Back-Up with Waste Not Page 6 of 11 EXHIBIT A SCOPE OF WORK I. GENERAL INFORMATION: The City of Fort Collins (City) has selected a qualified Service Provider to recycle E-Waste and other miscellaneous hard-to-recycle items as the need arises. The City will work closely with the Service Provider, who has been selected for their ability to draw upon a range of skills and capabilities, including recycling technical expertise, and familiarity with industry Best Management Practices. II. WORK REQUIREMENTS: A. General Requirements:  Service Provider shall provide all labor, equipment, apparatus, appliances, tools, transportation and permits as required for recycling services.  Service Provider shall procure all licenses, pay all charges and fees, and give all notices necessary and incidental to the lawful fulfillment of the services to be provided.  All services performed under this contract will be to the highest industry standards for services of this type, done by those normally engaged in this type of business, and shall also be in compliance with all applicable codes and regulations.  Service Provider shall comply with all City, State and Federal regulations; and specifically, the Colorado Department of Public Health and Environment (CDPHE) requirements for operating a recycling facility.  The City shall have the right to visit and inspect any disposal or recycling sites owned, operated, or used by the Service Provider. Service Provider’s improper dumping of City materials may be cause for immediate contract cancellation, and possible prosecution.  Service Provider shall report to the City on a monthly basis on types of materials and weights picked up from City departments. Service Provider and City Sustainability Coordinator shall agree on a mutually acceptable electronic reporting format.  Service Provider shall provide a single monthly billing statement to the City’s Accounts Payable Department that itemizes service fees for each City department.  The City reserves the right to make payments with a City credit card (currently Visa) at no additional charge.  The City will award a one-year renewable annual contract, with annual option to renew for up to four optional renewal years (maximum length five years total). All prices are to be firm fixed prices, inclusive of all applicable taxes, fees, surcharges, etc. NO additional charges or fees (administrative, environmental, late charges, fuel surcharges, etc.) will be allowed. B. Other Hard-to-Recycle Items:  Furniture and Equipment  Other as requested by City and mutually agreed to by Service Provider DocuSign Envelope ID: E8983DE4-8817-4AE5-88E5-94C1D2778A6F Services Agreement MISC – E-Waste Recycling Back-Up with Waste Not Page 7 of 11 EXHIBIT B INSURANCE REQUIREMENTS 1. The Service Provider will provide, from insurance companies acceptable to the City, the insurance coverage designated hereinafter and pay all costs. Before commencing work under this bid, the Service Provider shall furnish the City with certificates of insurance showing the type, amount, class of operations covered, effective dates and date of expiration of policies, and containing substantially the following statement: “The insurance evidenced by this Certificate will not reduce coverage or limits and will not be cancelled, except after thirty (30) days written notice has been received by the City of Fort Collins.” In case of the breach of any provision of the Insurance Requirements, the City, at its option, may take out and maintain, at the expense of the Service Provider, such insurance as the City may deem proper and may deduct the cost of such insurance from any monies which may be due or become due the Service Provider under this Agreement. The City, its officers, agents and employees shall be named as additional insureds on the Service Provider 's general liability and automobile liability insurance policies for any claims arising out of work performed under this Agreement. 2. Insurance coverages shall be as follows: A. Workers' Compensation & Employer's Liability. The Service Provider shall maintain during the life of this Agreement for all of the Service Provider's employees engaged in work performed under this agreement: 1. Workers' Compensation insurance with statutory limits as required by Colorado law. 2. Employer's Liability insurance with limits of $100,000 per accident, $500,000 disease aggregate, and $100,000 disease each employee. B. Commercial General & Vehicle Liability. The Service Provider shall maintain during the life of this Agreement such commercial general liability and automobile liability insurance as will provide coverage for damage claims of personal injury, including accidental death, as well as for claims for property damage, which may arise directly or indirectly from the performance of work under this Agreement. Coverage for property damage shall be on a "broad form" basis. The amount of insurance for each coverage, Commercial General and Vehicle, shall not be less than $1,000,000 combined single limits for bodily injury and property damage. In the event any work is performed by a subcontractor, the Service Provider shall be responsible for any liability directly or indirectly arising out of the work performed under this Agreement by a subcontractor, which liability is not covered by the subcontractor's insurance. DocuSign Envelope ID: E8983DE4-8817-4AE5-88E5-94C1D2778A6F New insurance Services Agreement MISC – E-Waste Recycling Back-Up with Waste Not Page 8 of 11 EXHIBIT C COST SCHEDULE TV's Average Weight Price per Pound 19" 57.6 0.5500 27" 66.4 0.5500 27" 107.6 0.5500 33" 122.6 0.5500 36" 150.06 0.5500 Console TV 250 0.5500 Projection TV's 250 0.5500 LED/Plasma TV's - Monitors Weight Price per Pound CRT 13" 28 0.5500 CRT 16" 34 0.5500 CRT 18" 39.5 0.5500 Any CRT > 18" 45 0.5500 Flat Panel (LED/Plasma) 35 - Bulbs Size Each 4' fluorescent tubes or less 4 1.2000 5' fluorescent tubes 5 1.2000 6' fluorescent tubes 6 1.2000 7' fluorescent tubes 7 1.2000 8' fluorescent tubes 8 1.2000 9' fluorescent tubes 9 1.2000 10' fluorescent tubes 10 2.0000 11' fluorescent tubes 11 2.0000 12' fluorescent tubes 12 2.0000 Shielded or Coated Tubes <= 4' 2.5000 Shielded or Coated Tubes > 4' 2.5000 U, Circular, BIAX lamps 0.6000 HID bulbs any watt 2.2500 Compact w/ballast 0.8500 Compact w/o ballast 0.8500 55 gallon drum of crushed lamps - Halogens ultraviolet 4.0000 LCD projector bulbs 4.0000 unsorted bulbs $15.00 Sorting Fee Additional Electronic Waste CPU's 2.0000 MFP (printer/fax/scanner) 5.0000 DocuSign Envelope ID: E8983DE4-8817-4AE5-88E5-94C1D2778A6F Services Agreement MISC – E-Waste Recycling Back-Up with Waste Not Page 9 of 11 Copiers 0.2500 Stereos/VCR/Speakers Will not Take - Small Appliances Will not Take - Peripherals Will not Take - Microwave Ovens Will not Take - Large Appliances Will not Take - Home/Office Phones Will not Take - Fire and Smoke Alarms Will not Take - Cell Phones Will not Take - Laptops - UPS Will not Take - Power Supplies Will not Take Batteries o Recycle Alkaline Batteries $1.28/lb. o Recycle Carbon Zinc Batteries $1.60/lb. o Recycle Lead Acid Wet Batteries no charge o Recycle Lithium Ion Batteries no charge o Recycle Lithium Primary Batteries $3.75/lb. o Recycle Lithium Chloride Batteries $7.50/lb. o Recycle Lithium Iron Packs $.75/lb. o Recycle Nickel Metal Hydride $.20/lb. o Recycle Nickel Cadmium Batteries $ .98/lb. o Recycle Nickel Iron Batteries $ .90/lb. o Recycle Silver Oxide Batteries $3.60/lb. o Mixed Batteries $4.20/lb. Special Items Pricing: Special items such as Water Meters, Traffic Control Equipment, etc. will be evaluated on a case by case basis. Pricing will be determined by recycled value (if any) of material, labor to disassemble, and overall product quantity. In addition to the $85.00 pickup fee, charges will be assessed for recycling these items. Service Provider will establish a cost per unit recycling charge based on the specific unit, understand what if any recycle value it has and assessment of the time and labor required to deconstruct the item for recycling. Surplus Furniture: Service Provider will charge a pickup fee of $85.00 for a box truck pickup. Service Provider shall retain all proceeds from the sale of surplus furniture on the secondary market to help defer the costs of handling, staging, and advertising to sell the item. Special Instructions: Electronics, bulbs and batteries must be prepared for pickup. Items should either be wrapped on a pallet or contained in Gaylord boxes. There will be additional fees for packing services in the event the City does not wrap/palletize or utilize a Gaylord box. DocuSign Envelope ID: E8983DE4-8817-4AE5-88E5-94C1D2778A6F Services Agreement MISC – E-Waste Recycling Back-Up with Waste Not Page 10 of 11 Pickup fees:  Fort Collins: $85.00/trip.  Loveland: $65.00/trip.  Greeley: $85.00/trip.  Cheyenne: $125.00/trip. DocuSign Envelope ID: E8983DE4-8817-4AE5-88E5-94C1D2778A6F Services Agreement MISC – E-Waste Recycling Back-Up with Waste Not Page 11 of 11 EXHIBIT D CONFIDENTIALITY IN CONNECTION WITH SERVICES provided to the City of Fort Collins (the “City”) pursuant to this Agreement (the “Agreement”), the Service Provider hereby acknowledges that it has been informed that the City has established policies and procedures with regard to the handling of confidential information and other sensitive materials. In consideration of access to certain information, data and material (hereinafter individually and collectively, regardless of nature, referred to as “information”) that are the property of and/or relate to the City or its employees, customers or suppliers, which access is related to the performance of services that the Service Provider has agreed to perform, the Service Provider hereby acknowledges and agrees as follows: That information that has or will come into its possession or knowledge in connection with the performance of services for the City may be confidential and/or proprietary. The Service Provider agrees to treat as confidential (a) all information that is owned by the City, or that relates to the business of the City, or that is used by the City in carrying on business, and (b) all information that is proprietary to a third party (including but not limited to customers and suppliers of the City). The Service Provider shall not disclose any such information to any person not having a legitimate need-to-know for purposes authorized by the City. Further, the Service Provider shall not use such information to obtain any economic or other benefit for itself, or any third party, except as specifically authorized by the City. The foregoing to the contrary notwithstanding, the Service Provider understands that it shall have no obligation under this Agreement with respect to information and material that (a) becomes generally known to the public by publication or some means other than a breach of duty of this Agreement, or (b) is required by law, regulation or court order to be disclosed, provided that the request for such disclosure is proper and the disclosure does not exceed that which is required. In the event of any disclosure under (b) above, the Service Provider shall furnish a copy of this Agreement to anyone to whom it is required to make such disclosure and shall promptly advise the City in writing of each such disclosure. In the event that the Service Provider ceases to perform services for the City, or the City so requests for any reason, the Service Provider shall promptly return to the City any and all information described hereinabove, including all copies, notes and/or summaries (handwritten or mechanically produced) thereof, in its possession or control or as to which it otherwise has access. The Service Provider understands and agrees that the City’s remedies at law for a breach of the Service Provider’s obligations under this Confidentiality Agreement may be inadequate and that the City shall, in the event of any such breach, be entitled to seek equitable relief (including without limitation preliminary and permanent injunctive relief and specific performance) in addition to all other remedies provided hereunder or available at law. DocuSign Envelope ID: E8983DE4-8817-4AE5-88E5-94C1D2778A6F DocuSign Envelope ID: E8983DE4-8817-4AE5-88E5-94C1D2778A6F DocuSign Envelope ID: E8983DE4-8817-4AE5-88E5-94C1D2778A6F