HomeMy WebLinkAboutCORRESPONDENCE - BID - 8198 TRANSFORT REROOF (3)City of
Fort Collins
Purchasing
December 29, 2015
Select Roofing Contractors LLC
Attn: Zack Stanevich
2614 S Timberline Road, Unit 109-182
Fort Collins, CO 80525
zackc@ selectroofingcontractors. com
Financial Services
Purchasing Division
215 N. Mason St. 2n' Floor
PO Box 580
Fort Collins, CO 80522
970.221.6775
970.221.6707-fax
fcgov. com/purchasing
RE: 1) BID 8198 Transfort Reroof
2) City Good Faith Effort Determination dated December 22, 2015
3) Select Roofing Administrative Reconsideration dated December 28, 2015
Dear Mr. Stanevich:
Pursuant to 49 CFR Part 26.53 (d) in the reference 2 letter dated December 22, 2015
the City provided Select Roofing the opportunity for Administrative Reconsideration and
the opportunity to meet with the City. After a thorough review of your response letter
dated December 28, 2015, the City has reaffirmed that you have not sufficiently
documented that you have made a good faith effort to meet the DBE goal of 5% set by
the City.
To be considered responsive to the bid, Select Roofing needed to either; 1) achieve the
5% DBE goal; or 2) demonstrate good faith efforts.
In accordance with the U.S. Department of Transportation guidance concerning good
faith efforts a "...bidder must show that it took all necessary and reasonable steps to
achieve a DBE goal ... by their scope, intensity, and appropriateness to the objective,
could reasonably be expected to obtain sufficient DBE participation, even if they are not
fully successful." "The efforts employed by the bidder should be those that one could
reasonably expect a bidder to take if the bidder were actively and aggressively trying to
obtain DBE participation sufficient to meet the DBE contract goal."
As required by 49 CFR Part 26.53, good faith efforts must be completed prior to
submission of the bid. Based on the documentation provided, we found no evidence
that Select Roofing actively solicited DBE participation prior to submittal of the bid.
In conclusion, this Administrative Reconsideration has determined that Select Roofing's
bid is non responsive because good faith efforts have not been adequately
documented.
Pursuant to 26.53, the result of the reconsideration process is not administratively
appealable to the Department of Transportation.
Sincerely,
Mike Beckstead
Chief Financial Officer
Cc Gerry Paul - Purchasing Director
Karl Gannon — FTA Grant Compliance Officer
Ethan Cozzens — Project Manager