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HomeMy WebLinkAboutRFI - REQUEST FOR INFORMATION - 8066 UTILITY INFRASTRUCTURE CONSTRUCTION SERVICESREQUEST FOR INFORMATION (RFI) 8066 UTILITY INFRASTRUCTURE CONSTRUCTION SERVICES FOR WATER, WASTEWATER AND STORMWATER FACILITIES CAPITAL IMPROVEMENTS I. OBJECTIVE The City of Fort Collins is requesting information from qualified firms who are interested in providing utility infrastructure construction services to the City. From the information collected through this RFI process, the City will review all information and options, assess its needs and refine its requirements in order to create a more thorough and complete Request for Proposal (RFP) document. Through the RFI process, the City desires to gain knowledge of the capability of firms interested in providing the construction services requested. It is also the City’s hope that this process will assist the firms responding to the forthcoming RFP in providing a more thorough submittal showing their understanding of the needs of the City. The City of Fort Collins is undertaking a new process for selecting vendors for our contracts that use the Alternative Product Delivery System (APDS). The process begins with a Request for Information (RFI) document being issued which vendors may respond to. Vendor Rate Schedules or other pricing will not be required in response to the RFI. II. RFI Vendors are strongly encouraged to contact the project manager during the RFI discussion period to discuss their qualifications and staffing and to familiarize themselves with the Utilities Alternative Product Delivery System business model and to discuss some of our upcoming projects. The one-on- one discussion will be the only time vendors are allowed to discuss the needs of the City with the team until a short-list is developed and interviews are held in the Request for Proposal (RFP) stage. Vendors are not required to attend a one-on-one discussion with the City. Once vendors have responded with the RFI document, the City will be available for a RFI discussion meeting per the schedule below. The City will be available for discussions at various times during the weeks of March 7 – March 20th. Vendors who wish to attend a one-on-one discussion with the City are encouraged to submit their preferred dates and times in their RFI response or call the City Project Manager to schedule a time. Phone calls to schedule these meetings will be taken after February 26. The meetings will be held at Utilities at 700 Wood Street, Fort Collins, CO 80522. Questions are to be asked and answered by both parties to assist each in getting to know the other, their capabilities, their needs and more about their business. III. RFP At the end of the RFI discussion period, the City intends to launch an RFP on www.rockymountainbidsystem.com. All vendors may respond – responses will not be limited to those who take part in the RFI process. Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707 fcgov.com/purchasing RFI 8066 Utility Infrastructure Construction Services for Water, WasteWater & Stormwater Facilities Capital Improvement Projects Page 2 Questions during the RFP process will be received via email and answered via addendum issued to all. There will be no RFP pre-proposal meeting. After vendor submittals are received, the City will evaluate the proposals individually and as a team. Information to be considered during these evaluations will be that which is submitted in response to the Request for Proposals (RFP) only. A short list of firms will be developed from the evaluation and those firms will be interviewed by the City team. The City plans to contract with 2-4 firms from this process. IV. SCHEDULE The overall delivery schedule for the selection process is estimated as follows: • Issuance of RFI February 6, 2015 • Accepting Vendor RFI Questions Through February 16, 2015 • RFI response Due February 20, 2015 • Accepting phone calls scheduling one-on-ones After February 26, 2015 • RFI Discussion Period March 7 – March 20, 2015 • Issuance of RFP March 23, 2015 • RFP Proposals Due April 10, 2015 • Notice of Short List May 1, 2015 • Interviews May 11-13, 2015 • Contract Start 1st week June 2015 V. VENDOR SUBMITTALS The City requests that all responders submit replies that are short, clear, concise and complete. It is not necessary to submit a marketing document in response to the RFI and 25 pages is the maximum allowed. All information packages will be public record and firms shall include no confidential or proprietary information. As part of the City’s commitment to Sustainable Purchasing, RFI response submission via email is preferred. RFI response submittals shall be submitted in a single Microsoft Word or PDF file under 20MB and e-mailed to: purchasing@fcgov.com. If electing to submit hard copy RFI responses instead, seven (7) copies will be received at the City of Fort Collins' Purchasing Division, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80524. RFI response submittals must be received before 3:00 p.m. (our clock), February 20, 2015 and referenced as RFI 8066. If delivered, they are to be sent to 215 North Mason Street, 2nd Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins, 80522-0580. Please note, additional time is required for RFI responses mailed to the PO Box to be received at the Purchasing Office. VI. QUESTIONS Questions concerning the scope of the RFI should be directed to Jay Rose, Special Projects Manager at (970) 224-6106 or jmrose@fcgov.com. Questions regarding RFI submittal or process should be directed to Pat Johnson, Senior Buyer at 970- 221-6816 or pjohnson@fcgov.com. VII. MISCELLANEOUS A copy of the RFI may be obtained at www.rockymountainbidsystem.com. RFI 8066 Utility Infrastructure Construction Services for Water, WasteWater & Stormwater Facilities Capital Improvement Projects Page 3 This is ONLY a REQUEST FOR INFORMATION (RFI) and should not be construed as intent, commitment or promise to acquire the products and services presented by vendors. The City of Fort Collins will not be obligated to any vendor as a result of this RFI. The City is not obligated for any cost incurred whatsoever by vendors in the preparation of the Request for Information. Sincerely, Gerry S. Paul Director of Purchasing & Risk Management RFI 8066 Utility Infrastructure Construction Services for Water, WasteWater & Stormwater Facilities Capital Improvement Projects Page 4 REQUEST FOR INFORMATION (RFI) 8066 UTILITY INFRASTRUCTURE CONSTRUCTION SERVICES FOR WATER, WASTEWATER AND STORMWATER FACILITIES CAPITAL IMPROVEMENTS I. PURPOSE The City of Fort Collins (City) goal in issuing this Request for Information (RFI) is to give utility construction firms who are interested in entering into a contractual arrangement for construction services with the City an opportunity to exchange information with the City prior to the issuance of the Request for Proposal (RFP). This RFI is intended to provide both the City and the construction firms an opportunity to learn more about how each conducts business. The City is interested in gaining knowledge about services and capabilities from construction firms and their subcontractors who can provide: earthwork related construction services, large diameter stormwater installations, general water, wastewater, and stormwater system improvements, special water system piping improvements, treatment plant yard piping improvements, and emergency response for projects as they are required. The City will answer questions and explain projects that may be related to water pipelines, stormwater and sanitary sewer pipelines, drainage channels, detention ponds, floodplains, finished water storage, trenchless pipeline rehabilitation, and the timely emergency pipeline repair of large diameter water mains. II. OVERVIEW OF SERVICES REQUIRED The City is requesting information from construction firms who are capable of providing the following services for the construction of water, wastewater, and stormwater infrastructure improvements, rehabilitation projects, as well as provide emergency response and emergency pipeline repair as needed. a. Serve as members of the design team during the design phase of Utility projects b. Cost estimation services during the design phase of Utility projects c. Construction scheduling services. d. Prepare permit applications as required e. Earthwork related construction services f. General water, wastewater, and stormwater construction services g. Specialized trenchless technology construction services h. Large diameter stormwater pipeline installations i. Water plant yard piping improvements j. Timely emergency response to large diameter water main breaks Projects will be managed utilizing the Utilities’ Alternative Product Delivery System (APDS). Experience with the APDS or a similar system of design and construction is critical. The contractor will be part of a project team consisting of City of Fort Collins Utilities’ staff, contractor’s staff, and the engineering consultant’s staff. In general, all team members will participate in the project from conception, during the design phase through construction. Each team member has significant involvement in the design and construction concepts that are utilized for the successful completion of utility capital projects. Participation by all team members throughout the project is expected to encourage innovation and enhance project quality and value. RFI 8066 Utility Infrastructure Construction Services for Water, WasteWater & Stormwater Facilities Capital Improvement Projects Page 5 III. INFORMATION REQUESTED Qualified construction service providers who may have an interest in entering into a construction services contract for a renewable term of up to five years, are requested to submit relevant information about their offerings. RFI respondents are encouraged to contact the project manager during the RFI discussion period to discuss their qualifications, staffing and to discuss the Utilities Alternative Product Delivery System business model and some of our upcoming projects. Responses should contain the following information, as appropriate: 1. Company Name, address, website. Include the name and contact information (email, phone) of the company representative responsible for providing further information. 2. Type of services available, with specializations indicated. 3. Short explanation of experience dealing with utility capital improvement work. 4. List similar projects completed over the past 5 years. Include the owner’s name, title of project and a brief description of the work. 5. Submit information regarding the staff that you would propose and assign to be the normal and chief contacts for projects. The commitment of key staff is critical to the City of Fort Collins and the success of projects. It is the City’s expectation that staff assigned to the project will remain throughout a project and act as the City’s key resources. 6. Some components of Utility projects may require the use of subcontractors. If you intend to utilize subcontractors you must list each and provide their key personnel. Provide examples of at least two projects where you’ve worked with your sub-consultants. 7. Detail the experience your proposed team has with the APDS process (Fort Collins Alternative Product Delivery System), or other similar innovative design and construction processes. 8. The City also welcomes responders to submit any pertinent information that the City should consider, including topics that the City has not included in its RFI.