HomeMy WebLinkAboutBID - 8205 IBM MAXIMO LICENSES & SUBSCRIPTION & SUPPORT RENEWALS (3)INVITATION TO BID
8205 IBM MAXIMO LICENSES AND SUBSCRIPTION & SUPPORT RENEWALS
BID OPENING: 3:00 P.M. (our clock), DECEMBER 14, 2015
The City of Fort Collins is requesting bids from firms for the purchase of new IBM Maximo
licenses. Pricing for subscription & support renewal for our current licenses is also requested.
Sealed bids will be received and publicly opened at the office of the Director of Purchasing and
Risk Management, PO Box 580, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80522,
at the time and date noted on the bid proposal and/or contract documents. If delivered, they are
to be sent to 215 North Mason Street, 2nd Floor, Fort Collins, Colorado 80524. If mailed, the
address is P.O. Box 580, Fort Collins, 80522-0580.
Bids must be received at the Purchasing Office prior to 3:00 p.m. (our clock), December
14, 2015.
The City encourages all disadvantaged business enterprises to submit bid in response to all
invitations to bid. No individual or business will be discriminated against on the grounds of race,
color, sex, or national origin. It is the City’s policy to create a level playing field on which DBEs
can compete fairly and to ensure nondiscrimination in the award and administration of all
contracts.
All questions must be submitted in writing via email to Pat Johnson, CPPB, Senior Buyer
at pjohnson@fcgov.com. no later than 5:00 PM our clock on December 9, 2015. Questions
received after this deadline will not be answered.
A copy of the Bid may be obtained at www.rockymountainbidsystem.com.
Special Instructions
All bids must be properly signed by an authorized representative of the company with the legal
capacity to bind the company to the agreement. Bids may be withdrawn up to the date and hour
set for closing. Once bids have been accepted by the City and closing has occurred, failure to
enter into contract or honor the purchase order will be cause for removal of supplier's name
from the City of Fort Collins' bidders list for a period of twelve months from the date of the
opening. The City may also pursue any remedies available at law or in equity. Bid prices must
be held firm for a period of forty-five (45) days after bid openings.
Submission of a bid is deemed as acceptance of all terms, conditions and specifications
contained in the City's specifications initially provided to the bidder. Any proposed modification
must be accepted in writing by the City prior to award of the bid.
Only bids properly received by the Purchasing Office will be accepted. All bids should be clearly
identified by the bid number and bid name contained in the bid proposal.
No proposal will be accepted from, or any purchase order awarded, to any person, firm or
corporation in default on any obligation to the City.
Financial Services
Purchasing Division
215 N. Mason St. 2nd Floor
PO Box 580
Fort Collins, CO 80522
970.221.6775
970.221.6707
fcgov.com/purchasing
8205 IBM Maximo Licenses & Renewals Page 1 of 5
Bids must be furnished exclusive of any federal excise tax, wherever applicable.
Bidders must be properly licensed and secure necessary permits wherever applicable.
Bidders not responding to this bid will be removed from our automated vendor listing for the
subject commodities.
The City may elect where applicable, to award bids on an individual item/group basis or on a
total bid basis, whichever is most beneficial to the City. The City reserves the right to accept or
reject any and all bids, and to waive any irregularities or informalities.
Sales prohibited/conflict of interest: no officer, employee, or member of City Council, shall have
a financial interest in the sale to the City of any real or personal property, equipment, material,
supplies or services where such officer or employee exercises directly or indirectly any decision-
making authority concerning such sale or any supervisory authority over the services to be
rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift,
gratuity, favor, entertainment, kickback or any items of monetary value from any person who
has or is seeking to do business with the City of Fort Collins is prohibited.
Freight terms: unless otherwise noted, all freight is F.O.B. Destination, Freight Prepaid. All
freight charges must be included in prices submitted on proposal.
Discounts: any discounts allowed for prompt payment, etc., must be reflected in bid figures and
not entered as separate pricing on the proposal form.
Purchasing restrictions: your authorized signature of this bid assures your firm's compliance
with the City's purchasing restrictions. A copy of the resolutions is available for review in the
Purchasing Office or the City Clerk's Office. Request Resolution 91-121 for cement restrictions.
Collusive or sham bids: any bid deemed to be collusive or a sham bid will be rejected and
reported to authorities as such. Your authorized signature of this bid assures that such bid is
genuine and is not a collusive or sham bid.
Bid results are posted online at www.rockymountainbidsystem.com by the end of day on the
opening date.
Gerry Paul
Purchasing Director
8205 IBM Maximo Licenses & Renewals Page 2 of 5
FIRM NAME:_____________________________
BID PROPOSAL
8205 IBM MAXIMO LICENSES AND SUBSCRIPTION & SUPPORT RENEWALS
WE HEREBY ENTER OUR BID FOR THE CITY OF FORT COLLINS' REQUIREMENTS FOR
IBM MAXIMO LICENSES AND SUBSCRIPTION & SUPPORT RENEWALS PER THE BID
INVITATION AND ANY REFERENCED SPECIFICATIONS.
I. NEW LICENSES
QTY. DESCRIPTION UNIT COST PRICE BREAK/COMMENTS
2 E0EEWLL
2 E0374LL
2 E0AUFLL
4 E0EGGLL
3 E04T8LL
8205 IBM Maximo Licenses & Renewals Page 3 of 5
II. SUBSCRIPTION & SUPPORT RENEWALS
QTY. DESCRIPTION UNIT
COST
PRICE
BREAK/COMMENTS
77
E0EEWLL:
IBM Maximo Asset Management Express
Use
FCT per Authorized User Annual SW
Subscription & Support Renewal 01-Jan-
2016
- 31-Dec-2016
8
E0374LL;
IBM Maximo Instrument Calibration
Manager
Authorized User SW Subscription &
Support
Renewal 01-Jan-2016 - 31-Dec-2016
20
E0AUFLL:
IBM Maximo for Utilities Authorized User
License + SW Subscription & Support
Renewal 01-Jan-2016 - 31-Dec-2016
40
E0EGGLL:
Maximo for Utilities Limited Use FCT per
Authorized User License + SW
Subscription &
Support Renewal 01-Jan-2016 - 31-Dec-
2016
60
E04T8LL:
IBM Maximo Linear Asset Manager
Authorized User License + SW
Subscription &
Support 12 Renewal 01-Jan-2016 -
31-Dec-16
Quantities are an estimate. Final mixture of licensing ordered will be determined based on bid
responses.
Any surcharges or additional costs shall be noted & included in bid submittal.
INSTRUCTIONS FOR BID SUBMITTAL
Bids must include a description of the annual support & maintenance plan, including the hours
service is provided and details regarding the services provided.
8205 IBM Maximo Licenses & Renewals Page 4 of 5
EXHIBIT A
BID ACKNOWLEDGEMENT
Consultant hereby acknowledges receipt of the City of Fort Collins Invitation to Bid and
acknowledges that it has read and agrees to be fully bound by all of the terms, conditions and
other provisions set forth in the Bid. Additionally, the Consultant hereby makes the following
representations to the City:
a. All of the statements and representations made in this proposal are true to the best of
the Contractor’s knowledge and belief.
b. The Contractor has obtained all necessary authorizations and approvals that will enable
the Contractor to commit to the terms provided in this proposal.
c. This proposal is a firm and binding offer, for a period of 180 days from the date hereof.
d. I further agree that the method of award is acceptable to my company.
e. I also agree to complete the proposed Agreements with the City of Fort Collins within 30
days of notice of award.
f. If contract is not completed and signed within 30 days, City reserves the right to cancel
and award to the next highest rated firm.
g. I acknowledge receipt of addenda.
Contractor Firm Name:
Physical Address:
Remit to Address:
Phone:
Authorized Agent of Firm Name:
Signature of Authorized Agent:
Primary Contact for Project:
Title: Email Address:
Phone: Cell Phone:
8205 IBM Maximo Licenses & Renewals Page 5 of 5