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HomeMy WebLinkAboutRFQ - REQUEST FOR QUALIFICATION - 8181 GENERAL CONTRACTOR FOR SOUTHEAST COMMUNITY PARK (2)RFP 8181 General Contractor for Southeast Community Park Page 1 of 10 REQUEST FOR QUALIFICATIONS 8181 GENERAL CONTRACTOR FOR SOUTHEAST COMMUNITY PARK The City of Fort Collins is soliciting statements of qualifications from general and civil contractors for construction of the Southeast Community Park Improvements project (Project). The City has been planning a Southeast regional park at the intersections of Zeigler and Kechter Roads for many years. The Park will be a critical part of the Parks Department masterplan to fully develop the recreational opportunities for Southeast Fort Collins residents. The park encompasses approximately 46 acres and is estimated to cost between $10-$12 million dollars. The City desires to have the Project bid and awarded by early 2016 with construction completion anticipated in spring/early summer 2017. Through this request for qualifications (RFQ) the City will prepare a list of qualified general and civil contractors that will be allowed to submit bids for this Project. Only those contractors determined to be qualified through this process will be allowed to bid on this Project. As part of the City’s commitment to Sustainable Purchasing, proposals submission via email is preferred. Proposals shall be submitted in a single Microsoft Word or PDF file under 20MB and e-mailed to: purchasing@fcgov.com. If electing to submit hard copy proposals instead, five (5) copies, will be received at the City of Fort Collins' Purchasing Division, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80524. Proposals must be received before 3:00 p.m. (our clock), November 5, 2015 and referenced as Proposal No. 8181. If delivered, they are to be sent to 215 North Mason Street, 2nd Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins, 80522-0580. Please note, additional time is required for bids mailed to the PO Box to be received at the Purchasing Office. The City encourages all Disadvantaged Business Enterprises (DBEs) to submit proposals in response to all requests for proposals. No individual or business will be discriminated against on the grounds of race, color, sex, or national origin. It is the City’s policy to create a level playing field on which DBEs can compete fairly and to ensure nondiscrimination in the award and administration of all contracts. Questions concerning the scope of the bid should be directed to Project Manager, Craig Kisling at (970) 221-6367 or ckisling@fcgov.com. Questions regarding bid submittal or process should be directed to Elliot Dale, Buyer at (970) 221-6777 or edale@fcgov.com. All questions must be submitted in writing via email to Craig Kisling , with a copy to Gerry Paul, no later than 5:00 PM our clock on October 28, 2015. Questions received after this deadline will not be answered. A copy of the RFP may be obtained at www.rockymountainbidsystem.com. Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707 fcgov.com/purchasing RFP 8181 General Contractor for Southeast Community Park Page 2 of 10 The City of Fort Collins is subject to public information laws, which permit access to most records and documents. Proprietary information in your response must be clearly identified and will be protected to the extent legally permissible. Proposals may not be marked ‘Proprietary’ in their entirety. All provisions of any contract resulting from this request for proposal will be public information. New Vendors: The City requires new vendors receiving awards from the City to fill out and submit an IRS form W-9 and to register for Direct Deposit (Electronic) payment. If needed, the W-9 form and the Vendor Direct Deposit Authorization Form can be found on the City’s Purchasing website at www.fcgov.com/purchasing under Vendor Reference Documents. Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision- making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited. Collusive or sham proposals: Any proposal deemed to be collusive or a sham proposal will be rejected and reported to authorities as such. Your authorized signature of this proposal assures that such proposal is genuine and is not a collusive or sham proposal. The City of Fort Collins reserves the right to reject any and all proposals and to waive any irregularities or informalities. Utilization of Award by Other Agencies: The City of Fort Collins reserves the right to allow other state and local governmental agencies, political subdivisions, and/or school districts to utilize the resulting award under all terms and conditions specified and upon agreement by all parties. Usage by any other entity shall not have a negative impact on the City of Fort Collins in the current term or in any future terms. Sustainability: Consulting firms/teams participating in the proposal are to provide an overview of the organization’s philosophy and approach to Sustainability. In no more than two (2) pages please describe how your organization strives to be sustainable in the use of materials, equipment, vehicles, fuel, recycling, office practices, etc. The City of Fort Collins incorporates the Triple Bottom Line into our decision process by including economic (or financial), environmental, and social factors in our evaluation. Sincerely, Gerry S. Paul Purchasing Director RFP 8181 General Contractor for Southeast Community Park Page 3 of 10 I. INTRODUCTION The City of Fort Collins Park Planning and Development Department (City) is soliciting statements of qualifications from general and civil contractors for construction of the Southeast Community Park Improvements project (Project). The City has been planning a Southeast regional park at the intersections of Zeigler and Kechter Roads for many years. The Park will be a critical part of the Parks Department masterplan to fully develop the recreational opportunities for Southeast Fort Collins residents. The park encompasses approximately 46 acres and is estimated to cost between $10-$12 million dollars. The City desires to have the Project bid and awarded by early 2016 with construction completion anticipated in spring/early summer 2017. Through this request for qualifications (RFQ) the City will prepare a list of qualified general and civil contractors that will be allowed to submit bids for this Project. Only those contractors determined to be qualified through this process will be allowed to bid on this Project. II. PURPOSE The purpose of this RFQ is to receive and evaluate statements of qualifications from general and civil construction contractors to participate in construction of the Project. The work generally consists of the following: site demolition; earthwork, site utilities, park construction, stream reconstruction, road construction, building installation, site amenity and sport field installation, playground component installation, landscaping, irrigation and finishes. The overall delivery schedule for the Southeast Community Park is estimated as follows: • Contract Documents released for bidding: January 2016 • General Contractor Bid Opening: February 2016 • City Approvals and Final Award: March 2016 • Construction Agreement Executed: by end of March 2016 • Notice to Proceed: by early April 2016 • Construction Substantial Completion: by Spring 2017 III. SCOPE OF SERVICES During the Construction Phase the Contractor will be expected to perform the following services. • Provide overall construction services related to the park construction. • Provide all necessary materials, equipment and labor to accomplish installation and construction of the elements contained within the contract documents. • Provide project management of the construction as it relates to coordination with Owner and their designees as appropriate and as outlined in the contract documents. • Provide all necessary submittals to ensure compliance with contract documents and delivery and installation of equipment to the schedule constraints. • Provide for coordination and installation of all custom fabricated play equipment which may be provided through third party vendors as dictated by the City. RFP 8181 General Contractor for Southeast Community Park Page 4 of 10 • Provide qualified subcontractors that can perform construction to the Project specifications and schedule constraints outlined in the contract documents. • Engage and contract with vendors and suppliers outlined in the contract documents procuring materials and equipment according to the approved Project schedule. • Provide for progressive project and contract administration processing pay applications, change orders, work directives and other contract required paper work in a timely fashion to ensure seamless delivery of the constructed work. • Self-perform no less than 20% of the value of the work as defined in the General Conditions of the contract which includes overhead, profit and permanent materials incorporated into the work. • Review all plans and contract documents and make the Owner and Engineer aware of any plan discrepancies or inconsistencies. • Provide qualified superintendence of the Project as defined in the contract documents. • Obtain and provide copies to the Owner of all required permits and approvals necessary to deliver the construction Project. • Provide copies of all contractor required testing results and certifications whether performed on-site or at the manufacturing facility according to the contract documents and technical specifications. • Proactively participate in Project close out activities providing all necessary paperwork including lien waivers, certificates, warranty bonds and other items that may affect close out. IV. STATEMENT OF QUALIFICATIONS SUBMITTAL INSTRUCTIONS A. Request for Qualifications Submittal Requirements 1. General information • Letter of commitment. Include a letter of commitment from the firm principal outlining the firm’s commitment to the Project and ability to perform to the minimum qualifications and schedule outlined in this RFQ. • Identify the name of the firm, the name and title of the contact person for this proposal, a telephone number, an e-mail address, a facsimile number, and a street and mailing address. Identify any previous names under which your firm operated in last 10 years, and list the date any such firm was established. 2. Projects • List in detail, current projects under construction and include the owner’s name, contact information, contract price, percent complete, scheduled completion date and a brief description of the work. Include the original contract value, the number of change orders and the final contract value, if known. Provide a discussion on how this proposed Project may fit within your firm’s current workload. • Describe similar projects completed over the past 5 years. Include the owner’s name, contact information, contract price, percent complete, completion date and a brief description of the work. Include the original contract value, the number of RFP 8181 General Contractor for Southeast Community Park Page 5 of 10 change orders and the final contract value. Include projects that contain elements such as stream corridor, building construction, earthwork and playground installation expertise. Provide a portfolio of photographs of completed projects. 3. Project Approach Provide a general written project approach outlining how your firm would address: • Phasing of work; construction sequencing; • Critical procurement items typical of this type of project; • Delivery of the construction phase according to Owner’s required schedule; • Availability of personnel and equipment, including the PM, Superintendent and crew; The Project approach is meant to be general in nature to judge contractor experience delivering work of this scale and type. Specific understanding of this Project is not expected. 4. Key Project staffing Submit the management and supervisory staff that you would propose and assign to be the normal and chief contacts for this Project. The commitment of key staff is critical to the City of Fort Collins and the success of this Project. The submission should include the information identified below. • An organizational chart of all management and supervisory staff with names that will be involved in the Project. • Detailed resumes of individuals proposed to fill key positions. The project manager shall have no less than 10 years of verifiable experience. The superintendent shall have no less than 8 years verifiable experience. 5. Safety record Provide the firm’s OSHA reportable accident rate and current workman’s compensation insurance multiplier for the last 5 years. Address your company’s safety program and any additional information that would be useful in showing your approach to a safe work site. Unsafe jobsite conditions are unacceptable to the City. 6. Subcontractors/Suppliers Based on the description of the work in this request, describe other key subcontractors and suppliers that you have working relationships with that might be used on this Project. Describe how their role will affect overall Project delivery. 7. Financial Capability Provide evidence your firm has sufficient financial resources to provide all work necessary to complete the Project including construction, startup and warranty services. • Provide bonding capacity and value of current contracted work. RFP 8181 General Contractor for Southeast Community Park Page 6 of 10 • Provide the name, address and phone number of the firm’s bonding agent. Provide a letter from the bonding agent indicating the firm’s bonding capacity is adequate (>$10,000,000 for the general contractor) to undertake this work. • Provide a statement of litigation including record of judgments against contractor within the past five (5) years. Provide the dollar value that is in dispute. • Provide a list of all current and past projects within the last five (5) years where liquidated damages and/or payments were withheld or assessed. Provide an explanation for each. Provide a recent (last fiscal year) financial statement (audited if possible) including balance sheet and income statement showing: • Current assets; • Other assets; • Current liabilities; • Other liabilities; and • Fixed assets and equipment. All financial statements shall be submitted in a separate sealed envelope (single copy). All financial information will be kept confidential. 8. Banking/Financial Reference Provide the name, address and phone number of the firm’s banking reference. Provide a banking reference letter. Provide the firms bonding capacity and available bonding limit. 9. Insurance Provide the name, address and phone number of the firm’s insurance agent(s). Provide a certificate of insurance outlining the coverage and policy limits that meet the City’s minimum requirements below. Insurance Requirements and Limits of Liability Workers’ Compensation & Employee Liability Claims under workers’ compensation, disability benefits and other similar employee benefit acts shall be in accordance with Colorado statutory limits. Employer’s Liability insurance with limits of $100,000 per accident, $500,000 disease aggregate, and $100,000 disease each employee. Commercial General & Vehicle Liability Commercial General Liability policy will have limits of $1,000,000 combined single limits (CSL). Comprehensive Automobile Liability Insurance policy will have limits of $1,000,000 combined single limits (CSL). RFP 8181 General Contractor for Southeast Community Park Page 7 of 10 Operations Operations coverage / product liability coverage with limits of $1,000,000 combined single limits (CSL). The City of Fort Collins will be named as an additional insured. V. PROCUREMENT SCHEDULE • RFQ Released: October 13, 2015 • Last Day for Questions: October 28, 2015; EOB • SOQ Submittals Due: November 5, 2015; 3 PM Direct all questions to: Craig Kisling Project Manager City of Fort Collins – Park Planning 970-221-6367 ckisling@fcgov.com With copy to: Elliot Dale Buyer City of Fort Collins – Purchasing 970-221-6775 edale@fcgov.com Submit all statements of qualifications to purchasing@fcgov.com. to City of Fort Collins Purchasing Division, 215 N. Mason Street, 2nd Floor, Fort Collins, CO 80522 Format: Submit the State of Qualifications in a single PDF or Microsoft Word Document. If submitting hard copies, submit 4 bound copies in a sealed envelope clearly marked with project name; contractor name and date.  Maximum 20MB or 20 pages (excluding covers, double sided).  All financial statements shall be submitted in as a separate PDF file or in a separate sealed envelope (single copy), labelled with the project name, contractor name and date. Tentative Project Bid Schedule: • Qualified Contractors list by: November 30, 2015 • Bid Package Released by: January 4, 2016 • Pre Bid Meeting: January 14, 2016 • Last Day for Questions: January 21, 2016 RFP 8181 General Contractor for Southeast Community Park Page 8 of 10 • Bids Opening: February 4, 2016 • Construction Agreement/NTP: March - April 2016 The Project schedule dates listed in italics above are approximate and may change. They are provided to contractors for information only. VI. MISCELLANEOUS 1. Financial Obligation. City of Fort Collins anticipates appropriating funds for use on the Southeast Community Park Improvements Project. All funds made available for the Project shall be at the sole discretion of the City and subject to annual appropriations. The City reserves the right to cancel this RFQ at any time, without penalty. 2. References. References contained in this statement of qualifications submitted by Bidder are an integral part of Bidder's qualifications. References must be accurate. Bidder authorizes City to verify any and all information contained in the statement of qualifications from references contained herein and hereby releases all those concerned providing information as a reference from any liability in connection with any information they give. 3. Collusive or Sham Proposals. Any proposal deemed to be a collusive or sham proposal will be immediately rejected. The Contractor’s project principal’s signature on the statement of qualifications shall assure the proposal is genuine. Statements of qualifications may be modified or withdrawn by the Bidder prior to the established due date and time. 4. Ownership of Documents. City of Fort Collins shall own all documents submitted or generated during this prequalification process or thereafter. The Contractor will not be compensated for generating, producing or duplicating any proposal materials associated with this RFQ. 5. Proposal as Contract. Items contained in the selected statement of qualifications will be considered conditions of the contract (as applicable). In the event conditions of the Contract Documents conflict with elements in the proposal/statement of qualifications, the Contract Documents shall govern. The City reserves the right to reject any or all responses to this request for qualifications and any or all bids, and to waive any irregularities in any response of Bids received. Prospective Bidders desiring to be prequalified are hereby informed that they will be subject to and must fully comply with all of the requirements of the Bidding Contract Documents. RFP 8181 General Contractor for Southeast Community Park Page 9 of 10 VII. SELECTION PROCESS. A committee consisting of members of City staff and others will evaluate the submitted statements of qualifications and make recommendations for a shortlist of prequalified general contractors. Final selection will be based on the general contractor’s ability to meet criteria outlined herein. Written notification of this determination will be sent to each Bidder that is determined to be qualified. Contractors who meet the following criteria will not be shortlisted for bidding: a. Have had a surety finish work on any contract in the past five years; b. Have violations with Department of Labor; c. Do not have a qualified, assigned Project Manager and supervisory staff experienced with similar projects; and/or d. Have not successfully completed contracts greater than $8,000,000 value in the past ten years involving construction of parks or equivalent projects according to Part IV, A, 2 of this RFQ. Criteria for shortlist/prequalification of Bidders: Contractors will be evaluated according to the criteria table below. Each category will be scored from 1 to 5 with 5 being the best score and 1 being the worst. All contractors scoring above 18 will be considered as qualified for bidding. Score Category Standard of Qualification Project Experience Has the contractor demonstrated similar work to the Project? Do they have the minimum experience as outlined in the RFQ? Do they represent an understanding of the overall Project, its critical components and how to generally overcome them? Key Personnel Do the PM, Superintendent and crews have requisite experience in similar construction? Will the contractor dedicate these individuals to the Project? Safety Is the contractor’s safety record reasonable for the industry? Have they had any serious injuries or fatalities that affect their rates? Financial Capability Does the contractor have complete and verifiable banking and bonding references? Is their insurance commensurate with industry standards for this type of work? Does it meet minimum City standards? Does the contractor have appropriate cash resources to undertake the Project? RFP 8181 General Contractor for Southeast Community Park Page 10 of 10 Capability Does the contractor have the resources to complete the work in the required timeframe? Are they motivated to work as a project partner? Does this Project fit into their backlog? Do they have the necessary relationships with vendors and subcontractors to successfully deliver the work? Total possible points is 25.