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HomeMy WebLinkAboutRESPONSE - RFP - 8182 ARC RATED FLAME RETARDENT APPARELTyndale’s Response to City of Fort Collins 8182 Arc Rated Flame Retardant Apparel RFP November, 6 2015 Tyndale appreciates the opportunity to provide information about our managed flame resistant clothing (FRC) program for the City of Fort Collins. Our flexible single-supplier solution allows you to consolidate purchases, customizing the program and product mix to the needs of individual subgroups, while improving garment and spend tracking and maximizing overall service levels. This delivers savings throughout the contract term compared to rigid competing programs, which require significant internal oversight by the City of Fort Collins. In fact, our managed allowance program and extensive service package provide benefits other suppliers simply can’t match:  Expertise: An early leader in developing and establishing managed programs as the industry benchmark for over 30 years, Tyndale delivers a proven track record for designing, implementing and managing customized bulk purchase programs. Our expertise ensures we can lead the way to the City of Fort Collins’ next-generation clothing program.  Product Solutions: As both a manufacturer and distributor, Tyndale’s selection of innovative, comfortable FR clothing is virtually limitless! Our own line of Made in USA FR for men and women combined with our relationships with the largest industry suppliers ensures the City of Fort Collins has access to a complete selection of FR clothing. Plus, Tyndale stocks more than $8M in inventory to provide the best delivery in the business.  Online Ordering: Our best-in-class online ordering website is user-friendly and seamlessly integrated with our automated management system—allowing supervisors to easily place and track orders for the City of Fort Collins-approved items, check account status, view history, and check stock.  Dedicated Account Management and Support: I will be personally available to the City of Fort Collins and maintain accountability for the success of your program. The City of Fort Collins will also be supported by Account Administrator, Patricia Sienkowski and our US-based end-user customer service team.  Proud to Protect: Tyndale’s company culture is a significant differentiator between Tyndale and other suppliers; please view Tyndale’s Proud to Protect video to learn more about the people behind our company, and why more than 55% of investor-owned electric utilities utilize Tyndale as their supplier. Thank you for your consideration. Please do not hesitate to contact me if you have any questions. Regards, Chad Barker, National Account Executive CBarker@TyndaleUSA.com Extension 631 Attachment 1: Tyndale’s Response to City of Fort Collins 8182 Arc Rated Flame Retardant Apparel RFP November, 6 2015 Company Information Company Name & Address Tyndale Enterprises, Inc. Corporate Headquarters 5050 Applebutter Rd. Pipersville, PA 18947 Pennsylvania Distribution Center 6120 Easton Road Pipersville, PA 18947 Primary Contact Chad Barker, National Account Executive Office: 215.766.5660 ext. 631 | Mobile: 801.388.3934 Toll-Free: 800.356.3433 | Fax: 215.766.5661 CBarker@TyndaleUSA.com Tyndale: Manufacturer and Distributor In response to the City of Fort Collins RFP, Tyndale has proposed items from Carhartt, Bulwark, Tyndale, and others. Our strong relationships with the largest industry suppliers combined with our own Made in USA FRC lend the City of Fort Collins access to the best lead times available and the widest selection of innovative, comfortable FRC on the market – all under one roof, including garments designed specifically for women! Tyndale’s distribution facility in Pipersville, PA is home to our expansive inventory – more than $8 million in FR inventory and stock of all Tyndale-made garments for prompt delivery. Our inventory is managed by state-of-the art systems and strategically stocked by Tyndale’s inventory planning team. All Tyndale-made garments plus more than 600 SKU’s of our most popular distributed items are stocked in sizes through 5XL to provide the best lead times available. Tyndale routinely forecasts and places orders for product with our suppliers in advance, ensuring quick delivery. Although fabric testing is the responsibility of the fabric manufacturer, Tyndale takes an additional, voluntary step to ensure the fabric of Tyndale-made garments meets performance specifications. Tyndale’s new testing lab, housed in our distribution center, audits fabric from a strategic sampling of Tyndale garment lots. Upon receipt of finished garments to our distribution facility, 20% of all garments undergo a fully-documented inspection process for label placement, sizing consistency, flame resistance and sewing quality. In the unusual event that a garment fails this inspection, we impose a 100% lot inspection to ensure only top quality products are supplied. Attachment 2: Quality Assurance Processes for Tyndale-Made Garments Tyndale takes a great deal of pride in protecting your workforce with premium, reliable garments. We source quality supplies from reputable businesses with a track record for accountability. Garment components and finished garments undergo repeated quality assurance checks throughout the manufacturing process. Tyndale’s layered quality control mechanisms result in a defective product rate of approximately 4 per 10,000 garments. Below is a list of quality assurance checkpoints inherent in Tyndale’s manufacturing process. Fabric Manufacturer  Tyndale purchases all fabrics from certified FR Fabric sources. All suppliers are carefully vetted to ensure fiber and fabric are sourced and tested to meet Tyndale’s stringent internal specifications and industry standards.  Fabric suppliers perform a broad range of tests on fabrics to ensure quality and performance in the field. o All sources must provide copies of Arc test results from certified testing facilities. Tyndale maintains these test results on file. o Prior to shipment to Tyndale’s manufacturing facilities, the fabric supplier must send Tyndale lab test reports for each lot of fabric Tyndale has purchased.  Fabric is not cut until Tyndale approves the test report. Fabric must meet stringent performance specifications or the fabric is rejected and not shipped to Tyndale’s manufacturing facilities.  Testing includes: flame test, weight, shrinkage and tear strength (if applicable).  Tyndale maintains these test results on file. Garment Manufacturing Facility: Fabric Receiving Inspection  Fabric undergoes several checks as part of the receiving process at Tyndale’s manufacturing facilities: o Visual comparison of received fabric to samples of fabric previously supplied to check for conformity. o Roll numbers are checked against packing list to confirm product received matches paperwork and the product shipped. o Fabric rolls are checked to verify the FR stamp/label is present on each roll.  If any roll of fabric does not pass the above procedure, the manufacturing facility notifies Tyndale’s Manufacturing Manager for further direction. Garment Manufacturing Facility: Garment Construction  Each garment facility is supplied with garment specifications detailing construction, sizing, label placement, etc.  Marking: Cutting facilities are supplied with digitized patterns for consistency.  Labeling: Garment facilities are supplied with garment labels from Tyndale and a cutting report which includes details on label requirements.  Cutting and Sewing: As fabric is being spread, the fabric is visually inspected for defects. Any fabric defect is marked and cut out. o During spreading, 2”x12” product lot samples are cut from each layer of fabric. These layers are sent to Tyndale to ensure consistency throughout the layers. Visual inspection and random testing is performed. o Cut fabrics are labeled with a bundle ticket detailing size, style and content. Labels are applied to the garment early in the sewing process. o Products are constructed following established sewing specifications; during the construction process sewers inspect products for fabric irregularities.  Packing: Prior to boxing for shipment to Tyndale, each facility inspects each garment for proper sizing, flame resistance, quality of sewing, fabric defects and label requirements. o Any garment that does not pass final inspection is either repaired or sent to Tyndale marked as a second.  All seconds are packed in a separate box labeled as such. Voluntary Safety Auditing on Tyndale Garment Fabrics Although the fabric testing is the responsibility of the fabric manufacturer, Tyndale is proud to voluntarily take an additional step to ensure the fabric meets performance specifications. Tyndale’s new testing lab, housed in our distribution center, audits fabric lots of Tyndale garments for compliance with ASTM D6413, the vertical flame test, as specified by the arc flash standard ASTM F1506.  Tyndale’s manufacturing facilities send Tyndale a sample from the beginning of every roll of fabric used to make a Tyndale garment. o Tyndale’s technician verifies that roll and lot numbers on the fabric roll match paperwork from the fabric manufacturer and garment manufacturing facility. o The technician uses a fabric punch to take samples of the fabric and weighs them to verify the fabric weight. o The technician cuts a sample of fabric, loads it onto a frame, and subjects the sample to a 12-second vertical flame. After the burn, the technician punches a small hole in one of the bottom corners and attaches a weight to the hole. The technician then pulls upward on the opposite bottom corner and the fabric tears down the center of the burned part. Last, the technician measures the length of the tear to ensure that it is within the acceptable 6-inch limit specified by the ASTM standard. o Tyndale does not release the paperwork to receive the finished garments until the technician signs off on the fabric check and supplemental testing. o Please refer to page 6 for a visual overview of this supplemental quality assurance testing. Receiving Finished Garments at Tyndale  Upon receipt to our distribution facility, 20% of all garments undergo a fully- documented inspection process for label placement, sizing consistency, flame resistance and sewing quality. A garment failing this inspection results in 100% lot inspection.  Tyndale’s manufacturing department reviews the “Receiving Check List Report” for each cut order and files it in the Cut Order folder.  Garments undergo a visual check as they are put away in inventory. Picking Garments  The barcode system automates the entire warehouse product picking process. Garments are checked for size, color and style as part of the picking process.  Tyndale’s barcoding system and experienced workforce ensure 99.99% accuracy.  Every manufacturing lot is recorded in the employee’s profile when the garment ships. Embellishments  In preparation for embellishments, garments are checked for size, color and style as part of the staging process.  Garments are also given a visual inspection for defects.  After the embellishment process, garments are inspected, trimmed, and matched up to the customer’s order. Packing & Shipping  As they are packed for shipment, garments are compared to customer’s order for size, color, style, quantity, and logo (if applicable).  Garments are also visually inspected for defects, trimmed and folded. Returns  Any garment that is returned to Tyndale for quality defect is given to the Manufacturing Manager for analysis and disposition.  Metrics are accumulated to detect any pattern based on style or manufacturing facility.  Tyndale’s Product Quality Team investigates any patterns in defects identified by the Manufacturing Manager or concerns raised by Customer Service. Labeling and Lot Tracking on Tyndale-Made Garments Labeling Tyndale places a great importance on the information conveyed through labeling.  For labeling consistency, Tyndale supplies a cutting report detailing all label requirements to garment manufacturing facilities and supplies all garment labels.  Tyndale-made shirts and outerwear include both arc rating and hazard risk category (HRC) on the exterior of the garment, giving instant visibility to a garment’s protective characteristics.  All Tyndale-made garments include a Tyndale label and labels indicating size, applicable standards and protection, country of origin, fabric composition, and fabric care instructions. Note: Tyndale has plans to transition this label to pad printing on select garments to provide the most polished appearance.  Each Tyndale-made garment is traceable by lot number directly to the end user. o In addition to lot number, lot tags on every Tyndale garment include the fabric manufacturer name and fabric style number in plain English (i.e. “FLF 200”). This provides instant visibility to the arc performance characteristics of the garments. Sample labels standard on Tyndale-manufactured garments: Top left: FR/ arc rating and size labels located at inside back. Image above right: Printed labels inside shirt tail for maximum comfort. Label includes fabric composition, testing, and care information. Image bottom left: Exterior arc rating/HRC label with FRMC® on front pocket. Closed-Loop Recall Lot Tracking System Tyndale’s Lot Tracking System enables Tyndale to track all Tyndale-manufactured garments from the time a lot of fabric arrives at a sewing facility to the time it arrives to the employee who ordered it. In the unlikely event of a recall, Tyndale will be able to quickly identify all affected employees, create pre-approved notifications, and track returns to completely remove the recalled product from the field.  Lot data is traceable to the date a garment was produced.  Every Tyndale-made garment contains a lot tag (example above) containing the garment’s lot number, garment style number, and fabric style number.  Every manufacturing lot is recorded in the employee’s profile when the garment ships.  Tyndale permanently maintains lot data. Punches of fabric are weighed to verify fabric weight. The sample is inserted into the chamber. A weight is attached to one of the bottom corners and the other corner is pulled upward to tear the sample along the charred area. A fabric sample is cut and mounted on a frame. The sample is burned for 12 seconds. The tear is measured to ensure it is within the acceptable 6-inch limit mandated by the standard. Visual overview of Voluntary Fabric Auditing explained on page 2. RFP- 8182 Arc Rated Flame Retardant Apparel Page 1 of 6 TYNDALE’S RESPONSE TO REQUEST FOR PROPOSAL (RFP) 8182 ARC RATED FLAME RETARDANT APPAREL I. SCOPE OF WORK A. Objective The City of Fort Collins (City) is requesting proposals from qualified vendors to provide Arc Rated Flame Retardant (AR FR) apparel for Fort Collins Light & Power Division. The National Fire Protection Association has recently stipulated in code NFPA 70E-2009 130.3.B that Arc Rated clothing and other Personal Protective Equipment (PPE) must be worn when employees are working with the Arc Flash Protection Boundary. The Occupational Safety and Health Administration (OSHA) has defined the maximum use limit for such clothing to be 11.1 calorie. The City estimates that about 60-80 Light & Power employees will need to be supplied with AR FR apparel annually. The City expects to enter into a Services Agreement (Agreement) with the awarded Service Provider. The anticipated terms and conditions of the Agreement are set forth in attached Exhibit “A”, Sample Services Agreement, consisting of eight (8) pages and incorporated herein by reference; however, the City may include additional terms and conditions in the Agreement as deemed necessary. In addition, at the option of the City and subject to satisfactory performance by the selected vendor, the City anticipates the Agreement to be extended for additional one year periods not to exceed four (4) additional one year periods. Renewals are subject to annual appropriation of funds. Tyndale Response: Tyndale provides a Managed Apparel Program that supports compliance with NFPA 70E-2009 130.3.B, OSHA 29 CFR 1910.269, and ASTM F1506- 00, Standard Performance Specification for Flame Resistant Textile Material for Wearing Apparel for Use by Electrical Workers Exposed to Momentary Electric Arc and Related Thermal Hazards—which includes vertical flame testing according to ASTM Test Method D6413 and Arc Thermal Performance testing according to ASTM Test Method F1959. Tyndale understands and accepts the City of Fort Collins need for an estimated 60-80 Light & Power employees to be supplied with arc-rated flame resistant clothing annually. Tyndale has successfully negotiated mutually agreeable terms and conditions with accounts large and small. Tyndale has a few key provisions to the proposed terms and conditions including, indemnification and warranty outlined below: INDEMNIFICATION Without intending to limit the foregoing sentence, any injuries, deaths, damages, losses or liability caused by (a) the City’s work procedures, (b) the failure of an officer, employee, contractor, servant or agent of the City to follow the City’s work procedures, (c) approval by the City of products in a catalogue provided by the Service Provider to the extent the Service Provider delivers such product, (d) items purchased from providers or vendors other than the Service Provider, (e) the failure of the City to institute, perform, or follow proper arc flash hazard analysis or analogous or similar tests required to determine the appropriate materials or products to be purchased, or RFP- 8182 Arc Rated Flame Retardant Apparel Page 2 of 6 (f) failure to adhere to the Service Provider’s washing and care instructions shall be the sole negligence of the City. WARRANTY Any warranty provided by the Service Provider is conditioned upon the following: (a) user adhering to all washing and care instructions provided by the Service Provider, (b) the materials being used for the material’s intended purpose as stated in the product label, and (c) the materials not being modified, altered, or repaired by a third party. If the City or the ultimate user fails to follow the requirements of this section, then any warranty provided by the Service Provider is void. B. Apparel Specifications AR FR apparel must comply with OSHA regulations for FR clothing. Apparel specifications, including recommended brand, apparel descriptions, size requirements and styles are referenced on a separate Excel file entitled “Pricing Schedule” that will accompany the RFP. Although the City will consider different brands, the proposed apparel must be comparable to the type and styles of apparel annotated on the Pricing Schedule. The sizing listed on the Pricing Schedule spreadsheet is not meant to be all inclusive; the Service Provider shall comply with additional sizing requirements if requested by the City. Tyndale Response: Tyndale provides a Managed Apparel Program that supports compliance with OSHA 29 CFR 1910.269 - based on needs identified by Customer’s hazard analysis. Please references Attachment 5 for Tyndale’s response to the City of Fort Collins Pricing Schedule. Tyndale will work with the City if additional sizing requirements are requested outside of the Pricing Schedule spreadsheet. Please note that Carhartt offers limited options for special cut products; Tyndale-made products are available in virtually the broadest size range on the market, with special cut products available for workers that do not fit in the standard size range. C. Ordering Process 1. For each contract term, the City will submit a Blanket Purchase Order in early January for the calendar year which will facilitate payment for the items ordered from the Service Provider within that same calendar year. Tyndale Response: Tyndale will work with the City of Fort Collins to establish Blanket Purchase Order and payment. 2. Service Provider will be available to provide apparel fitting/measuring of City personnel at City facility(s) for no additional cost as reasonably requested by the Fort Collins Utilities Department. It is the responsibility of the employee to try on apparel in order to ascertain proper sizing. It will be the employee’s responsibility to complete the City’s Order Form and submit it to their Supervisor for approval. Once approved, the Supervisor will submit the employee order forms to the Service Provider. A sample of the City’s Order Form is attached in the RFP under Section II- SAMPLE ORDER FORM. NOTE: This form may be modified at the City’s discretion. Tyndale Response: Tyndale has the ability to provide appropriate on-site fittings, safety presentations and sizing charts by Tyndale Sales Support Personnel as part of our program to assist in the implementation process. RFP- 8182 Arc Rated Flame Retardant Apparel Page 3 of 6  Fittings ensure that workers have face-to-face meetings with the vendor to allow them to resolve any clothing issues personally.  Fittings give employees the opportunity to try on clothing, minimizing returns and exchanges, and maximizing customer satisfaction.  During fittings, Tyndale’s Sales Support personnel also deliver information about FRC care and maintenance, including recommended practices for home laundering and guidance on understanding when a garment should be repaired or retired from service.  As an alternative to the paper form and approval process outlined, Tyndale also offers online Supervisor approval. Employees place their orders online; the order is automatically routed to the appropriate supervisor for review and approval in the system. The order entry process is simple and easy through Tyndale’s online Supervisor Portal or through submittal of order forms collected at fittings. 3. For large orders, Service Provider will deliver in bulk to the City. Orders must be packaged separately by employee and labeled with the employee’s name and “Light & Power Division” (unless another division is noted on the Order Form). Tyndale Response: Tyndale has the ability to offer group deliveries to one location, accompanied by a master detail packing list that serves as a check list and audit trail. This master detail packing list is organized by job classification and alphabetically by name for easy reference. 4. The City reserves the right to initiate single retail purchases on an as-needed basis and the Service Provider will use the same Percent Markup provided on the Pricing Schedule. Tyndale Response: Tyndale offers an online portal with the ability to order single retail purchases on an as-needed basis. 5. For single retail purchases, the City of Fort Collins Procurement Card will be used. Presentation of the City Procurement Card at checkout will be sufficient to qualify the purchase for City contract pricing. Tyndale Response: Tyndale will accept the City of Fort Collins Procurement Card for single retail purchases at City contract pricing. 6. The Service Provider recognizes the possibility of online ordering in the future with the option of setting up individual City accounts. Tyndale Response: Tyndale recognizes the possibly of online ordering in the future with the option of setting up individual City accounts. Our user-friendly online ordering website is best-in-class and seamlessly integrated with our automated management systems—minimizing the City of Fort Collins oversight and freeing employees to focus on their professional priorities. Tyndale maintains a fully-integrated custom website for employees to check allowance balances, view history, place orders, check stock, check the status of an order, or track a shipment.  The website allows for 24/7 access to all critical information.  Only items that employees are authorized to purchase are displayed on the site.  Tyndale has found that many workers are more comfortable shopping for their FRC online than through a catalog; more than 55% of all RFP- 8182 Arc Rated Flame Retardant Apparel Page 4 of 6 Tyndale orders are placed online, a figure that has constantly grown.  Tyndale’s Quick Ship Feature enables employees to view only items in their program meeting their color/size specifications that are in-stock and available to ship within seven (7) days.  All products include user-generated product ratings and reviews, a powerful tool enabling workers to choose products based on peer feedback.  Estimated Ship Date (ESD) is quoted for each item before the order is finalized - once color, size, and logo requirements are selected. For orders placed with Tyndale’s customer service department, ESD is also quoted by phone before the order is finalized. 7. The Service Provider will provide the City Representatives, with an order confirmation within twenty four (24) business hours for every order placed, which will include the estimated delivery date(s). Tyndale Response: Designated City Representatives, Gordon Cromwell and Cheryl Wagner, opting into receiving emails will receive regular communications including:  Order receipt at Tyndale within twenty four (24) business hours.  Estimated shipment date (EST) of order.  Notification when order has shipped. 8. If the Service Provider is notified of a backorder from the manufacturer, the Service Provider will notify the City Representatives within twenty four (24) business hours. To mitigate delays in communicating backordered items to the City, the Service Provider is responsible for ensuring the manufacturer communicates estimated delivery dates to the Service Provider in a timely manner. Tyndale Response: Tyndale has the ability to provide email notifications on backordered items within 24 hours, as requested. Estimated Ship Date (ESD), the expected week that an item is estimated to ship from Tyndale’s warehouse, is quoted for each item before an order is finalized. This keeps the City Representatives informed about when they can expect to receive their clothing selections. D. Logos When required, the City will source City logo silkscreen or embroidery services via a third- party provider after purchase of the article from the Service Provider, at the City’s expense, unless this service is provided in-house by the Service Provider. Tyndale Response: Tyndale is able to embroider virtually any garment, and utilizes 100% FR thread for FR embroidery. Garments are embroidered onsite at our headquarters location in Pipersville, PA. E. Delivery 1. Unless stated otherwise by the City, shipping on all orders is to be F.O.B. destination to the City of Fort Collins Utilities Service Center Warehouse, 700 Wood Street, Fort Collins, Colorado 80521. Tyndale Response: Shipping on all orders will be F.O.B destination to the City of Fort Collins Utilities Service Center Warehouse, 700 Wood Street, Fort Collins, Colorado 80521. RFP- 8182 Arc Rated Flame Retardant Apparel Page 5 of 6 2. The initial bulk order must be delivered no later than January 31, 2016. Tyndale Response: Fittings should be scheduled and all orders placed between November 30, 2015 and December 4, 2015 to ensure the requested delivery date of January 31, 2016. Note that Carhartt has notified Tyndale of potential delivery delays on select products due to demand outpacing manufacturing capacity. This may impact the delivery on select items. As the largest stocking distributor of Carhartt, Tyndale offers the best delivery on their products. Tyndale has been notified by Carhartt that they fully expect manufacturer delays over the next 6 months. Tyndale will work diligently to notify designated City Representatives of backorders from the manufacturer within twenty four (24) business hours of notification from Carhartt. 3. The Service Provider must arrange for all subsequent orders to be delivered within six (6) weeks after of receipt of order (ARO). Tyndale Response: Tyndale’s standard delivery interval is 2-3 weeks. F. Pricing 1. Service Provider will give a minimum of thirty (30) days written notice to the City of any cost increase by the manufacturer. Tyndale Response: Tyndale will work with the City of Fort Collins to provide thirty (30) day written notice of any cost increase by the manufacturer. 2. Service Provider’s Percent Markup will remain firm for the duration of the Agreement. Tyndale Response: Tyndale agrees to maintain firm pricing for selected items for the duration of the Agreement. 3. No additional cost is to be charged for oversized and/or extended sized garments. Service Provider is to make every effort to see that oversize garments are delivered in the same time frame as regular-size garments. Tyndale Response: Tyndale-made products are available in virtually the broadest size range on the market to accommodate a variety of body types. All Tyndale-made garments plus more than 600 SKU’s of our most popular distributed items are stocked in sizes through 5XL to provide the best lead times available. Tyndale routinely forecasts and places orders for product with our suppliers in advance, ensuring quick delivery. Special cut products are available for workers that do not fit the standard size range for an additional fee, with minimum order quantities. Carhartt offers special cut products on a limited selection of products. G. Returns 1. Silkscreened or embroidered items serviced from a third party are non-returnable, unless there is a manufacturer’s defect in the garment. 2. In the event the manufacturer sizing is inconsistent and/or incorrectly labeled, Service Provider agrees the City can return these items for credit with no restocking charge. In such event, Service Provider will promply order replacement(s). 3. The City agrees to pay freight to return non-logo item(s) when the City ordered in error. RFP- 8182 Arc Rated Flame Retardant Apparel Page 6 of 6 Tyndale Response: Tyndale offers “no hassle” returns and exchanges. To ensure that workers are satisfied, Tyndale will go the extra mile. An employee can return or exchange unwashed, unworn, unembroidered items to Tyndale for virtually any reason without placing a call or receiving an RA number. Tyndale will accept returns of embroidered items that are determined at Tyndale’s sole discretion to have a manufacturer’s defect. Tyndale recently introduced a new user-friendly self-service return label service. As part of this service, users will login to the online ordering website and print a return shipping label for eligible items. Tyndale offers complimentary prepaid return shipping and does not charge restocking fees. H. Sustainability/TBL Service Provider is to ensure that all apparel supplied to the City is manufactured using Sweatshop-Free Labor. Tyndale Response: Tyndale is dedicated to manufacturing Tyndale-made products exclusively in the United States. Manufacturing of Tyndale garments is performed in factories following US labor law. Carhartt also commits to following sweatshop-free labor practices. Details are available online at Carhartt.com under “Corporate Responsibility.” I. Cooperative Purchasing It is the intent of the City that the Service Provider extend the Agreement to other public agencies who wish to use it to the extent that their purchasing guidelines permit; to include (but not limited to) Poudre Fire Authority, Larimer County, and Poudre School District. Tyndale Response: Tyndale understands and accepts the City of Fort Collins intent to extend the agreement to other public agencies who wish to use it to the extent that their purchasing guidelines permit. Attachment 4: Tyndale’s Response to City of Fort Collins RFP 8182 Company Profile As an active participant in the FR industry and organizations establishing safety standards and test methods for more than three decades, Tyndale’s flexibility and experience lends our company an unmatched ability to lead compliance with industry standards. Plus, Tyndale’s staff is among the most experienced in the FR apparel industry. Our Account Managers have an average tenure of over ten years.  Tyndale has over 30 years of experience providing FR clothing and managed apparel services.  Tyndale is well-versed on the standards that impact worker safety and actively involved in organizations establishing those standards, including ASTM, NSC, EEI and IEEE.  Our President Robert Whittenberger chaired the Task Group that developed ASTM F2757, Standard Guide for Home Laundering Care and Maintenance of Flame, Thermal, and Arc Resistant Clothing.  Tyndale is recognized as a leader in the industry, providing unparalleled service. Using a three-tiered approach, management and employees receive the same stellar service and support:  National Account Executive, Chad Barker, who is the primary point of contact for key safety and supply contacts—including after-hours to provide emergency service.  Account Administrator, Pat Sienkowski, who serves front-line managers, supervisors and handles day-to-day program changes and updates.  Our knowledgeable US-based Customer Service team supports end-users with questions or issues. Representatives are available at 800-356-3433 from 8 a.m. to 7 p.m. Monday through Friday (8 a.m. to 5 p.m. Friday hours during summer season). Calls are answered by live representatives in our Pipersville, PA headquarters location, average hold time under two minutes and 90%+ first call resolution. Tyndale’s deep knowledge of the standards ensure your workers are protected. We are committed to manufacturing products that meet or exceed the product specification, our own expectations of quality, and industry safety standards – delivering the protection your workers need, quality you can see, and performance you can trust. As both a manufacturer and distributor, Tyndale has the relationships in place to ensure that you are getting the best products, delivery, and services available. Tyndale offers email updates on order status to communicate backorders. We will work closely with the City of Fort Collins to ensure timely communication of any backorders. Implementation Schedule Tyndale is prepared to pursue an aggressive implementation schedule, in a timeframe that is designed to ensure a streamlined transition into the City of Fort Collins’ next-generation managed clothing program. Following contract award, the overall timeline required for the City’s managed program implementation from fitting to product delivery is approximately eight weeks. Fittings are scheduled on three week notice. Below is our recommendation based on experience and best practices: November 13th – 20th – Organization  Create online ordering site custom catalog.  Prepare and print custom color catalogs and order forms.  Create supervisor access and employee profiles (if applicable).  Sigh-off on approved logo.  Prepare for fittings. November 30th – December 4th – Fittings*  The National Account Manager and Sales Support Team member visit the location and conduct individual sizing of your employees, presenting a representative sampling of program garments.  Orders are sent daily to Tyndale’s headquarters in Pipersville, PA for processing. December 7th – January 31st – Order Processing, Preparation, and Delivery  Orders are processed, logos are added and orders are staged in preparation for bulk shipment.  Per the City’s specification, once all orders have been processed, all orders will ship complete by location to work locations.  Items arrive at the City’s locations by the January 31st implementation timeframe Tyndale has quoted. Please note that Tyndale is able to guarantee delivery by January 31st for Tyndale products quoted in the RFP response. Given the extended delivery anticipation on select Carhartt products, Tyndale will work to identify the Carhartt products with extended delays that may not meet the City’s delivery timeframe requirement. Note that a delay in the start of the implementation will result in delayed delivery at a minimum on a day-for-day basis. I.e. Initial implementation delayed by one week will result in product delivery of February 7th at the earliest. * Tyndale will partner with the City to finalize the onsite fittings schedule and assign specific dates and times at least two weeks before fittings begin. EXHIBIT C Please enter the Manufacturer Cost in column H, your Percent Markup in column I, Final Delivered Cost in column J and Order Lead Time in column K for each item listed below. If you provide embroidery in- house, please enter the cost per character in column L If you are proposing different FR clothing brands, please note that information in the Product Description and Style# cells. Carhartt Style# Sizes Manufacturer Cost Percent Markup (%) Final Delivered Cost Order Lead time Embroidery Cost (if provided) FRB100DNM 26 - 60 $39.00 30% $50.60 3-4 Weeks J230T Waist: 30"- 36" (all) 38" - 60" (even) Inseam: 28" - 36" (all) FRB13DNM 26 - 60 $44.00 30% $57.05 3-4 Weeks J290T Waist 30"- 34" (all) 36"- 60" (even), Inseam: 28" - 36" finished (all), 37” unfinished Waist 34” - 42” (even), Inseam 28”- 40” finished (all), 42” Unfinished $47.25 2-3 Weeks 100791 24 - 60 $64.85 3-4 Weeks K290B Waist: 30"- 50" (even), Inseam: 28" - 34" (all) $52.10 2-3 Weeks FRB159 26 - 60 $48.00 30% $62.25 3-4 Weeks K290T Waist 30"- 36"(all), 38" - 52" (even) Inseam: 28" - 34" (all), 36" and unhemmed $58.70 2-3 Weeks 100235 S-4XL $36.50 30% $47.35 3-4 Weeks TALLS-100235 M-4XL $42.00 13% $47.35 3-4 Weeks M020T S - 5XL $43.20 2-3 Weeks 101699 XS-5XL $52.50 30% $68.10 3-4 Weeks TALLS-101699 $63.00 8% $68.10 3-4 Weeks M010T Reg: S - 3XL $49.85 3-4 Weeks FRS160 XS - 5XL $38.50 30% $49.95 3-4 Weeks TALLS-FRS160 M-4XL $42.50 18% $49.95 3-4 Weeks K196T Reg: S - 5XL, Long: L- 5XL $44.60 2-3 Weeks 101028 S - 4XL $44.50 30% $57.70 3-4 Weeks TALL AVAILABLE $51.00 13% $57.70 3-4 Weeks J193B Reg: S - 3XL, Long: M - 2XL $51.35 2-3 Weeks K188Y Reg: S - 3XL Tall: L - 2XLT $55.30 3-4 Weeks K189Y Reg: S - 3XL Tall: L - 2XLT $55.30 3-4 Weeks M125T Reg: S - 3XL, Long: L- 2XL $69.65 2-3 Weeks FRK007 XS - 6XL $92.00 30% $119.30 3-4 Weeks TALL-101676 $102.00 17% $119.30 3-4 Weeks F720T Reg: S - 5XL, Long: M - 3XL $114.95 2-3 Weeks 101700 S-5XL $113.00 30% $146.50 3-4 Weeks F720T Reg: S - 5XL, Long: M - 3XL $114.95 3-4 Weeks 100460 M - 6XL $125.00 30% $162.05 3-4 Weeks TALL-101679 $145.00 12% $162.05 3-4 Weeks F775Y Reg: S - 3X $160.95 3-4 Weeks 101700 S - 5XL $113.00 30% $146.50 3-4 Weeks F720T Reg: S - 5XL, Long: M - 3XL $114.95 3-4 Weeks FRK003 M - 5XL $65.00 30% $84.30 3-4 Weeks TALLS-101668 $72.00 17% $84.30 3-4 Weeks Master Item Manufacturer Description Sizes Color Price Oversize J235C Carhartt Flame‐Resist Signature Denim Jean‐Relaxed Fit Waist: 30"‐ 34" (all) Inseam: 30"‐ 36" (even), Waist: 35" Inseam 30"‐ 34" (even) Waist: 36"‐ 46" Inseam:30"‐ 36" (even) Waist: 48" Inseam: 30"‐ 34" (even), Waist: 50"‐ 54" Inseam: 30"‐ 32" (even) DNM $50.60 N/A J230T Tyndale Relaxed Fit Denim Jeans, Amtex Waist: 30"‐ 36" (all) 38" ‐ 60" (even), Inseam: 28" ‐ 36" (all) DNM $45.20 N/A J290C Carhartt Flame‐Resist Signature Denim Dungaree Waist: 50"‐ 54" Inseam: 30"‐ 32" (even) DNM $57.05 N/A J290T Tyndale Relaxed Cut Denim Jeans W/ Rule Pocket Waist 30"‐ 34" (all) 36"‐ 60" (even), Inseam: 28" ‐ 36" finished (all), 37” unfinished Waist 34” ‐ 42” (even), Inseam 28”‐ 40” finished (all), 42” Unfinished DNM $47.25 N/A K295C Carhartt Flame‐Resist Washed Duck Work Pant Waist: 34”, Inseam: 30”‐ 36” (even) BLK, BRN, NVY $64.85 N/A K290B Bulwark 11.5 oz. ComforTouch Men's Dungaree Pant Waist: 30"‐ 50" (even), Inseam: 28" ‐ 34" (all) BRN, NVY, OLV $52.10 N/A K290C Carhartt Flame‐Resist Midweight Canvas Jean‐Loose Fit Waist: 30"‐ 34" (all) Inseam: 30"‐ 36" (even) Waist: 35" Inseam 30"‐ 34" (even) Waist: 36"‐ 46" Inseam:30"‐ 36" (even) Waist: 48" Inseam: 30"‐ 34" (even) Waist: 50"‐ 54" Inseam: 30"‐ 32" (even) KHA, MOS NVY, BRN $62.25 N/A K290T Tyndale Relaxed Cut Pant W/ Rule Pocket Waist 30"‐ 36"(all), 38" ‐ 52" (even), Inseam: 28" ‐ 34" (all), 36" and unhemmed NVY, BRN $58.70 N/A J020C Carhartt Flame‐Resist Force™ Cotton Long‐Sleeve T‐Shirt Reg: S ‐ 4XL, Tall: M ‐ 4XL LGY, MBL NVY, SND $47.35 N/A M020T Tyndale LS T‐Shirt, 6 oz. FRMC Interlock Knit S ‐ 5XL GRY, LBL NVY, ORG, TAN $43.20 N/A J010C Carhartt FR Striped Force Cotton LS T Shirt Reg: S ‐ 4XL Tall: M ‐ 3XL LGY $68.10 N/A M010T Tyndale Tyndale Layer 1™ Long Sleeve T‐Shirt Reg: S ‐ 3XL NVY, GRY, TAN $49.85 N/A K190C Carhartt Flame‐Resist Classic Twill Shirt With Pocket Flaps Reg: S ‐ 4XL, Tall: M ‐ 4XL KHA, NVY LBL, GRY $49.95 N/A K196T Tyndale LS Button Down Industrial Work Shirt, 7 oz. Amtex Reg: S ‐ 5XL, Long: L‐ 5XL KHA, NVY, LBL,GRY $44.60 N/A K196C Carhartt Flame‐Resist Long Sleeve Plaid Shirt Reg: S ‐ 4XL, Tall: M ‐ 4XL MOS, DCM $57.70 N/A J193B Bulwark Button Down Plaid Shirt 7 oz. Excel‐Fr Reg: S ‐ 3XL, Long: M ‐ 2XL Red/Navy Olive/Navy Plaid $51.35 N/A K188Y Other‐Ariat FR Hanger Work Shirt Reg: S ‐ 3XL Tall: L ‐ 2XLT Black Plaid $55.30 N/A K189Y Other‐Ariat FR Bell Work Shirt Reg: S ‐ 3XL Tall: L ‐ 2XLT WNE $55.30 N/A M125T Tyndale Tattersall Work Shirt 7 oz. FRMC® Chambray Reg: S ‐ 3XL, Long: L‐ 2XL WNT, RNT $69.65 N/A F726C Carhartt Flame‐Resist Heavyweight Zip‐Front Sweatshirt Reg: S ‐ 5XL Tall: M ‐ 4XL NVY $119.30 N/A F720T Tyndale Zipfront Sweatshirt Reg: S ‐ 5XL, Long: M ‐ 3XL NVY $114.95 N/A CAR‐101700 Carhartt Flame‐Resistant Striped Klondike Sweatshirt Reg: S‐5XL Tall: M‐4XL BLK $146.50 N/A F720T Tyndale Zipfront Sweatshirt Reg: S ‐ 5XL, Long: M ‐ 3XL NVY $114.95 N/A F770C Carhartt FR Heavyweight Hi‐Vis Hooded Sweatshirt ‐ ANSI Class 3 Reg: M ‐ 5XLTall: L‐ 4XL FYE $162.05 N/A F775Y NSA FR 11 Hi‐Vis Hooded Sweatshirt/Zipper ‐ ANSI Class 3Reg: S ‐ 3X FYE $160.95 N/A F030C Carhartt Flame‐Resist High‐Visibility ANSI Class 3 Long Sleeve T‐Shirt Reg: S ‐ 4XLTall: M ‐ 3XL FYE $84.30 N/A F034Y NSA FR Hi‐Vis T‐Shirt, Long Sleeve ANSI Class 3S ‐ 4XL FYE $79.80 N/A CAR‐101695 Carhartt Flame‐Resistant Striped Duck Traditional Coat/Quilt‐Lined Reg: S‐5XL Tall: L‐5XL BLK, RBL $194.45 N/A TBD3 Bulwark EXCEL FR® ComforTouch® Lined Bomber Jacket Reg: S ‐ 5XL Long: L ‐ 2XL NVY $155.80 N/A CAR‐100784 Carhartt Flame‐Resistant Extremes® Arctic Coat Reg: S‐4XL Tall: L‐3XL DNV, GRY KHA, MBL $330.60 N/A TBD4 Bulwark Parka with CSA Compliant Reflective Striping ‐ CAT 4 ‐ JLPC Reg: S ‐ 4XL Long: L ‐ 4 XL NVY, RBL $195.05 N/A CAR‐100493 Carhartt Force Color Enhanced Short‐Sleeve T‐Shirt Reg: S‐4XL FYE, FYO $11.70 N/A CAR‐100495 Carhartt Force High‐Visibility Short‐Sleeve Class 2 T‐Shirt Reg: M‐4XL FYE, FYO $17.50 N/A S0AEB Red Kap Hi Vis T 100% Poly Lime Yellow, ANSI Class 2Reg: S ‐ 4XL FYE $15.30 N/A CAR‐100494 Carhartt Force Color Enhanced Long‐Sleeve T‐Shirt Reg: S‐4XL, Tall: L‐3XL FYE, FYO $13.00 N/A S0ABC Carhartt Force High‐Visibility Long‐Sleeve Class 3 T‐Shirt Reg: M‐4XL Tall: L‐3XL FYE, FYO $21.40 N/A S0DMZ ML Kishigo Class 3 LS T‐Shirt w/pocket Reg: M ‐ 5XL FYE, FYO $19.15 N/A Attachment 7: Tyndale’s Response to City of Fort Collins 8182 Arc Rated Flame Retardant Apparel RFP November, 6 2015 Tyndale’s “Go Green” Initiative In 2008, Tyndale committed to a company-wide ‘Go Green’ initiative. This program includes a commitment to reduce our impact on our environment through the following:  Tyndale’s headquarters is heated using radiant floor heating which reduces energy costs by 10-40% compared to forced air heating.  All of the lighting used in Tyndale’s PA distribution facility is low-energy-use. It is also designed to conserve energy, shutting off automatically when there has been no movement in a section of the warehouse within a prescribed period of time.  Switching to recycled paper products from non-recycled paper products.  Tyndale utilizes single-stream recycling, with recycling bins placed at each employee’s desk and throughout the building.  Tyndale’s Corporate HQ and Pipersville Warehouse locations are 100% landfill-free facilities. All waste is converted to energy through Sustainable Waste Solutions.  Tyndale employees are encouraged to keep electronic files instead of printing a document and filing it. Posters are located by all printers to promote this effort.  Designated regions of the Tyndale building – conferences rooms and restrooms – have lights that turn off automatically to conserve energy.  Tyndale’s online return process minimizes our impact on the environment; printing a return form and return shipping label only when needed eliminates more than a quarter-million sheets of wasted paper per year. Sweatshop-Free Labor Tyndale is dedicated to manufacturing Tyndale-made products exclusively in the United States. Manufacturing of Tyndale garments is performed in factories following US labor law. Carhartt also commits to following sweatshop-free labor practices. Details are available online at Carhartt.com under “Corporate Responsibility.” Attachment 8: Tyndale References for City of Fort Collins RFP 8182 Tyndale has more than 30 years of experience providing managed apparel services to leading corporations like the City of Fort Collins across the USA. Our solution is unmatched in the marketplace, delivering many advantages that maximize bottom-line savings, overall service, and end-user satisfaction with budgetary compliance and on-time delivery. Rocky Mountain Power Company address: 1407 West North Temple; Salt Lake City UT 84116 Bret Rich, Safety Manager – (801)-220-2066 – Bret.Rich@PacifiCorp.com  Customer since 2004  Online ordering with individualized delivery to over 700 wearers Orders may also be submitted via email or fax to Tyndale using a custom order form with supervisor signature. Northwestern Energy Company address: 40 East Broadway; Butte MT 59701 Mark Bond, Supply Chain Manager – (406)-490-2122 – Mark.Bond@northwestern.com  Customer since 2006  Individualized delivery to more than 700 wearers  Employee allowance amounts vary based on job classification  Employees may order online or over the phone  If employees go over allowance amounts, they are required to provide a personal credit card for the overage amount. Questar Corporation Company address: 1140 West 200 South; Salt Lake City UT 84145 Jay Peppinger, Purchasing – (801)-324-3805 – Jay.Peppinger@Questar.com  Customer since 2014  Supervisor online ordering with individualized delivery to more than 400 wearers  Employee allowance amounts vary based on job classification  If employees go over allowance amounts, they are required to provide a personal credit card for the overage amount. Tacoma Power Company address: 3628 South 35th Street; Tacoma WA 98409 Jim Boyd, Safety Manager – (253)-396-3308 – JJBoyd@ci.tacoma.wa.us  Customer since 2015  Supervisor online ordering with individualized delivery to more than 200 wearers  Employees are allowed to utilize our personal purchase system to purchase items and make payments directly to Tyndale using a personal payment method. Colorado Springs Utilities Company address: 2855 Mesa Rd, Colorado Springs, CO 80904 Tom Mull, Safety Engineering Supervisor – (719)-668-7454 – tmull@csu.org  Customer since 2011  Online Ordering with individualized delivery to over 350 wearers CAR‐100503 Carhartt High‐Visibility Zip‐Front Class 3 Sweatshirt Reg: M‐4XL Tall: L‐3XL FYE, FYO $46.70 N/A S7EAZ ML Kishigo Full Zip Hoodie Sweatshirt ANSI Class 3Reg: M ‐ 5XL FYE, FYO $35.25 N/A Notes: Shipping charges are not included in this quote. Embellishment charges are not included in this quote. Price is valid for all sizes (Blended Pricing) Returns accepted within 60 days on unwashed, unworn, and unembellished garments Value Added Services  Best Selection: Most comfortable, diverse FR product mix in the industry—including our Made in USA garments  Best delivery: $9M of inventory on hand in Houston, TX and Pipersville, PA  Online Ordering: Fully customized online ordering system displaying Company‐approved items  Tracking: Direct‐to‐user garment and spend tracking and reporting  Account Management: 30+ years of industry expertise and participation in ASTM, EEI, NFPA  Onsite fittings: Comprehensive account management and support, including at implementation  Simple Returns: Hassle‐free returns and exchanges, plus complimentary basic repairs and alterations  WBE: Certified woman‐owned business status Pricing for the City of Fort Collins November 4, 2015 Page 1 of 1 F034Y S - 4XL $79.80 3-4 Weeks 101695 XS-6XL $150.00 30% $194.45 3-4 Weeks TALLS-102091 $170.00 14% $194.45 3-4 Weeks TBD3 Reg: S - 5XL Long: L - 2XL $155.80 3-4 Weeks 100784 XS-6XL $255.00 30% $330.60 3-4 Weeks TALLS-101645 $280.00 18% $330.60 3-4 Weeks TBD4 Reg: S - 4XL Long: L - 4 XL $195.05 3-4 Weeks 100493 S-4XL $9.00 30% $11.70 3-4 Weeks 100495 M-4XL $13.50 30% $17.50 3-4 Weeks S0AEB Reg: S - 4XL $15.30 2-3 Weeks 100494 S-2XL $10.00 30% $13.00 3-4 Weeks 100496 M-2XL $16.50 30% $21.40 3-4 Weeks S0DMZ Reg: M - 5XL $19.15 3-4 Weeks 100503 M-2XL $36.00 30% $46.70 3-4 Weeks S7EAZ Reg: M - 5XL $35.25 3-4 Weeks Please keep original formatting intact. INSTRUCTIONS: Flame-Resistant Signature Denim - Relaxed Fit Flame-Resistant Signature Denim Dungaree AlLTERNATE-Relaxed Fit Denim Jeans, Amtex (Tyndale) Carhartt Product Description PANTS, FR ALTERNATE-Zipfront Sweatshirt(Tyndale) ALTERNATE-FR 11 oz. Hi-Vis Hooded Sweatshirt/Zipper - ANSI Class 3 (NSA) Flame-Resistant Heavyweight High-Visibility Class 3 Flame-Resistant Force Cotton Long-Sleeve T-Shirt Flame-Resistant Striped Force Cotton Long-Sleeve T-Shirt Flame-Resistant Twill Shirt with Pocket Flaps Flame-Resistant Heavyweight Zip-Front Sweatshirt ALTERNATE-Tattersall Work Shirt 7 oz. FRMC® Chambray (Tyndale) ALTERNATE-Button Down Plaid Shirt 7 oz. Excel-Fr (Bulwark) ALTERNATE-FR Hanger Work Shirt (Ariat) ALTERNATE-FR Bell Work Shirt (Ariat) ALTERNATE-Zipfront Sweatshirt (Tyndale) Hooded Zip-Front Sweatshirt Flame-Resistant Striped Klondike Swearshirt Flame-Resistant Extremes Artic Coat ALTERNATE-Zipfront Sweatshirt (Tyndale) ALTERNATE-FR Hi-Vis T-Shirt, Long Sleeve ANSI Class 3 (NSA) ALTERNATE-EXCEL FR® ComforTouch® Lined Bomber Jacket (Bulwark) Flame-Resistant Striped Klondike Sweatshirt Flame-Resistant High Visibility Long-Sleeve T-Shirt Flame-Resistant Striped Duck Traditional Coat ALTERNATE-Relaxed Cut Denim Jeans W/ Rule Pocket (Tyndale) ALTERNATE-Relaxed Cut Pant W/ Rule Pocket (Tyndale) Flame-Resistant Washed Duck Work Dungaree Flame-Resistant Classic Plaid Shirt Flame-Resistant Midweight Canvas Pant - Loose Fit SHIRTS, FR ALTERNATE-LS T-Shirt, 6 oz. FRMC Interlock Knit (Tyndale) ALTERNATE-Tyndale Layer 1™ Long Sleeve T-Shirt (Tyndale) ALTERNATE-LS Button Down Industrial Work Shirt, 7 oz. Amtex (Tyndale) ALTERNATE-Flame-Resistant Washed Duck Work Dungaree (Bulwark) ALTERNATE-Full Zip Hoodie Sweatshirt ANSI Class 3 (ML Kishigo) ALTERNATE-Parka with CSA Compliant Reflective Striping (Bulwark ALTERNATE-Hi Vis T 100% Poly Lime Yellow, ANSI Class 2 (Red Kap) ALTERNATE-Class 3 LS T-Shirt w/pocket (ML Kishigo) Force High-Visibility Long-Sleeve Class 3 T-Shirt High-Visibility Zip-Front Class 3 Sweatshirt SHIRTS Non-FR Force Color Enhanced Short-Sleeve T-Shirt Force High-Visibility Short Sleeve Class 2 T-Shirt Force Color Enhanced Long-Sleeve T-Shirt