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HomeMy WebLinkAboutBID - 8096 FIBER OPTIC SPLICING & RELATED SERVICESAddendum 1 – 8096 Fiber Optic Splicing & Related Services Page 1 of 2 ADDENDUM NO. 1 SPECIFICATIONS AND CONTRACT DOCUMENTS Description of BID 8096: Fiber Optic Splicing & Related Services OPENING DATE: 3:00 PM (Our Clock) April 17, 2015 To all prospective bidders under the specifications and contract documents described above, the following changes/additions are hereby made and detailed in the following sections of this addendum: Exhibit 1 – Questions & Answers Please contact John Stephen, CPPO, LEED AP, Senior Buyer at (970) 221-6777 with any questions regarding this addendum. RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT ENCLOSED WITH THE BID/QUOTE STATING THAT THIS ADDENDUM HAS BEEN RECEIVED. Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707 fcgov.com/purchasing Addendum 1 – 8096 Fiber Optic Splicing & Related Services Page 2 of 2 EXHIBIT 1 – QUESTIONS & ANSWERS Q1. Given that existing 26.2 miles of the 144 strand fiber loop, it is assumed that detailed records, regarding the existing infrastructure, are readily available in electronic format including as-builts depicting path and location of fiber backbone, all laterals, splicing diagrams for all splice locations, etc.. Is this a correct assumption? a. In what format are these existing records? b. In what format will records be shared with the winning firm? c. In what format(s) will record revisions be accepted/what software is required? A1. We do have electronic records depicting path and location of fiber backbone, all laterals, splicing diagrams for all splice locations, etc. A1.a. Location of backbone, laterals fiber vaults are in a in-house designed software. Visio presents the splice drawings and patch panel detail. A1.b. Adobe acrobat, Visio, JPEG, KMZ, KML. A1.c. Record revision formats that are accepted are typically simple text edits using Microsoft office products. Q2. It is understood that the 144 strand fiber loop is currently shared between Fort Collins Utilities, Fort Collins Traffic Department, and Platte River Power Authority with laterals serving a large variety of both public and private commercial agencies. a. For which of these public and private commercial agencies will this contract apply? b. Have procedures and protocols been defined regarding priorities when it comes to fiber repair? c. Will fiber locate services be included as “related services”? A2.a. This is a contract exclusive to the City of Fort Collins, it will encompass some but not all of IT, Traffic and Light and Power department’s fiber optic related work. A2.b. Yes, these details will be shared with the winning bidder. A2.c. Not at this time. Q3. A budget is assumed for this contract and associated services. To better understand expectations and potential consultant/contractor asset allocation … a. How much time has been budgeted for consulting/design services under the proposed contract? b. How much time has been budgeted for maintenance, locate, troubleshooting, and repair services under the proposed contract? c. To what degree is expansion expected over the next the next 5 years (the potential length of the contract including potential contract extensions)? A3.a.Typically a contractor can expect to spend 2 hours per job to assist in design/consulting when this service has been requested. Total number of jobs per year varies due to demand. In 2014 the contractor performed approximately 15 jobs, each one with an estimated duration of 2 days. A3.b. See answer A3.a., where all job types are encompassed. A3.c. The current pace of jobs is not expected to rise dramatically in the next 5 years.