HomeMy WebLinkAboutRFP - 8118 COMMUNITY RECYCLING COLLECTION CONTAINERSRFP –8118 Community Recycling Collection Containers Page 1 of 7
REQUEST FOR PROPSAL (RFP)
8118 Community Recycling Collection Containers
The City of Fort Collins (City) is requesting proposals from companies or businesses to supply
the City’s Environmental Services Department with twenty (20) recycling collection containers
as specified in this solicitation.
As part of the City’s commitment to Sustainable Purchasing, proposals submission via
email is preferred. Proposals shall be submitted in a single Microsoft Word or PDF file
under 20MB and e-mailed to: purchasing@fcgov.com. If electing to submit a hard copy
proposals instead, three (3) copies will be received at the City of Fort Collins' Purchasing
Division, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80524. Proposals must be
received before 3:00 p.m. (our clock), May 15, 2015 and referenced as Bid No. 8118. If
delivered, they are to be sent to 215 North Mason Street, 2nd Floor, Fort Collins, Colorado
80524. If mailed, the address is P.O. Box 580, Fort Collins, 80522-0580. Please note,
additional time is required for proposals mailed to the PO Box to be received at the
Purchasing Office.
The City encourages all Disadvantaged Business Enterprises (DBEs) to submit bids in response
to all invitations. No individual or businesses will be discriminated against on the grounds of
race, color, sex, or national origin. It is the City’s policy to create a level playing field on which
DBEs can compete fairly and to ensure nondiscrimination in the award and administration of all
contracts.
Questions concerning the scope of the bid should be directed to Susie Gordon, Project
Manager, (970) 221-6265 or sgordon@fcgov.com.
Questions regarding bid submittal or process should be directed to Jill Wilson, Buyer, (970) 221-
6216 or jwilson@fcgov.com.
All questions must be submitted in writing via email to Susie Gordon, with a copy to Jill
Wilson, no later than 5:00 PM our clock on May 7, 2015. Questions received after this
deadline will not be answered. Responses to all questions submitted before the deadline will be
addressed in an addendum and posted on the Rocky Mountain E-Purchasing System webpage.
A copy of the RFP may be obtained at www.rockymountainbidsystem.com.
The City of Fort Collins is subject to public information laws, which permit access to most
records and documents. Proprietary information in your response must be clearly identified and
will be protected to the extent legally permissible. Proposals may not be marked ‘Proprietary’ in
their entirety. All provisions of any contract resulting from this request for proposal will be
public information.
New Vendors:
The City requires new vendors receiving awards from the City to fill out and submit an IRS form
W-9 and to register for Direct Deposit (Electronic) payment. If needed, the W-9 form and the
Financial Services
Purchasing Division
215 N. Mason St. 2nd Floor
PO Box 580
Fort Collins, CO 80522
970.221.6775
970.221.6707
fcgov.com/purchasing
RFP –8118 Community Recycling Collection Containers Page 2 of 7
Vendor Direct Deposit Authorization Form can be found on the City’s Purchasing website at
www.fcgov.com/purchasing under Vendor Reference Documents.
Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall have
a financial interest in the sale to the City of any real or personal property, equipment, material,
supplies or services where such officer or employee exercises directly or indirectly any decision-
making authority concerning such sale or any supervisory authority over the services to be
rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift,
gratuity favor, entertainment, kickback or any items of monetary value from any person who has
or is seeking to do business with the City of Fort Collins is prohibited.
Collusive or sham proposals: Any proposal deemed to be collusive or a sham proposal will be
rejected and reported to authorities as such. Your authorized signature of this proposal assures
that such proposal is genuine and is not a collusive or sham proposal.
The City of Fort Collins reserves the right to reject any and all proposals and to waive any
irregularities or informalities.
Utilization of Award by Other Agencies: The City of Fort Collins reserves the right to allow other
state and local governmental agencies, political subdivisions, and/or school districts to utilize the
resulting award under all terms and conditions specified and upon agreement by all parties.
Usage by any other entity shall not have a negative impact on the City of Fort Collins in the
current term or in any future terms.
Sustainability: Consulting firms/teams participating in the proposal are to provide an overview of
the organization’s philosophy and approach to Sustainability. In no more than two (2) pages
please describe how your organization strives to be sustainable in the use of materials,
equipment, vehicles, fuel, recycling, office practices, etc. The City of Fort Collins incorporates
the Triple Bottom Line into our decision process by including economic (or financial),
environmental, and social factors in our evaluation.
The selected Service Provider shall be expected to sign the City’s standard Agreement without
revision prior to commencing Services (see sample attached to this Proposal).
Sincerely,
Gerry S. Paul
Director of Purchasing & Risk Management
RFP –8118 Community Recycling Collection Containers Page 3 of 7
REQUEST FOR PROPOSAL (RFP)
8118 Community Recycling Collection Containers
I. SPECIFICATIONS
A. Intent. The City of Fort Collins (City) is requesting proposals from companies or
businesses to supply the City’s Environmental Services Department with twenty (20)
recycling collection containers.
B. Product Specifications. Anticipated product specifications and quantities for each type of
container is attached as EXHIBIT “A”, consisting of two (2) pages and incorporated
herein by this reference. The City will consider products with different specifications that
are comparable to the ones detailed in this RFP. Images contained on Exhibit A are for
reference only and are included as visual aids for bidders.
C. Quantities: The quantities listed herein are estimates and the City reserves the right to
purchase more or fewer containers as required. Quantities will be as needed and
specified by the City. There shall be no minimum order quantities.
D. Delivery. The City desires for the containers to be delivered within two (2) weeks After
Receipt of Order (ARO). However, the City will consider exceptions to the delivery
timeframe as the project schedule may allow. All products ordered should be delivered
to the City’s new Community Recycling Center located at 1809 Timberline Road, Fort
Collins, Colorado 80525. All pricing shall be FOB Destination to the City’s Community
Recycling Center.
E. Miscellaneous. In order to maximize value to the City, this project may be awarded to
multiple vendors, at the City’s discretion. Commodity Codes used for this RFP are as
follows:
10007: Containers, Recycling
10056: Recycled Containers, All Types
45034: Garbage Cans, Containers and Racks
45065: Refuse Carts, Chutes, Containers, and Holders (Commercial)
II. SUBMITTAL REQUIREMENTS
The following must be submitted as part of the proposal. Failure to provide any of the following
may result in the proposal being deemed non-responsive and may not be considered.
1. Completed Bid Schedule, attached as EXHIBIT “B”, consisting of one (1) page and
incorporated herein by reference. Please include the Make and Part/Mfg. number.
2. Include detailed specification sheets for products proposed on Bid Schedule.
3. List location of warehouse/distribution center that products will ship from. Confirm
deliveries can be made within two (2) weeks After Receipt of Order (ARO) or provide
proposed delivery schedule.
RFP –8118 Community Recycling Collection Containers Page 4 of 7
4. Include the warranty provisions offered by your firm and/or the manufacturer of the
containers.
III. PROPOSAL GUIDELINES
The City assumes no responsibility for liability for any costs firms may incur in responding to this
RFP.
Each Proposal constitutes a Firm Offer and shall remain subject to initial acceptance ninety (90)
days after the day of submittal.
In evaluating the Proposals, the City may seek information from a Proposer to clarify the
Proposal. In that event, Proposer must submit written and signed clarifications and such
clarifications shall become part of the Proposal.
IV. REVIEW AND ASSESSMENT
Firms will be evaluated on the following criteria. These criteria will be the basis for review and
assessment of the written proposals.
The rating scale shall be from 1 to 5, with 1 being a poor rating, 3 being an average rating, and
5 being an outstanding rating.
WEIGHTING
FACTOR
QUALIFICATION STANDARD
2.0 Scope of Proposal
Does the proposal include all elements of the RFP,
including all elements annotated on Bid Schedule? Do
all the containers meet or exceed the specification
requirements? Does the vendor and/or manufacturer
offer a warranty? If so, what is the warranty time
period?
1.0 Availability What is the Target Delivery Time?
2.0
Cost
Does the proposal include detailed cost break-down for
each cost element as applicable and are the line item
costs competitive? Does the pricing quoted include
freight?
2.0 Firm Capability
Does the firm have the resources and capacity required
to successfully deliver quality products on-time?
RFP –8118 Community Recycling Collection Containers Page 5 of 7
EXHIBIT A
PRODUCT SPECIFICATIONS
1A. 30 cubic yard steel roll-off containers, quantity of eight (8). Designed for cable-lift trucks
for collecting the following: bulky cardboard (two bins); wood scraps (two bins); yard
waste (two bins) and scrap metal (two bins). Please note, the City does not utilize “hook
trucks” for collections.
Product Specifications:
Floor: 3/16” plate
Crossmembers: 3” structural channel, 24” o.c.
Walls: 12-gauge
Wall ribs: 4” x 3” x 12-gauge channel, 36” o.c.
Top rails: 4” x 3” x 11-gauge structural tubing
Door sheet: 12-gauge
Door frame: 4” x 3” x 7-gauge structural tubing
Rear wheels: 8” dia. x 10” long with 1½” zerted axle
Long sills: 6” x 2” x 3/16” structural tubing
Bull noses: 1 3/8” plate
Nose rollers: 4” dia. x 6” long with 1½” zerted axle
Welds: Interior continuous, exterior skip welded to prevent leakage
Finish: Primed inside and out, exterior finish coated with industrial alkyd
enamel, "John Deere" green.
Here are some examples of Item 1A:
1B. For two (2) of the bins listed above, hinged steel covers are required (bins containing
cardboard need to be protected from weather).
2. 2 cubic yard steel “self-tipping” hopper containers, quantity of ten (10). For transferring
materials into roll-off bins that have been dropped off by customers (at chest height) for
materials collected for recycling. Hoppers are designed for forklift handling and are
precisely balanced to tip forward for complete discharge of contents. For wet or dry
use. Welded seams prevent leakage.
Product Specifications:
Capacity: 6,000 lbs
Size: 59"W x 69.5"L x 44"H
Material: 12-gauge steel and 7-gauge base.
RFP –8118 Community Recycling Collection Containers Page 6 of 7
Here are some examples of Item 2:
3. 15 cubic yard roll-off containers, quantity of two (2). Built heavy enough1 to collect
concrete for recycling. Designed to be used with cable-lift trucks.
Product Specifications:
Floor Plate: 7-gauge plate X ¼”
Sides: 7-gauge
Cross Members: 3” channels on 18” centers
Rails: 6” x 2” x 1/4”
Rail Roller: 4” X 4 ½”
Here is an example of Item 3:
1 The smaller, more heavily-built containers may be specified to have rounded (“bathtub”) contours.
RFP –8118 Community Recycling Collection Containers Page 7 of 7
EXHIBIT B - BID SCHEDULE
WE HEREBY ENTER OUR BID FOR THE CITY OF FORT COLLINS' REQUIREMENTS FOR
8118 COMMUNITY RECYCLING COLLECTION CONTAINERS PER THE RFP INVITATION
AND REFERENCED SPECIFICATIONS.
All Pricing is FOB Destination (Vendor Pays Shipping).
All containers will be delivered by: _________________
Please state specific delivery dates by container type in the event all containers cannot be
delivered at the same time.
The warranty period is: _________________
Please attach details regarding the product warranty.
Please attach manufacturer’s specifications for each container type.
_________________________________________________________
SIGNATURE DATE
________________________________________________________
TYPED OR PRINTED NAME AND TITLE
__________________________________________________________
EMAIL
__________________________________________________________
COMPANY NAME
__________________________________________________________
ADDRESS: STREET CITY STATE ZIP
__________________________________________________________
(AREA CODE) TELEPHONE EMAIL
ITEM
NO.
ITEM DESCRIPTION
QTY
UOM
MAKE
PART/MFG
NUMBER
COST
BY UOM
EXTENDED
COST
1A
30 CUBIC YARD STEEL ROLL-OFF
CONTAINERS 8 EACH
1B
BIN COVERS FOR 30 CUBIC
YARD CONTAINERS 2 EACH
2
2 CUBIC YARD STEEL “SELF-
TIPPING” HOPPER CONATINERS
10
EACH
3
15 CUBIC YARD ROLL-OFF
CONTAINERS FOR CONCRETE
2
EACH
TOTAL BASE BID=