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HomeMy WebLinkAboutWORK ORDER - RFP - 7392 CIVIL ENGINEERING DESIGN DRAFTING & SURVEY SERVICES ON-CALL (18)January 11, 2016 1 Jefferson Street Roadway and Multimodal Improvements ROW Plans, Subsurface Investigation and Environmental Clearances Description: Interwest with assistance from the Team (CTL Thompson, Pinyon Environmental and Tatanka Historical Associates, Inc.) will coordinate with Engineering to complete the Colorado Department of Transportation (CDOT) Right-of-Way Acquisition process, subsurface investigations and the Categorical Exclusion (Cat Ex) Determination to satisfy National Environmental Policy Act (NEPA) documentation requirements for the Jefferson Street Roadway and Multimodal Improvements from North College Avenue south to Mountain Ave/Lincoln Ave. This will be done in tandem with the FIR Plans for the project. The following is a detailed explanation of each team member’s responsibility to complete the right-of-way plans, subsurface investigations and environmental clearances for this project. Tasks: 1. CDOT Right-of-Way Plans and Coordination – Interwest will support the City in the development of Right-of-Way (ROW) Plans which will be submitted to CDOT for review and approval. Interwest will determine new Right-of-Way along with permanent and temporary easement requirements. We anticipate there will be impact on ten (10) properties where ROW, permanent easements, and temporary easements are required. It will be critical that the final horizontal layout of the project is approved by the City in a timely manner so that there is adequate time for the approval. Interwest will provide drafting support to the City for the preparation of a separate ROW plan set according to CDOT standards, minus the monumentation sheets. Show all property owners, boundaries, easements as well as existing and proposed ROW lines for full length of project. All lines shall show bearing and length as well as station and offset. The ROW plan set shall provide complete survey data meeting the requirements of Colorado Revised Statute (CRS) 38-51-106 “Land Survey Plats" and be suitable for recording. The City will be responsible for the development of legals, review of title commitments, establishment of existing ROW, easements and property lines, tabulation of monuments, Monumentation Sheets, signing and stamping the plan set, and the installation of CDOT monuments. Interwest will develop a ROW Draft Plan Set which will be submitted to CDOT and the City for review. In addition, Interwest will provide the City with property exhibits if needed for negotiations with land owners. Interwest will attend a ROW plan review meeting and address the draft plans per comments received at this meeting. Meeting minutes will also be developed for this meeting. Revised Final ROW plans will be submitted to both CDOT and the City. January 11, 2016 2 In addition if any impacts are identified, Interwest will prepare individual private property mitigation plans for up to five (5) properties. This task also includes coordination of sub-consultants. Anticipated deliverables for this task include:  ROW Draft Plan Set  ROW Final Plan Set  ROW Review Meeting Minutes 2. Geotechnical Investigation – CTL Thompson (CTL) will provide the geotechnical engineering services for this project. Test holes will be drilled to evaluate the pavement and subsurface soil profile and to obtain samples for laboratory analysis. Traffic control will be provided by CTL during drilling for all borings. It is anticipated CTL will drill six (6) test holes within the roadway limits approximately ten (10) feet below existing grades or until auger drill refusal. The borings will provide information on the subsurface conditions including soil type, depth to bedrock, and depth to groundwater. The Utility Notification Center of Colorado (UNCC) will be notified for locates prior to drilling. Soil and bedrock will be sampled using procedures similar to those described in ASTM. It is anticipated the existing pavement section is asphalt on concrete base. Asphalt will be cored where borings are in pavements. A CTL field engineer or geologist will log the borings, record groundwater levels and the results of penetration tests, and obtain representative soil and bedrock samples. The borings will be backfilled with flowfill in accordance with Larimer County Urban Area Street Standards. Soil and bedrock samples collected during drilling will be returned to the laboratory, and selected samples will be programmed for testing. Typical lab tests will include liquid and plastic limits, swell-compression characteristics, gradation, pH, chloride content, sulfide content, laboratory resistivity, and water soluble sulfate content. The results of the field and laboratory programs will be evaluated to provide preliminary geotechnical design criteria for the proposed pavements and structures. CTL will prepare a report summarizing the results of the field and laboratory work and CTL’s analysis, opinions, conclusions, and recommendations including the following:  A general description of the proposed construction site  A local map showing the boring locations  Summary logs of the borings including subsurface conditions encountered (soils, bedrock, and groundwater)  Discussions regarding: o Subgrade concerns and mitigation recommendations o Excavation consideration including difficulties, side slopes, slope bracing and temporary dewatering recommendations, if needed o The acceptability of on-site natural soils and existing fill for reuse as engineered fill o Groundwater effects on the proposed construction o Pavement section alternatives and construction recommendation January 11, 2016 3 o Foundation recommendations to include footings for light poles and other urban improvements. 3. NEPA Services – Pinyon will provide the environmental services required for this project. An initial site walk with CDOT personnel was completed to determine which clearances will be necessary within the project limits. The level of study anticipated for this project is a Categorical Exclusion Determination (CatEx) utilizing CDOT Form 128. Based on a site visit with CDOT personnel a draft Form 128 was developed by CDOT personnel assigning team responsibilities, it is anticipated no further action is required or CDOT will complete clearances for the following: Threatened and Endangered Species, Waters of the US including Wetlands, 6(f) Agreements, Paleontology, and Archaeology. It is assumed Pinyon will be responsible for the remaining environmental resources in the Cat Ex documentation. Pinyon will be responsible for air quality and noise screening. For the noise screening requirements, Wilson and Company will provide the technical noise assessment for Pinyon. In addition, Pinyon will need to complete Hazardous Waste ISA Checklist, the 4(f) documentation for historical and parklands (Jefferson Street Park) and a Phase 1 Environmental Site Assessment for the City’s requirement for property acquisitions. For the Historical documentation, Tatanka will complete the eligibility and effects determinations for the properties in the area of potential effect. Pinyon will provide the Section 4(f) de minimis language for inclusion in Tatanka’s Eligibility and Effects Letter that will be submitted to the CDOT for request for concurrence from the State Historic Preservation Officer. For additional information see Pinyon’s detailed Scope of Services attached. 4. Historical Review – Tatanka Historical Associates, Inc. (Tatanka) will assist Pinyon with the History resource in the Cat Ex documentation. Tatanka will provide the Eligibility and Effects Letter that will be submitted to the CDOT. It is anticipated the Historical clearances will be valid for a period of 5 years from the completion date. Tatanka assumes that a finding of no adverse effect will be made with regard to impacts to all properties that are considered historic. For additional information see Tatanka’s detailed Scope of Services attached. Schedule It is anticipated the ROW Plan submissions will be in mid 2016. January 11, 2016 4 Assumptions 1. Right of Way negotiations, survey, and appraisals will be the responsibility of the City or their consultant. 2. Utilities will be relocated or installed as part of the Utility Improvements for the River District which will be designed by the City of Fort Collins Utility Department. $ 117.42 $ 86.82 $ 78.34 $ 54.84 1 CDOT Right-of-Way Plans and Coordination Interwest 40 80 100 80 $ 23,864 $ 500 $ 24,364 2 Geotechnical Investigation CTL 6300 $ 6,300 $ 200 $ 6,500 3 NEPA Services Pinyon 44500 $ 44,500 $ - $ 44,500 4 Historical Review Tatanka 25000 $ 25,000 $ 200 $ 25,200 Total Hours or LS Task 40 80 100 80 6300 44500 25000 $ 99,664 $ 900 $ 100,564 Jefferson Street ROW Plans, Subsurface Investigation and Environmental Clearances TASKS Team Member by Task CTL Geotech Pinyon Environmental Tatanka Project Historical Designer Jefferson Street Roadway and Multimodal Improvements Interwest Team - Fee Estimate - 01/11/16 Total Cost Per Task Labor Cost Per Task Est. Reimb. Project Manager Sr. Project Engineer Project Engineer Interwest Consulting Group (2013 CDOT Rates + 10%) January 13, 2016 Michael Oberlander, PE, LEED AP Interwest Consulting Group 1218 Ash Street Windsor, CO 80550 Via eMail: moberlander@interwestgrp.com Subject: Environmental Scope of Work, Jefferson Street between College Avenue and Lincoln Avenue, Fort Collins, Colorado Dear Mr. Oberlander: Pinyon Environmental, Inc. (Pinyon), is pleased to present the attached scope of work and estimate of hours to complete environmental documentation for the Jefferson Street between College Avenue and Lincoln Avenue Improvement Project (Project), located in the City of Fort Collins (City), Colorado. Pinyon understands that Interwest Consulting Group (Interwest) was retained by the City to complete design services for redesigning the roadway template to have only one southbound lane, add a center median for portions of the study area, improve drainage, address access issues, upgrade sidewalks to be compliant with the Americans with Disabilities Act (ADA), and address inconsistencies in the existing right-of-way boundaries. This is a local agency project with oversight by the Colorado Department of Transportation (CDOT). It is expected that a Categorical Exclusion (Cat Ex) Determination will be completed by CDOT to satisfy National Environmental Policy Act (NEPA) documentation requirements for this project. Based on Pinyon’s initial review of the project, including a site visit with the project team on September 9, 2015, and CDOT direction provided via a draft Form 128 assigning team responsibilities, the following clearance actions will either not be required or will be completed by CDOT:  Threatened and Endangered Species  Waters of the US including Wetlands  Section 6(f)  Paleontology  Archaeology Pinyon will provide the documentation required for the following resources:  Air Quality  Noise (technical analyses to be prepared by Wilson and Company)  Hazardous Materials  Section 4(f) documentation for historic resources and parklands  Environmental Task management including site visit, coordination on level of study and reviews, and agency coordination Tatanka Historical Associates, Inc. (Tatanka) has been retained by Interwest to complete the eligibility and effects determinations for historic resources. The scope of services for each task of the proposed project can be found in Attachment A. Pinyon estimates the cost to complete these services would be $44,487.60 as noted on the attached Table 1. Pinyon will invoice Michael Oberlander, PE, LEED AP January 11, 2016 Page 2 on a time and materials basis based on our 2015 Schedule of Rates (Attachment B). If you are in agreement with this scope and associated fee, please issue a subconsultant agreement for review. We look forward to working with you on this project. Should you have any questions or require additional information, please do not hesitate to call. Thank you for considering Pinyon for your environmental consulting needs. Sincerely, PINYON ENVIRONMENTAL, INC. Amy Kennedy Environmental Planner/NEPA Specialist Cc: File File Location: Z:\PROJECTS\2015\11582902 Jefferson St CATEX\PM\scope and fee ATTACHMENT A Detailed Scope of Services Pinyon understands that Interwest will complete the design of improvements to Jefferson Street between College Avenue and Lincoln Avenue. We assume that only partial, and no full, parcel acquisitions will be needed for the Project. Property acquisition is anticipated to be required to change the existing right-of-way boundary from back of curb to back of sidewalk in a limited number of areas. Right of way may also be required to accommodate upgrading sidewalks to be compliant with the ADA and potential drainage improvements. Pinyon assumes that:  either the City and/or Interwest will be solely responsible for any stakeholder outreach required, with the exception of the Section 4(f) public comment period discussed below and that Interwest will provide any permissions to enter, if required.  Interwest will supply CAD drawings with the correct project information from the survey in order to convert the drawings to GIS shapefiles.  one alternative will be assessed for impacts.  all deliverables will have two rounds of review; one by the City and second by CDOT, Region 4. Based on Pinyon’s initial review of the project and a site visit on September 9, 2015, the following are the environmental evaluations that Pinyon will complete to meet CDOT and Federal Highway Administration (FHWA) protocols:  Task 1 - Air Quality: Pinyon will consult with CDOT and the Colorado Department of Health and Environment to identify and model, using hot spot analyses, one intersection in the study area and develop an Air Quality Technical Memorandum. We assume that Interwest will provide the required traffic data. Deliverable: Air Quality Analyses Technical Memorandum  Task 2 - Noise: Wilson and Company (Wilson) will complete a technical noise assessment of a 500 foot study area centered on the middle of Jefferson Street. Wilson will measure existing noise levels, validate the model, and use it, along with traffic data provided by Interwest, to forecast future noise levels. Predicted noise levels will be compared with CDOT Noise Abatement Criteria and mitigation measures, if potentially applicable, will be evaluated for feasibility and reasonableness in accordance with CDOT’s 2015 Noise Guidelines. Results of the analyses will be documented in a Noise Analyses Technical Memorandum. Please refer to Attachment C for additional details on Wilson’s scope and fee. Deliverable: Noise Analyses Technical Memorandum including Mitigation Recommendations (if applicable)  Task 3 - Hazardous Materials: Commercial and industrial uses occur in the Project vicinity. Pinyon will complete a CDOT Initial Site Assessment (ISA) report and Form #881 documenting existing conditions at the project. CDOT has indicated that they will provide the database search results to Pinyon for evaluation and inclusion in the ISA; as such costs for this expense are not included in this estimate. A Certified Asbestos Building Inspector (CABI) will conduct a survey for asbestos and lead paint on light poles or signs (not buildings) that may be removed as part of the proposed project (up to two asbestos test and four lead based paint tests). These surveys will be documented in the ISA report. Additionally, an ASTM Phase I Environmental Site Assessment (ESA) will be completed for this project although no acquisition of full parcels is anticipated. Pinyon will coordinate the timing of the ESA to occur later in the project as the document is only valid for six months. Deliverable: Initial Site Assessment Report and CDOT Form #881 Phase I ESA  Task 4 - Section 4(f), Public Parks: There is only one known Section 4(f), non-historic property in the study area; Jefferson Street Park is located within the study area at 201 Jefferson Street between Linden Street and the old train depot (now a restaurant). It is on a parcel of land owned by the Union Pacific Railroad that is leased to the City, who has designated it as a public park. It is assumed to be a Section 4(f) resources under the 1966 Department of Transportation Act. The project may acquire right of way from the park in ATTACHMENT A (continued) Detailed Scope of Services order to move the existing right-of-way boundary from the back of curb to the back of sidewalk as well as to shift the sidewalk from being attached to the back of curb to being separated by a grass strip for a portion of the park. As the proposed improvement will not change the attributes of the park, Pinyon assumes that a de minimis finding can be made. Pinyon will document the park as a Section 4(f) resource, make a recommendation of a de minimis finding, and create and post signs at the park of this recommendation that notifies the public of a 30-day comment period and provide a method to comment. Additionally, Pinyon will publish a notice in the Coloradoan, which is a prominent Fort Collins newspaper that notifies the public of a 30-day comment period and provides a method to comment. After the comment period has ended, and assuming that there are no reasons to reconsider a de minimis finding based on public comment, Pinyon will draft a letter requesting concurrence from FHWA on this recommendation for signature by the City, who is the official with jurisdiction. Deliverable: Public Notice for Jefferson Park and the Coloradoan (Newspaper) Jefferson Park Section 4(f) de minimis Correspondence for Signature and Submittal by the City  Task 5 - Section 4(f), Historic Resources: Tatanka has been retained by Interwest to complete the eligibility and effects determinations for properties in the Area of Potential Effect; they have provided Interwest with an independent scope and fee for this task. Tatanka assumes that a finding of no adverse effect will be made with regard to impacts to all properties that are considered historic. Pinyon will provide Section 4(f) de minimis language for inclusion in Tatanka’s Eligibility and Effects letter that will be submitted to CDOT for request for concurrence from the State Historic Preservation Officer. No fieldwork or site visit is included in this task. If the effects of the project are adverse additional scope and fee would be required to address Section 4(f) with regard to historic resources. Deliverable: Section 4(f) de minimis Text Eligibility and Effects Letter  Task 6 - Project Management: Pinyon will participate in three project meetings (i.e., kick-off, FIR, and FOR) which will be held at the City and site visit (completed September 2015). We assume a limited amount of coordination on design, schedule, and environmental analyses will be required during the project duration, which is assumed to be eight months. Table 1 Summary of Estimated Costs Task 1 - Air Quality Description Quantity Unit Rate Extension Labor Rates Project Manager 6.0 hours $141.00 $846.00 Project Engineer 50.0 hours $100.00 $5,000.00 Project Engineer (GIS) 4.0 hours $105.00 $420.00 Equipment/Material Unit Rates Truck/Van Mileage 40.0 miles $0.57 $22.60 Task Subtotal $6,328.60 Task 2 - Noise Assessment Wilson and Company Lump Sum $9,360.00 Task Subtotal $9,360.00 Task 3 - Hazardous Materials (including Initial Site Assessment Report, Lead Paint, and Asbestos Sampling) Description Quantity Unit Rate Extension Labor Rates Principal 4.0 hours $178.00 $712.00 Project Engineer 90.0 hours $100.00 $9,000.00 Project Engineer (GIS) 8.0 hours $105.00 $840.00 Equipment/Material Unit Rates Field Visit 1.0 each $40.00 $40.00 Asbestos Sampling 2.0 day $10.00 $20.00 Truck/Van Mileage 200.0 miles $0.57 $113.00 Laboratory Rates Lead Paint 4.0 samples $15.00 $60.00 Asbestos Containing Materials 2.0 samples $15.00 $30.00 Task Subtotal $10,815.00 Table 1 Summary of Estimated Costs (continued) Task 4 - Section 4(f), Jefferson Park Description Quantity Unit Rate Extension Labor Rates Project Manager 10.0 hours $141.00 $1,410.00 Project Specialist 16.0 hours $104.00 $1,664.00 Project Engineer 32.0 hours $100.00 $3,200.00 Project Engineer (GIS) 10.0 hours $105.00 $1,050.00 Equipment/Material Unit Rates Truck/Van Mileage 200.0 miles $0.57 $113.00 Field Visit 1.0 each $40.00 $40.00 Materials for Park Sign 1.0 at cost $0.00 Coloradoan Notice 1.0 at cost $0.00 Task Subtotal $7,477.00 Task 5 - Section 4(f), Historic Resources Provision of de minimis Language for Eligibility and Effects Letter Description Quantity Unit Rate Extension Labor Rates Project Specialist 2.0 hours $104.00 $208.00 Task Subtotal $208.00 Table 1 Summary of Estimated Costs (continued) Task 6 - Project Management (includes general project coordination, site visit, agency coordination and three project meetings) Description Quantity Unit Rate Extension Labor Rates Project Manager 65.0 hours $141.00 $9,165.00 Field Technician/Project Assistant 10.0 hours $67.00 $670.00 Equipment/Material Unit Rates Truck/Van Mileage 600.0 miles $0.57 $339.00 Project Initiation Fee 1.0 each $125.00 $125.00 Task Subtotal $10,299.00 Project Total $44,487.60 ATTACHMENT B Schedule of Unit Rates 2014 SCHEDULE OF UNIT RATES - 2014 ACTIVITY RATE Expert Witness - Expert Witness Preparation and Deposition $215.00/hour Principal Engineer/Scientist - QA/QC by Principal, Meetings with Regulatory and Oversight Agencies $178.00/hour Senior Engineer/Scientist - Remediation, Engineering Design, Investigation Design, Development of Work Plans, Database Design, Training, Industrial Hygiene $158.00/hour Project Manager - Project Management, Response to Agency Questions, Project Meetings with Client $141.00/hour Project Specialist - Reports to Regulatory and Oversight Agencies, Preparation of Permits, GIS Library Development and Data Analysis, Technical Review of Documents $104.00/hour Project Engineer/Scientist - Phase I ESA Site Visits, Interpretation of Data, Collection of Non-Field Data, Development of Logs and Maps, Pilot Testing, Biological and Wetland Field Mapping, Preparation of Reports to Clients, GIS Data Collection (including GPS), Technical Editor Review of Documents $ 100.00/hour Staff II Engineer/Scientist - Soil Logging, Monitoring Well Installation, Level Surveying, Slug Tests, Field Oversight, Lead Driller, Miscellaneous Field Services, ACM Building Inspector $ 91.00/hour Staff I Technician - Groundwater Sampling, Sampling During UST Removals, Surveyor’s Assistant, Driller’s Assistant $ 80.00/hour Field Technician/Project Assistant - Maintain Field Equipment, Data Management $ 67.00/hour Drafting (Graphics) $ 73.00/hour Word Processing, Clerical $ 52.00/hour LUMP SUM EQUIPMENT CHARGES Field Visits (General Projects) $35/day Field Visits (Wetland Delineations and Other Biology Field Activities) $50/day or $100/week Soil Logging (during drilling) $105/boring Monitoring well development $55/well Monitoring well sampling $67/well Asbestos Sampling Kit $35/day Asbestos Air Monitoring Field Kit $100/day OTHER FEES Mileage (passenger car) Current IRS rate Project Initiation Fee $125 (flat fee) Outside Expenses (e.g., shipping, rental equipment, travel) Cost + 10% Subcontractor/Subconsultant/Laboratory Fees Cost + 10% Specialty In-House Equipment Billed as Indicated in Site-Specific Proposals ATTACHMENT B ATTACHMENT C Noise Assessment Scope and Fee 1675 Broadway, Suite 200 Denver, Colorado 80202 303-297-2976 303-297-2693 Fax Albuquerque Colorado Springs Denver Fort Worth Houston Kansas City Omaha Pasadena Phoenix Rio Rancho Salina San Bernardino San Diego September 18, 2015 Michael Oberlander, PE, LEED AP Interwest Consulting Group 1218 Ash Street, C Windsor, CO 80550 Re: Jefferson Street City of Fort Collins Traffic Noise Analysis Dear Michael, Wilson & Company is pleased to present the attached scope of work and estimate of hours to complete a Traffic Noise Analysis for the Jefferson Street between College Avenue and Lincoln Avenue Improvement Project (Project), located in the City of Fort Collins (City), Colorado. Wilson and Company understands that Interwest Consulting Group (Interwest) was retained by the City to complete design services for redesigning the roadway template to have only one southbound lane, add a center median for portions of the study area, improve drainage, address access issues, upgrade sidewalks to be compliant with the Americans with Disabilities Act (ADA), and address inconsistencies in the existing right-of- way boundaries. This is a local agency project with oversight by the Colorado Department of Transportation (CDOT) and thus is subject to regulations that govern highway traffic noise for Federal-aid and Federal action projects contained in Part 772 of Title 23 of the Code of Federal Regulations (23CFR772). Wilson & Company will develop a traffic noise analysis in compliances with CDOT Noise Analysis and Abatement Guidelines dated January 15, 2015 which describes CDOT policy and program to implement 23CFR772. Scope:  Develop a noise analysis and prepare documentation in accordance with CDOT guidelines for existing and forecasted year traffic,  Maintain communication with Interwest’s project team and be available for discussions with the client and CDOT throughout the development, review, and finalization/approval of the Jefferson Street Traffic Noise Technical Memorandum.  Respond to design modifications and comments received from the Fort Collins, CDOT, and the general public related to noise.  Participate in various team, agency, community or public meetings if needed (assume 2 meetings on site or at client’s office ) Schedule: Wilson & Company will work with Interwest to refine the schedule following notice to proceed. Wilson & Company will complete field data collection within ten working days, weather permitting, following notice to proceed. Page 2 Labor and Expenses: Labor: 60 hours x average rate of $150/hour $9,000.00 Mileage: 500 miles x 0.52/per mile (CDOT rate) $260.00 Equipment: Rental of Quest 2900 meter $100.00 Total $9,360.00 Should you have any questions, please contact me by email at larry.sly@wilsonco.com or by phone at 719-258-0299. I look forward to hearing from you soon. Wilson & Company Larry E. Sly, AICP Scott T. Asher, PE Project Manager Officer / Operations Manager Tatanka Historical Associates, Inc. Bringing the Past to Life Tatanka Historical Associates, Inc. P.O. Box 1909 Fort Collins, Colorado 80522 tatanka@verinet.com www.facebook.com/TatankaHistoricalAssociates 970.221.1095 12 October 2015 (revised 11/4/15) Mike Oberlander Interwest Consulting Group 1218 W. Ash St., Suite A Fort Collins, CO 80550 Subject: Jefferson Street Project Historical Resources – Section 106 Documentation PROJECT PROPOSAL Dear Mike, I am pleased to submit this scope of work and cost estimate for the historic resources documentation and analysis within the Area of Potential Effect (APE) for the Jefferson Street project in Fort Collins. The goal of this work will be to complete all of the fieldwork, research, and written documentation necessary to support NHPA Section 106 compliance. The enclosed scope and cost estimate are based upon my understanding that the APE will be limited to the Jefferson Street corridor where it runs from College Avenue on the west to Lincoln Avenue/Mountain Avenue on the east. I am attaching an aerial map with proposed APE boundaries for the project, along with a list of the properties within those boundaries. If the APE is revised by the City of Fort Collins, CDOT or SHPO, I will be happy to amend this proposal. Thank you providing me with the opportunity to be involved with this project. Regards, Ron Sladek President Tatanka Historical Associates, Inc. Bringing the Past to Life Scope of Services This project will be completed in compliance with the guidelines found in the Colorado Cultural Resource Survey Manual, published by History Colorado’s Office of Archaeology & Historic Preservation. The following tasks will consequently be completed based upon the recent site walk-through and Tatanka’s understanding of the project’s requirements for Section 106 historical resources documentation and analysis: I. Project Start-Up a. A file search will be requested from History Colorado’s Office of Archaeology & Historic Preservation. The results of this search will then be reviewed for the APE. b. The City of Fort Collins Preservation Planning Office will be contacted to determine what information is on file that could assist with the project. II. Completion of Fieldwork a. Each developed property within the APE that is close to or over fifty years old will be visited (from the public right-of-way) to collect the necessary field notes and photography for Section 106 compliance. III. Completion of Archival Research a. Archival research will be completed to locate and collect information about each of the historic resources located within the APE, as well as to establish the context for Jefferson Street. In addition to some online research, the bulk of this work is expected to take place at the Larimer County Courthouse, City of Fort Collins offices, and the Fort Collins Museum of Discovery. IV. Preparation of Deliverables a. All of the required written documentation will be completed for submission to the City of Fort Collins, CDOT, and SHPO for Section 106 clearance. This will include a project report, architectural inventory forms (#1403), and accompanying diagrams, maps and photographs. V. Project Completion a. The submittals will be revised in light of any comments offered by the City, CDOT, and SHPO. Once completed, the documents will be re- submitted in final form. Tatanka Historical Associates, Inc. Bringing the Past to Life Estimate of Costs Tatanka Historical Associates’ cost estimate is based upon extensive past project experience, together with the anticipated fieldwork, research and writing that will be required to achieve Section 106 compliance on this project for the client. Project Start-Up (6 hours x $90.00/hr.) $540.00 Completion of Fieldwork (28 hours x $90.00/hr.) $2,520.00 Completion of Archival Research (80 hours x $90.00/hr.) $7,200.00 Preparation of Deliverables (155 hours x $90.00/hr.) $13,950.00 Project Completion (8 hours x $90.00/hr.) $720.00 Project Total $24,930.00 **Note: The scope and cost estimate provided here will be revised if the City of Fort Collins, CDOT or SHPO request any changes to the project in the coming weeks prior to the commencement of work. Otherwise, the project can be completed for the total fee described. This amount will not be exceeded without prior approval from the client. Tatanka Historical Associates, Inc. Bringing the Past to Life JEFFERSON STREET PROJECT PROPERTIES WITHIN THE AREA OF POTENTIAL EFFECT (DATES SHOWN ARE REASONABLY CLOSE ESTIMATES) Jefferson Street – roadway (date to be determined) 264 N. College Ave. – commercial building (1924) 272 N. College Ave. – commercial building (1901) 300 N. College Ave. – industrial building (1932) 261 Pine St. – Pine Street Lofts (2004) 200 Jefferson St. - UPRR depot (1910) NW Corner, Jefferson & Linden - Jefferson Park (no date) 211-213 Jefferson St. – two-story shop building (1901) 215 Jefferson St. – two-story shop building (1880) 221 Jefferson St. – two-story shop building (1882) 229 Jefferson St. – two-story shop building (1930) 237 Jefferson St. – two-story shop building (1880) 243 Jefferson St. – one-story shop building (1880) 245 Jefferson St. – one-story shop building (1936) 255 Linden St. – commercial building (1901) 252 Linden St. – three retail buildings originally facing Jefferson (1867) 316 Jefferson St. – Fort Collins Rescue Mission (unknown age) 324 Jefferson St. – industrial/warehouse building (c1950) 360 Jefferson St. – Quonset shop (1947) 363 Jefferson St. – industrial/warehouse building (1949) Tatanka Historical Associates, Inc. Bringing the Past to Life 400 Jefferson St. – Quonset shop (1948) 410 Jefferson St. – commercial building (1950) 416 Jefferson St. – Quonset shop (1955) 130 Chestnut St. – Hahn P&H (1935) 407 Jefferson St. – commercial shop (1947) 411 Jefferson St. – commercial shop (1947) 417 Jefferson St. – radiator shop (1947) 366 E. Mountain Ave. – garage along Jefferson (c1950) 382 E. Mountain Ave. – gas station (1955) 100 Riverside Ave. – auto shop (1987) Tatanka Historical Associates, Inc. Bringing the Past to Life Jefferson Street Project Fort Collins, Colorado Proposed Boundaries for Area of Potential Effect Proposal 400 N. Link Lane | Fort Collins, CO 80524 | Phone: 970-206-9455 | Fax: 970-206-9441 | www.ctlt.com November 12, 2015 Interwest Consulting Group 1218 W. Ash Street, Suite C Windsor, CO 80550 Attention: Mike Oberlander Subject: Proposal for Geotechnical Engineering Services Jefferson Street Improvements College Avenue to Mountain Avenue Fort Collins, Colorado Proposal Number: FC-15-0312.01 CTL|Thompson, Inc. (CTL) is pleased to present this proposal for geotechnical engineering services related to the proposed construction at the subject location. We understand roadway improvements to Jefferson Street are proposed between College Avenue to roughly 300 feet past Mountain Avenue. A geotechnical investigation is requested to provide pavement design for the roadway. To develop the required geotechnical design and construction criteria appropriate for the Geotechnical Investigation, we propose to drill six borings, carry out a laboratory testing program and provide you a report summarizing our testing and presenting geotechnical recommendations. A detailed scope of services is included within the attached Service Agreement. We propose to provide the Subgrade Investigation and Pavement Design described for a lump sum fee of $6,250. For any other services you may need with this project, our fee schedule is included with the attached Service Agreement as Exhibit B. CTL will make appropriate effort to complete the work described in this Service Agreement within a reasonable period. Based on the described project scope, we anticipate completing the project about 4 to 5 weeks following your notice to proceed. Additional services, changes to the project scope, or unforeseen complications due to third parties may require additional time. Our Mr. Spencer Schram will be the Project Manager and your key contact. If this proposal and the attached Service Agreement are acceptable, please complete, sign, and return a copy for our records. Thank you for your consideration. We look forward to the opportunity to work with you on this project. When you are ready for us to begin work or if you have any questions, please contact the undersigned. Respectfully Submitted, CTL | THOMPSON, INC. Spencer Schram, PE Geotechnical Department Manager Service Agreement INTERWEST CONSULTING GROUP Service Agreement Page 1 of 8 CTL|T SERVICE AGREEMENT NO. FC-15-0312.01 Parties This Agreement is made this 12th day of November, 2015 between Interwest Consulting Group referred to herein as “Client” and CTL | Thompson, Inc. referred to herein as “CTL.” Project By joining in the Agreement, Client retains CTL to provide consulting services in connection with the Jefferson Street Improvements in Fort Collins, Colorado, referred to herein as “Project.” Client’s relationship to the Project is that of “Consultant”. Scope Details of the scope of CTL’s services are found in Exhibit A, which is part of this Agreement. Fee CTL agrees to provide the Subgrade Investigation and Pavement Design for a fee of $6,250, covered by this Agreement on a Lump Sum basis. Additional consultation will be provided on a Unit Rate basis in accordance with the fees shown in Exhibit B. This quotation shall remain available provided that CTL receives Client’s authorization to proceed within 30 days of the date of this Agreement. If Project requirements or the subsurface conditions encountered indicate that the scope of services covered by this Agreement should be revised, a contract modification or written addendum to this Agreement shall be entered into to cover the revised scope and fee. Invoices CTL will submit invoices to Client monthly and a final bill upon completion of services. Invoices will show charges for different personnel and expense classifications, a lump sum fee or a percentage of completion, where appropriate. A more detailed separation of charges and back-up data will be provided at Client's request. Payment is due upon presentation of invoice and is past due thirty (30) days from invoice date. Client shall pay a finance charge of one-and-one half percent (1 1/2 %) per month on past due accounts, plus attorney fees and costs associated with collection. Right-of- Entry Client will provide for right-of-entry of CTL and necessary equipment in order to complete the work. While CTL will take reasonable precautions to minimize damage to the Project property, it is understood by Client that in the normal course of work some damage may occur, the correction of which is not part of this Agreement. Utilities Client shall be responsible for designating the location of all private utility lines and subterranean structures within the property lines of the Project. CTL will request responsible utilities to locate off-site lines and public on-site lines when necessary. Client agrees to hold CTL harmless for damage to utilities or subterranean structures which are not correctly located by Client or the responsible utility. Samples CTL will retain soil and rock samples for thirty (30) days after submitting the report on those samples. Construction materials samples collected and tested will be disposed after testing. Further storage or transfer of samples can be made at Client's expense upon written request. Ownership of Documents The reports, boring or test pit logs, field data, field notes, laboratory test data, calculations, estimates and other documents prepared by CTL, as instruments of service, shall remain property of CTL. CTL shall retain pertinent records relating to the services performed for a period of five (5) years following completion of services hereunder, during which period the records will be made available to Client during regular business hours. Service Agreement INTERWEST CONSULTING GROUP Service Agreement Page 2 of 8 CTL|T SERVICE AGREEMENT NO. FC-15-0312.01 Job Site Client agrees that, in accordance with generally accepted construction practices, the construction contractor will be required by Client to assume sole and complete responsibility for job site conditions during the course of construction of the Project, including safety of persons and property and construction means, methods, techniques and sequences. Client further agrees to defend, indemnify and hold CTL harmless from any and all liability, real or alleged, in connection with the performance of work on this Project, excepting liability arising directly from the sole negligence of CTL. Standard of Care Services of CTL under this Agreement will be performed in a manner consistent with that level of care and skill ordinarily exercised by members of the profession currently practicing under similar conditions in the locality of the Project. No warranty, express or implied, is made or given. Client recognizes that subsurface conditions may vary from those encountered at the location where borings or test pits, surveys, or explorations are made by CTL and that the data, interpretations and recommendations of CTL are based solely on the information available to it. Client recognizes that the performance of soils depends on variability beyond the control of CTL and therefore, CTL cannot and does not guarantee the performance of the soils. CTL will be responsible for those data, interpretations and recommendations as indicated above, but shall not be responsible for the interpretation or implementation by others of the information developed. Limitations on Claims Any claim or cause of action between the parties to this Agreement including, but not limited to, claims for contribution and indemnity, shall be deemed to have accrued and the applicable Colorado statutes of limitation and repose shall commence to run no later than the date of substantial completion of the Project from which the claim or cause of action arises. Substantial completion shall be deemed to occur no later than the date CTL issues its final invoice for the Project. In the event of a claim, Client agrees that as its sole and exclusive remedy, any claim, demand or suit shall be brought against CTL as a corporation only, and not against any of CTL's individual employees, engineers, agents, officers, directors or shareholders. The services provided by CTL pursuant to this Agreement are solely for the benefit of Client. Neither CTL nor Client intends to confer a benefit on any other person or entity. To the extent that any other person or entity benefits by the services provided by CTL, such benefit is purely incidental and such person or entity shall not be deemed a third party beneficiary of this Agreement. Client and CTL waive claims against each other for consequential damages arising out of or relating to this Agreement and the services provided hereunder. This mutual waiver includes, but is not limited to, claims for losses of use, rent, income, profit, financing, business, and reputation, for delay damages of any sort, for lost management and labor productivity and for lost opportunity to complete other projects. This waiver extends, without limitation, to all consequential damages due to either party's termination under this Agreement. Service Agreement INTERWEST CONSULTING GROUP Service Agreement Page 3 of 8 CTL|T SERVICE AGREEMENT NO. FC-15-0312.01 Limitation of Liability CTL's liability for damages to Client due to professional negligence in the performance of services for the Project shall be limited to $50,000 or the total fee for the services on the Project, whichever is greater. If this Agreement provides for the performance of services for multiple building lots or sites, CTL's liability to Client shall be limited to an aggregate amount of $50,000 or the total fee for all services under this Agreement, whichever is greater. Notwithstanding any other provision in this Agreement, CTL will have no liability to Client or any third parties for damages resulting from the failure of Client or others to follow CTL's recommendations. Insurance CTL represents that it and its employees and consultants retained by it are protected by worker's compensation insurance and that CTL has such coverage under public liability, property damage, and professional liability insurance policies as CTL deems to be adequate. Certificates for all such policies of insurance shall be provided to Client upon written request. CTL shall in no event be responsible for any loss or damage beyond the amounts, available limits, and conditions of such insurance. Termination This Agreement may be terminated by either party upon seven (7) days written notice in the event of substantial failure by the other party to perform in accordance with the terms hereof. Such termination shall not be effective if that substantial failure has been remedied before expiration of the period specified in the written notice. In the event of termination, CTL shall be paid for services performed to the termination notice date plus reasonable termination expenses. Hazardous Materials Client represents that Client has made a reasonable effort to evaluate whether hazardous materials are on or near the Project site and has informed CTL of any information or findings relative to the possible presence of such materials. Should unanticipated hazardous materials be discovered in the course of the performance of services under the Agreement, such discovery shall constitute a changed condition mandating a renegotiation of the scope of work or termination of services. Should the discovery of unanticipated hazardous materials require CTL to take immediate measures to protect health and safety, Client agrees to compensate CTL for costs incidental to taking such measures and for any equipment decontamination or replacement required. CTL agrees to notify Client promptly when unanticipated hazardous materials or suspected hazardous materials are encountered. Client agrees to make any disclosure required by law to appropriate government agencies. Furthermore, Client agrees to defend, indemnify and hold CTL harmless from any and all liability arising from discovery by anyone of unanticipated hazardous materials or suspected hazardous materials. Humidity, Moisture Vapor & Mold Unless specifically included in this Agreement, services intended to control humidity, moisture vapor, and mold are expressly excluded from the Agreement. Client recognizes that the growth of mold, some of which may be harmful to human health, can be caused or exacerbated by conditions which occur inside or outside habitable structures. If Client desires to obtain services intended to control humidity, moisture vapor and mold in crawl spaces or below structurally supported floors, CTL can provide such services. Client may obtain such services from any source Client deems appropriate. If such services are not expressly undertaken by CTL, however, Client agrees to indemnify, defend and hold CTL harmless from any and all claims alleging that CTL caused, contributed to, or failed to prevent injury and damage related to the occurrence or existence of humidity, moisture vapor or mold. Service Agreement INTERWEST CONSULTING GROUP Service Agreement Page 4 of 8 CTL|T SERVICE AGREEMENT NO. FC-15-0312.01 Work by Others In performing services under this Agreement, CTL shall be entitled to rely upon the accuracy and completeness of recommendations made or design services provided by other consultants, and will have no liability for damages resulting from errors and omissions in the same. Applicable Law The law of the State of Colorado shall govern the validity of the Agreement, and its interpretation and performance. Entire Agreement This Agreement shall be the entire Agreement and shall supersede any other agreement between Client and CTL relating to the subject matter hereof. In case of conflict or inconsistency between this Agreement and any other contract documents, this Agreement shall control. Notwithstanding any other provision in this Agreement, in the event that CTL begins performance of the activities addressed by this Agreement, this Agreement shall be deemed to be an enforceable agreement between the parties regardless of whether either party has signed this Agreement. Authorization CTL Client Signature Spencer Schram, PE Signature Name Geotechnical Department Manager Name Title November 12, 2015 Title Date Date Exhibit A – Scope of Services INTERWEST CONSULTING GROUP Service Agreement Page 5 of 8 CTL|T SERVICE AGREEMENT NO. FC-15-0312.01 GEOTECHNICAL INVESTIGATION 1. CTL will call in utilities and coordinate with the appropriate personnel for drilling operations. 2. Traffic control will be provided by CTL and required ROW permits will be obtained. 3. Drill six borings in the area of the proposed construction. • The borings will be drilled to a depth of 10 feet or to auger drill refusal. • Groundwater levels will be measured in the borings upon completion and several days after completion. 4. Test samples from the borings as CTL believe needed for the analysis. 5. Prepare a report summarizing the results of the field and laboratory work proposed above, and CTL’s analysis, opinions, conclusions and recommendations including the following: • A general description of the proposed construction site • A location map showing the boring locations • Summary logs of the borings with descriptions of the soils/bedrock and groundwater levels measured in the borings. • Discussions regarding: - subgrade concerns and mitigation recommendations; - excavation considerations including excavation difficulties, side slopes, slope bracing and temporary dewatering recommendations, if needed; - the acceptability of on-site natural soils and existing fill for reuse as engineered fill; - groundwater effects on the proposed construction; and - pavement section alternatives and construction recommendation. 6. Two hard copies and one digital copy will be provided signed by a Professional Engineer registered in the State of Colorado. Exhibit B – Fee Schedule EFFECTIVE JANUARY, 2014 INTERWEST CONSULTING GROUP Service Agreement Page 6 of 8 CTL|T SERVICE AGREEMENT NO. FC-15-0312.01 Personnel Includes analysis and preparation of reports, calculation time, travel, consultation, sample preparation and direct supervision of the CTL project. Engineering Technician I $ 48 / hour Engineering Technician II / Secretarial 55 / hour Engineering Technician III / CADD / Drafts Person 60 / hour Senior Engineering Technician 85 / hour Environmental Technician 65 / hour Industrial Hygienist Technician 70 / hour Senior Industrial Hygienist / Environmental Technician 85 / hour Staff Engineer / Geologist / Scientist 90 / hour Project Engineer / Geologist / Scientist 100 / hour Project Manager 115 / hour Associate 130 / hour Principal 160 / hour Senior Principal 220 / hour Expert Consultation / Witness Quote on Request Field Investigation Services Drilling and Sampling with a 4-inch Auger $ 150 / hour Drilling and Sampling with Hollow Auger 175 / hour Drilling and Sampling with Track-Mounted Rig Add 75 / hour Drilling and Sampling with Rotary Drill Cost + 15% Shelby Tube Sample 15 / each Drilling Rig Mobilization Metro Area Hourly Rate Outlying Areas (more than 1 hour, one-way) 2.50 / mile Auto or Pickup Mileage (Out Of Town Mobilization) 0.60 / mile Labor, Out-Of-Town Living Expenses, Travel Costs, Equipment Rental, Subconsultants Cost + 15% Coring (2 Hour Minimum) 125 / hour Asphalt Core Thickness 40 / each Asphalt Core Density 40 / each Deflection Testing – Benkelman Beam, Operator & Truck 175 / hour Bond Testing 110 / hour Construction Observation and Materials Testing Services* Earthwork: Compaction Testing $ 65 / hour Drilled Pier Installation 60 / hour Asphalt Placement and Compaction 65 / hour Concrete Strength Testing: Testing & Cylinder Pick Up 50 / hour Cylinders 15 / cyl Flexural Beams 40 / beam On Site Curing Service 70 / month Maturity Meter Method 1,200 / mix Data Loggers 65 / mix Concrete Test Report 50 / set Moisture Emissions Testing 60 / hour Moisture Kit 35 / each Shotcrete includes Preparation and Report (set of 5) 310 / set Floor Flatness (FF and FL and/or 10 Foot Straightedge) 85 / hour Reinforcement Placement Observation 60 / hour Masonry Special Inspection 60 / hour Masonry Shear 185 / test Exhibit B – Fee Schedule EFFECTIVE JANUARY, 2014 INTERWEST CONSULTING GROUP Service Agreement Page 7 of 8 CTL|T SERVICE AGREEMENT NO. FC-15-0312.01 Soils Laboratory Services Grain Size Analysis, 1-inch to #200 sieve $ 50 Grain Size Analysis, #200 sieve only 35 Hydrometer Analysis 80 Atterberg Limits (L.L. & P.I.), per set 70 Natural Moisture and Density 15 Specific Gravity 50 Unconfined Compression - Soils 40 Unconfined Compression with Stress / Strain Curve 50 Unconfined Compression – Rock Cores, Peak Load Only** 100 Unconfined Compression – Rock Cores with MOE** Quote on Request Unconfined Compression – Rock Cores, MOE, Poissoin’s Ratio** Quote on Request One-Dimensional Swell Test 45 One-Dimensional Swell Test with Load Back for Swell Pressure 55 Soil Suction, Per point 50 One-Dimensional Time Consolidation Test Set up and Initial Load 150 Additional Increments 40 Triaxial or Direct Shear Tests, per point Unconsolidated-Undrained 115 Consolidated-Undrained 380 Consolidated-Undrained with Pore Pressure 400 Standard Proctor Compaction Test (ASTM D 698) 110 Modified Proctor Compaction Test (ASTM D 1557) 120 Relative Density (ASTM D 4253 and D 4254) 165 California Bearing Ratio (3 Points) 500 Hveem Stabilometer (3 Points) 500 Resilient Modulus 1,000 Permeability Flexible Membrane (Triaxial Cell) 400 Remolded Sample (Falling or Constant Head) 250 Back Pressure Odeometer 250 Water Soluble Sulfates 45 pH 40 Resistivity, per Specimen (Natural Moisture and Saturated) 100 Direct Shear 115 Rock Testing Specific Gravity 45 Two-Cycle Slake-Durability, per point 95 Unconfined Compression, per point Peak Load Only 100 With Stress / Strain Curve, Static E and Poisson’s Ratio Quote on Request Triaxial Compression-NX per point 130 With Stress / Strain Curve, Static E and Poisson’s Ratio 260 Point Load Test 50 **Additional for Sample Preparation of Rock Cores Specialized Testing and Services Environmental Services Environmental Assessment , Remediation Design, Underground Storage Tanks, Drilling and Sampling, Methane Hazard, Compliance Assistance, Site Audits, Hazmat Surveys Quote on Request Industrial Hygiene and Safety Services Exhibit B – Fee Schedule EFFECTIVE JANUARY, 2014 INTERWEST CONSULTING GROUP Service Agreement Page 8 of 8 CTL|T SERVICE AGREEMENT NO. FC-15-0312.01 Specialized Testing and Services (cont’d) RAM Calibration Less than 200 ton 450 / each More than 200 ton 550 / each Bond Testing 60 / hour Torsional Strength Tests and Calibrations (up to 1 million in lbs.) Quote on Request Indoor Air Quality, Asbestos Services, Lead Services, Exposure Assessments, Compliance Assistance, Training, Sampling, Program Development Quote on Request Biological Services Endangered Species Review, Wetlands Delineation, Environmental Assessments Quote on Request Geophysical Services Pier Integrity, Profiles by Reflection or Refraction, Resistivity Surveys, Dynamic Soil Properties Quote on Request Specialized Testing Equipment Charges (Portable Drill Rig, Pressuremeter, Resistivity, Photoionization Device, Field Permeability, Down-Hole Moisture / Density) Quote on Request Benkelman Beam Testing Benkelman Beam and Operator & Truck $ 175 / hour NDT Equipment (Pulse-Velocity, Windsor Probe Test System, Pachometer, Half-Cell) 40 / hour Proof Load of Anchor or Dowels 85 / hour Weld & Bolt Inspection 80 / hour Framing Observation 80 / hour Post Tension: Strand Observation 60 / hour Elongation Measurements 60 / hour Sprayed on Fireproofing includes, when required: 60 / hour Thickness Measurements, Density Per Sample, Bond Per Test Report Review / Supervision for Construction Observation and Materials Testing Services (excluding Concrete) 50 / test Overtime Charge Increase for work done on Saturday, Sunday and Holidays and off normal shift hours 20 / hour Fuel charge may be assessed on individual project basis and based on market conditions. *Note: Time is charged for travel, testing and inspection and field report preparation (2 hour minimum trip charge)