Loading...
HomeMy WebLinkAboutRFP - 8177 PROCURE-TO-PAY WORKFLOW PROCESS ASSESSMENTAddendum 1 – Procure-to-Pay Workflow Process Assessment Page 1 of 2 ADDENDUM NO. 1 SPECIFICATIONS AND CONTRACT DOCUMENTS Description of BID 8177: Procure-to-Pay Workflow Process Assessment OPENING DATE: 3:00 PM (Our Clock) October 19, 2015 To all prospective bidders under the specifications and contract documents described above, the following changes/additions are hereby made and detailed in the following sections of this addendum: 1. The Opening Date shown on the first page of the RFP document is incorrect. The Opening Date is October 19, 2015 at 3:00 PM (our clock). 2. Additional Information Exhibit 1 – Questions & Answers Please contact Gerry Paul, Purchasing Director at (970) 221-6779 with any questions regarding this addendum. RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT ENCLOSED WITH THE BID/QUOTE STATING THAT THIS ADDENDUM HAS BEEN RECEIVED. Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707 fcgov.com/purchasing Addendum 1 – Procure-to-Pay Workflow Process Assessment Page 2 of 2 EXHIBIT 1 – QUESTIONS & ANSWERS 1) What amount of bandwidth is available from your team to take part in the assessment? Outside of the 20 to 30 one-on-one interviews, will the group be available as a whole or by department? For example, time available from Business process owners to meet with the Assessment team? The core project team commits to high availability and accessibility during the fieldwork portion. In addition, we expect City interviewees from outside of the project team to be available for follow-up questions and/or documentation requests that come up throughout the interviews. The preference is to include the Project Lead on requests to the extent that they are outside the interview process. 2) The listed time for this assessment is in the covers two main weeks of holidays. Will the resources be available during this time period? Because of overlap with two holidays, we do prefer that fieldwork and interviews be scheduled outside of the weeks of Thanksgiving and Christmas. While the City cannot guarantee the availability of all 20-30 interviewees during those two weeks, core project personnel will be available by phone and email during the week of Thanksgiving. 3) Will there be a project lead or PM on the Cities side to coordinate the participation of the team? If so what level of participation will that resource have for this project? Travis Storin, Accounting Director, will serve in a Project Lead role and help to coordinate participation of various City employees. Travis will be available for same-day access during the fieldwork phase of this project. 4) Who is the executive sponsor of this assessment? The executive sponsor of this project is Mike Beckstead, City CFO 5) If a firm is selected by the City to complete the assessment project, is the firm locked-out of participating on the implementation project? The firm selected to perform the assessment will not be precluded from bidding on the implementation project. 6) What is the last day to submit questions? The deadline for submitting questions is October 12, 2015 at 5:00 pm our clock.