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HomeMy WebLinkAboutCORRESPONDENCE - RFP - 8167 VOLUNTEER MANAGEMENT APPLICATION (2)City of Fort Collins NZZEPurchasing October 21. 2015 Bespoke Software Attn: Jill Renwick 5 Sand Creek Road Albany, NY 12205 RE: 8167 Volunteer Management Application Dear Ms. Renwick: Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707- fax tcgov. com/purchasing As you have been informed by email, your firm has been selected for an oral interview for our Request for Proposal 8167. Your interview will occur on October 27, 2015 at 8:15 AM in the Training Room (Conference Room 2E) located at 215 N Mason Street in Fort Collins. For the interview, you will have 15 minutes for a formal product demonstration and brief presentation in response to the requirements of the Request for Proposal, This will be followed by a question and answer period of 45 minutes. The Project Team underestimated the on -going annual reoccurring expenses for this project. Based on many of the proposals received, project funding may not be sufficient to support expenses subsequent to implementation and year one subscriptions. Therefore, the City is requesting each firm review and reevaluate the project pricing, including on -going annual expenses. Please complete each cost element annotated on the attached Interview Cost Summary Sheet and incorporate it as part of your presentation. This information will be evaluated in conjunction with the oral interview assessment process. For your information, the other firms selected for oral interviews are: Vertiba Better Impact Squarei Samaritan Technologies We appreciate the time expended forward to your oral presentation. I cerely, Ger ail Purchasing Director G P: bd by your firm in preparing your written response, and look City of Fort Collins Purchasing October 21, 2015 Better Impact Attn: Tony Goodrow 300-12 Ferguson Ave N Hamilton, Ontario L8R1K9 RE: 8167 Volunteer Management Application Dear Mr. Goodrow: Financial Services Purchasing Division 215 N. Mason St. 2id Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707- fax fcgov. corn/purchasing As you have been informed by email, your firm has been selected for an oral interview for our Request for Proposal 8167. Your interview will occur on October 27, 2015 at 1:15 PM in the Training Room (Conference Room 2E) located at 215 N Mason Street in Fort Collins. For the interview. you will have 15 minutes for a formal product demonstration and brief presentation in response to the requirements of the Request for Proposal, This will be followed by a question and answer period of 45 minutes. The Project Team underestimated the on -going annual reoccurring expenses for this project. Based on many of the proposals received, project funding may not be sufficient to support expenses subsequent to implementation and year one subscriptions. Therefore, the City is requesting each firm review and reevaluate the project pricing, including on -going annual expenses. Please complete each cost element annotated on the attached Interview Cost Summary Sheet and incorporate it as part of your presentation. This information will be evaluated in conjunction with the oral interview assessment process. For your information, the other firms selected for oral interviews are: Bespoke Software Samaritan Technologies Squarei Vertiba We appreciate the time expended by your firm in preparing your written response, and look forward to your oral presentation. I cerely�lGarPurchasing Director GP:bd City of Fort Collins Purchasing November 2. 2015 Samaritan Technologies Attn: Todd McMullin 265 E 100 S, Suite 290 Salt Lake City, UT 84111-1641 RE: 8167 Volunteer Management Application Dear Mr. McMullin: Financial Services Purchasing Division 215 N. Mason St. 2ntl Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707- fax fcgov. com/purchasing As you have been informed by email, your firm has been selected for an oral interview for our Request for Proposal 8167. Your interview will occur on October 27, 2015 at 10:15 AM in the Training Room (Conference Room 2E) located at 215 N Mason Street in Fort Collins. For the interview, you will have 15 minutes for a formal product demonstration and brief presentation in response to the requirements of the Request for Proposal, This will be followed by a question and answer period of 45 minutes. The Project Team underestimated the on -going annual reoccurring expenses for this project. Based on many of the proposals received, project funding may not be sufficient to support expenses subsequent to implementation and year one subscriptions. Therefore, the City is requesting each firm review and reevaluate the project pricing, including on -going annual expenses. Please complete each cost element annotated on the attached Interview Cost Summary Sheet and incorporate it as part of your presentation. This information will be evaluated in conjunction with the oral interview assessment process. For your information, the other firms selected for oral interviews are: Bespoke Software Better Impact Squarei Vertiba We appreciate the time expended by your firm in forward to your oral presentation. I cerely,l� Ger al Purchasing Director GP:bd preparing your written response, and look City of Fart Collins lee Purchasing October 21, 2015 Squarei Technologies Inc Attn: Kent Bejcek 1315 Oakridge Drive Fort Collins, CO 80525 RE: 8167 Volunteer Management Application Dear Mr. Bejcek: Financial Services Purchasing Division 215 N. Mason St. 2"" Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707- fax tcgov. com/purchasing As you have been informed by email, your firm has been selected for an oral interview for our Request for Proposal 8167. Your interview will occur on October 27, 2015 at 12:15 AM in the Training Room (Conference Room 2E) located at 215 N Mason Street in Fort Collins. For the interview, you will have 15 minutes for a formal product demonstration and brief presentation in response to the requirements of the Request for Proposal, This will be followed by a question and answer period of 45 minutes. The Project Team underestimated the on -going annual reoccurring expenses for this project. Based on many of the proposals received, project funding may not be sufficient to support expenses subsequent to implementation and year one subscriptions. Therefore, the City is requesting each firm review and reevaluate the project pricing, including on -going annual expenses. Please complete each cost element annotated on the attached Interview Cost Summary Sheet and incorporate it as part of your presentation. This information will be evaluated in conjunction with the oral interview assessment process. For your information, the other firms selected for oral interviews are: Vertiba Better Impact Bespoke Software Samaritan Technologies We appreciate the time expended forward to your oral presentation. I cerely,� Ger ail Purchasing Director by your firm in preparing your written response, and look City Of Fort Collins Purchasing October 21, 2015 Vertiba Attn: Meghan Stinton 1590 Broadway Boulder, CO 80302 RE: 8167 Volunteer Management Application Dear Ms. Stinton: Financial Services Purchasing Division 215 N. Mason St. 2"' Floor PC Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707-fax fcgov. com/purchasing As you have been informed by email, your firm has been selected for an oral interview for our Request for Proposal 8167. Your interview will occur on October 27, 2015 at 9:15 AM in the Training Room (Conference Room 2E) located at 215 N Mason Street in Fort Collins. For the interview, you will have 15 minutes for a formal product demonstration and brief presentation in response to the requirements of the Request for Proposal, This will be followed by a question and answer period of 45 minutes. The Project Team underestimated the on -going annual reoccurring expenses for this project. Based on many of the proposals received, project funding may not be sufficient to support expenses subsequent to implementation and year one subscriptions. Therefore, the City is requesting each firm review and reevaluate the project pricing, including on -going annual expenses. Please complete each cost element annotated on the attached Interview Cost Summary Sheet and incorporate it as part of your presentation. This information will be evaluated in conjunction with the oral interview assessment process. For your information, the other firms selected for oral interviews are: Bespoke Software Better Impact Squarei Samaritan Technologies We appreciate the time expended by your firm in preparing your written response, and look forward to your oral presentation. I cerely,y Ger ail Purchasing Director GP:bd