HomeMy WebLinkAboutRESPONSE - RFP - 8138 PROFESSIONAL SERVICES FOR ADA CONSULTANTExpanding
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Prepared by:
Meeting the Challenge, Inc. Proposal
August 6, 2015
The City of Fort Collins
8138 Professional Services for ADA Consultant
Table of Contents
Cover Letter ................................................................................................................................................................... 1
Firm Profile .................................................................................................................................................................... 2
Meeting the Challenge, Inc. ...................................................................................................................................................... 2
Consulting Services ...............................................................................................................................................................2
Training and Information Services ........................................................................................................................................2
Research and Development..................................................................................................................................................2
Disability Related Products ...................................................................................................................................................3
Experience with Local Governments and the U.S. Department of Justice ............................................................................... 3
Comparable Projects ...................................................................................................................................................... 3
MTC ADA Self-evaluation and Transition Plan Experience ....................................................................................................... 3
Adams County Self-evaluation and Transition Plan .............................................................................................................3
Arapahoe County Self-evaluation and Transition Plan Experience ......................................................................................3
Reference Contact Information ................................................................................................................................................ 7
Adams County .......................................................................................................................................................................7
City of Wheat Ridge ..............................................................................................................................................................7
Arapahoe County ..................................................................................................................................................................7
City of Alamosa .....................................................................................................................................................................7
Key Personnel ................................................................................................................................................................ 7
Statement of Sustainability ............................................................................................................................................. 7
Our Commitment ......................................................................................................................................................................
7
Areas of Focus ...........................................................................................................................................................................
8
Statement of Understanding ........................................................................................................................................... 8
Transition Plan Methodology ........................................................................................................................................ 10
Task 1: Facility Survey ............................................................................................................................................................ 10
Task 2: Transition Plan ........................................................................................................................................................... 10
Task 3: Facility Diagrams ........................................................................................................................................................ 11
Project Schedule........................................................................................................................................................... 12
Project Budget ............................................................................................................................................................. 12
Option #1 ................................................................................................................................................................................
12
Option #2 ................................................................................................................................................................................
12
Appendix A – Resumes ................................................................................................................................................ 15
1
Cover Letter
Ms. Jennifer Harvey, Project Manager
215 North Mason Street, 2nd Floor
Fort Collins, Colorado 80524
Dear Ms. Harvey
We appreciate the opportunity to submit a Meeting the Challenge, Inc. (MTC) proposal for the City of Fort Collin’s
Professional Services for ADA Consultant project.
It is clear that the City of Fort Collins staff has given considerable thought to this project. MTC is prepared to meet your
schedule and perform beyond your expectations.
MTC is fortunate to have completed many Americans with Disabilities Act (ADA) Self-evaluation and Transition Plan
projects, with a diverse group of satisfied clients. We are familiar with how complicated ADA title II Self-evaluations and
Transition Plans can be. There remains much understanding about how to apply ADA "programs viewed in their entirety"
requirements to title II entities. Through our experience and our longstanding access to the Department of Justice and the
U.S. Access Board, MTC has gained the knowledge and expertise to help our clients navigate the often confusing path to
solve their disability law compliance challenges.
MTC will assign an outstanding team of experienced professionals to this project. I will monitor our performance on this
project personally and will commit the MTC resources necessary to meet your needs.
Sincerely,
Kent Kelley
President
ACKNOWLEDGEMENT: RECEIVED ADDENUMS 1-2
2
Firm Profile
Meeting the Challenge, Inc.
Meeting the Challenge Inc. (MTC) is an information services consulting firm that serves
individuals and organizations with rights and responsibilities for compliance under
federal disability laws. MTC has the broad based knowledge, resources, and affiliate
network to provide clients with solutions to solve their disability law compliance challenges and increase access for people
with disabilities. MTC employs 20 people and is located in Colorado Springs, Colorado.
Since its incorporation in 1989, MTC has been committed to equal access for people with disabilities. MTC members have
participated in standard setting committees, including the Americans with Disabilities Act (ADA) Accessibility Guidelines
Committee, the Recreation Standards Federal Advisory Committee, and the ANSI 117.1 Dwelling Unit Task Group.
Through operating the Rocky Mountain ADA Center, MTC has become a recognized authority in ADA knowledge and
implementation. Since 1991, Meeting the Challenge, Inc. has been one of ten regional technical assistance centers funded
by the National Institute on Disability, Independent Living, and Rehabilitation Research, a division of the U.S. Department of
Health and Human Services. MTC is charged with providing technical assistance on the Americans with Disabilities Act (ADA)
throughout the six state Rocky Mountain region (Colorado, Utah, Wyoming, Montana, South Dakota, and North Dakota).
Meeting the Challenge has established itself as a leader among the ten centers.
MTC’s goal is to present information that increases awareness and understanding of disability laws. MTC provides technical
assistance in these forms:
Consulting Services
MTC’s Consulting Services division is comprised of highly qualified professionals who provide comprehensive consulting
services and technical assistance on the regulatory requirements and responsibilities under federal disability laws.
Our consulting process involves data collection, analysis, and report generation to assist organizations in complying with
disability law. Our ongoing expert advice and assistance provides customized solutions in:
• Government Entity Self-evaluation and Transition Plans
• Government Entity Facility Accessibility
• Commercial Facility Accessibility
• Real Estate Acquisition ADA Surveys
• Healthcare Facility Accessibility
• Park and Recreation Self-evaluation and Transition Plans
• Transit Agency Accessibility
• Architectural Plan Review
• Hotel and Lodging Accessibility
Training and Information Services
The Training and Information Services division is home to MTC’s disability law content experts who provide technical
assistance in the form of training, materials dissemination, and real-time information. The Training and Information Services
division has handled over 750,000 individual requests for information and assistance, distributed over a million pieces of
printed materials, and has provided training for over 100,000 individuals, from across the region, in over 4,200 individual
seminars.
Research and Development
MTC maintains an active, both internally and externally funded, Research and Development division. The goal is to ensure
that all MTC work is research informed and evidence based. This division is augmented by an external research partner
network consisting of the nation’s foremost researchers in disability issues, working independently or at major universities.
Featured projects include:
• U.S. Access Board - Innovation in Implementation and Enforcement of State Accessibility Codes
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• Federal Transit Administration - Riders Survey, Transit Access Project, and Transit Access Portal
• National Institute on Disability and Rehabilitation Research - Rocky Mountain ADA Center
Disability Related Products
MTC offers a variety of internally developed products which help businesses and organizations understand and
communicate with the disability community. Products include CDs and DVDs, pocket guides, and posters.
Experience with Local Governments and the U.S. Department of Justice
MTC is well-versed in helping local governments comply with the ADA. MTC has assisted a number of local governments
respond and comply with the U.S. Department of Justice’s Project Civic Access settlement agreements. MTC has recently
completed a U.S. Department of Justice (DOJ) mandated and approved training for the City of Fort Morgan and is providing
information and support for a self-evaluation and transition plan which was required by the City’s settlement agreement.
Additionally, MTC is the DOJ's accessibility consultant on a landmark $10.5 million settlement agreement to resolve a
disability-based housing discrimination lawsuit with JPI Construction.
Through the operation of the Rocky Mountain ADA Center, MTC has established ongoing relationships with these DOJ
officials:
• Jim Bostrum, Deputy Section Chief, Civil Rights Division – Disability Rights Section
• Zita Johnson Betts, Deputy Chief, Civil Rights Division – Disability Rights Section
• Sally Conway, Deputy Chief, Civil Rights Division – Disability Rights Section
• Lyn Sowdon, Senior Investigator, Civil Rights Division – Disability Rights Section
These officials make up the ADA enforcement arm at the DOJ and are well known throughout the nation.
Comparable Projects
MTC is recognized as a national leader in experience and knowledge of ADA title II regulations. Over the last 25 years, MTC
has provided technical assistance and ADA title II trainings for hundreds of title II entities and thousands of their employees.
MTC has assisted a number of title II entities with the development of self-evaluations and transition plans. MTC recently
completed self-evaluations and transition plans for both Arapahoe County and Adams County. MTC is providing
professional services to assist the Georgia Department of Natural Resources in updating its Transition Plan with regard to
title II compliance of the Americans with Disabilities Act as it applies to existing buildings, facilities, programs and services.
MTC ADA Self-evaluation and Transition Plan Experience
Adams County Self-evaluation and Transition Plan
Adams County, Colorado encompasses ten cities and has a population of nearly 500,000 people. MTC conducted a self-
evaluation to determine the accessibility of all County programs and services when viewed in their entirety. The transition
plan addressed barriers to accessibility and offered detailed recommendations for the removal of barriers in 38 County
facilities and parks. Through analysis of collected data (over 17,500 lines of data), MTC generated a compliance
management plan that prioritized the remediation of barriers to accessibility.
Arapahoe County Self-evaluation and Transition Plan Experience
Arapahoe County, Colorado spans 850 square miles. Its population is over 600,000 with a mix of urban and rural areas. With
27 County facilities and parks, hundreds of miles of roadway, and thousands of intersections, Arapahoe County wanted to
be sure that it had an accurate transition plan for accessibility compliance. Meeting the Challenge was engaged by the
County to survey all County facilities and the County’s public right-of-way. Data collected for the project produced 113,000
lines of data.
The projects described below are provided to demonstrate the depth of MTC’s consulting experience.
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State of Georgia Self-evaluation and Transition Plan
In order to provide appropriate access for the citizens of Georgia,
MTC is providing professional services to assist the Georgia
Department of Natural Resources in updating its Transition Plan
with regard to title II compliance with the Americans with
Disabilities Act. MTC is completing a comprehensive plan for the
renovation, alteration, and/or repair of existing State of Georgia
facilities and access routes. The transition plan includes the
identification of barriers to accessibility in State facilities and
State parks, detailed priorities and recommendations for
removing barriers, and a schedule for achieving compliance. MTC
is also providing an ADA compliance analysis of State programs,
services, and policies.
Adams County Self-evaluation and Transition Plan
MTC completed a self-evaluation and transition plan for Adams
County. Adams County encompasses ten cities and has a
population of nearly 500,000 people. The self-evaluation
determined the accessibility of programs and services. The
transition plan resulted from the accessibility survey of 38 County
facilities and parks. Through analysis of collected data, MTC
generated a compliance management plan which prioritized the
remediation of barriers to accessibility.
Arapahoe County Self-evaluation and Transition Plan
MTC completed a self-evaluation and transition plan for this third
most populous Colorado county. Arapahoe County encompasses
thirteen cities and has a population of nearly 600,000 people. The
self-evaluation determined the accessibility programs and
services. The transition plan addressed the accessibility survey of
27 County facilities and parks. MTC also provided a transition plan
for the County's pedestrian facilities in the public right-of-way,
after assessing over 1,300 intersections and more than 700 miles
of walkways.
University of Colorado Self-evaluation
MTC provided the services needed to partially satisfy the
requirement for a self-evaluation, as the agreed upon scope of
this project. Due to the complexity of a self-evaluation for an
organization as multifaceted as CU, and at the direction of CU,
MTC divided the self-evaluation into a number of phases. This
allowed the self-evaluation project to initially address areas of
greatest concern, and of highest risk, for non-compliance with the
ADA.
U.S. DOT/FTA ADA Compliance Reviews
The Federal Transit Administration retained MTC for contractor
support to conduct ADA compliance reviews and preparing in-
depth corresponding reports detailing areas where transportation
districts have satisfied or are deficient in their ADA
responsibilities. Compliance reviews address requirements to
provide complementary paratransit service and the accessibility
of fixed-route services (bus and rail) and the facilities that house
those services. Recently, MTC completed ADA compliance
reviews for King County Metro Transit in Seattle and
Metropolitan Transit Authority in New York City.
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University Corporation for Atmospheric Research
Transition Plan Update
MTC completed an updated facility and site survey report for
UCAR. MTC created a corresponding compliance management
plan, which included all associated photos, and a Compliance
Management Table which was searchable, sortable, and filterable
through various criteria.
City of Boulder Park Central Building Transition Plan
MTC completed an audit and transition plan for the Park Central
Building in Boulder, Colorado. MTC developed a Compliance
Management Plan that was used to document barriers to
accessibility. The Compliance Management Plan was also used to
document the status and progress of barrier removal. This
transition plan provided remediation cost estimates.
City of Boulder Municipal Building Transition Plan
MTC prepared an audit and transition plan for the Municipal
Building in Boulder, Colorado. MTC's Compliance Management
Plan was used to document barriers to accessibility. The
Compliance Management Plan will be utilized in the future to
document the status and progress of barrier removal. This
transition plan provided remediation cost estimates.
City of Alamosa Self-evaluation and Transition Plan
MTC worked with the Pueblo Center for Disabilities and the City
of Alamosa, Colorado, to develop a self-evaluation and transition
plan for the city. The self-evaluation covered physical
accessibility, access to programs and services offered by the city,
and employment policies. The Pueblo Center staff performed the
physical data collection and MTC staff conducted interviews in
addition to executing the analysis and reporting steps.
City of Golden Self-evaluation and Transition Plan
MTC worked with Golden, Colorado, to develop a self-evaluation
and transition plan for the city. The self-evaluation covered
physical accessibility, access to programs and services offered by
the city, and employment policies. In addition to providing
information about the physical facilities of the city, the survey
also focused on the extensive parks and trails throughout the city.
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Denver International Airport Expansion Project
MTC is providing architectural plan reviews of all DIA South
Terminal Redevelopment drawings. MTC produced construction
administration observations and reports to ensure that the $500
million DIA expansion project, consisting of a 500 room hotel and
commuter rail terminal, is ADA compliant.
Denver International Airport Accessibility Survey
In cooperation with DIA representatives MTC conducted a facility
wide survey of airport spaces and services. MTC utilized a series
of scenarios and methods of data collection to test all aspects of
airport accessibility from arrivals to departures and all amenities
in between.
16th
Street Mall – Denver, Colorado Accessibility
Survey
MTC was selected by ZGF Architects of Portland, Oregon, to
conduct a comprehensive accessibility survey of Denver’s, 16th
Street Mall. The U.S. Access Board has developed proposed
guidelines for public right-of-way. MTC used these guidelines to
assess the 16th Street Mall and found there were still many areas
that were not well defined. This led to extensive consultation
with representatives from the U.S. Access Board to resolve
ambiguities.
Memorial Health System Facility Assessment
Memorial Health System engaged MTC to provide a transition
plan for all of its medical spaces. The accessibility audit assessed
over 2.7 million square feet of facilities and provided Memorial
with recommendations and priorities for barrier removal in areas
which were not ADA compliant. Findings, recommendations, and
priorities were presented as a Compliance Management Plan,
which was searchable, sortable, and filterable, by any of the
heading fields in the data base. This allowed Memorial to
generate customized reports for implementation planning and
compliance tracking.
Kaiser Permanente Facility Assessment and
Architectural Plan Review
MTC completed a comprehensive facility accessibility assessment
of over 2 million square feet of medical, administrative, and
support space operated by Kaiser Permanente. The survey
identified accessibility issues in each facility and proposed specific
solutions, costs, and priorities for accomplishing those
modifications. Kaiser has retained MTC for architectural plan
reviews and accessibility audits for all new construction and
renovation projects.
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City of Louisville Parks and Recreation Transition
Plan
Louisville Parks & Recreation awarded MTC the contract to
complete a transition plan for its park system. MTC audited 96
parks and opens spaces, swimming pools, an arboretum, Coal
Creek Golf Course, and the Louisville Recreation and Senior
Center. The Louisville transition plan contained reports on all
facilities, along with a functioning Compliance Management Plan,
that provided detailed documentation of all accessibility barriers.
Reference Contact Information
Adams County
Heidi Miller, County Attorney
720-523-6329
hmiller@adcogov.org
4430 South Adams County Parkway
Brighton, Colorado 80601
City of Wheat Ridge
Julie Brisson, Recreation and Facilities Manager
303-231-1309
jbrisson@ci.wheatridge.co.us
4005 Kipling Street
Wheat Ridge, CO 80033
Arapahoe County
Robin Cochran, County Attorney
303-636-1885
rcochran@co.arapahoe.co.us
5334 S Prince Street
Littleton, CO 80120
City of Alamosa
Nathan Cherpeski, City Manager
719-589-2593
ncherpeski@ci.alamosa.co.us
425 4th Street
Alamosa, CO 81101
Key Personnel
MTC’s development of proprietary applications for data collection and analysis procedures, essential to delivery of ADA
compliance projects, is informed by more than 23 years as the grantee for its federally funded Rocky Mountain ADA Center
project. MTC employees have provided technical assistance, training, guidance material development, and facility
assessment services in conjunction with the ADA Center project. MTC staff members regularly provide training on a full
spectrum of ADA topics at the state, regional, and national levels. MTC employees have participated on U.S. Access Board
standards development committees. In addition to in-house training, employees have attended numerous trainings by the
U.S. Department of Justice, the U.S. Access Board, the Equal Employment Opportunity Commission, and the U.S.
Department of Transportation.
In addition to its highly qualified key personnel, MTC has field technicians trained to observe, measure, and collect data on
all relevant attributes of buildings, sites, recreation facilities, and pedestrian facilities. Project consultants are trained to
analyze collected data using the interface between MTC’s proprietary data collection application and data analysis tool.
MTC’s project manager oversees the data collection, analysis, Compliance Management Table development, and summary
reporting processes. The project manager is responsible for quality control, client communications, and on-schedule
completion of project deliverables.
Qualifications of key personnel will be described in more detail in the individual resumes provided in Appendix A –
Resumes.
Statement of Sustainability
Our Commitment
Sustainability means taking a holistic approach to the social, environmental, and economic aspects of business and being
responsible stewards of valuable resources. It also means helping customers accomplish their own similar goals. MTC’s
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commitment comes to life through a process of planning, defined actions, measuring progress, and continuous
improvement.
Areas of Focus
• Co-workers – To be one of the best places to work in the communities in which we do business.
• Safety – To be each other’s keeper in assuring a safe work environment.
• Community – To encourage co-workers to serve within their communities. To align with our core value of being an
exemplary corporate citizen.
• Environment – To improve the condition of the environment, where possible, and continuously work to minimize
our effect on it. To offer products and services that help customers and partners meet their sustainability goals.
• Purpose through Service and Success – To provide valuable partnership and innovative, high-quality products and
services that exceed the expectations of our customers and drive our success.
Statement of Understanding
The City of Fort Collins, Colorado (the City) is seeking a proposal for an ADA Transition Plan. Title II of the ADA prescribes
self-evaluation and transition plans as the required processes for identifying and scheduling the removal of barriers to
access by people with disabilities. MTC understands that the City is required to evaluate its current services, policies, and
practices, and the effects thereof to identify any that may discriminate or tend to discriminate against individuals with
disabilities, 28 C.F.R. §35.105(a).
Regarding compliance with title II of the Americans with Disabilities Act (ADA), the U.S. Department of Justice, 28 CFR Part
351 requirements are:
Self-evaluation
To conduct a self-evaluation of its services, policies, and practices by July 26, 1992, and make modifications necessary to
comply with the Department´s title II regulation, 28 C.F.R. § 35.105;
Notification
To notify applicants, participants, beneficiaries, and other interested persons of their rights and the Department’s
obligations under title II, 28 C.F.R. § 35.106;
ADA Coordinator
To designate a responsible employee to coordinate its efforts to comply with and carry out the Department´s ADA
responsibilities, 28 C.F.R. § 35.107(a);
Grievance Procedure
To establish a grievance procedure for resolving complaints of violations of title II, 28 C.F.R. § 35.107(b);
Accessible Programs and Services
To operate each program, service, or activity so that, when viewed in its entirety, it is readily accessible to and usable by
individuals with disabilities, 28 C.F.R. §§ 35.149 - 35.150, by:
• Delivery of services, programs, or activities in alternate ways, including, for example, redesign of equipment,
reassignment of services, assignment of aides, home visits, or other methods of compliance or, if these methods
are not effective in making the programs accessible;
• Physical changes to buildings (required to have been made by January 26, 1995), in accordance with the
Department´s title II regulation, 28 C.F.R. §§ 35.150 and 35.151, and the 1991 ADA Standards for Accessible Design
(Standards), 28 C.F.R. Part 36, App. D (2011), or the Uniform Federal Accessibility Standards (UFAS), 41 C.F.R. § 101-
19.6, App. A.
Accessible Facilities
To ensure that facilities for which construction or alteration’s began after January 26, 1992 are readily accessible to people
with disabilities, in accordance with 1) the Department´s title II regulation and 2) the Standards, UFAS, or the 2010 ADA
Standards for Accessible Design (2010 Standards), 28 C.F.R. § 35.104 (title II) (defining the 2010 Standards as the
1 U.S. Department of Justice, 28 CFR Part 35, Nondiscrimination on the Basis of Disability in State and Local Government Services
9
requirements set forth in appendices B and D to 36 C.F.R. part 1191 and the requirements contained in subpart D of 28
C.F.R. part 36), as applicable, 28 C.F.R. § 35.151;
The primary requirement of title II (i.e., public) entities covered by the Americans with Disabilities Act is to “operate each
service, program, or activity so that the service, program, or activity, when viewed in its entirety, is readily accessible to and
usable by individuals with disabilities.” This requirement states that “no qualified individual with a disability shall, because
a public entity's facilities are inaccessible to or unusable by individuals with disabilities, be excluded from participation in, or
be denied the benefits of the services, programs, or activities of a public entity, or be subjected to discrimination by any
public entity.” However, it does not:
1. Necessarily require a public entity to make each of its existing facilities accessible to and usable by individuals with
disabilities;
2. Require a public entity to take any action that would threaten or destroy the historic significance of an historic
property; or
3. Require a public entity to take any action that it can demonstrate would result in a fundamental alteration in the
nature of a service, program, or activity or in undue financial and administrative burdens (§ 35.150(a)).2
Effective Communications
To ensure that communications with applicants, participants, and members of the public with disabilities are as effective as
communications with others, including furnishing auxiliary aids and services when necessary, 28 C.F.R. § 35.160:
• To provide direct access via TTY (text telephone) or computer-to-telephone emergency services, including 9–11
services, for persons who use TTYs, 28 C.F.R. § 35.162;
• To provide information for interested persons with disabilities concerning the existence and location of the
Department´s accessible services, activities, and facilities, 28 C.F.R. § 35.163(a);
• To provide signage at all inaccessible entrances to each of its facilities, directing users to an accessible entrance
or to information about accessible facilities, 28 C.F.R. § 35.163(b).
Transition Plan
Where structural modifications are required to achieve program accessibility, a public entity with 50 or more employees
must complete a transition plan by July 26, 1992, that provides for the removal of these barriers. As mandated by title II,
any structural modifications should have been completed by January 26, 1995. A transition plan should contain at a
minimum:
• A list of the physical barriers in a public entity's facilities that limit the accessibility of its programs, activities, or
services to individuals with disabilities;
• A detailed outline of the methods to be utilized to remove these barriers and make the facilities accessible;
• The schedule for taking the necessary steps to achieve compliance with title II. If the time period for achieving
compliance is longer than one year, the plan should identify the interim steps that will be taken during each
year of the transition period; and,
• The name of the official responsible for the plan's implementation.
MTC understands that the City recognizes its obligations under title II of the ADA to ensure that it does not, in determining
the site or location of a facility, make selections that have the effect of excluding people with disabilities from, denying
them the benefits of, or otherwise subjecting them to discrimination, 28 C.F.R. §35.130(b)(4). A transition plan, by listing
barriers and potential barriers to access, prevents inadvertent relocation of existing programs or assignment of new
programs to facilities that have access barriers that might exclude people with disabilities. While title II regulation does not
specifically require intervals at which a public entity must revisit and revise its transition plan, the regulation does require
all new construction and alterations since January 26, 1992, to adhere to ADA Standards and maintain accessible features.
MTC can assist the City with its title II responsibilities by completing a transition plan for the City that addresses areas of
non-compliance with the ADA. MTC understands that a self-evaluation of programs, policies, services, and procedures is
outside the scope of this project.
2 U.S. Department of Justice, 28 CFR Part 35, Nondiscrimination on the Basis of Disability in State and Local Government Services; Final
Rule, September 15, 2010.
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Transition Plan Methodology
Task 1: Facility Survey
MTC’s experience in facility audits informs us that surveys of City facilities will generate a substantial amount of data. MTC
has developed proprietary software which allows us to efficiently assess facilities for accessibility. MTC’s data collection and
data management applications are ideally designed for this type of project. Our survey teams use tablet computers to
collect field data in a timely, accurate, and organized manner. The collected data is evaluated by our expert accessibility
analysts with the assistance of our proprietary data analysis software.
The following table represents the physical elements which are addressed during MTC facility surveys:
Accessible Routes
• Facility Entrance
• Parking Facility
• Walking Surfaces
• Doors/Doorways
• Curb Ramps
• Elevators
General Site Elements
• Parking Spaces
• Access Aisles
• Passenger Loading Zones
• Stairways
• Handrails
• Ramps
Plumbing Elements
• Drinking Fountains
• Restrooms
• Water Closets
• Toilet Compartments
• Urinals
• Lavatories and Sinks
• Grab Bars
Accessibility Elements
• Turning Space
• Clear Floor Space
• Changes in Level
• Reach Ranges
• Operable Parts
• Protruding Objects
• Knee and Toe Clearance
Special Rooms, Spaces, and Elements
• Courtrooms
• Break Rooms
• Reception Areas
• Conference Rooms
• Auditoriums
Built-in Elements
• Signage
• Fire Alarm Systems
• Work Surfaces
• Service Counters
Task 2: Transition Plan
Through analysis of collected data, MTC generates findings for elements which are not compliant with scoping and technical
provisions of the 2010 ADA Standards for Accessible Design (2010 Standards). Recommendations to remedy non-compliant
elements will be articulated taking into account program accessibility ‘viewed in its entirety’, extent of feasibility, and
fundamental alteration.
The analysis of collected data will identify barriers, describe each barrier, make recommendations for barrier removal, cite
applicable sections of the 2010 Standards, provide budget level cost estimates, and set milestones and priorities for barrier
removal. MTC provides this information in the form of a Compliance Management Table (CMT) which can be sorted,
filtered, or searched by various criteria.
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Figure 1: Sample Compliance Management Table
The CMT allows MTC to consolidate accessibility compliance findings in a format that is easy to understand and use in
continued compliance efforts.
For each data record MTC provides an assessment of the level of importance of the recommended mitigation, along with
the difficulty anticipated for implementing the recommendation. Based on an objective analysis of the data, the CMT
assigns a suggested milestone date for mitigation. The CMT provides the City a means by which to track the status of its
mitigation efforts.
When elements are determined to be non-compliant or not best practice those "findings" are entered into the CMT along
with other pertinent data concerning; 1) the location (in the case of physical access issues); 2) whether the finding is related
to public areas, programs, or employee-related issues; and 3) a priority for correction of the issue. Each finding generates a
recommendation and a level of mitigation difficulty.
MTC will produce a Transition Plan report after the Compliance Management Table has been developed and analyzed. The
report will include an overview of the process and standards used in the data collection and analysis effort. This will be
followed by a complete discussion of the methodology used in assigning milestones for the CMT. The Transition Plan will
summarize the findings and the recommendations, in a manner which allows City personnel to understand the scope and
extent of the accessibility issues. The Transition Plan will be accompanied by a fully searchable, sortable, and filterable
electronic version of the CMT.
Task 3: Facility Diagrams
MTC will mark-up City provided PDF facility diagrams of public buildings and exteriors for the ADA transition plan. These
mark-ups will communicate the location and barrier identified at each element and will be keyed to a record number from
the CMT. If site plans are not available MTC can produce site plan mark-ups using GPS software that enables the capture of
field data with GPS information.
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Project Schedule
Project Weeks
Tasks 1 2 3 4 5 6 7 8
Task 1: Facility Survey
Task 2: Facility Reports/Cost
Estimation/Transition Plan
Task 3: Facility Diagrams
Project Budget
MTC offers the City two pricing options for this project.
Option #1
MTC will perform all three tasks utilizing project consultants and field technicians for data collection.
Option #2
MTC will provide project consultants for data collection and utilize Fort Collins building escorts, or other City designated
individuals, to assist with data collection. This option significantly reduces the cost of the project and will also educate
building escorts on ADA surveying techniques.
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Appendix A – Resumes
Kent Kelley – Lead Consultant
President
AREAS OF EXPERTISE
• Public entity compliance with disability rights laws
• Project Management
• ADA Self-evaluations and Transition Plans
Kent Kelley is the President of Meeting the Challenge, Inc. (MTC), an information services
implementation firm which serves individuals and organizations with rights and responsibilities for
compliance under federal disability laws. As the Director of Implementation Services at MTC, Kent is
responsible for growing and managing the implementation services which MTC provides to our
clients. These services include physical accessibility surveys under a variety of disability laws (ADA,
Sec 504 of the Rehab Act, ABA), as well as self-evaluations of state and local government under title
II of the ADA. Kent has served as project manager for these ADA projects:
• Denver International Airport Expansion Project
• Memorial Health System Transition Plan
• Arapahoe County Self-evaluation and Transition Plan
• Adams County Self-evaluation and Transition Plan
• City of Wheat Ridge Parks & Recreation Transition Plan
• City of Cheyenne Parks and Recreation Transition Plan
• Foothills Park and Recreation District Transition Plan
• City of Louisville Parks and Recreation Transition Plan
• University Corporation for Atmospheric Research Transition Plan
• Federal Transit Administration ADA Compliance Project
Kent has over 10 years of COO/CFO-level experience and has directed financial management and company development.
He has performed turnaround functions by leading strategic business units. Kent consistently employs a results-oriented
management style utilizing financial analysis skills, organizational abilities, vision and tenacity.
Before coming to MTC, Kent held these positions:
Last Minute Construction/ Real Estate Investments - Partner, 2005 - 2011
Formed this company to primarily purchase and restore distressed commercial and residential properties for resale. All
property restoration utilized concepts of universal design when feasible. Responsible for all real estate purchases,
marketing and sales, subcontractor hiring and supervision, and real estate market analysis and research. Company also
performed commercial and residential remodeling and construction.
Ran Decisions, Inc. - Chief Financial Officer, 1997 - 2005
Directly accountable for the composition and implementation of a business plan for the company that improved revenue
and cash flow, reduced expenses, modernized financial reporting, and developed a marketing strategy that would diversify
and expand the customer base.
Real Estate Broker, 1989 - 1997
As self-employed broker for over 8 years, Kent provided exceptional service to sellers and purchasers of commercial and
residential real estate.
First National Bank - Vice President, 1982 – 1989
Kent was a leader in generating significant growth in the bank’s commercial loan portfolio. This was achieved by employing
prudent financial analysis techniques, providing exceptional customer service, and consistently marketing the Bank’s
products and services.
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Rachael Stafford
Project Director – Rocky Mountain ADA Center
PROJECT MANAGER AND COUNSEL
A dynamic project manager and attorney with over eight years of high-level
communications experience including: executive level negotiations, business law, federal
regulations, contracts law, and government affairs. Rachael is highly regarded for strong
written and verbal communication skills. Additional strengths include:
Versatile team member able to utilize various resources to respond rapidly to
situations
Skilled orator and effective communicator adroit on stages of all sizes
Strong project management experience in both corporate and government
organizations
Adept through all media platforms including print, public events, and social media
CAREER HISTORY AND SELECT ACCOMPLISHMENTS
Project Director – Rocky Mountain ADA Center 06/2012 – 02/2014
Meeting the Challenge, Inc.
• Plans, directs, coordinates, and leads activities of the Rocky Mountain ADA Center (RMADAC) Project to ensure that
goals, objectives, and all elements of the RMADAC grant proposal (Rocky Mountain Region ADA Center Transition to
ADA Implementation Grant Proposal CFDA Number 84.133A-6) are accomplished within the prescribed time frame
and funding parameters.
• Responsible for the supervision and direction of all RMADAC staff to ensure that the requirements of the Project
grant are successfully completed.
• Maintains financial oversight and control of the RMADAC budget.
• Directs the RMADAC Principal Investigator responsible for ADA research by creating the annual research plan,
evaluating the research conducted by the Research Steering Committee, and presenting and publishing research
results.
• Responsible for the negotiation and review of RMADAC subcontract activities.
• Creates the RMADAC Annual Performance Report for the National Institute on Disability and Rehabilitation
Research, the administrator of the Department of Education ADA Center Grant.
Project Manager Consultant & Counsel 06/2012 – 02/2014
Rachael Stafford, P.C. (Colorado)
• Negotiated with national charitable organization executives to create and stage large scale fundraising events.
• Developed corporate branding strategies and advised as to trademark, copyright, and other intellectual property
issues.
• Conducted extensive legal research to ensure legal compliance with corporate objectives.
• Managed corporate teams on marketing events, contract negotiations, and project management.
• Drafted, negotiated and reviewed commercial and licensing agreements.
Project Manager & General Counsel 01/2011 – 06/2012
U.S.A. Dawgs, Inc. (Nevada and Saskatchewan)
• Counseled the executive team and Board of Directors on corporate governance and employment matters including
ADA compliance and reasonable accommodation.
• Conducted training and technical assistance regarding federal regulations with executive, office, and warehouse
personnel.
• Acted as project manager for major sales objectives, marketing strategies, and B2B outreach.
• Maintained an extensive international IP portfolio and IP licensing agreements.
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• Responsible for supervision of office and warehouse staff of 15 employees and managed logistics of over 75 sales
representatives across the globe.
Project Manager & General Counsel 01/2007 – 01/2009
Curtis Enterprises (Nevada, California)
• Advised corporation on legal compliance and employment issues.
• Worked with outside venues on disability rights and reasonable accommodations for client participation.
• Served as project manager for all promotions, marketing events, and tour activities.
• Managed corporate staff of 6 and outside project and event teams of varying sizes for media relations and
marketing events.
• Designated corporate representative to political dignitaries, celebrities, and international figures.
Staff Counsel 02/2006 – 01/2007
Eighth Judicial District Court (Nevada)
• Advised administration on various federal regulations including implementation of the ADA and the powers of
judiciary.
• Designated information provider to institutionalized individuals requesting information on the ADA and the
Rehabilitation Act of 1973, including accessibility within confinement areas. Through assessment, review, and
research, facilitated knowledge translation to prison system staff and institutionalized individuals to improve
awareness and understanding of disability rights laws.
• Consulted on ADA title I reasonable accommodation matters for an elected judicial officer with a disability.
Provided ADA training for administrative staff to facilitate the reasonable accommodation.
• Conducted research, prepared advisory opinions, and provided technical assistance for Judges and Court
Administration on topics including disability rights, employment issues, proposed budgets, and county directives.
• Supervisor of several departments including human resources and clerks’ offices with total staff over 100.
• Project manager for large scale projects including judicial raises, consolidation of district and justice clerk systems,
and judicial training conferences.
• Coordinated interpretive services to provide effective communications for courtroom trial communications.
Attorney 05/2005 – 02/2006
Moran & Associates (Nevada)
Assisted lead counsel in the handling of disability and EEOC claims filed with major corporate clients.
Conducted research for insurance defense files on federal regulations and implementations of laws.
Provided technical assistance to corporate representatives on governing laws and regulations.
Represented clients before the city council and town board on zoning and public issues.
Advised clients as to contractual rights, copyright laws, and trademark issues.
Negotiated and drafted all levels of commercial agreements.
EDUCATION
California Western School of Law - San Diego, California
• Juris Doctorate
Colorado State University - Fort Collins, Colorado
• Bachelor of Arts in English/Philosophy
BAR ADMISSIONS
The United States Court of Appeals for the Federal Circuit ■ Nevada State Bar ■ Ability to be admitted to Colorado State Bar
PROFESSIONAL
Member of The Howard D. McKibben American Inns of Court ■ Law School Paper on Cyber Intellectual Property accepted as
advisory by the United States Supreme Court (2001) ■ Prepared Advisory Opinion on the Nevada entertainment Tax’s
application to Nevada venues, which was adopted by the Nevada Gaming Board and Nevada Attorney General’s Office
(2003)
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Geoff Ames
Project Manger
AREAS OF EXPERTISE
Geoff Ames is an Accessibility Implementation Consultant for Meeting the Challenge, Inc. (MTC),
an information services consulting firm that serves individuals and organizations with rights and
responsibilities for compliance under federal disability laws.
Ames has been with MTC since 2001, initially as an accountant and office manager. In his capacity as an information
specialist, Geoff has provided training and information services addressing all facets of the ADA, such as
facility/architectural access, employment, effective communication, program access, integration and nondiscrimination.
Geoff has participated in a number of MTC’s consulting projects including facility audits for Kaiser Permanente (Denver) and
Goodwill Industries (Colorado Springs). He also was a member of the team for MTC’s Transit Access Project for the Federal
Transit Administration (2009 –2011). He served as project director for the Self Evaluation and Transition Plan for Alamosa,
CO, in 2010. His responsibilities on the Alamosa project included review of title II programs, analysis of field data, and
report writing. His work in this capacity is informed by his day-to-day provision of technical assistance and training, as well
as ongoing contacts with federal government agencies including the Department of Justice, the Federal Transit
Administration, and the Access Board.
Ames previously served on the board of directors of the American Council of the Blind of Colorado from 2005-2006 and the
Pikes Peak Mobility Coalition from 2003-2009. He received a bachelor’s degree in religious studies from Lewis University in
Romeoville, Illinois.
Advanced ADA Training Completed
National ADA Symposium 2003, 2006, 2010, 2011.
Disability Boards and Committees
The American Council of the Blind of Colorado, Member, Board of Directors, March 2003 -March 2005.
Pikes Peak Chapter of the Colorado Mobility Coalition, Member 2004 – 2009, President 2008.
Representative Invited Presentations:
Spontaneous Living, Public Transit and the ADA, Keynote Speaker, Association of Travel Instruction Annual Conference,
August 2012.
Spontaneous Living, Public Transit and the ADA, Co-presenter 2012 South West Transit Association (SWTA) Annual
Conference, February 2012.
Public Transportation & Disability Etiquette, Denver Regional Mobility and Accessibility Council, 2011..
2010 ADA Standards and Historic Preservation, Summer Meeting of the Wyoming Chapter of the American Institute of
Architects, June 2011.
Spontaneous Living, Public Transit and the ADA, Co-presenter 2011 National ADA Symposium, May 2011.
Building an Accessible Future: Recreation Facilities, Denver Parks & Recreation Department, April 2011.
ADA Standards and Landscape Architecture, Denver Chapter, American Society of Landscape Architects, January 2011.
Transit Access Project: New Tools in Accessible Transit, Co-presenter, Colorado Association of Transit Agencies, 2010 Fall
Conference, September 2010.
Transit Access Project: New Tools in Accessible Transit, Co-presenter 2010 National ADA Symposium, June 2010.
The ADA & Tax Incentives for Business/Employers, the Wyoming Business Leadership Network, June 2010.
• Transportation laws and practices
associated with providing accessible
transportation for people with
disabilities
• Business tax incentives for ADA
• Compliance with ADA regulations and design
standards
• Compliance with ADA regulations and design
standards
• Accessibility and effective communication
solutions for people who are blind
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The ADA and You (Perspective on the ADA for People Who Are Blind or Visually Impaired), for American Council of the Blind
of Colorado-State Convention, April 2006, and Wyoming Council of the Blind, June 2006.
Glenn Staton
Project Consultant
AREAS OF EXPERTISE
• 2010 ADA Standards
• Self-evaluation and Transition Plan Development
• Public entity compliance with disability rights laws
Glenn Staton is a Project Consultant for Meeting the Challenge, Inc. (MTC), an information services
implementation firm that serves individuals and organizations with rights and responsibilities for
compliance under federal disability laws. As a Project Consultant, Glenn is responsible for:
▪Providing guidance and interpretation of rights and responsibilities related to all disability rights
laws for ADA Coordinators, government agencies, architects, engineers, attorneys, and business
owners.
▪Performing disability rights law training and presentations.
▪Project planning, scheduling, and coordinating.
▪Field data collection, data analysis, and report generation for physical accessibility surveys under a
variety of disability laws.
Glenn has served as a Project Consultant for these MTC projects:
• City of Wheat Ridge Parks and Recreation Self-evaluation and Transition Plan
• Naropa University Transition Plan
• University Consortium on Atmospheric Research Self-evaluation and Transition Plan Review
• City of Louisville Parks & Recreation Self-evaluation and Transition Plan
• City of Cheyenne Parks and Recreation Transition Plan
• Foothills Park and Recreation District Transition Plan
• Memorial Health System Transition Plan
• Adams County Self-evaluation and Transition Plan
• Arapahoe County Self-evaluation and Transition Plan
Before coming to MTC, Glenn held these positions:
Black Forest Veterinary Clinic, 2006 - 2012
• Veterinary Technician
• Surgery Assistant and anesthesia monitoring
• Venipuncture and operating blood analysis machines
• Administering vaccinations and medications
• Educating clients
Home Depot, 2000 - 2005
• Cashier and customer service specialist
• Operated forklifts and lift trucks
• Stocked shelves
EDUCATION AND MEMBERSHIPS
• B.S., Organismic Biology, University of Colorado at Colorado Springs 2011
• Masters of Science, Ecology, University of Colorado at Colorado Springs 2015
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Ryan Kelley
Project Consultant
AREAS OF EXPERTISE
• 2010 ADA Standards • Project Management
EDUCATION AND MEMBERSHIPS
• B.S., Construction Management – Colorado State University, 2012
Meeting the Challenge, Inc. 2011-2013; Returned May 2015
As a Project Consultant at MTC, Ryan is responsible for collecting field data, data analysis, and report generation for
physical accessibility surveys under a variety of disability laws. Ryan has served as a Project Consultant for these ADA
projects:
City of Boulder Parking Transition Plan
University Consortium on Atmospheric Research ADA Transition Plan Update
City of Louisville Parks & Recreation
City of Cheyenne Parks and Recreation Phase 1 and 2
Foothills Park and Recreation District
Memorial Health System Transition Plan
Ryan has over ten years of construction and landscape construction experience.
Before coming to MTC, Ryan held these positions:
Summit Sealants and Restoration Services, Inc. – Project Engineer/ Project Manager, 2013-2015
Estimated new and restoration construction projects.
Scheduled projects from start to finish.
Responsible for all proposal writing, contract negotiations, contract analysis, and contract execution.
Tracked projects from proposal to full payment, including all invoicing and accounts receivable collection.
Completed project status reports, insuring projects were on time and on budget.
Managed multiple projects on a daily basis.
Supervised over 30 employees on a daily basis.
Identified as the project liaison for negotiating and communicating with the owners and clients of each of the firm’s
contracts.
Last Minute Construction, 2009 - 2010
Demolition experience- removal of existing landscapes, interior walls and removed existing subfloor that needed to
be replaced
Carpentry skills- including framing, drywall, trim work, tile work, and cabinet installation
Painting, interior- doors, walls, ceiling and trim. Exterior- walls, gutters, brick and trim
Concrete work- assisted in forming and finishing sidewalks and patios for residential housing
Irrigation- Landscape irrigation and grading work for new landscapes
Miscellaneous Work- re-caulked windows, put grout sealer on tile work, installed hardware on doors and
operated circular saw for a variety of tasks.
Sunflower Landcare, 2007 - 2009
Installed high end paver patios for residential landscapes
Concrete- assisted in form work and some finishing work
Skilled in plan reading for new landscape jobs