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HomeMy WebLinkAboutRESPONSE - RFP - 8133 NORTH COLLEGE PEDESTRIAN GAP PROJECTProposal No. 8133 North College Pedestrian Gap Project TABLE OF CONTENTS COVER LETTER I. FIRM INTRODUCTION ................................................................................ 2 II. PROJECT TEAM .......................................................................................... 3 Huitt-Zollars’ Primary Team Members ................................................................. 3 Subconsultants ................................................................................................. 3-4 Resumes. .......................................................................................................... 5-9 Organization Chart ............................................................................................... 9 III. PROJECT APPROACH ................................................................................ 10 Preliminary Engineering. ............................................................................... 10-12 NEPA Clearances (Historic and Environmental) ............................................ 12-14 Final Engineering Design. .................................................................................. 14 Public and Stakeholder Involvement ............................................................. 14-15 IV. PROJECT MANAGEMENT .................................................................. 16 Project Management Plan. ............................................................................ 16-19 Quality Management Plan. ............................................................................ 19-20 Sustainability Management Plan. ....................................................................... 21 V. SIMILAR EXPERIENCE .......................................................................... 22-23 VI. PROPOSED PROJECT SCHEDULE ................................................................ 24 LOCATING YOUR EVALUATION CRITERIA Scope of Proposal Location: Section III Assigned Personnel Location: Section II Availability Location: Section II Motivation Location: Cover Letter, Section I, II Firm Capability Location: Section IV UDBE Location: Section II HUITT-ZOLLARS, INC. • 4582 South Ulster St. • Suite 240 • Denver, CO 80237-2639 • 303.740.7325 phone • 303.224.9997 fax • huitt-zollars.com July 2, 2015 Mr. Caleb Feaver Civil Engineer – Capital Projects Group City of Fort Collins Engineering Department 281 N. College Avenue Fort Collins, Colorado 80522 RE: City of Fort Collins Request for Proposal No. 8133 North College Pedestrian Gap Project Dear Mr. Feaver: Huitt-Zollars looks forward to working with Fort Collins staff to provide Professional Engineering Services for the North College Pedestrian Gap project. We understand that the City is looking for a consulting engineering firm to complete the engineering design of pedestrian improvements along North College Avenue, from the Larimer and Weld Canal/Eaton ditch to State Highway 1. Huitt-Zollars is the firm you are looking for. What sets Huitt-Zollars apart? We are an engineering firm that zeros in on quality. From the top-down within our organization, we are “hands on” with projects, applying experienced-based solutions to your toughest challenges. The City of Fort Collins will benefit from our team approach in which our most seasoned professionals offer decades of wisdom and knowledge, complementing the energy and innovation of our younger career professionals. Why Choose Huitt-Zollars? • Huitt-Zollars’ work on similar projects, for various Front Range municipalities, gives us a unique understanding of the issues associated with this type of project. • Huitt-Zollars possesses the depth of qualified, experienced staff that can mobilize quickly and expedite project completion. • Your Huitt-Zollars’ Project Manager maintains a hands-on approach with a commitment to cost-effective, quality service. • The Huitt-Zollars’ Project Team is equipped with broad experience in transportation engineering on roadway and pedestrian improvement projects, including CDOT Local Agency projects and projects with CDOT oversight. We have assembled a highly-qualified team of experienced professionals. As Project Manager, Brian McLaren, PE, brings more than three decades of successful transportation engineering experience to Colorado’s Front Range communities. Our team has been tailored to administer significant capabilities and resources in order to respond with comprehensive, expedient, and quality services. The Huitt-Zollars team includes KDG Engineering, Inc (Structural), Pinyon Environmental Engineering Resources, Inc. (Environmental and Historic), Kumar & Assoc., Inc. (Geotechnical), BHA Design, Inc. (Urban Design), and Farnsworth Group, Inc. (ROW Documents). Together we offer a cohesive team with in-depth knowledge of your project and the surrounding area. We have reviewed the Professional Services Agreement included in the RFP document and take no exceptions. Please note we raised a question about the indemnification clause matching current State Law, during the question time period. We acknowledge the receipt of Addendum No. 1 dated 06-23-15. We look forward to the opportunity to participate in this dynamic assignment. The information and data submitted with this Request for Proposal is true and complete to the best of our knowledge. If you have any questions, please contact us at (303) 740-7325, or e-mail: bmclaren@huitt-zollars.com, or jprusik@huitt-zollars.com. Sincerely, Brian McLaren, PE Gerald Prusik, PE Associate Vice President Project Manager Principal-in-Charge Huitt-Zollars, Inc. Page 2 Proposal No. 8133 North College Pedestrian Gap Project Huitt-Zollars, Inc. is a full-service engineering and architectural firm with 19 regional offices. Established in 1975, the firm has a staff of more than 470 professional, technical, and support personnel with diversified skills, capable of handling highly complex multidiscipline and concurrent assignments. The firm is ranked as a top design and top green firm by Engineering News-Record. Huitt-Zollars’ Denver office continually provides outstanding professional services to the local community, the State of Colorado and the region, since a local presence was established in 1998. Colorado staff members are comprised of a diverse group of transportation, structural, drainage, utility, and construction administration professional engineers and technicians; Huitt-Zollars’ staff are experienced and focused on delivering high quality services. As a proven leader in the implementation of planning, design, program management, and construction management, Huitt-Zollars serves public agencies, corporate, institutional, industrial, and private clients. Huitt-Zollars is an employee-owned firm. Therefore, each employee has a vested interest in the quality of their work and in how their work is accepted or perceived. As stated in the firm’s mission statement: Guided by this philosophy, Huitt-Zollars utilizes an established blend of checks and procedures to maintain client satisfaction in our day-to-day practice. All projects begin with “hands-on” direction by principals of the firm. Huitt-Zollars’ officers are expected to serve in a Project Manager capacity and are involved in the design of your project each and every step of the way. A good design basis must be established as the first step in maintaining quality control. This responsibility is vested with the principals of the firm and key project staff, who work to define the project requirements. We listen intently to understand the needs of each client’s program; we will design your project around your functional requirements, budget, and schedule. Throughout the design process, Huitt-Zollars continuously monitors the progress of the project; we measure the cost and benefit of each element against impacts to milestone budgets and schedules. Huitt-Zollars understands that performance is the key to success, and adherence to high standards of performance and responsiveness sets us apart from the competition. Client satisfaction is the only real indication of performance. Our performance and success are measurable – more than 80 percent of our annual fees come from repeat clientele, proof that our philosophy is working. I. Firm Introduction “Our commitment is to understand the needs of our clients and to meet those needs by delivering professional services with the highest level of quality and integrity.” HUITT-ZOLLARS, INC.  Employee-Owned  470+ Employees  19 offices in 8 states: AZ, CA, CO, FL, NM, OK, TX, & WA  Top Design & Top Green Firm (Engineering News-Record) Huitt-Zollars, Inc. Page 3 Proposal No. 8133 North College Pedestrian Gap Project Huitt-Zollars has assembled a highly qualified team for this pedestrian/multi-modal improvement project. Each member of the team has the available capacity and depth of relevant project experience to provide the expertise required to successfully complete the tasks specific to your project. Our team has been structured to enable the experts to efficiently apply their skills during the execution of work, and to establish a clear hierarchy of functions and responsibilities to meet the specific set of project requirements. Project staffing is based on the team members’ extensive, recent experience on successful projects throughout Colorado and beyond. Brian McLaren will serve as your Project Manager for the North College Pedestrian Gap project. As noted in the enclosed resume, McLaren has worked on many diverse transportation projects that include pedestrian mobility, bicyclists, rapid transit, and vehicular traffic. His experience integrating multi-modal forms of transportation into existing roadways and infrastructure is unparalleled. McLaren’s experience managing various teams to accomplish challenging tasks lends itself well to this project which presents several potential solutions, many diverse stakeholders, and a limited budget. The City of Fort Collins will certainly benefit from his extensive experience bringing such difficult scenarios to a successful conclusion, meeting or exceeding all project goals. Gerald Prusik will serve as Principal-in-Charge and Quality Manager. His career has included civil planning, design, and construction administration/management for many transportation related projects including pedestrian accommodations. He has more than 30 years of roadway, municipal utility and associated civil design experience including local and interstate roadways. His work has included preparation of NEPA environmental documents, concept development, planning, cost estimating, preliminary and final design, contract documents, construction observation/administration/management, and public/agency coordination. He has extensive experience in providing quality control for plans and specifications and in providing construction management for transportation projects. To enhance the Huitt-Zollars Team and fully address the project requirements, we selected the following specialty subconsultants: STRUCTURAL ENGINEERING KDG Engineering LLC (KDG) is a minority-owned small business that was founded in 2009. KDG provides professional engineering services in structural and civil engineering, with a proven ability in structural design projects -- such as bridge design, retaining walls, and construction inspection. KDG’s mission reflects a community focus in order to improve the lives of others. The firm executes the company mission via project management services, roadway design, site civil engineering, storm water management programs, plus construction management and administration. KDG successes are consistently achieved when working hand-in-hand with clients to achieve client goals, thereby becoming an integral part of each client’s journey to success. KDG is currently working on various projects at the New Mercer Ditch in Fort Collins. URBAN DESIGN BHA Design, Inc. (BHA) is a Fort Collins based design firm established in 1993. BHA provides a wide variety of design services ranging from landscape architecture, land use planning, urban design, streetscape design, sign design, image development, master planning, public outreach and entitlements to both public and private clients. BHA is currently working with the City of Fort Collins under two on- call contracts for streetscape and urban design projects throughout the city and within the Downtown River District. II. Project Team Huitt-Zollars, Inc. Page 4 Proposal No. 8133 North College Pedestrian Gap Project ENVIRONMENTAL/HISTORIC CLEARANCES Pinyon Environmental, Inc. (Pinyon) is headquartered in Colorado and has 22 years of experience in environmental consulting, transportation, and transit projects. Pinyon is a small, woman-owned consulting firm, and certified DBE and ESB. The firm employs 42 professional, technical, and support personnel. Pinyon has extensive experience with historic clearances, NEPA documentation, has completed over 107 Categorical Exclusions per CDOT protocols, and assisted on multiple Environmental Assessments and Environmental Impact Statements. Pinyon has worked on several bridge reconstruction/replacement projects with CDOT oversight/involvement. ROW DOCUMENTS (SURVEY) Farnsworth Group, Inc. (Farnsworth) is an employee-owned company with more than 450 professional, technical, and support personnel. Their Colorado staff boasts 11 licensed Professional Land Surveyors and 5 survey crews. Farnsworth has provided surveying and GIS support to some of Colorado’s most successful engineering firms for more than 25 years – including Huitt Zollars. Farnsworth’s land surveying experience includes boundary, right-of-way acquisition documents, topographic and design surveys for major transportation infrastructure projects, transit, pipeline, drainage and utility projects. Farnsworth Group holds multiple Non-Project Specific Survey and Right-of-Way contracts with CDOT Regions 1, 2, and 5. GEOTECHNICAL Kumar & Associates, Inc. (K+A) is a consulting engineering firm headquartered in Fort Collins. K+A provides professional and technical services in geotechnical engineering, environmental sciences, engineering geology, construction observation and materials testing. The firm was established in 1989 and has a current staff of more than 75 professional, technical, and support personnel. K+A has a solid history of providing geotechnical engineering, materials testing, and environmental services for several pedestrian trail and bridge projects. Firm / Role Reasons for Being Selected for the Huitt-Zollars Team KDG Engineering, LLC Structural Stan Kobayashi possesses extensive bridge experience in Colorado. His familiarity with CDOT and CDOT processes lends an invaluable asset to our team; particularly when working on an existing CDOT categorized bridge. Kobayashi’s process knowledge about the City of Fort Collins also generates an added value to this design team. KDG is an MBE/DBE certified firm and will allow our team to achieve the City of Fort Collins goal of 5% DBE participation. BHA Design, Inc. Urban Design BHA Design has an extensive knowledge of the Fort Collins urban design guidelines and corridor plans. BHA’s experience within the City of Fort Collins allows our team to confidently present solutions that will meet with City approval. This benefit will save the City time and money throughout the design process. Pinyon Envrionmental, Inc. Environmental/Historic Clearances Huitt-Zollars and Pinyon have collaborated on previous projects; Pinyon’s experience with CDOT and knowledge of CDOT’s processes is unparalleled in the front range area. Huitt-Zollars is confident in Pinyon’s ability to work through environmental and historic challenges within a cost effective and timely manner. Pinyon’s expertise will support project movement to successful completion. Pinyon also has a WBE/DBE certification that will enable our team to provide more than 5% DBE participation. Farnsworth Group, Inc. Right-of-Way Documents (Survey) Farnsworth’s expertise with ROW documents is rooted in a significant ROW acquisition familiarity with CDOT and CDOT local agency requirements. Farnsworth has been involved in almost every CDOT region. Projects are completed efficiently, based upon a thorough understanding of CDOT processes. Kumar & Associates, Inc. Geotechnical K+A’s Fort Collins’ office creates an added benefit to the project. Knowledge of the local strata is critical for a thorough and accurate geotechnical report. K+A will be able to provide Huitt-Zollars, Inc. Page 5 Proposal No. 8133 North College Pedestrian Gap Project YEARS OF EXPERIENCE 37 EDUCATION 1978 – BS, Transportation Engineering, University of Wyoming; 1982 – MS, Transportation Engineering, University of Colorado at Denver REGISTRATION Professional Engineer: CO/No. 19818 30% TIME AVAILABILITY YEARS OF EXPERIENCE 35 EDUCATION 1986 – BS, Civil Engineering Technology, Metropolitan State College REGISTRATION Professional Engineer: CO/No. 25083 20% TIME AVAILABILITY BRIAN MCLAREN, PE PROJECT MANAGER Brian McLaren has 37 years of experience in the design and management of public works projects throughout Colorado. McLaren’s experience covers the full scope of design and construction activities from planning and concept development through construction and project close-out. McLaren has designed hundreds of miles of urban and rural roadways, including local streets and pedestrian facilities. Relevant project experience includes: ♦ 13th Avenue Pedestrian Improvements (Decatur TOD) – Denver, CO Design of pedestrian improvements ♦ Louisiana Transit Station Area Improvements – Denver, CO Pedestrian safety enhancements ♦ Cherry Creek South Drive (University to Steele) – Denver, CO Landscaped medians and pedestrian refuge islands ♦ Hampden Avenue Pedestrian Improvements – Denver, CO Pedestrian mobility enhancement ♦ West 88th Avenue, West 86th Parkway Connection – Arvada, CO Detached sidewalk along the north side, an on-street bike lane GERALD PRUSIK, PE PRINCIPAL-IN-CHARGE | QUALITY MANAGER Gerald Prusik has 35 years of transportation and municipal engineering experience in the public and private sector. His experience includes roadway, pedestrian facilities, municipal utilities, local and interstate roadways and mountainous design experience. Prusik’s work includes preparation of NEPA environmental documents, concept development, planning, cost estimating, preliminary and final design, contract documents, construction observation/administration, and public/agency coordination. Relevant project experience includes: ♦ Fort Collins Bikeway Program Plan – City of Fort Collins, CO Cost estimation for bikeway system improvements ♦ Larimer County Road 69B Widening – Estes Park/Larimer County, CO Widening a rural 2-lane roadway section Huitt-Zollars, Inc. Page 6 Proposal No. 8133 North College Pedestrian Gap Project YEARS OF EXPERIENCE 17 EDUCATION 1986 – BS, Architectural Engineering, University of Colorado REGISTRATION Professional Engineer: CO/No. 38466 50% TIME AVAILABILITY YEARS OF EXPERIENCE 25 EDUCATION 1986 – BS, Civil Engineering, University of Oklahoma REGISTRATION Professional Engineer: TX/No. 87107 Colorado (Pending) 25% TIME AVAILABILITY DAVID KIM, PE CIVIL DESIGN David Kim’s 17 years of engineering design experience includes multiple preliminary and final engineering designs of ADA-compliant multi-use paths. Projects range from stand-alone multi-use paths to multi-use paths designed in conjunction with major roadway corridors and transit facilities. Kim’s work required coordination with municipal, county, state (CDOT) and federal (FHWA, FTA & FAA) jurisdictions, as well as ditch companies and private stakeholders. Relevant project experience includes: ♦ Table Mesa Pedestrian Bridge, RTD - Boulder County, CO Pedestrian bridge ♦ Union Avenue/Belleview Station, RTD – Denver, CO Multimodal circulation project ♦ 136th Avenue Widening – City of Thornton, CO Concrete box culvert pedestrian underpass along signal ditch, and sidewalk ROB ARMSTRONG, PE DRAINAGE Robert Armstrong has 25 years of experience in open channel hydraulics, channel restoration, geomorphology, hydrologic analyses, storm water analysis, master planning and design, bridge hydraulic and scour studies, and FEMA modeling and permitting. He has served on a wide range of water resource projects including over 300 bridge and culvert hydrologic and hydraulic studies ranging in size from small local creeks to the Missouri and Columbia Rivers. Relevant project experience includes: ♦ Tower Road Widening and T-88 Channel – City Commerce City, CO Hydrology, hydraulics, and detention analysis and design ♦ Long Road Reconstruction – Greenwood Village, CO Hydrology, hydraulics, storm drain design, FEMA permitting ♦ Churchill Way Widening – City of Dallas, TX Analysis & permitting for multi-use trail widening in Zone AE floodplain ♦ Pine Avenue Extension – City of Chino Hills, CA Hydraulic modeling, FEMA permitting, compensatory storage design Huitt-Zollars, Inc. Page 7 Proposal No. 8133 North College Pedestrian Gap Project YEARS OF EXPERIENCE 38 EDUCATION 1973 – BS, Civil Engineering, University of Hawaii; 1976 – MS, Structural Engineering, University of Hawaii REGISTRATION Professional Engineer: CO/No. 19188 60% TIME AVAILABILITY YEARS OF EXPERIENCE 9 EDUCATION 1998 - BA, Psychology, University of Connecticut; 2005 – MA, Energy and Environmental Analysis, Boston University REGISTRATION N/A 20% TIME AVAILABILITY STAN KOBAYASHI, PE STRUCTURAL ENGINEERING Stan Kobayashi has 38 years of experience in the management and design of structural, civil, and transportation projects. Kobayashi has provided project management, technical design, and administrative control of all phases of structural design projects, bridge inspections, and construction management. Kobayashi also designed and inspected all types of structures for various agencies and developers - including Fort Collins, Arapahoe County, the Colorado Department of Transportation, the City and County of Denver, Boulder County, Douglas County, Pueblo County, Costilla County, Jefferson County, and Larimer County. Relevant project experience includes: ♦ Prospect Road at New Mercer Ditch Bridge – Fort Collins, CO Design of a bridge replacement with urban design elements ♦ Mulberry Street at New Mercer Ditch Bridge – Fort Collins, CO Design of a bridge replacement with urban design elements ♦ Bryan Avenue over Larimer Canal No. 2 Bridge – Fort Collins, CO Bridge and urban design, coordination with canal company, pedestrian features ♦ Pedestrian/Bicycle BNSF Railroad Grade Crossing – Fort Collins, CO Design of a grade-separated crossing for the pedestrian and bicycle trail ♦ SH 287 Realignment SH1 to LaPorte – Fort Collins, CO Design of two structures at Big Dry Creek for CDOT ROBYN KULLAS, ENVIRONMENTAL SCIENTIST ENVIRONMENTAL/HISTORIC CLEARANCES Robyn Kullas has nine years of environmental consulting experience, including National Environmental Policy Act (NEPA) compliance consisting of Environmental Assessments (EA), Environmental Impact Statements (EIS), Categorical Exclusions (CatEx), and historical research/clearance documentation. Kullas has managed projects for transportation, municipal, state, and federal organizations. Relevant project experience includes: ♦ North Shields Street Reconstruction - Fort Collins, CO Section 4(f) evaluations ♦ North College Reconstruction, CDOT Region 4 - Fort Collins, CO Huitt-Zollars, Inc. Page 8 Proposal No. 8133 North College Pedestrian Gap Project YEARS OF EXPERIENCE 20 EDUCATION 1989 – AAS, Manufacturing, Drafting and Design, Metropolitan Community College, Omaha REGISTRATION Prof. Land Surveyor: CO/No. 38199 30% TIME AVAILABILITY YEARS OF EXPERIENCE 23 EDUCATION 2001 – BS, Civil Engineering Technology, Metropolitan State College; 2013 – MS, Civil Engineering, UCD REGISTRATION Professional Engineer CO/No. 40174 75% TIME AVAILABILITY DAVID J. BERGLUND, PLS ROW DOCUMENTS (SURVEY) David Berglund has 20 years of experience in land surveying, with four years as a licensed surveyor in the State of Colorado. Berglund’s experience encompasses the survey process i.e. collecting field-data and producing the final surveys to include: boundary surveys, topographic surveys, ALTA surveys, subdivision plats and re- plats, easement and right-of-way acquisition documents and legal descriptions, and construction staking projects. Berglund is responsible for office calculations, assessment of field information, project research and management of survey projects, and personnel. Relevant project experience includes: ♦ Foothills Development – Fort Collins, CO Subdivision plats/replats, exhibits/legal descriptions ♦ Tower Road Improvements – Commerce City, CO Control survey/map, ownership map and right-of-way and easement dedication ♦ Spring Canyon Waterline and Water Tank - Fort Collins, CO Wrote permanent and temporary easements ♦ Rainbow Bridge Annexation - Fort Morgan, CO Completed annexation survey and map JOSH BARKER, PE GEOTECHNICAL Josh Barker has more than 23 years of experience in the geotechnical engineering field. He has extensive experience with field and laboratory testing of concrete, soils and reinforcing steel. He also has experience on highways, bridge work, retaining walls, airfield runways and taxiways, and pavement rehabilitation projects. His transportation related experience includes testing and analysis of pavements through the use of a Falling Weight Deflectometer. Barker’s duties currently involve coordinating field and laboratory testing, conducting engineering analysis and design, and generating geotechnical engineering reports. Relevant project experience includes: ♦ 4 – mile Creek Bikeway Connection – Golden, CO Geotechnical Engineering Huitt-Zollars, Inc. Page 9 Proposal No. 8133 North College Pedestrian Gap Project YEARS OF EXPERIENCE 10 EDUCATION 2005 – BS, Landscape Architecture, Colorado State University, REGISTRATION Professional Landscape Architect: No. 1072 20% TIME AVAILABILITY JEROD HUWA, PLA URBAN DESIGN Jerod Huwa is a Landscape Architect with ten years of experience on a variety of projects. Huwa has been involved in numerous streetscape and urban design projects, master planning projects, park projects, and mixed-use development projects. Huwa brings proven experience as well as great attention to detail in conceptual and detailed design, construction documentation, and project management. Huwa enjoys working with clients to refine design ideas, and specializes in perspective illustrations. Relevant project experience includes: ♦ Harmony & College Streetscape – Fort Collins, CO Urban design of themed gateway intersection (CDOT project) ♦ Linden Street Streetscape – Fort Collins, CO Streetscape design of two blocks within the Historic River District (CDOT project) ♦ Jefferson Street Implementation Plan – Fort Collins, CO Feasibility analysis, conceptual design of Jefferson Street adjacent to Downtown ♦ Willow Street Conceptual Design – Fort Collins, CO Conceptual streetscape design of two blocks within the Historic River District ♦ Prospect Road Bridge – Fort Collins, CO Urban Design of bridge (CDOT project) ORGANIZATION CHART Huitt-Zollars, Inc. Page 10 Proposal No. 8133 North College Pedestrian Gap Project THE CITY’S STATED GOALS FOR THE PROJECT ARE:  Create a multimodal connection to complete the infrastructure gap between the Larimer and Weld Canal and State Highway 1.  Provide safe crossing of the Larimer and Weld Canal for pedestrians and multimodal travelers.  Support the economic viability of the project area.  Upgrade the image of the North College Corridor while minimizing impacts to existing infrastructure.  Maintain compatibility with utilities including stormwater, water, sewer, power, natural gas and communications.  Maintain compatibility with the nearby floodway and floodplain.  Coordinate with CDOT, Larimer County, and the Larimer and Weld Canal ditch company. PRELIMINARY ENGINEERING Conceptual Design During Conceptual Design, the Huitt-Zollars team will work with City staff and the stakeholder agencies (Larimer County, the Larimer & Weld Canal ditch company, and CDOT) to identify and evaluate viable alternatives that can provide the desired multi-modal connectivity. Potential alternatives could include a single pathway on one side of the road (each side will be evaluated), or pathways on both sides of the road. Options for crossing the irrigation canal will also be considered. The alternatives will be screened against criteria that will include (at a minimum): the degree that the project goals are satisfied; the need for ROW acquisition; and impacts to the project budget. During conceptual design, a key element will incorporate the early detection of existing and planned utilities in the project area. The early detection and resolution of potential conflicts are crucial components to avoid negatively impacting the project schedule. III. Project Approach  Billboard on east side of North College, south side of ditch  Lack of sidewalk and tight shoulder limit safe pedestrian crossing at ditch  Close proximity of vehicular traffic creates unsafe condition for pedestrians Recognizing the importance of safe and efficient multi-modal travel along U.S. Highway 287 (North College Avenue), the City of Fort Collins intends to “close the gap” by constructing multi-modal improvements along North College, between the Larimer and Weld Canal and State Highway 1 (Terry Lake Road). The proposed improvements will connect recently constructed improvements south of the City Limits with planned improvements by CDOT north of State Highway 1, providing multi-modal connectivity along the North College Corridor, from the LaPorte Bypass to Jefferson Street. Huitt-Zollars, Inc. Page 11 Proposal No. 8133 North College Pedestrian Gap Project The environmental and geotechnical investigation will also begin early in the project schedule, so that any constraints can be taken into account during the evaluation of alternatives. A Conceptual Design Report will summarize the work completed during this phase. The documentation will reflect the design concept from preliminary to final design, estimated project costs, and impacts. Structure Issues Widen the Bridge: There appears to be adequate shoulder space to accommodate a bike lane across the existing bridge. There are no existing sidewalks on the bridge; new sidewalks are needed. To add sidewalks to the bridge, the existing structure will require widening. There are some challenges associated with widening the existing bridge. 1. The portion of the structure to be widened is 60 years old, which is generally past its 50 year planned life. Fortunately, the bridge has a high sufficiency rating, indicating it has the potential of a continued long life. This is a significant consideration if CDOT has requirements for bridge-widening on older structures. 2. The existing bridge deck is only 6 ¾” thick; this is much less than the current 8” standard. Extending the deck will cause transition issues. However, it appears that the gutter line for the new sidewalk could be placed at the same location as the existing gutter line. Therefore, the deck will not require an extension; rather, a thick slab will be added for the sidewalk. 3. The concrete abutments could be readily widened, as executed in 1955. The foundations for the abutments are spread footings. The use of spread footings will require careful evaluation.  A good scour analysis will be required, because spread footings are susceptible to scour. Our team has excellent hydraulic engineers experienced in this area.  Spread footings are subject to settlement; differential settlement between the existing and new structure could create cracking. A good geotechnical analysis will be necessary; our team has a well-respected geotechnical firm to provide this service.  Spread footing will require a wide area for excavation which could necessitate a cofferdam and dewatering or constructed during a typical irrigation down-time. This requires hydraulic analysis of the conditions during construction coupled with a careful environmental review. We have high quality hydraulic engineers and a CDOT-savvy environmental firm available to provide these services. 4. The existing bridge rails are substandard; the new bridge widening will incorporate bridge railings to meet current standards. 5. The existing head gate on the southeast side of the bridge will have to be accounted for in the design. To accommodate a multimodal connection between the Larimer and Weld Canal and State Highway 1, there must be access across the Larimer and Weld Canal (aka Eaton Ditch). The existing bridge, Structure No. B-16-W, is 74-feet wide and accommodates four lanes of traffic, a portion of a turn lane, and two wide shoulders. The existing structure was originally built in 1949, and widened 22 feet on each side in 1955. The existing bridge is a single 47-foot span bridge with cast-in-place concrete deck over steel beams. It has a sufficiency rating of 81.8  West side of existing bridge  Several existing utilities to work around  Sufficient width to provide adequate on- street bicycle lanes Structure No. B-16-W Huitt-Zollars, Inc. Page 12 Proposal No. 8133 North College Pedestrian Gap Project  Existing pedestrian bridge over New Mercer Canal Alternative to Widening: Installing separate pedestrian bridges on one (or both sides) of the existing bridge is an alternative solution to widening the bridge. Prefabricated pedestrian bridges are readily available and require small abutments. Separate pedestrian bridges call for an increase in construction width. Careful evaluations will examine how separate pedestrian bridges impact the available right-of-way, the head gate, neighboring businesses, and private property. We will carefully review the evaluations to reduce impacts. Additionally, because new pedestrian bridges will be a part of the existing structure, we anticipate the requirement of a new ditch crossing agreement. Our team has the experience with ditch companies to expedite this stage of the project. Reuse of Resources: There may be an opportunity to reduce costs and reuse an existing pedestrian bridge. The City of Fort Collins plans on replacing the Mulberry Street Bridge over the New Mercer Canal. As part of this work, the City will be salvaging an existing pedestrian bridge. The existing pedestrian bridge is a prefabricated structure 10-feet wide and close to 60-feet long. While the existing pedestrian bridge is longer than required, it should be assessed to see if the existing bridge can be resized to accommodate the wider ditch roads. Please note, there is some damage to the existing structure; an evaluation is required before determining the viability of reusing the structure. If successful, this would be a great way to conserve resources and reduce project cost. Preliminary Design Preliminary design will develop plans for the approved concept to approximately a 30% level of completion. A key product of the Preliminary Design phase will be the identification of property acquisition requirements for the proposed work; so that, if required, the acquisition process can proceed while final plans are completed. During preliminary design, frequent, informal reviews with the stakeholder team will make this a collaborative process, and keep the design team and stakeholders on the same page during plan development. Preliminary (FIR) plans and cost estimates will be distributed for review; a review meeting will be held to compile the comments. The project is adjacent to the FEMA-designated Zone AE floodplain of Dry Creek. Although little if any fill is anticipated within the floodplain, the potential impact will be assessed and floodplain coordination will occur early in the project. We expect that a finding of no significant impact could potentially be made without performing hydraulic modeling due to the limited nature, and location, of potential activity within the floodplain. Compensatory volume assessment may also be necessary. The proposed improvements are expected to clear-span the floodway associated with the Larimer and Weld County Canal, thus avoiding hydraulic impact to that facility. The increased impervious area associated with the project will be assessed to verify no adverse impact to adjacent drainage infrastructure. Preliminary Design (FIR) Deliverables  Design Criteria Memorandum  Preliminary Utility Report & Recommendations  Conceptual Design Report  Preliminary Ownership Map  Geotechnical Engineering Studies & Reports  Preliminary (FIR) Plans & Estimate  Preliminary Drainage Report  Preliminary Design Report NEPA CLEARANCES (HISTORIC AND ENVIRONMENTAL) The project will utilize funds from the Federal Highway Administration (FHWA); a National Environmental Policy Act (NEPA) study will be required; the level of study required is assumed to be a Categorical Exclusion utilizing CDOT Form 128. Huitt-Zollars, Inc. Page 13 Proposal No. 8133 North College Pedestrian Gap Project  Southwest corner of existing bridge  Ample room for new pedestrian walkway connection to existing walkway History/4(f) The project area is located in a residential and commercial setting along North College Avenue, between the Larimer and Weld Canal and State Highway 1. The Larimer and Weld Canal is eligible for the National Register of Historic Places (NRHP). An outlet ditch plus adjacent residential and commercial properties 50 years or older are additional, potential, historic resources within the project area. An Area of Potential Effect (APE) will be developed based on the project impact area; a cultural resource survey will be conducted and include documentation preparation in compliance with Office of Archeology and Historic Preservation (OAHP) standards. Based on the findings of the survey, an Eligibility and Effects letter will be prepared. A De Minimis Section 4(f) Evaluation will likely be required in coordination with CDOT and FHWA; a de minimis finding is typically made when a No Adverse Effects determination is found in compliance with Section 106 of the National Historic Preservation Act. If adverse effects to NRHP-eligible properties are unavoidable, the team will proactively work with CDOT and the State Historic Preservation Officer (SHPO) to make this determination early. Smoothly completing Section 106 Consultation and Section 4(f) Evaluation processes could take from 6-12 months. The design schedule could be impacted if this process exceeds 6 months. Mitigation/Wetlands Finding/Section 404 Permitting A wetlands delineation should occur during the vegetative growing season. If project design indicates that wetlands will be impacted, coordination with US Army Corps of Engineers (Corps) is required. A Wetlands Finding Report may be required if 500 square feet of permanent or 1,000 square feet of temporary wetlands are impacted by the project. If impacts to wetlands are 0.5 acre or greater, an Individual Permit will be required; this could extend the review period up to 12 months. An Individual Permit is not anticipated. Based on the scope of the project, the impacts to wetlands would be covered under a Corps Section 404 Nationwide Permit (NWP), which is reasonably attainable within the project schedule. The Corps requires 30-days for review and approval, especially with Pinyon’s extensive experience and working relationship with the Corps. In order to complete the NWP request, Pinyon will require design completion to the extent that impacts are known. Additionally, the Corps will require documentation of compliance with Section 106 of the National Historic Preservation Act and the Endangered Species Act prior to review of the permit request. Threatened or Endangered Species The Pinyon team will prepare consultation documentation for CDOT submittal to US Fish and Wildlife Service (USFWS) and Colorado Department of Parks and Wildlife (CPW) regarding potential habitat for candidate, threatened or endangered species. Of particular interest are the Ute ladies’ tresses orchid (ULTO) and the Colorado butterfly plant (CBP). If the Pinyon biologist determines that appropriate habitats for the CBP or the ULTO are present, a species-specific survey will be conducted during the plant’s flowering period, which is generally between July 20th and August 31st. As such, it is a critical path item to complete the habitat surveys as soon as possible in case species- specific surveys are required. Pinyon will complete the habitat survey as soon as the Project Team defines the potential extent of impact; this task does not require completion of design. If either plant species is present, formal consultation with USFWS is required; the team will conduct surveys and support CDOT with initiating coordination with USFWS. If habitat is not found to be present, Pinyon will prepare a concurrence letter for CDOT submittal to USFWS; a signed concurrence letter will serve as documentation in support of the NWP request. Huitt-Zollars, Inc. Page 14 Proposal No. 8133 North College Pedestrian Gap Project  West side of North College, north of ditch  Light poles will require relocation  Possibly enough ROW to bring new path through The project area is also located in the Bald Eagle winter range, and the project must comply with the Migratory Bird Treaty Act. As a part of the biological field work, Pinyon will perform a migratory bird survey during the nesting season within 0.5 mile of the project area. The migratory bird survey will determine if migratory bird nests are located within or near the project area. During construction, if any occupied migratory bird nests are located within 50 feet of the project area, this will likely result in project delays. If construction occurs during the Bald Eagle winter roost season and occupied roost sites are located within 0.25 mile of the project area, we anticipate this will also result in project delays. Coordination with CPW is required in either scenario. Colorado Parks 7 Wildlife Senate Bill 40 In compliance with Senate Bill (SB) 40, a wildlife certification will be obtained from Colorado Parks and Wildlife (CPW) if the Larimer and Weld Canal and outlet ditch within the project area are determined to be SB 40 jurisdictional streams. Pinyon biologist will survey and map the riparian area for impact assessment use. Pinyon has extensive experience with the certification process, which should not result in negative impacts to the project schedule. Hazardous Materials A hazardous materials assessment, including CDOT Form 881 and an Initial Site Assessment (ISA), will be prepared by Pinyon in accordance with CDOT standards. Adjacent commercial properties include automotive maintenance facilities which are associated with potential soil and groundwater contamination. Contaminants (if any) in the project area are not anticipated to impact the project schedule; however, contaminants would likely increase construction costs due to management requirements during construction. FINAL ENGINEERING DESIGN Final design work will incorporate the preliminary review comments, and the production of final plans and specifications (Contract Documents). Construction packaging will be evaluated, taking into account funding, traffic requirements (both vehicle and pedestrian), and other elements influencing the project timeline. Final Design (FOR) Deliverables:  final structure design  environmental mitigation requirements  sidewalk & multi-use path connections  construction erosion control/water quality features  storm drainage plans  construction phasing & traffic control during construction  signing and striping plans  project specifications  urban design elements  cost estimate  utility adjustments/relocations PUBLIC AND STAKEHOLDER INVOLVEMENT Public and stakeholder involvement are necessary components of public works projects. Active listening is a critical element in an effective Public Involvement Program. Once stakeholders are identified, the Public Involvement Program solicits individual and collective desires. Stakeholders are openly involved in the development of alternatives and the solution selection. The commitment to open communication, particularly between the design team and the stakeholders, creates a healthy foundation and environment throughout the project. Specific benefits are reflected in the open sharing of project updates and milestones. Huitt-Zollars, Inc. Page 15 Proposal No. 8133 North College Pedestrian Gap Project The Huitt-Zollars team will provide tangible support to the City’s public and stakeholder involvement process through  preparation of presentation materials that “tell the story” in an easy-to-understand manner  participation in public and stakeholder meetings  production of graphic materials Brian McLaren is a veteran of public involvement meetings and presentations; he is an effective-active-listener and skilled at garnering project support. Our team is poised to successfully satisfy project goals via public open houses, project and utility coordination meetings, and other necessary one-on-one meetings. Huitt-Zollars, Inc. Page 16 Proposal No. 8133 North College Pedestrian Gap Project Huitt-Zollars’ project approach has been fine-tuned and successfully implemented over the past 40 years. In that time frame, we have learned what it takes to provide complete satisfaction to our clients, modifying and adjusting our approach as required for meeting the continually changing needs of our clients and the built environment. The first step in establishing the success of the project is to understand the Project Goals (as referenced in Section III). For the ditch crossing, we will also be focused on structural efficiency, durability, and maintainability. Whether we recommend widening of the existing bridge or adding a pedestrian bridge(s), we understand that there are maintenance costs associated with such structures and keeping them safe for all users. We have assigned an experienced project manager to be the main point of contact for this team and this project. Brian McLaren, PE will serve as project manager for this contract, bringing 37 years of experience managing teams tasked with producing the construction documents for various types of pedestrian as well as multi-modal roadway improvements for a diverse client base. With the support of the highly qualified team illustrated previously in this proposal, McLaren will be able to accomplish the project goals efficiently and cost effectively. McLaren will be primarily responsible for controlling the day-to-day aspects of the project; and Gerald Prusik, our Principal-In-Charge will ensure that the company’s resources are fully available to the project, that all company policies and procedures are followed, and that the City of Fort Collins is thoroughly satisfied with the services provided. We believe the key to client satisfaction is to provide a clear understanding of expectations and to provide flexibility in meeting these expectations should conditions change. The expectations for a project are best laid out in a detailed Project Work Plan. Huitt-Zollars’ Project Managers receive formal in-house training on Project Work Plan development. Our Project Work Plan is a mandatory component that each Project Manager must develop as part of our standard project start-up procedures. Our Project Work Plans form the basis for guiding the Project Manager and the entire Project Team through successful project completion. Our Project Work Plan consists of the following documents:  Agreement for Professional Consulting Services  Scope of Work  Organization Chart  Task Assignment List  Schedule  List of Deliverables  Design Criteria  Manhour and Fee Summary  Detailed Manpower Work Plan (spreadsheet man-hour summary by task/person/week) We intend to utilize the work tasks outlined in the North College Pedestrian Gap Project Request for Qualifications document as the basis for our Project Work Plan for this project. This initial work task list will be refined during the scoping exercise which will allow our project team to update the proposed project schedule into a schedule that will be followed throughout the duration of the project. The work plan document identifies who will perform the work, the technical work to be performed, the criteria to be adhered to, the timeline and sequence of work for completion (including identification of interim milestone submittals), products to be submitted, the budget to complete the work, and the work effort required of each project participant for each week of the project duration. Our project work plan will be distributed to each project participant, including prime, subconsultants, client, and other agency project IV. Project Management Huitt-Zollars, Inc. Page 17 Proposal No. 8133 North College Pedestrian Gap Project Cost participants at the initial project meeting. Huitt-Zollars places a strong emphasis on coordination with the client’s Project Manager and other affected entities in order to fully understand and respond to the project requirements. Our management approach also includes regularly scheduled Progress Meetings that document action items and track project issues and resolutions, as well as provide up-to-date information on schedules, budgets, and construction costs. All team members are involved in these meetings, either by their presence, or by notification and distribution of meeting minutes. Records will be kept of meetings, written and electronic correspondence, and verbal communications (telephone or face-to-face) in order to document issues, concerns, and decisions. This provides the same basis of information to everyone involved. The successful resolution of critical items that arise during the course of a project is dependent upon: early identification; early involvement of decision-makers; and collaborative problem-solving. Huitt-Zollars’ management approach will result in the identification of issues before they become problems; consequently; facilitating prompt solutions minimizing impacts to the project schedule or budget. Brian McLaren, as the Project Manager, will also be responsible for maintaining project cost and schedule control as well. Our cost and schedule control procedures begin with the project notice-to-proceed and continue throughout all phases of the work. Cost control will be maintained for both the service provided by our team and for the proposed construction activities. Design Cost and schedule will be controlled by constantly monitoring our budget and schedule status versus design progress. Weekly, the project manager receives a detailed work-in-progress report with actual hours and costs to date for each phase and task. The Huitt-Zollars accounting system requires the Project Manager to enter a percent of actual completion each month and this is compared to the percent spent, helping keep the design costs in alignment with the project schedule. With each month’s invoice, the City of Fort Collins will receive a spreadsheet breakdown of cumulative work task budget expended versus percent complete and a comparison of actual versus scheduled activities. These can be as simple or as detailed as needed, and as agreed to in cooperation with the City’s Project Manager. We will control Construction Costs by employing value-engineering principles throughout design development. Conceptual, preliminary, and final opinions of construction costs will be evaluated for cost-saving opportunities. We propose that a basic solution be identified (at about the preliminary stage) that can be used as a baseline to compare the cost effects of proposed changes and enhancements. This is an effective way to control scope growth or scope creep, which can lead to cost overruns. Construction cost estimates will include an impact and sensitivity analysis of each line item. That is, we will determine the impact of each item on the total cost and the impact that a change in the cost of each item will have on the total cost. The impact and sensitivity analysis will include both the quantity and price for each item. We will then take steps to refine the estimates for the items that have the most impact and sensitivity, thus reducing the risk to the project. With this method, we can assign line-item contingencies rather than a single contingency on the total cost. This will give more accuracy to the construction cost estimate and will more correctly assess the risks involved. For this pedestrian improvement project, effective Coordination with all affected stakeholders is crucial to a successful outcome. Part of McLaren’s responsibilities will be to identify those agencies with an interest in this project, meet with them early in the project’s timeline to identify their concerns, and to keep all affected agencies in the communications loop throughout the duration of the project. Huitt-Zollars, Inc. Page 18 Proposal No. 8133 North College Pedestrian Gap Project Schedule We will also conduct constructability reviews as another means of achieving an economical design. At the beginning of a project, we will make a pre-design estimate and compare it with the budgeted or funded cost. If there is a discrepancy, we will work with the City of Fort Collins staff to develop a plan of action before proceeding with a project that is under-budgeted. As the project progresses, the estimate will be reviewed and updated as necessary. Formal estimates based on plan quantities and anticipated unit prices will be prepared upon completion of the conceptual, preliminary, and final designs. Finally, an engineer’s estimate will be prepared at advertisement for construction. This detailed method of cost control allows us to minimize change orders later in the construction process. By continuously reviewing both the design and potential construction costs throughout the life of the project design process, we can provide an efficient as well as economical project that meets or exceeds the City’s expectations and that is our definition of a successful project Microsoft Project will be used to set up and monitor the progress this project. Schedules and critical path items will be established during scoping. A project baseline Schedule will be prepared to compare the actual progress with the planned progress. Monthly updates will be provided to the City of Fort Collins Project Manager as the project progresses to track the status of critical path items as they relate to the proposed completion date. If activities lag behind schedule or lose momentum, McLaren will work with team members to develop an action plan to restore schedule performance. Monthly progress reports will include an issue resolution matrix, defining issues that need clarification, their status, and the responsible party. Subconsultant Management: We recognize that each subconsultant will have different capabilities and business practices and will have to be treated individually. Our approach to managing subconsultants is as follows:  Individually develop Terms and Conditions of subcontracts within the framework of good contracting practices for Huitt-Zollars and the City of Fort Collins.  Carefully review subconsultant invoices to verify correct rates are utilized, and reflect work actually performed.  Provide subconsultants with Huitt-Zollars’ schedule of accounting periods for submission of timely invoices.  Each month monitor the percentage of each subconsultant's current and cumulative billings with respect to the total amount billed.  Require each subconsultant to conform to the quality management plan established for the contract by Huitt-Zollars. As described in the Quality Control section, our Design Quality Manager will periodically audit each of our subconsultants to verify that the provisions of the Design Quality Management Plan for this contract are being properly implemented across our organization. Huitt-Zollars is committed to effective utilization of the subconsultants that are part of our team. We select each subconsultant not just because of the services they provide but because they have a proven track record on projects of this type. We strive to provide them with meaningful roles as dictated by the requirements of each project. Communication Plan: Huitt-Zollars will create and continuously update a contact and communication log for issues on the project. As issues arise, they will be entered into the log, stakeholders will be identified, responsibilities will be assigned, discussions will be recorded and the status will be tracked. This system eliminates the need to search through meeting minutes and documents to determine the status of an issue. The log will include names, addresses, e-mail addresses, telephone and fax numbers of contact people for each issue. Also included will be a list of permits to be obtained, the responsible party to get the permits and the status of permits. These lists will be updated regularly and distributed to all parties on the distribution list. The lists will be discussed in the regular progress meetings. Huitt-Zollars, Inc. Page 19 Proposal No. 8133 North College Pedestrian Gap Project Quality Progress Reporting: Each month we will submit a detailed progress report for each task to the City of Fort Collins. The progress report will include:  Discussion of the progress and accomplishments for the previous month  Discussion of the work plan planned for the next month  Summary of meetings held  Status of permits and approvals  Discussion of problems encountered and unresolved issues  Quality procedures accomplished  Most recent estimate of construction cost  Budget status report with spent versus budget and an estimate to complete  Change orders approved and pending  Schedule status report with actual progress vs. planned progress and updated estimated dates of completion Quality Management Plan: At Huitt-Zollars, our philosophy on quality is simple – our clients establish the expectation of quality and are the final authority as to how we meet their quality expectations. Huitt-Zollars employs a quality management system that serves as the foundation for continuous performance improvement in every aspect of our work. Huitt-Zollars embraces a culture of quality that exists from technician to project manager to company officer. Our Plan – Do – Check – Act quality initiative is a continual process. Achieving quality delivery is our primary goal for every client and every project. PLAN Huitt-Zollars tailors a project-specific Quality Management Plan that details processes, procedures, and documentation required by our quality program. This plan will serve as the “roadmap” for our quality process throughout the life of this project. Our Project Specific Quality Plan helps us answer several basic questions:  Which documents should be reviewed?  Who should review them?  When should they be reviewed?  What kind of errors are we looking for?  What budget is allowed for the review?  What schedule/budget has been allotted for making corrections? Our Project Manager will work directly with the City of Fort Collins to establish the framework for our Quality Management Plan, ensuring that we capture your expectations for quality prior to issuing the plan to our team. Gerald Prusik, our Quality Manager, will assist the Project Manager in specifying the formal quality process and identifying the responsible team members. The plan illustrates our:  Formal quality processes and procedures for QA/QC  Documents and instructions for in-house design review  Identifies quality personnel and lists contract requirements for the project. DO Quality project delivery can be impacted by many things. However, there are a few areas that Huitt-Zollars will focus on while striving to provide a quality project to the City of Fort Collins.  We will design a project that meets what the City of Fort Collins intended for us to design. This will be accomplished by Huitt-Zollars listening to the City and clearly understanding your expectations for the project. Huitt-Zollars, Inc. Page 20 Proposal No. 8133 North College Pedestrian Gap Project What went well? Where could we have done better? What could we do differently in the future to improve our performance?  We will design the project in accordance with your schedule for the project. This begins with the development of a detailed project schedule with the critical path tasks, City review times, agency approval times and milestones clearly identified. The schedule will be updated with actual progress and reviewed during the weekly or bi-weekly design review meetings.  We will design a project that is within your budget.  We will strive to minimize the number of non-Client initiated change orders during construction by utilizing established in-house quality control procedures. CHECK The checks that Huitt-Zollars makes to determine the level of quality in our project delivery are as follows: Perform in-house design review using checklists (both discipline specific and interdisciplinary) and "Drawing Checkprint Cover Sheets" (including plans, specifications, and calculations) that are distributed to the Project Team for use throughout the project including critical review phases. Perform and document QA/QC for every deliverable:  Our design team checks and reviews their work as it is performed.  An independent peer review of the deliverable is conducted, which notes items that need modification.  The deliverables are returned to the designer who then reviews the comments, addresses them, and updates the documents.  The deliverables are reviewed a second time to verify the corrections have been properly addressed. Lessons Learned Meeting: Following completion of this project, our Project Manager will conduct a Lessons Learned meeting with the City of Fort Collins and the project team. The goal of this meeting is to answer three basic questions: The results of the Lessons Learned meeting are summarized and published to the entire project team so that we can repeat the actions that went right, as well as make modifications to our project delivery approach on current projects. Audits: Periodically throughout the life of a project, Huitt-Zollars will conduct internal project audits to ensure that our team is following the project specific quality program established at the beginning of the project. Our experience has shown that these audits are most beneficial if our clients are involved in conducting the audit. We welcome the City’s participation in auditing our projects and look forward to your insight and ideas about how we can improve our overall project quality process. ACT As part of our corporate Quality Management system, Huitt-Zollars routinely reviews project specific quality performance data and takes actions to ensure improvement in our overall project delivery process. As warranted, we update our quality management tools such as our design checklists to reflect new technologies or improved processes and procedures. In addition, we solicit Client feedback in an effort to help us improve our project delivery. This feedback is invaluable to us in helping to ensure that our quality program is one that is continuously improving. We understand that ultimately it will be the City of Fort Collins who will determine if we have provided quality services. We are committed to working with your staff to see that you receive the quality services you deserve. Huitt-Zollars, Inc. Page 21 Proposal No. 8133 North College Pedestrian Gap Project Sustainability Sustainability Management Plan: The team will evaluate the proposed designs and recommend sustainable components that could influence or assist in achieving maximum sustainability during the design and construction processes. This evaluation will also take into consideration the triple bottom line and determines the impacts on Environmental integrity, Economic vitality and Social equity, ensuring that the new construction is bearable to the planet and people, equitable to the people and profit, as well as viable to the profit and planet. Our role is as much pragmatist as advocate. We catalyze the conversations and ask the questions that help generate ideas, but more importantly, we help steer project teams towards actionable strategies by first achieving actions with lower-cost to higher benefit ratios (low-hanging fruit), and then developing processes for evaluating second order ideas and concepts. Furthermore, we believe that sustainability must be measurable, and strongly emphasize the collection of credible metrics, cost-benefit analysis, and rigorous feasibility analyses to determine the relative appropriateness of any given strategy or direction. Lastly, we work with project teams to maintain forward momentum by creating processes, timelines, and milestones to enable executive decisions and safeguard against unfocused direction and the attrition of sustainable design features from the project through unfamiliarity or lack of attention. Ultimately, our role is in supporting and managing achievement of the goals for sustainability identified by the owner and/or project team. By using systems such as Envision and LEED for Neighborhood Development (LEED NP) as tools and resources to look at sustainable practices, Huitt-Zollars will be able to develop clear measures for performance while also continuing to stress the goals of the project. Huitt- Zollars will develop or utilize existing and proven guidelines, calculators, and compliance forms as needed to ensure that projects have the full range of necessary materials. In the role of managing the sustainability aspects of projects, we will educate and support project team members ranging from stakeholders, design team members, and contractors to ensure that all Key Performance Indicators are clearly communicated along with their intents and methods for achievement. The team will work closely to incorporate components not identified in sustainable rating systems such as site ecology, zero waste (recycling), sustainable purchasing of biodegradable products, community wide educational outreach, and resource conservation. All of these items impact the design decisions made by the team and will be considered as part of the sustainable design process. Using the established guidelines as a starting point, the team will work closely with the stakeholders to approach proactive methods to develop appropriate triple bottom line strategies to exceed expectations within the project budget and time constraints. Huitt-Zollars internal sustainability program: Huitt-Zollars has a Sustainability Team that was formed to ensure internal sustainable practices are implemented and incorporated on all possible projects for each office. Most of the team members are involved in sustainable projects, take sustainability personally, and promote sustainability in their professional and personal lives. Sustainability Team members are also active in professional organizations and are often involved in leadership roles. Over the past several years, Huitt-Zollars has taken steps to integrate sustainability into our daily operations. Simultaneously, we have worked on a thorough analysis of our environmental footprint. During this time, we conducted an analysis that included an in-depth look at our transportation and waste habits. Trends were studied for energy and water usage. Those years gave us a snapshot of Huitt-Zollars’ practices and the environmental effects of our business. This snapshot laid the groundwork for goals in moving forward Huitt-Zollars, Inc. Page 22 Proposal No. 8133 North College Pedestrian Gap Project The following projects demonstrate our design team’s relevant experience with similar project types and services required to successfully complete the North College Avenue Pedestrian Gap project. These project summaries will demonstrate our depth of knowledge on multi-modal transportation projects, and the processes required for design and construction. Colorado State University/Fort Collins Transit Fort Collins, Colorado CLIENT REFERENCE: Cass Beitler / 970.491.0158 Huitt-Zollars provided civil engineering design, grading, utilities, hydrology/hydraulics, general project management, and construction administration for the development of a shared-use transportation hub and parking area. Located at the Lory Student Center within the Colorado State University campus, the shared-use hub benefits ridership of the Colorado State University Transport and the City of Fort Collins Transportation Division. Project management remained diligent about minimizing the impact to a nearby historic on-campus weather station. The hydrology/hydraulic elements were critical because of previous flood damage in a library basement of an adjacent building. 13 th Avenue Pedestrian Improvements City & County of Denver, Colorado CLIENT REFERENCE: Chris Pacheco, PE / 720.913.4544 Huitt-Zollars prepared construction documents for improving pedestrian connectivity in the vicinity of the planned Decatur Street Light Rail Station on RTD’s FasTracks West Corridor Line. The project involved constructing new sidewalk and curb & gutter for two blocks of W. 13th Avenue at Zuni Street, near Invesco Field. A new traffic signal was included in the work, along with ADA-compliant curb ramps, and drainage improvements. Construction documents were ready to bid within 12 months of Notice-to-Proceed. Hampden Avenue Pedestrian Improvements City & County of Denver, Colorado CLIENT REFERENCE: Mike Harmer / 720.913.4526 Huitt-Zollars developed construction documents to improve pedestrian mobility near the intersection of Hampden Avenue and Monaco Street. Pedestrian activity in the area increased after the opening of the Southeast Corridor Light Rail Line, and the construction of Transit-Oriented Developments. The project included preparation of construction contract documents including sidewalk and ADA ramps, landscaping, and irrigation. Right-of-way acquisition, a Categorical Exclusion (CDOT Form 128), and CDOT coordination (through their LACA process) were required for this project. V. Similar Experience Huitt-Zollars, Inc. Page 23 Proposal No. 8133 North College Pedestrian Gap Project Aurora Bicycle Lane Improvements Aurora, Colorado CLIENT REFERENCE: Jana Krell / 303.739.7640 Huitt-Zollars prepared a study that identified and evaluated 22 intersections, and assessed the potential improvement opportunity for bicycle operations. Huitt-Zollars performed an additional analysis to determine the extent of all required signal modifications. Plans, specifications, a cost estimate, and a traffic report were prepared. Final deliverables were included in the City’s overall pavement rehabilitation project. Long Road Improvements Greenwood Village, Colorado CLIENT REFERENCE: John Wannigman / 303.708.6139 Long Road reconstruction improvements included approximately 4,950 LF of an existing 2 lane residential collector street; the project included Long Lane and Jackson Street. The project scope incorporated the evaluation and optimization of elements in order to maximize pedestrian uses, surface and subsurface drainage system, resolution of ADA issues, pavement section, alignment, and streetscape. Additional project elements included right-of-way assessments, retaining walls, modifications to two small bridges, bidding and construction phase services and an innovative design to mitigate the effects of hazardous winter driving conditions i.e. icy roads caused by dense vegetation and shadows. Nederland Pedestrian Enhancement Design Nederland, Colorado CLIENT REFERENCE: Alisha Reis / 303.258.3266 Huitt-Zollars conducted design and related services to enhance pedestrian and storm water management within a 2,500-linear- foot portion of SH 72 through Nederland, CO. Significant project elements included survey, environmental, hydrology, utilities, streets/paving/curb and gutter, drainage mitigation and conveyance, plus studies of storm water runoff. The project incorporated safe non-vehicular connections from the downtown area to significant locations between the Post Office and the Library. The corridor was enhanced through storm water management, landscaping, pedestrian amenities, and additional features. The installation of additional sidewalks increases walkability and the opportunity for economic and sustainable benefits to the community, while reducing flooding from storm water runoff. This was a CDOT LACA project that required coordination with CDOT Region 4 and a Categorical Exclusion (CDOT Form 128). Huitt-Zollars, Inc. Page 24 Proposal No. 8133 North College Pedestrian Gap Project VI. PROPOSED PROJECT SCHEDULE ♦ Aurora City Ctr Pedestrian Bridge / Highline Canal – Aurora, CO Geotechnical Engineering ♦ Plum Creek Parkway – Castle Rock, CO Geotechnical engineering study, which included a vehicular bridge and underpass ♦ Sloans Lake– Denver, CO Geotechnical study for forebay embankments and retaining walls Categorical Exclusion Documentation and Section 4(f) evaluations ♦ Clifton Planning and Environmental Linkages Study - Clifton, CO PEL, Project Coordination, Environmental Scan Report, Section 4(f) ♦ US 85 Planning and Environmental Linkages Study – Weld County, CO PEL, GIS, Environmental Resource Evaluation ♦ Woodmen Road Corridor Environmental Assessment – Colorado Springs, CO EA, Water Quality, Floodplains, Soils, Hazardous Materials ♦ NFRT and AQPC Regional Transportation Plan – Northern Front Range, CO Cost estimation for roadway, bridges, bike lanes, and path improvements ♦ 136th Avenue Widening – City of Thornton, CO Concrete box culvert pedestrian underpass along signal ditch, and sidewalk this information, given their experience in the City of Fort Collins and the surrounding areas.