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HomeMy WebLinkAboutRFP - 8133 NORTH COLLEGE PEDESTRIAN GAP PROJECT (2)RFP 8133 North College Pedestrian Gap Project Page 1 of 23 REQUEST FOR PROPOSAL 8133 NORTH COLLEGE PEDESTRIAN GAP PROJECT The City of Fort Collins is requesting proposals from qualified firms to provide the City with preliminary and final engineering design, and design support during construction of the North College Pedestrian Multi-Use Path Project. The successful firm/team will address all of the tasks, issues and deliverables identified in their proposal; will possess the expertise and experience necessary to complete the project on time and within the established budget; and will be motivated to work with City staff, the Colorado Department of Transportation (CDOT), Larimer County, the affected ditch company, and other stakeholders to accomplish the goals and objectives associated with this project. This project will impact a State of Colorado facility and a local irrigation ditch. This project contains federal funding, and therefore all work associated with the project must be in accordance with all CDOT specifications and Larimer County Urban Area Street Standards (LCUASS). A Disadvantaged Business Enterprise (DBE) goal of 0% has been established for the design phase of this project.. As part of the City’s commitment to Sustainable Purchasing, proposals submission via email is preferred. Proposals shall be submitted in a single Microsoft Word or PDF file under 20MB and e-mailed to: purchasing@fcgov.com. If electing to submit hard copy proposals instead, five (5) copies, will be received at the City of Fort Collins' Purchasing Division, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80524. Proposals must be received before 3:00 p.m. (our clock), July 2, 2015 and referenced as Proposal No. 8133. If delivered, they are to be sent to 215 North Mason Street, 2nd Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins, 80522-0580. Please note, additional time is required for bids mailed to the PO Box to be received at the Purchasing Office. The City encourages all Disadvantaged Business Enterprises (DBEs) to submit proposals in response to all requests for proposals. No individual or business will be discriminated against on the grounds of race, color, sex, or national origin. It is the City’s policy to create a level playing field on which DBEs can compete fairly and to ensure nondiscrimination in the award and administration of all contracts. Questions concerning the scope of the bid should be directed to Caleb Feaver, Project Manager, at (970) 416-4229 or cfeaver@fcgov.com. Questions regarding bid submittal or process should be directed to John Stephen, CPPO, LEED AP, Senior Buyer at (970) 221-6777 or jstephen@fcgov.com. All questions must be submitted in writing via email to Caleb Feaver , with a copy to John Stephen, no later than 5:00 PM our clock on June 24, 2015. Questions received after this deadline will not be answered. A copy of the RFP may be obtained at www.rockymountainbidsystem.com. Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707 fcgov.com/purchasing RFP 8133 North College Pedestrian Gap Project Page 2 of 23 The City of Fort Collins is subject to public information laws, which permit access to most records and documents. Proprietary information in your response must be clearly identified and will be protected to the extent legally permissible. Proposals may not be marked ‘Proprietary’ in their entirety. All provisions of any contract resulting from this request for proposal will be public information. New Vendors: The City requires new vendors receiving awards from the City to fill out and submit an IRS form W-9 and to register for Direct Deposit (Electronic) payment. If needed, the W-9 form and the Vendor Direct Deposit Authorization Form can be found on the City’s Purchasing website at www.fcgov.com/purchasing under Vendor Reference Documents. Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision- making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited. Collusive or sham proposals: Any proposal deemed to be collusive or a sham proposal will be rejected and reported to authorities as such. Your authorized signature of this proposal assures that such proposal is genuine and is not a collusive or sham proposal. The City of Fort Collins reserves the right to reject any and all proposals and to waive any irregularities or informalities. Utilization of Award by Other Agencies: The City of Fort Collins reserves the right to allow other state and local governmental agencies, political subdivisions, and/or school districts to utilize the resulting award under all terms and conditions specified and upon agreement by all parties. Usage by any other entity shall not have a negative impact on the City of Fort Collins in the current term or in any future terms. Sustainability: Consulting firms/teams participating in the proposal are to provide an overview of the organization’s philosophy and approach to Sustainability. In no more than two (2) pages please describe how your organization strives to be sustainable in the use of materials, equipment, vehicles, fuel, recycling, office practices, etc. The City of Fort Collins incorporates the Triple Bottom Line into our decision process by including economic (or financial), environmental, and social factors in our evaluation. The selected Service Provider shall be expected to sign the City’s standard Agreement without revision prior to commencing Services (see sample attached to this Proposal). Sincerely, Gerry S. Paul Purchasing Director RFP 8133 North College Pedestrian Gap Project Page 3 of 23 REQUEST FOR PROPOSAL NORTH COLLEGE PEDESTRIAN GAP PROJECT The City of Fort Collins Engineering Department is requesting proposals from qualified consulting firms or teams to provide the City with preliminary and final engineering design, and design support during construction of the North College Pedestrian Multi-Use Path Project. The successful firm/team will address all of the tasks, issues and deliverables identified in their proposal; will possess the expertise and experience necessary to complete the project on time and within the established budget; and will be motivated to work with City staff, the Colorado Department of Transportation (CDOT), Larimer County, the affected ditch company, and other stakeholders to accomplish the goals and objectives associated with this project. This project will impact a State of Colorado facility and a local irrigation ditch. This project contains federal funding, and therefore all work associated with the project must be in accordance with all CDOT specifications and Larimer County Urban Area Street Standards (LCUASS). A Disadvantaged Business Enterprise (DBE) goal of 0% has been established for the design phase of this project. Tasks to complete the project include, but are not limited to, those outlined in the attached preliminary Scope of Work. Please limit the total length of your proposal to a maximum of 25 pages (excluding covers and dividers). PLEASE DO NOT PROVIDE ANY PRICING OR COST FOR THIS PROPOSAL SINCE IT IS FEDERALLY FUNDED. I. INTRODUCTION The City of Fort Collins is seeking professional consulting services to design the North College Pedestrian Multi-Use Path Project. US Highway 287 (North College Avenue) from the Larimer and Weld Canal to State Highway 1 serves as part of a regional corridor north of Fort Collins city limits but within the City’s Growth Management Area (GMA). Within this section, the roadway is a four lane highway with a striped center turn lane, unpaved shoulders and roadside ditches. The roadway has no pedestrian or multimodal facilities. The bridge which carries US Highway 287 over the Larimer and Weld Canal is owned and maintained by CDOT, and is too narrow to accommodate multimodal travel. Many pedestrians and cyclists use US Highway 287 to access residential, employment, commercial and service destinations. The City’s multiphase North College Corridor Improvements have constructed multimodal facilities from the Jefferson and College intersection to the City Limits located at the Larimer and Weld Canal. CDOT plans to construct roadway and multimodal improvements along US Highway 287 from the Laporte Bypass to State Highway 1 over the next several years. US Highway 287 from the City Limits to State Highway 1 will be the only unimproved section of North College Avenue. Multimodal travel along US Highway 287 is important to the City of Fort Collins, along with the North Front Range region for many reasons, including the following: • North College is the City’s primary northern entryway. RFP 8133 North College Pedestrian Gap Project Page 4 of 23 • Residents living north of the City along US Highway 287 often walk or ride bicycles to the newly developed areas along North College. • Residents utilize North College Avenue to access County services located south of the project limits. Pedestrians have to travel near, or merge with, vehicle traffic in order to access services. The City of Fort Collins is currently constructing the final phase of the North College Corridor Improvements within the City Limits. The City anticipates CDOT will construct roadway and multimodal improvements along US Highway 287 from the Laporte Bypass to State Highway 1 over the next several years. The City’s North College Pedestrian Multi-Use Path Project is planned to start construction in mid to late 2016. The City has secured Congestion Mitigation and Air Quality (CMAQ) funds for the design and construction of improvements, as well as right of way (ROW) acquisition. Currently, available funds include: CMAQ Funds $752,000 Local Match $156,323 Total $908,323 No additional funds are anticipated at this time. Goals for the North College Pedestrian Multi-Use Path Project: • Create a multimodal connection to complete the infrastructure gap between the Larimer and Weld Canal and State Highway 1. • Support the economic viability of the project area. • Upgrade the image of the North College Corridor while minimizing impacts to existing infrastructure. • Maintain compatibility with utilities including stormwater, water, sewer, power, natural gas and communications. • Maintain compatibility with the nearby floodway and floodplain. • Coordinate with CDOT, Larimer County and the Larimer and Weld Canal ditch company. This project will impact a State facility as well as an irrigation ditch outside the City Limits. Partnership and coordination between the City, the Consultant, CDOT, Larimer County and the ditch company is imperative throughout the duration of the project. Joint reviews at critical milestones are a critical part of coordination. In addition, the project team will offer a thorough public outreach and engagement process with project stakeholders to ensure the improvements meet the immediate needs of the area as well as serve the long-range vision. II. CONSULTANT SELECTION PROCESS & PROJECT SCHEDULE On time delivery is imperative for this project. Proposing teams should explain their approach and innovative delivery strategy for ensuring an efficient schedule. RFP 8133 North College Pedestrian Gap Project Page 5 of 23 1. Consultant Selection Process • Pre-proposal meeting: June 18, 2015 at 2:00 PM in Conference Room 2A, 215 N Mason Street, Fort Collins • Selection of up to three qualified consulting firms/teams: Week of July 13, 2015 • Conduct interviews: Week of July 20, 2015 2. Project Schedule It is the City’s goal to begin construction of the project in 2016. Below are anticipated phases for the project. Proposing teams should demonstrate their understanding of necessary time for each phase in order to meet the City’s construction goal. • Preliminary Engineering • Historic and Environmental Clearances • Final Engineering • Right of Way Acquisition • Construction Construction of the project will be addressed through a future bid process and is not included in this RFP. PLEASE DO NOT PROVIDE ANY PRICING OR COST FOR THIS PROPOSAL SINCE IT IS FEDERALLY FUNDED. It is the intent of the City to hire a single design team capable of the planning, historic and environmental evaluations, floodway compatibility analysis, urban design, public and stakeholder involvement, detailed engineering design, and design support during the construction of this project. Proposing teams should address their capability, experience and expertise in all of these areas. The goal of this contract is to gather data, develop preliminary and final engineering plans and specifications for the pedestrian ditch crossing(s) and pedestrian path(s), determine urban design treatments, develop a project bid tab, develop a cost estimate for the project, support the City to develop ROW plans for the project, and support the City during the ROW acquisition phase of the project. Urban design for this project should be similar to other areas along the North College Corridor. III. SCOPE OF WORK The following is an outline of a general scope of work. The successful Consultant should expand each of the tasks listed below. Additional tasks that the Consultant firm/team determines necessary to achieve a successful project should be added to this list. The Consultant should provide an estimation of hours and scope of work for each phase in order to demonstrate a thorough understanding of the work necessary to complete required tasks. The following standards shall serve as guidelines for design. This list is not all inclusive. The consultant is encouraged to utilize other applicable resources as necessary. Final design may need to incorporate context sensitive solutions. RFP 8133 North College Pedestrian Gap Project Page 6 of 23 • Larimer County Urban Area Street Standards – April 1, 2007; Updated February 17, 2015 http://www.larimer.org/engineering/GMARdStds/UrbanSt.htm • City of Fort Collins Master Street Plan – December 17, 2013 http://www.fcgov.com/transportationplanning/msp.php City of Fort Collins Multimodal Transportation Level of Service Criteria – March 28, 1997 http://www.larimer.org/engineering/GMARdStds/ApdxH_04_01_2007.pdf • City of Fort Collins Pedestrian Plan – February 15, 2011 http://www.fcgov.com/transportationplanning/pedplan.php • City of Fort Collins 2008 Bicycle Plan, Update to the 1995 Bicycle Program Plan – September 2008 http://www.fcgov.com/bicycling/bike-plan.php • City of Fort Collins Transfort Strategic Plan – August 2009 http://www.ridetransfort.com/abouttransfort/plans-and-projects/transfort-strategic- plan • City of Fort Collins North College Corridor Plan – March 14, 2007 http://www.fcgov.com/planning/pdf/nccp-doc.pdf • US 287/SH 14 Access Management Report – April 4, 2000 http://www.fcgov.com/transportationplanning/sh14.php • Colorado Department of Transportation Colorado State Highway Access Code – 1998 with March 2002 Revisions • Colorado Department of Transportation Standard Specifications for Road and Bridge Construction – 2011 • Colorado Department of Transportation Standard Plans, M&S Standards – July 2006 • Colorado Department of Transportation CDOT Design Guide – 2005 Preliminary Engineering As part of this phase, a preliminary-level engineering plan set shall be developed. Preliminary plans must tie into the City’s completed North College Corridor Improvements to the south, as well as CDOT’s planned US Highway 287 project starting at State Highway 1. The primary purpose of this phase is to produce approved ROW plans and begin the ROW acquisition process. It is anticipated that Federal funds will be used for all stages of the ROW acquisition process. An additional intent of preliminary plans is to further discussions and decision-making with the ditch company. A preliminary engineering level cost estimate shall also be provided at the end of this phase. Design should complement the long term plans for this section of the corridor. Preliminary Engineering should address the following design considerations along US Highway 287 between the Larimer and Weld Canal and State Highway 1: RFP 8133 North College Pedestrian Gap Project Page 7 of 23 • Improvement alternatives to allow pedestrians and multimodal travelers to safely cross the Larimer and Weld Canal • Thorough utility design to address any utilities in conflict with project improvements • Pedestrian and multimodal facilities spanning the project limits • Geotechnical report • Urban design Improvements must be designed and constructed to be environmentally and context sensitive. Additionally, total project funding should be considered when determining appropriate design elements. All urban design elements shall coordinate with the urban design elements present on other North College Corridor improvements. The following activities shall be completed as part of Preliminary Engineering. Work items are identified according to City responsibilities and Consultant tasks. Proposing firms/teams should provide an anticipated list of necessary tasks to complete Preliminary Engineering. City Tasks • Provide aerial maps • Provide property information including property ownership, property line information and current tenants • Provide preliminary historical data and archeological resources • Provide topographic survey data • Provide utility locations through potholing and survey • Coordination with impacted businesses and residents regarding proposed improvements • Collaboration with affected entities such as Larimer County, CDOT and the ditch company Consultant Activities (list is not exhaustive) • Provide assistance with the identification and assessment of historical properties • Research potential design and/or construction constraints from existing floodplains and floodways • Develop a preliminary drainage report. • Utility design to address utilities impacted by this project. • Development of future ROW and easement lines • Development of site specific mitigation plans for each parcel • Drafting and compiling the ROW plans which include (but are not limited to) the following sheets: o Title Sheet (project location map) o Property Owners Tabulation RFP 8133 North College Pedestrian Gap Project Page 8 of 23 o Project Control Diagram o Land Survey Control Diagram o Tabulation of Boundary Evidence o Monumentation Sheets o ROW Plan Sheets o Ownership Map The City will be responsible for the following during the development of the ROW plans: o Development of legal descriptions and exhibits for all ROW, permanent and temporary easements needed o Review of title commitments o Establishment of existing ROW per title work o Investigation for existing property pins o Development of all existing property lines and easements o Tabulation of monuments for the planned ROW and easements o Review and quality control for the plan set o Stamping and signing the plan set o Installation of CDOT (Type II) monuments to meet control requirements identified in the CDOT Survey Manual • Any necessary revisions to the ROW plans Proposing firms/teams should provide a description of deliverables necessary to completing Preliminary Engineering tasks. Final deliverables will depend on agreed upon scope of work. The City will be responsible for Installation of CDOT (Type II) monuments to meet control requirements identified in the CDOT Survey Manual. In addition, the City will complete the property acquisitions, as well as record the approved ROW plans with Larimer County/CDOT. Historic and Environmental Clearances The Consultant will be responsible for developing all necessary documentation in order to obtain historic and environmental clearances on behalf of the City. Scope may include plan revisions, additional historic/environmental investigations, documentation of mitigation alternatives and feasibility analyses. This project will use Federal funding with no available local overmatch. The Consultant should demonstrate how funding sources may impact the schedule and clearance process. Final Engineering Design • Includes all tasks necessary to deliver final engineering plans, construction specifications, quantity take-offs, bid tabulations, and cost estimates. Plans must be produced in accordance with all CDOT and LCUASS standards. Plans, specifications, RFP 8133 North College Pedestrian Gap Project Page 9 of 23 quantity take-offs, bid tabulations and cost estimates must be submitted to the City electronically. The City will not be responsible for quality control of the plans. • Attend and conduct Field Inspection Review / Final Office Review (FIR / FOR) submittal(s) and meeting(s). Meeting agenda and minutes to be developed and provided by Consultant. • Development of Final Drainage Report. • Provide design assistance during ROW acquisition. Proposing firms/teams should provide a description of deliverables necessary to completing Final Engineering tasks. Final deliverables will depend on agreed upon scope of work. Public and Stakeholder Involvement The City will develop and implement a public involvement process and conduct stakeholder coordination. The process will include potentially affected interests such as Fort Collins City Council, multiple City departments, City’s Transportation Board, Larimer County, the Colorado Department of Transportation, area property and business owners, North Fort Collins Business Association (NFCBA), and bicycle and pedestrian advocacy groups. The process will also coordinate with planned and ongoing projects within the US Highway 287 corridor. Potential Consultant tasks to support the City’s public and stakeholder involvement process include: • Graphics production/reproduction • Preparation of presentation materials • Attendance at public meetings For proposal purposes, Consultant firms/teams should describe anticipated Consultant support needed for the following meetings: • Public open houses • Project coordination meetings • Utility coordination meetings IV. NATIONAL ENVIRONMENTAL POLICY ACT (NEPA) SPECIAL REQUIREMENTS The Service Provider will be responsible for preparing documents in accordance with the National Environmental Policy Act of 1969 (NEPA) and federal, state and local environmental regulations. The City anticipates that the projects will be covered by a Categorical Exclusion (Cat Ex). An environmental scoping meeting will be conducted with CDOT after a contract has been developed. The following items may be required to be evaluated as part of the study. These documents will be in CDOT’s format and presented to CDOT for review and submittal to FHWA for the following clearances as applicable: Threatened or Endangered Species If it is determined that habitat for any threatened or endangered species could potentially occur within or adjacent to the project site, a biologist qualified to conduct T&E assessments and/or RFP 8133 North College Pedestrian Gap Project Page 10 of 23 surveys will need to be retained. It will be the biologist’s responsibility to follow survey protocol and obtain all applicable permits to conduct the survey which will include, but may not be limited to: Review and conduct an initial threatened or endangered species assessment (USFWS IPaC) for all Federal and State listed T&E species in Larimer County that could potentially occur in or be affected by the project. This should include the five species that occur downstream of the project site along the South Platte River. If it is determined that habitat or potential habitat for any listed species occurs, formal consultation following Section 7 with USFWS should occur as well as consultation with CPW for state listed species. Wetlands If it is determined that wetlands exist within the project area, a wetland ecologist or other qualified person will conduct a wetland determination and if needed, a wetland delineation. The wetland delineation shall be conducted according to the guidelines outlined in the 1987 Corps of Engineers (Corps) Wetland Delineation Manual. Wetland boundaries will be surveyed into the project plan sheets, and temporary and/or permanent impacts determined. If the wetlands are jurisdictional, project activities will be subject to Section 404 permitting through the U.S. Army Corps of Engineers (Corps). Section 404 Permitting If a Section 404 permit is required, the applicant will be responsible to ensure all conditions of the permit are adhered to, including preparation of a mitigation plan. CDOT requires a copy of the Corps permit. Mitigation/Wetland Findings If project activities result in permanent impacts of 500 sq. feet or combined temporary + permanent impacts of 1000 sq. feet, including wetlands not regulated by the Corps, CDOT will require a Wetland Findings Report that will include a detailed mitigation plan. For permanent impacts of 1/10 of an acre or more, a FacWet, functional assessment will also be conducted and results included in the Wetland Finding Report. Unless otherwise noted, mitigation will be at a 1:1 ratio. For all mitigation requirements, coordination with Jim Eussen, CDOT R-4 Planning and Environmental Unit (970.350.2167) will be initiated. Colorado Parks and Wildlife Senate Bill 40 Senate Bill (SB) 40 requires any state, or state funded project to obtain wildlife certification from the Colorado Parks and Wildlife when construction is planned in any stream, streambanks or tributaries, either under CDOT Programmatic protocol or a formal request, if required. Documentation will consist of completion of draft SB 40 application. CDOT will approve draft SB 40 application and facilitate consultation with Colorado Parks and Wildlife. Hazardous Materials An initial site assessment using CDOT form 881 will be conducted to determine if any hazardous materials may exist in the project area. If upon this assessment, hazardous materials were found to exist in the area, CDOT will determine whether a Phase I Site Assessment will be required. A Phase I Site Assessment (if necessary) will be conducted in accordance with ASTM E 1527- 05 Standard Practice for Environmental Site Assessments: Phase I Environmental Site Assessment Process. RFP 8133 North College Pedestrian Gap Project Page 11 of 23 Storm Water Discharge Permit Associated with Construction Activity (CDPS) During construction if one acre or more of earth disturbance is anticipated a CDPS permit is required. A Storm Water Management Plan (SWMP) is one of the requirements for the CDPS permit. All SWMP’s must be approved by R4 region environmental. CDOT must approve any seeding mix used for revegetation within CDOT right-of-way. History CDOT Region 4, Staff Historian has completed a review of the Larimer County Assessor’s property record; the 1960 USGS 7.5' Fort Collins quadrangle map, COMPASS database, and CDOT's structures database to determine if any historical resources occur along the US 287/North College Avenue corridor between Grape Street on the south and Terry Lake Road, Highway 1 on the north. The following resources have been identified: • Larimer and Weld Canal (Eaton Ditch/Eaton Canal) - 5LR.863; crosses corridor just north of Grape Street; OFFICIALLY ELIGIBLE • Bridge B-16-W, built in 1949 at MP 348.373 spanning the L&W Canal - 5LR.9502; OFFICIALLY NOT ELIGIBLE • 2000 N. College Avenue - 0.88 acre parcel on east side of street containing house built in 1940 (Parcel No.98363-00-015); UNRECORDED • 2001 N. College Avenue - 0.69 acre parcel on west side of street containing commercial/retail store building built in 1962 (Parcel No. 98354-00-026); UNRECORDED • 2019 N. College Avenue - 1.42 acre parcel on west side of street containing commercial/service garage building erected in 1942 and remodeled in 2002 (Parcel No. 98354-00-003); UNRECORDED • Outlet ditch from Terry Lake extending south to the Larimer and Weld Canal, on the east side of North College Ave./US 287: UNRECORDED The Service Provider will need to generate an Area of Potential Affects (APE) map, overlaid on an aerial photo encompassing the survey area. The Provider will also be required to prepare inventory forms and other relevant documents for each unrecorded property/feature and draft eligibility and effects determination (DOE) letter to facilitate consultation with the State Historic Preservation Office (SHPO). The letter, site forms and other documents will conform to the standards set by the Office of Archaeology and Historic Preservation (OAHP). The consultant responsible for these tasks must meet the Secretary of the Interior’s Professional Qualifications Standards for Historians and/or Architectural Historians. Region 4, Staff Historian Jason Marmor (970.350.2153) will approve APE, review eligibility and effects letter, and will initiate consultation with SHPO. 4(f) Section 4(f) refers to the section within the U.S. Department of Transportation Act of 1966 which provided for consideration of park and recreation lands, wildlife and waterfowl refuges, and historic sites during transportation project and applies to projects that receive funding from or require approval from FHWA. If a 4(f) resource is present, it must be determine that there is no feasible and prudent alternative that avoids the 4(f) resource and that the project includes all possible planning to minimize harm to the 4(f) resource; or, it can be demonstrated that the project has a de minimis impact on the Section 4(f) resource. If a 4(f) resource is impacted by the project and such impacts are determined adverse, the Service Provider would be required to RFP 8133 North College Pedestrian Gap Project Page 12 of 23 prepare the documents to address the 4(f) resource. If the project has a de minimis impact on the 4(f) resource, CDOT would prepare the document. All documents will be reviewed by CDOT before considered final. Sec 106, 4(f) adverse, and SB 40 documents will be prepared for CDOT. CDOT will then submit to each respective agency. Other NEPA requirements that will be performed by CDOT will include: • Air quality analysis • Noise analysis and abatement evaluation • Archeology assessments and surveys • Paleontology assessments and surveys • Non-historic 4(f) and 6(f) determination V. CONTACT INFORMATION Engineering Department Project Contacts: Caleb Feaver Civil Engineer – Capital Projects Group City of Fort Collins Engineering Department Mailing: P.O. Box 580 Physical: 281 N. College Ave. Fort Collins, Colorado 80522 Phone (970) 416-4229 Fax (970) 221-6378 Email cfeaver@fcgov.com Kyle Lambrecht Civil Engineer – Capital Projects Group City of Fort Collins Engineering Department Mailing: P.O. Box 580 Physical: 281 N. College Ave. Fort Collins, Colorado 80522 Phone (970) 221-6566 Fax (970) 221-6378 Email klambrecht@fcgov.com RFP 8133 North College Pedestrian Gap Project Page 13 of 23 VI. ATTACHMENTS Attachment 1 RFP 8133 North College Pedestrian Gap Project Page 14 of 23 VII. EVALUATION CRITERIA Proposal Review and Assessment Professional firms will be evaluated on the following criteria. These criteria will be the basis for review and assessment of the written proposals and optional interview session. At the discretion of the City, interviews of the top rated firms may be conducted. The rating scale shall be from 1 to 5, with 1 being a poor rating, 3 being an average rating, and 5 being an outstanding rating. WEIGHTING FACTOR QUALIFICATION STANDARD 2.0 Scope of Proposal Does the proposal address all elements of the RFP? Does the proposal show an understanding of the project objectives, methodology to be used and results/outcomes required by the project? Are there any exceptions to the specifications, Scope of Work, or agreement? 2.0 Assigned Personnel Do the persons who will be working on the project have the necessary skills and qualifications? Are sufficient people of the requisite skills and qualifications assigned to the project? 1.0 Availability Can the work be completed in the necessary time? Can the target start and completion dates be met? Are other qualified personnel available to assist in meeting the project schedule if required? Is the project team available to attend meetings as required by the Scope of Work? 1.0 Motivation Is the firm interested and are they capable of doing the work in the required time frame? 3.0 Firm Capability Does the firm have the resources, financial strength, capacity and support capabilities required to successfully complete the project on-time and in- budget? Has the firm successfully completed previous projects of this type and scope? 1.0 UDBE Is the primary firm a UDBE or has the primary firm submitted UDBE participation that meets or exceeds UDBE goal for the project? RFP 8133 North College Pedestrian Gap Project Page 15 of 23 Reference Evaluation (Top Ranked Firm) The project Manager will check references using the following criteria. The evaluation rankings will be labeled Satisfactory/Unsatisfactory. QUALIFICATION STANDARD Overall Performance Would you hire this Professional again? Did they show the skills required by this project? Timetable Was the original Scope of Work completed within the specified time? Were interim deadlines met in a timely manner? Completeness Was the Professional responsive to client needs; did the Professional anticipate problems? Were problems solved quickly and effectively? Budget Was the original Scope of Work completed within the project budget? Job Knowledge a) If a study, did it meet the Scope of Work? b) If Professional administered a construction contract, was the project functional upon completion and did it operate properly? Were problems corrected quickly and effectively? RFP 8133 North College Pedestrian Gap Project Page 16 of 23 PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT made and entered into the day and year set forth below, by and between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred to as the "City" and , hereinafter referred to as "Professional". WITNESSETH: In consideration of the mutual covenants and obligations herein expressed, it is agreed by and between the parties hereto as follows: 1. Scope of Services. The Professional agrees to provide services in accordance with the scope of services attached hereto as Exhibit "A", consisting of ( ) pages, and incorporated herein by this reference. Irrespective of references in Exhibit A to certain named third parties, Professional shall be solely responsible for performance of all duties hereunder. 2. The Work Schedule. [Optional] The services to be performed pursuant to this Agreement shall be performed in accordance with the Work Schedule attached hereto as Exhibit "B", consisting of ( ) pages, and incorporated herein by this reference. 3. Contract Period. The services to be performed pursuant to this Agreement shall be initiated within five (5) days following execution of this Agreement. Services shall be completed no later than , 20 . Time is of the essence. Any extensions of the time limit set forth above must be agreed upon in writing by the parties hereto. 4. Early Termination by City. Notwithstanding the time periods contained herein, the City may terminate this Agreement at any time without cause by providing written notice of termination to the Professional. Such notice shall be delivered at least fifteen (15) days prior to the termination date contained in said notice unless otherwise agreed in writing by the parties. All notices provided under this Agreement shall be effective when mailed, postage prepaid and sent to the following addresses: Professional: City: Copy to: Attn: City of Fort Collins Attn: PO Box 580 Fort Collins, CO 80522 City of Fort Collins Attn: Purchasing Dept. PO Box 580 Fort Collins, CO 80522 In the event of any such early termination by the City, the Professional shall be paid for services rendered prior to the date of termination, subject only to the satisfactory performance of the Professional's obligations under this Agreement. Such payment shall be the Professional's sole right and remedy for such termination. 5. Design, Project Indemnity and Insurance Responsibility. The Professional shall be RFP 8133 North College Pedestrian Gap Project Page 17 of 23 responsible for the professional quality, technical accuracy, timely completion and the coordination of all services rendered by the Professional, including but not limited to designs, plans, reports, specifications, and drawings and shall, without additional compensation, promptly remedy and correct any errors, omissions, or other deficiencies. The Professional shall indemnify, save and hold harmless the City, its officers and employees in accordance with Colorado law, from all damages whatsoever claimed by third parties against the City; and for the City's costs and reasonable attorneys fees, arising directly or indirectly out of the Professional's negligent performance of any of the services furnished under this Agreement. The Professional shall maintain insurance in accordance with Exhibit consisting of one (1) page, attached hereto and incorporated herein. 6. Compensation. [Use this paragraph or Option 1 below.] In consideration of the services to be performed pursuant to this Agreement, the City agrees to pay Professional a fixed fee in the amount of ($ ) plus reimbursable direct costs. All such fees and costs shall not exceed ($ ), in accordance with Exhibit “ ”, consisting of ( ) page , attached hereto and incorporated herein. Monthly partial payments based upon the Professional's billings and itemized statements are permissible. The amounts of all such partial payments shall be based upon the Professional's City-verified progress in completing the services to be performed pursuant hereto and upon the City's approval of the Professional's actual reimbursable expenses. [Optional] Insert Subcontractor Clause Final payment shall be made following acceptance of the work by the City. Upon final payment, all designs, plans, reports, specifications, drawings, and other services rendered by the Professional shall become the sole property of the City. 7. Compensation. [Option 1] In consideration of the services to be performed pursuant to this Agreement, the City agrees to pay Professional on a time and reimbursable direct cost basis in accordance with Exhibit “ ”, consisting of ( ) page , attached hereto and incorporated herein, with maximum compensation (for both Professional's time and reimbursable direct costs) not to exceed ($ ). Monthly partial payments based upon the Professional's billings and itemized statements of reimbursable direct costs are permissible. The amounts of all such partial payments shall be based upon the Professional's City-verified progress in completing the services to be performed pursuant hereto and upon the City's approval of the Professional's reimbursable direct costs. Final payment shall be made following acceptance of the work by the City. Upon final payment, all designs, plans, reports, specifications, drawings and other services rendered by the Professional shall become the sole property of the City. 8. City Representative. The City will designate, prior to commencement of work, its project representative who shall make, within the scope of his or her authority, all necessary and proper decisions with reference to the project. All requests for contract interpretations, change orders, and other clarification or instruction shall be directed to the City Representative. RFP 8133 North College Pedestrian Gap Project Page 18 of 23 9. Project Drawings. [Optional] Upon conclusion of the project and before final payment, the Professional shall provide the City with reproducible drawings of the project containing accurate information on the project as constructed. Drawings shall be of archival, prepared on stable Mylar base material using a non-fading process to provide for long storage and high quality reproduction. "CD" disc of the as-built drawings shall also be submitted to the City in an AutoCAD version no older then the established city standard. 10. Monthly Report. Commencing thirty (30) days after the date of execution of this Agreement and every thirty (30) days thereafter, Professional is required to provide the City Representative with a written report of the status of the work with respect to the Scope of Services, Work Schedule, and other material information. Failure to provide any required monthly report may, at the option of the City, suspend the processing of any partial payment request. 11. Independent Contractor. The services to be performed by Professional are those of an independent contractor and not of an employee of the City of Fort Collins. The City shall not be responsible for withholding any portion of Professional's compensation hereunder for the payment of FICA, Workers' Compensation, other taxes or benefits or for any other purpose. 12. Personal Services. It is understood that the City enters into this Agreement based on the special abilities of the Professional and that this Agreement shall be considered as an agreement for personal services. Accordingly, the Professional shall neither assign any responsibilities nor delegate any duties arising under this Agreement without the prior written consent of the City. 13. Subcontractors. Service Provider may not subcontract any of the Work set forth in the Exhibit A, Statement of Work without the prior written consent of the city, which shall not be unreasonably withheld. If any of the Work is subcontracted hereunder (with the consent of the City), then the following provisions shall apply: (a) the subcontractor must be a reputable, qualified firm with an established record of successful performance in its respective trade performing identical or substantially similar work, (b) the subcontractor will be required to comply with all applicable terms of this Agreement, (c) the subcontract will not create any contractual relationship between any such subcontractor and the City, nor will it obligate the City to pay or see to the payment of any subcontractor, and (d) the work of the subcontractor will be subject to inspection by the City to the same extent as the work of the Service Provider. 14. Acceptance Not Waiver. The City's approval of drawings, designs, plans, specifications, reports, and incidental work or materials furnished hereunder shall not in any way relieve the Professional of responsibility for the quality or technical accuracy of the work. The City's approval or acceptance of, or payment for, any of the services shall not be construed to operate as a waiver of any rights or benefits provided to the City under this Agreement. RFP 8133 North College Pedestrian Gap Project Page 19 of 23 15. Default. Each and every term and condition hereof shall be deemed to be a material element of this Agreement. In the event either party should fail or refuse to perform according to the terms of this agreement, such party may be declared in default. 16. Remedies. In the event a party has been declared in default, such defaulting party shall be allowed a period of ten (10) days within which to cure said default. In the event the default remains uncorrected, the party declaring default may elect to (a) terminate the Agreement and seek damages; (b) treat the Agreement as continuing and require specific performance; or (c) avail himself of any other remedy at law or equity. If the non- defaulting party commences legal or equitable actions against the defaulting party, the defaulting party shall be liable to the non-defaulting party for the non-defaulting party's reasonable attorney fees and costs incurred because of the default. 17. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire agreement between the parties and shall be binding upon said parties, their officers, employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal representatives, successors and assigns of said parties. 18. Law/Severability. The laws of the State of Colorado shall govern the construction, interpretation, execution and enforcement of this Agreement. In the event any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this Agreement. 19. Prohibition Against Employing Illegal Aliens. Pursuant to Section 8-17.5-101, C.R.S., et. seq., Professional represents and agrees that: a. As of the date of this Agreement: 1. Professional does not knowingly employ or contract with an illegal alien who will perform work under this Agreement; and 2. Professional will participate in either the e-Verify program created in Public Law 208, 104th Congress, as amended, and expanded in Public Law 156, 108th Congress, as amended, administered by the United States Department of Homeland Security (the “e-Verify Program”) or the Department Program (the “Department Program”), an employment verification program established pursuant to Section 8-17.5-102(5)(c) C.R.S. in order to confirm the employment eligibility of all newly hired employees to perform work under this Agreement. b. Professional shall not knowingly employ or contract with an illegal alien to perform work under this Agreement or knowingly enter into a contract with a subcontractor that knowingly employs or contracts with an illegal alien to perform work under this Agreement. RFP 8133 North College Pedestrian Gap Project Page 20 of 23 c. Professional is prohibited from using the e-Verify Program or Department Program procedures to undertake pre-employment screening of job applicants while this Agreement is being performed. d. If Professional obtains actual knowledge that a subcontractor performing work under this Agreement knowingly employs or contracts with an illegal alien, Professional shall: 1. Notify such subcontractor and the City within three days that Professional has actual knowledge that the subcontractor is employing or contracting with an illegal alien; and 2. Terminate the subcontract with the subcontractor if within three days of receiving the notice required pursuant to this section the subcontractor does not cease employing or contracting with the illegal alien; except that Professional shall not terminate the contract with the subcontractor if during such three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. e. Professional shall comply with any reasonable request by the Colorado Department of Labor and Employment (the “Department”) made in the course of an investigation that the Department undertakes or is undertaking pursuant to the authority established in Subsection 8-17.5-102 (5), C.R.S. f. If Professional violates any provision of this Agreement pertaining to the duties imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this Agreement. If this Agreement is so terminated, Professional shall be liable for actual and consequential damages to the City arising out of Professional’s violation of Subsection 8-17.5-102, C.R.S. g. The City will notify the Office of the Secretary of State if Professional violates this provision of this Agreement and the City terminates the Agreement for such breach. 20. Special Provisions. Special provisions or conditions relating to the services to be performed pursuant to this Agreement are set forth in Exhibit " " - Confidentiality, consisting of one (1) page, attached hereto and incorporated herein by this reference. RFP 8133 North College Pedestrian Gap Project Page 21 of 23 THE CITY OF FORT COLLINS, COLORADO By: Gerry Paul Purchasing Director DATE: ATTEST: City Clerk APPROVED AS TO FORM: Assistant City Attorney PROFESSIONAL'S NAME By: Printed: Title: CORPORATE PRESIDENT OR VICE PRESIDENT Date: RFP 8133 North College Pedestrian Gap Project Page 22 of 23 EXHIBIT INSURANCE REQUIREMENTS 1. The Professional will provide, from insurance companies acceptable to the City, the insurance coverage designated hereinafter and pay all costs. Before commencing work under this bid, the Professional shall furnish the City with certificates of insurance showing the type, amount, class of operations covered, effective dates and date of expiration of policies, and containing substantially the following statement: “The insurance evidenced by this Certificate will not reduce coverage or limits and will not be cancelled, except after thirty (30) days written notice has been received by the City of Fort Collins.” In case of the breach of any provision of the Insurance Requirements, the City, at its option, may take out and maintain, at the expense of the Professional, such insurance as the City may deem proper and may deduct the cost of such insurance from any monies which may be due or become due the Professional under this Agreement. The City, its officers, agents and employees shall be named as additional insureds on the Professional 's general liability and automobile liability insurance policies for any claims arising out of work performed under this Agreement. 2. Insurance coverages shall be as follows: A. Workers' Compensation & Employer's Liability. The Professional shall maintain during the life of this Agreement for all of the Professional's employees engaged in work performed under this agreement: 1. Workers' Compensation insurance with statutory limits as required by Colorado law. 2. Employer's Liability insurance with limits of $100,000 per accident, $500,000 disease aggregate, and $100,000 disease each employee. B. Commercial General & Vehicle Liability. The Professional shall maintain during the life of this Agreement such commercial general liability and automobile liability insurance as will provide coverage for damage claims of personal injury, including accidental death, as well as for claims for property damage, which may arise directly or indirectly from the performance of work under this Agreement. Coverage for property damage shall be on a "broad form" basis. The amount of insurance for each coverage, Commercial General and Vehicle, shall not be less than $1,000,000 combined single limits for bodily injury and property damage. In the event any work is performed by a subcontractor, the Professional shall be responsible for any liability directly or indirectly arising out of the work performed under this Agreement by a subcontractor, which liability is not covered by the subcontractor's insurance. C. Errors & Omissions. The Professional shall maintain errors and omissions insurance in the amount of $1,000,000. RFP 8133 North College Pedestrian Gap Project Page 23 of 23 EXHIBIT CONFIDENTIALITY IN CONNECTION WITH SERVICES provided to the City of Fort Collins (the “City”) pursuant to this Agreement (the “Agreement”), the Professional hereby acknowledges that it has been informed that the City has established policies and procedures with regard to the handling of confidential information and other sensitive materials. In consideration of access to certain information, data and material (hereinafter individually and collectively, regardless of nature, referred to as “information”) that are the property of and/or relate to the City or its employees, customers or suppliers, which access is related to the performance of services that the Professional has agreed to perform, the Professional hereby acknowledges and agrees as follows: That information that has or will come into its possession or knowledge in connection with the performance of services for the City may be confidential and/or proprietary. The Professional agrees to treat as confidential (a) all information that is owned by the City, or that relates to the business of the City, or that is used by the City in carrying on business, and (b) all information that is proprietary to a third party (including but not limited to customers and suppliers of the City). The Professional shall not disclose any such information to any person not having a legitimate need-to-know for purposes authorized by the City. Further, the Professional shall not use such information to obtain any economic or other benefit for itself, or any third party, except as specifically authorized by the City. The foregoing to the contrary notwithstanding, the Professional understands that it shall have no obligation under this Agreement with respect to information and material that (a) becomes generally known to the public by publication or some means other than a breach of duty of this Agreement, or (b) is required by law, regulation or court order to be disclosed, provided that the request for such disclosure is proper and the disclosure does not exceed that which is required. In the event of any disclosure under (b) above, the Professional shall furnish a copy of this Agreement to anyone to whom it is required to make such disclosure and shall promptly advise the City in writing of each such disclosure. In the event that the Professional ceases to perform services for the City, or the City so requests for any reason, the Professional shall promptly return to the City any and all information described hereinabove, including all copies, notes and/or summaries (handwritten or mechanically produced) thereof, in its possession or control or as to which it otherwise has access. The Professional understands and agrees that the City’s remedies at law for a breach of the Professional’s obligations under this Confidentiality Agreement may be inadequate and that the City shall, in the event of any such breach, be entitled to seek equitable relief (including without limitation preliminary and permanent injunctive relief and specific performance) in addition to all other remedies provided hereunder or available at law.